SHIRE OF AUGUSTA MARGARET RIVER ORDINARY COUNCIL MEETING 24 MAY 2017 11.4 Corporate and Community Services 11.4.1 COMMUNITY CONTRIBUTIONS 2017-18 Attachment 1 – Community Hall Tier Determination Matrix Attachment 2 – Breakdown of Shire Financial Contributions
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11.4 Corporate and Community Services...SHIRE OF AUGUSTA MARGARET RIVER ORDINARY COUNCIL MEETING 24 MAY 2017 11.4 Corporate and Community Services 11.4.1 COMMUNITY CONTRIBUTIONS 2017-18
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SHIRE OF AUGUSTA MARGARET RIVER ORDINARY COUNCIL MEETING 24 MAY 2017
11.4 Corporate and Community Services 11.4.1 COMMUNITY CONTRIBUTIONS 2017-18
Attachment 1 – Community Hall Tier Determination Matrix Attachment 2 – Breakdown of Shire Financial Contributions
Community Hall Capacity Kitchen Tables Chairs PA System Toilets Showers Airconditioning / Heating Equipment Tiers Total
Witchcliffe "Druids" Hall 50 Y Y Y N Y N Heaters NTier 1 - Capacity up to 50 people
Up to $500 to assist operational costs including insurance as requested 500.00$
Rosa Brook Community Hall 84 Y Y Y N Y N N Historic photos1,500.00$
Alexandra Bridge Hall 100 Y Y Y N Y N Y Y1,500.00$
Gracetown Community HallMeeting roomBasketball court
18040 in meeting room Y Y Y N Y N N
ProjectorBBQ
Marquee 5,000.00$
Karridale Hall 190 Y Y Y N Y N N StageCurtains 5,000.00$
Augusta Centennial Hall3 x Activity rooms1 x Atrium
300 Y Y Y Y Y Y Y Piano5,000.00$
Cowaramup Hall Reserves and Residents Association
Annual Council Contribution request required
38,000.00$ Augusta Museum and Historical Society
Annual Council Contribution request required
Margaret River Museum and Histrocial Society
Annual Council Contribution request required
*Funds based on annual usage and provided at the Shire's discretion**Current insurance policies held for all halls under the Shire's name expiring 30 September 2017***Community Groups to take out their own insurance once Leases have been implemented
Community Hall Tier Determination Matrix
Tier 2 - Capacity 51 - 150 peopleUp to $1,500 annual allocation to assist operational costs including insurance
Tier 3 - Capacity 151 - 300 peopleUp to $5,000 annual allocation to assist operational costs including insurance
Special case due to reserves and number of buildings
Further determination required
Asset Maintenance - Shire to complete/contract works Estimated Cost Responsible Officer Floor sandingFloor sealingGutter cleaningPainting - to be included on Shire scheduleToilets - Public (to be maintained by group with a financial contribution by Shire)Plumbing repairsElectrical repairsStructural Building repairsVermin control - White AntsFire Break ManagementInsurance - StructureInsurance - PropertyInspections - ElectricalInspections - Fire ExtingisherInspections - Anchor PointsInspections - FirebreaksInspections - Building AssetInspections - AsbestosHistorical Restoration
New Capital Items Under $5,000Customer Service request to Asset Customer Service Officer
New Capital Items Over $5,000Capital Request Register
Strategic Review of Community Halls relating to funding and Council Contributions
