NPSS Conference Committee Report 15 November 2014 William W. Moses Chair, NPSS Conference Committee 03/27/22 1
NPSS Conference Committee Report
15 November 2014
William W. MosesChair, NPSS Conference Committee
04/20/231
Summary of Today’s Presentation
04/20/232
Upcoming Changes–Conference Paper Republication Policy
–Plagiarism Detection Tool
–NetSuite
–Charge for TCS
–New Tools
–Replacement for Bo Yu Software
PSPB Republication Policy
6/14 PSPB Proposes Policy Change to TAB–Prohibited “substantially duplicate papers”–Pushback from CPC & Conferences–Pushback from several Societies
Offline Email Discussion & Policy Revision–PSPB, TAB, CPC, & Conferences representatives
Revised Policy Acceptable to Discussants–PSPB, TAB, CPC, & Conferences representatives
Revised Policy Sent to BoDRevised Policy Sent to BoD3
PSPB Republication Policy (II)
Key Elements in Revised Wording– “…it is common in technical publishing for material to be
presented at various stages of its evolution, such as publishing early ideas in a workshop, more developed work in a conference, and fully developed contributions as journal or transactions articles. IEEE recognizes the importance of this evolutionary publication process as a significant means of scientific communication and fully supports this publishing paradigm, but IEEE requires that this evolutionary process be fully referenced…”
– “articles published in the periodical contain substantial additional technical material”
Still Not What NPSS Would Like…Still Not What NPSS Would Like…4
My Personal Opinion…
Currently Proposed Policy is Better than Policy Proposed in June
Little Different than Current Policy–Including problems with “fuzzy” language and problems with “culture” of some communities
Fundamental Problem Still Exists–“Paradox” between two strongly held beliefs
Each idea can only be published once Each idea can be presented both at a conference
and in a refereed journal
Cannot Defeat this MotionCannot Defeat this Motion5
NPSS Options
Try to modify motion to let EIC decide whether additions are “substantial”–Maintain existing practices
Have authors submit abbreviated (2 page?) versions to conference record if they plan to submit to Transactions
Have all authors submit abbreviated versions to conference record
Authors who plan to submit to Transactions do not submit a conference record paper
6
Upcoming Changes:Plagiarism Detection Tool
04/20/237
BoD mandate: all Xplore content must be checked for plagiarism, effective 2016
CrossCheck tool selected
Supplied at no charge (for now)– Only to conferences where IEEE holds copyright
– Significant effort needed to analyze output
Not mandatory yet, but all NPSS conferences should seriously consider using this!
Sign Up At https://crosscheck.ieee.org/crosscheck/Contact: Bill Hagen — [email protected]
Sign Up At https://crosscheck.ieee.org/crosscheck/Contact: Bill Hagen — [email protected]
NetSuite for Conferences is Here
Past Use Has Been Outcome Focused–Work on 2013 conferences focused around acquiring
materials, not creating usable system
Now Requiring All Conferences to Use NetSuite to Record Transactions–System credentials being distributed to all approved financially sponsored conferences
Rolling Out Training and Communications–Webinars, slide decks, etc.
Use NetSuite to Train New Conference Treasurers?
Creating Transparency Needed By AuditorsCreating Transparency Needed By Auditors8
Charge for TCS Starts 2016
Charge for Each “External” Conference that WeTechnically Co-Sponsor
Charge Will Be $1000 Plus $15 / Conference Record Paper in Xplore
NPSS Will Be Charged, But…
Simple Mechanism for NPSS to Pass Charge to Conference, If We So Desire
04/20/239
• Need to Decide Which Conferences We Should Charge• Need to Start Communicating With Them!
• Need to Decide Which Conferences We Should Charge• Need to Start Communicating With Them!
My Suggestion
Conference Always Pays for the First N Conferences (N=3-5?)
After N Conferences, Decide Whether NPSS or Conference Pays
04/20/2310
Long-Term Relationship (≥3 times)– RADECS (forever…)– SCINT (2007, 2009, 2011, 2013, 2015)– ANIMMA (2009, 2011, 2013, 2015)– ICALEPCS (2009, 2011, 2013, 2015?)– Megagauss (2006, 2008, 2010, 2012)– EML (2010, 2012, 2014)– BEAMS (2010, 2012, 2014)– SORMA (2008, 2012, 2016)
Short-Term Relationship (≤2 times)– HST (2009, 2010)– IPMHVC (2012, 2014)– NPIC/HMIT (2009)– PSMR (2014, 2015) Red = Financial
New Tools (Available Now)
04/20/2311
“Venue Select”– Aggregate hotel buying power across IEEE
– Lower room rates, better concessions
– To use, contact MCE / Caroline Johnson ([email protected])
Streamlined MOU– Fewer questions, less “legalese”– No “New York Law” requirement
for conferences outside the US
Two Conference Registration Software Packages– Cvent (better for larger events)
– RegOnline (do-it-yourself for small event)Webinar w/ Caroline on Dec. 2 Webinar w/ Caroline on Dec. 2
Webinar w/ MCE Contact Person(Caroline Johnson)
04/20/2312
Tuesday, December 2, 2014 2:00 PM (NJ Time Zone)
Topics:
– Conference-related reports desired by NPSS
– NPSS-specific processes(e.g., conference budget approval)
– Capture & central storage of conference info
– Conference organizer education & training program
– New style events
– RegOnline (conference registration software tool)
Bo Yu Will No Longer Support His REGISTRATION Software!
04/20/2313
“Bo Yu Registration Software” is actually from a third party company. Tony Lavietes will interface with company?
Other Compatible Registration Packages Exist– Ones offered by IEEE (Cvent and RegOnline)
– Event Class (high-powered)
Bo Will Continue to Support his Abstract Management Software
My Concerns Expressed at Last MeetingWere Premature…
My Concerns Expressed at Last MeetingWere Premature…
TC Chairs: Please Provide InfoOn Each Conference (Including TCS)
04/20/2314
Total Number of Registrants# of Registrants from North America (Regions 1-7)# of Registrants from Europe (Region 8)# of Registrants from Latin America (Region 9)# of Registrants from Asia (Region 10)
# of Abstracts Submitted# of Abstracts Accepted# of Short Courses# of Exhibits