Opeational Maintenance - Community Group to complete With assistance from tiered Council Contribution Estimated Cost Responsible Officer Windown cleaningGeneral cleaning Toilets - InternalRubbish DisposalLight fittingsVermin control - RatsSubscriptionsUtilitiesMinor Equipment (fridge, microwave, kettles etc)Book keepingAudit feesBank feesLawn mowing
Insurance - Public Liability $ 125.54 Shire - current expiry 30 September 2017
Insurance - Personal Accident $ 242.00 Shire - current expiry 30 September 2017
Insurance - ContentsAdministration (postage, photocopying, post office box annual fee)Incorporation fees - Model Rues (Incl GST) $ 159.50
Special projects - CD Fund Grants & Local Event FundTrainingMarketing and promotionSocial connections
Special events - Local Event FundEvents
SHIRE OF AUGUSTA MARGARET RIVER ORDINARY COUNCIL MEETING 24 MAY 2017
11.4 Corporate and Community Services 11.4.3 2017-18 DRAFT FEES AND CHARGES FOR PUBLIC
COMMENT
Attachment 1 – 2017-18 Draft Schedule of Fees and Charges
SHIRE OF AUGUSTA MARGARET RIVER ORDINARY COUNCIL MEETING 24 MAY 2017
11.4 Corporate and Community Services 11.4.5 LIST OF PAYMENTS FOR APRIL 2017
Attachment 1 – List of Payments for April 2017
Chq/EFT Date Name Description Amount 42163 06/04/2017 Bankwest Credit Card Charges 6,895.76 42164 06/04/2017 Landgate Land Enquiry 414.50 42165 06/04/2017 Petty Cash - Margaret River Petty Cash Recoup 647.15 42166 11/04/2017 BCITF BCITF Return 16,385.81 42167 11/04/2017 Newsxpress Margaret River Stationery 298.15 42168 11/04/2017 Petty Cash Augusta Petty Cash Recoup 15.40 42169 11/04/2017 Petty Cash Augusta Museum Petty Cash Recoup 302.45 42170 11/04/2017 Landgate Easement Fee 165.80 42171 18/04/2017 Petty Cash Turner Caravan Park Petty Cash 187.60
Total of Cheque Payments for April 2017 25,312.62
EFT58497 04/04/2017 34 Degrees Blue Cafe Supplies 162.00 EFT58498 04/04/2017 ALS Library Services Library Stock 316.66 EFT58499 04/04/2017 AMPAC Debt Recovery (WA) Pty Ltd Legal Fees 6,220.49 EFT58500 04/04/2017 AMR Roofing Building Maintenance 484.00 EFT58501 04/04/2017 APRA (Australasian Performing Right Assocation Ltd) Licence 1,216.03 EFT58502 04/04/2017 Alana Holben Gym Class 50.00 EFT58503 04/04/2017 Alex Murphy Reimbursement 100.00 EFT58504 04/04/2017 Alexander Philip Ralph Asbury Reimbursement 1,175.79 EFT58505 04/04/2017 Alison Jean McCarthy Reimbursement 498.55 EFT58506 04/04/2017 Amanda Ireland Reimbursement 568.50 EFT58507 04/04/2017 Annie Riordan Reimbursement 109.00 EFT58508 04/04/2017 Arbor Guy Tree Maintenance 21,137.60 EFT58509 04/04/2017 Astro Synthetic Turf Pty Ltd Turf Supplies 1,257.30 EFT58510 04/04/2017 Augusta Community Resource Centre Inc Advertising 125.00 EFT58511 04/04/2017 Augusta First National Real Estate Rent 133.46 EFT58512 04/04/2017 Augusta Karridale Junior Football Club Refund 300.00 EFT58513 04/04/2017 Australian Services Union Membership Fees 2,178.60 EFT58514 04/04/2017 Australian Taxation Office - PAYG PAYG 99,881.00 EFT58515 04/04/2017 Bowbright Cleaning Cleaning contract 1,756.80 EFT58516 04/04/2017 Brooke Gaunt Reimbursement 374.57 EFT58517 04/04/2017 Brownes Foods Operations Pty Ltd Milk Supply 100.73 EFT58518 04/04/2017 Bryn Clarke Reimbursement 32.35 EFT58519 04/04/2017 Bunnings Group Limited Hardware Supplies 315.25 EFT58520 04/04/2017 Burke Air Pty Ltd Air Conditioning Maintenance 1,694.00 EFT58521 04/04/2017 Child Support Agency Deductions 799.36 EFT58522 04/04/2017 Cleanaway - Shire - 53789018 Cleaning 354.26 EFT58523 04/04/2017 Climatic Service Pty Ltd Pool Maintenance 430.54 EFT58524 04/04/2017 Coca-cola Amatil Stock 1,014.36 EFT58525 04/04/2017 Cowaramup Retailers Association Sponsorship 1,000.00 EFT58526 04/04/2017 Craven Foods Kiosk Supplies 167.62 EFT58527 04/04/2017 Data #3 Limited Software Licence 4,959.97 EFT58528 04/04/2017 Dirty Deeds Detailing Vehicle Maintenance 250.00 EFT58529 04/04/2017 Down South Mini Earthmovers Equipment Hire 2,035.00 EFT58530 04/04/2017 Down South Wholesalers Wholesale Supplies 536.06 EFT58531 04/04/2017 Earth 2 Ocean Communications Communication Supplies 5,947.26 EFT58532 04/04/2017 Eaton Massage Therapy Gym Classes 270.00 EFT58533 04/04/2017 Electrical Distributors Of Wa P/l Electrical Supplies 440.35 EFT58534 04/04/2017 Elizabeth Burn Contract Services 295.86 EFT58535 04/04/2017 Enviroflow Plumbing & Gas Plumbing Contractor 8,492.07 EFT58536 04/04/2017 Gozzi's Gas & Plumbing Service Plumbing Contractor 715.15 EFT58537 04/04/2017 Hanson Construction Materials Pty Ltd Concrete And Aggregate 767.80 EFT58538 04/04/2017 Hayden James Wenman Reimbursement 83.00 EFT58539 04/04/2017 Holcim Australia Pty Ltd (Cemex) Road Maintenance 5,754.43 EFT58540 04/04/2017 James Bennett Pty Ltd Library Stock 86.73 EFT58541 04/04/2017 Kingfisher Bar Cafe And Restaurant Catering 181.00 EFT58542 04/04/2017 Kleenheat Gas Gas Supply 659.01 EFT58543 04/04/2017 Kmart EATON FAIR Shopping Centre Kidsclub Supplies 1,033.15 EFT58544 04/04/2017 LG Assist Australia Pty Ltd Recruitment 302.50 EFT58545 04/04/2017 Leeuwin Blinds Building Maintenance 4,040.00 EFT58546 04/04/2017 Leeuwin Tyres Tyres 635.00 EFT58547 04/04/2017 Local Government Professionals Australia WA Training 9,278.50 EFT58548 04/04/2017 Margaret River - Cowaramup Electrical Service Electrical Contractor 567.67 EFT58549 04/04/2017 Margaret River Engineering And Supplies Repairs And Maintenance 223.41 EFT58550 04/04/2017 Margaret River Mini Earthworks Machine Hire 3,865.35 EFT58551 04/04/2017 Margaret River Retravision Electrical Supplies 50.00 EFT58552 04/04/2017 Margaret River Senior High School Donation 7,722.00 EFT58553 04/04/2017 Margaret River Steel Products Steel Supplies 1,511.57 EFT58554 04/04/2017 Margaret River Timber and Hardware Hardware Supplies 633.03 EFT58555 04/04/2017 Margritz Cleaning Cleaning Contractor 3,282.90 EFT58556 04/04/2017 Mikmarns Landscapes Road Maintenance 4,554.00 EFT58557 04/04/2017 Nindethana Seed Service Horticulture Supplies 1,067.00 EFT58558 04/04/2017 Norrish Fencing Fencing Contractor 550.00 EFT58559 04/04/2017 Oscar Adrian Reimbursement 1,080.00 EFT58560 04/04/2017 Paperscout Pty Ltd Printing Supplies 2,783.00 EFT58561 04/04/2017 Peerless Jal Pty Ltd Equipment 753.50 EFT58562 04/04/2017 Premium Publishers Advertising 2,543.75 EFT58563 04/04/2017 Quality Traffic Management Pty Ltd Traffic Management 25,054.51 EFT58564 04/04/2017 Red Dot Store Kidsclub Supplies 183.00 EFT58565 04/04/2017 Repco Margaret River Parts And Repairs 1,453.97 EFT58566 04/04/2017 River Fresh IGA Refreshments 330.63 EFT58567 04/04/2017 Salvatore Caruso Reimbursement 147.00 EFT58568 04/04/2017 Sandgroper Contracting Waste Management 1,660.00 EFT58569 04/04/2017 Sandtastic Kidsclub Supplies 175.00 EFT58570 04/04/2017 Scope Business Imaging Copy Charges 6,433.70 EFT58571 04/04/2017 Settlers Holdings Pty Ltd Reimbursement 147.00 EFT58572 04/04/2017 Soundpack Solutions DVD Cases 178.21 EFT58573 04/04/2017 South West Computable Supplies 299.80
List of Payments for the Month of April 2017
List of Payments for the Month of April 2017EFT58574 04/04/2017 Southern Workwear And Ammo Protective Workwear 152.52 EFT58575 04/04/2017 Spraymow Services (Echo Field Pty Ltd) Spray Contractor 5,513.86 EFT58576 04/04/2017 Staples Australia Pty Limited. Stationery 424.52 EFT58577 04/04/2017 Survcon Pty Ltd Contract Fees 1,474.00 EFT58578 04/04/2017 Synergy Usage and Service Charges 99.40 EFT58579 04/04/2017 Technology One Training 5,346.00 EFT58580 04/04/2017 Tectonics Building Design (Envirostract Pty Ltd T/A) Reimbursement 236.00 EFT58581 04/04/2017 Telstra Usage and Service Charge 3,747.52 EFT58582 04/04/2017 Tri-nature Cleaning Supplies 424.41 EFT58583 04/04/2017 Valvoline (Australia) Pty Ltd Parts And Repairs 1,014.34 EFT58584 04/04/2017 Water Corporation Service Charge 759.66 EFT58585 04/04/2017 Westrac Pty Ltd Parts And Repairs 113.41 EFT58586 04/04/2017 Yahava Margaret River (Recreation Centre) Stock 292.00 EFT58587 11/04/2017 Felicity Ann Haynes Councillor Allowance 1,802.41 EFT58588 11/04/2017 Ian Earl Councillor Allowance 5,446.66 EFT58589 11/04/2017 Kimberley Ronald Hastie Councillor Allowance 1,802.41 EFT58590 11/04/2017 Kylie Kennaugh Councillor Allowance 2,602.41 EFT58591 11/04/2017 Michael Robert Smart Councillor Allowance 1,802.41 EFT58592 11/04/2017 Pam Townshend Councillor Allowance 1,802.41 EFT58593 11/04/2017 Peter Lane Councillor Allowance 1,802.41 EFT58594 11/04/2017 34 Degrees Blue Cafe Supplies 81.00 EFT58595 11/04/2017 AFGRI Equipment Australia Pty Ltd Parts and Repairs 364.94 EFT58596 11/04/2017 AMPAC Debt Recovery (WA) Pty Ltd Debt Recovery 412.87 EFT58597 11/04/2017 APV Valuers & Asset Management Consultation Fees 11,820.60 EFT58598 11/04/2017 Amity Signs And Industrial Products Signs 528.00 EFT58599 11/04/2017 Animal Pest Management Services Pest Control 2,453.00 EFT58600 11/04/2017 Anne Lake Consultancy Contract Services 4,648.60 EFT58601 11/04/2017 Arbor Guy Tree Maintenance 9,949.50 EFT58602 11/04/2017 Augusta Cricket Club Reimbursement 300.00 EFT58603 11/04/2017 Augusta Hardware - Town Hardware Supplies 226.59 EFT58604 11/04/2017 Augusta Margaret River State Emergency Services (SES) Reimbursement 628.14 EFT58605 11/04/2017 Augusta Newsagency Stationery 102.00 EFT58606 11/04/2017 Australia Post Postage Charges 2,240.44 EFT58607 11/04/2017 Australian Institute Of Management Training 1,215.00 EFT58608 11/04/2017 Benara Nurseries Horticultural Supplies 1,597.65 EFT58609 11/04/2017 Best Western Northbridge Apartments Accommodation 400.00 EFT58610 11/04/2017 Boss Office Choice Stationery 147.87 EFT58611 11/04/2017 Bozzy Shade Blinds South West Building Maintenance 2,878.50 EFT58612 11/04/2017 Bronwyn Granville Reimbursement 87.40 EFT58613 11/04/2017 Brownes Foods Operations Pty Ltd Milk Supply 201.46 EFT58614 11/04/2017 Building Commission Of WA (Dept Of Commerce) Building Commission Return 18,233.25 EFT58615 11/04/2017 Bullivants Pty Ltd Safety Equipment 304.82 EFT58616 11/04/2017 Bunnings Group Limited Hardware Supplies 793.37 EFT58617 11/04/2017 CJD Equipment Pty Ltd Parts and Supplies 72.38 EFT58618 11/04/2017 Carolyn Ann Homes Sponsorship 200.00 EFT58619 11/04/2017 Christopher Durrell Lambert Reimbursement 855.44 EFT58620 11/04/2017 Christou Design Group Contract Services 8,250.00 EFT58621 11/04/2017 Cleanaway - Shire - 53789018 Waste Services 7,222.98 EFT58622 11/04/2017 Colin Thomas Oakes (Tracie K Oakes) Reimbursement 100.00 EFT58623 11/04/2017 Cookies Galore Kiosk Stock 166.50 EFT58624 11/04/2017 Craven Foods Kiosk Stock 622.96 EFT58625 11/04/2017 Cutting Edges Equipment Parts Pty Ltd Parts and Supplies 1,804.00 EFT58626 11/04/2017 David Gray & Co Pty Ltd Parts and Supplies 579.04 EFT58627 11/04/2017 Debken Pty Ltd T/A (Strategic Safety Alliance) Training 3,080.00 EFT58628 11/04/2017 Depiazzi & Sons Garden Supplies Ground Maintenance 22,614.91 EFT58629 11/04/2017 Digital Education Services (Digitales) Library stock 2,861.82 EFT58630 11/04/2017 Dorma Automatics Pty Ltd Building Maintenance 396.00 EFT58631 11/04/2017 Doust Enterprises Wa Pty Ltd Machinery Hire 1,328.75 EFT58632 11/04/2017 Down South Mini Earthmovers Machinery Hire 2,310.00 EFT58633 11/04/2017 Down South Wholesalers Wholesale Supplies 4,391.92 EFT58634 11/04/2017 Elgas Gas Supply 57.78 EFT58635 11/04/2017 Emma Downing Consultation Fees 1,550.00 EFT58636 11/04/2017 Enable Southwest Inc Catering 150.00 EFT58637 11/04/2017 Enviroflow Plumbing & Gas Plumbing Contractor 2,528.26 EFT58638 11/04/2017 Fennessys Motors Pty Ltd Vehicle Maintenance 271.18 EFT58639 11/04/2017 Fire Protection Association Australia Training 4,190.00 EFT58640 11/04/2017 Fulton Hogan Industries Pty Ltd Road Maintenance 2,925.56 EFT58641 11/04/2017 GHD Consultation Fees 4,571.88 EFT58642 11/04/2017 Gardners Complete Earthmoving & Garden Supplies Horticulture Supplies 495.00 EFT58643 11/04/2017 Geographe Petroleum Fuel 29,403.95 EFT58644 11/04/2017 Golder Associates Pty Ltd Consultation Fees 19,769.75 EFT58645 11/04/2017 Gracies Town Store Fuel 146.48 EFT58646 11/04/2017 Graeme William Davis Honararium Fee 600.00 EFT58647 11/04/2017 GymCare Equipment Maintenance 504.90 EFT58648 11/04/2017 Hanson Construction Materials Pty Ltd Building Maintenance 3,446.30 EFT58649 11/04/2017 Ian Reynolds Umpire Charges 300.00 EFT58650 11/04/2017 Infinite Horizons (Pam Lynch T/as) Presentation 250.00 EFT58651 11/04/2017 Informa Australia Pty Ltd Training 2,634.50 EFT58652 11/04/2017 It Vision Training 1,310.07 EFT58653 11/04/2017 James Bennett Pty Ltd Library stock 101.75 EFT58654 11/04/2017 Jason Signmakers Signs 1,512.01 EFT58655 11/04/2017 Juice Print (Arjee Pty Ltd) YAC Supplies 387.50 EFT58656 11/04/2017 Kennards Hire Traffic Management 2,772.00 EFT58657 11/04/2017 Kmart Bunbury Kidsclub Supplies 150.00 EFT58658 11/04/2017 Kristi Head Umpire Charges 576.00 EFT58659 11/04/2017 Landmark Equipment 2,434.97 EFT58660 11/04/2017 Landmark Products Ltd Freight Charges 5,475.80 EFT58661 11/04/2017 Learning Horizons (Danube River Pty Ltd) Training 1,760.00 EFT58662 11/04/2017 Leeuwin Tyres Vehicle Maintenance 385.00 EFT58663 11/04/2017 Lightning Ridge Electrical Contracting Electrical Contractor 149.25
List of Payments for the Month of April 2017EFT58664 11/04/2017 Lindsay Claire Clarke Reimbursement 277.00 EFT58665 11/04/2017 Lions Club Of Cowaramup Sponsorship 225.00 EFT58666 11/04/2017 Living Springs Water Supply 66.25 EFT58667 11/04/2017 Lower Blackwood Landcare LCDC (Lower Blackwood
Catchment)Contribution 19,800.00
EFT58668 11/04/2017 Mackellar Field Umpire Charges 160.00 EFT58669 11/04/2017 Malatesta Road Paving And Hot Mix Road Maintenance 16,548.80 EFT58670 11/04/2017 Margaret River - Cowaramup Electrical Service Electrical Contractor 475.84 EFT58671 11/04/2017 Margaret River Engineering And Supplies Repairs And Maintenance 13.20 EFT58672 11/04/2017 Margaret River Hawks Cricket Club Ground Maintenance 800.00 EFT58673 11/04/2017 Margaret River Mowers & Chainsaws Parts And Repairs 645.11 EFT58674 11/04/2017 Margaret River Pestman Building Maintenance 500.00 EFT58675 11/04/2017 Margaret River Polished Concrete Pty Ltd Building Maintenance 10,010.00 EFT58676 11/04/2017 Margaret River Produce And Rural Pound Supplies 134.50 EFT58677 11/04/2017 Margaret River Rural Contractors Machinery Hire 3,440.00 EFT58678 11/04/2017 Margaret River Steel Products Steel Supply 5,606.91 EFT58679 11/04/2017 Margaret River Surgery Recruitment 160.00 EFT58680 11/04/2017 Margaret River Timber and Hardware Hardware Supplies 90.50 EFT58681 11/04/2017 Margaret River Windscreens Vehicle Maintenance 985.00 EFT58682 11/04/2017 Marketforce Pty Ltd Advertising 603.41 EFT58683 11/04/2017 Metal Artwork Creations Badges 14.30 EFT58684 11/04/2017 Mikmarns Landscapes Road Maintenance 2,079.00 EFT58685 11/04/2017 Modern Teaching Aids Pty Ltd Kidsclub Supplies 493.80 EFT58686 11/04/2017 Moore Stephens Audit Services 15,268.00 EFT58687 11/04/2017 Motorpass (Wex Australia Pty Ltd) Fuel 2,726.84 EFT58688 11/04/2017 OCE Corporate (Office Cleaning Experts T/A) Cleaning Contractor 33,129.28 EFT58689 11/04/2017 Olivia Ivy Strudwick Reimbursement 277.00 EFT58690 11/04/2017 PFD Food Service Pty Ltd Stock 217.85 EFT58691 11/04/2017 Pay-plan Pty Ltd (Salary Packaging Administration Supplier's
Record)Salary Sacrificing 12,222.04
EFT58692 11/04/2017 Perth Energy Usage and Service Charges 1,284.14 EFT58693 11/04/2017 Peter Hunt Architect Architecture Services 8,250.00 EFT58694 11/04/2017 Procare Locksmiths Building Maintenance 380.50 EFT58695 11/04/2017 Red Dot Store Kidsclub Supplies 115.50 EFT58696 11/04/2017 Redgate Holdings Pty Ltd (Redgate Lime) Water Supply 1,232.00 EFT58697 11/04/2017 Redstar Equipment Supplies Pty Ltd Equipment 24,605.00 EFT58698 11/04/2017 Reece Pty Ltd Horticulture Supplies 240.24 EFT58699 11/04/2017 Repco Margaret River Parts And Repairs 470.19 EFT58700 11/04/2017 River Fresh IGA Refreshments 420.35 EFT58701 11/04/2017 Ross Shepheard Carpentry Service Building Maintenance 1,584.00 EFT58702 11/04/2017 Safe And Sure Security Pty Ltd Building Maintenance 208.78 EFT58703 11/04/2017 Saxxon It Pty Ltd Equipment Upgrade 544.50 EFT58704 11/04/2017 Scope Business Imaging Equipment Maintenance 188.10 EFT58705 11/04/2017 Simon Spencer King Building Maintenance 2,051.50 EFT58706 11/04/2017 Small Engine Worx Parts And Repairs 40.00 EFT58707 11/04/2017 Sou-west Excavations Pty Ltd Excavation Hire 16,102.50 EFT58708 11/04/2017 South West Computable Parts and Repairs 727.90 EFT58709 11/04/2017 South West Isuzu Parts and Supplies 1,125.59 EFT58710 11/04/2017 Southern Lock And Security Building Maintenance 138.25 EFT58711 11/04/2017 Southern Workwear And Ammo Protective Workwear 167.40 EFT58712 11/04/2017 Spencer Signs Signs 6,600.00 EFT58713 11/04/2017 Sports Marketing Australia Pty Ltd Contract Fee 2,420.00 EFT58714 11/04/2017 Sports Power Margaret River Supplies 153.83 EFT58715 11/04/2017 Spraymow Services (Echo Field Pty Ltd) Spray Contractor 2,585.00 EFT58716 11/04/2017 Staley Food and Packaging Stock 360.66 EFT58717 11/04/2017 Staples Australia Pty Limited. Stationery 1,005.46 EFT58718 11/04/2017 State Library Of WA Library Stock 2,055.99 EFT58719 11/04/2017 Steve & Janine Pedrick Sponsorship 200.00 EFT58720 11/04/2017 Subway Catering 200.00 EFT58721 11/04/2017 Summit Fitness Equipment Equipment Maintenance 170.50 EFT58722 11/04/2017 Sussex Turf Control Tree Management 13,060.00 EFT58723 11/04/2017 Synergy Usage and Service Charges 18,492.30 EFT58724 11/04/2017 T-Quip Parts and Supplies 62.70 EFT58725 11/04/2017 Telstra Usage and Service Charges 793.52 EFT58726 11/04/2017 The Australian Local Government Job Directory Pty Ltd Advertising 1,210.00 EFT58727 11/04/2017 The Common Bistro Catering 200.00 EFT58728 11/04/2017 The Polished Concrete Co - Knox Trading Co Pty Ltd T/as Building Maintenance 3,520.00 EFT58729 11/04/2017 The Workwear Group Workwear 812.11 EFT58730 11/04/2017 Toll Ipec - (Courier Australia) Freight Charges 80.82 EFT58731 11/04/2017 Tourism Research Services (Jack Carlsen) Consultation Fees 7,650.00 EFT58732 11/04/2017 Trade Hire Parts and Supplies 134.13 EFT58733 11/04/2017 Transwa (Public Transport Authority) Ticket Sales 505.55 EFT58734 11/04/2017 Tuna Blue Pty Ltd Consultation Fees 2,189.00 EFT58735 11/04/2017 Valvoline (Australia) Pty Ltd Parts And Repairs 225.28 EFT58736 11/04/2017 WA Local Government Assoc (WALGA) Training 3,332.00 EFT58737 11/04/2017 WA Profiling Road Maintenance 12,907.49 EFT58738 11/04/2017 Welcome Site (Zanphire Pty Ltd) Hire Charges 2,068.00 EFT58739 11/04/2017 Westrac Pty Ltd Parts and Supplies 113.41 EFT58740 11/04/2017 Witchcliffe Bush Fire Brigade Reimbursement 244.68 EFT58741 13/04/2017 Woolworths Limited Stock 577.09 EFT58742 13/04/2017 BP Australia Pty Ltd Fuel 2,769.02 EFT58743 18/04/2017 34 Degrees Blue Stock 243.00 EFT58744 18/04/2017 A G & B V Sholer Cleaning 120.00 EFT58745 18/04/2017 ALS Library Services Library stock 417.67 EFT58746 18/04/2017 Adam English Umpiring 48.00 EFT58747 18/04/2017 Ask Waste Management Consultancy Services Consultant 1,936.00 EFT58748 18/04/2017 Augusta Margaret River State Emergency Services (SES) Reimbursement 364.23 EFT58749 18/04/2017 Australian Taxation Office - PAYG PAYG 101,428.00 EFT58750 18/04/2017 Berridge Transport Transport 330.00 EFT58751 18/04/2017 Brownes Foods Operations Pty Ltd Milk Supply 49.08
List of Payments for the Month of April 2017EFT58752 18/04/2017 Bunnings Group Limited Hardware Supplies 155.40 EFT58753 18/04/2017 Burke Air Pty Ltd Airconditioning Service 925.21 EFT58754 18/04/2017 Cleanaway - Shire - 53789018 Waste services 113,508.09 EFT58755 18/04/2017 Cookies Galore Stock 189.00 EFT58756 18/04/2017 Cowara Contractors Pty Ltd Cartage 19,250.00 EFT58757 18/04/2017 Cowaramup Agencies Fertiliser 244.86 EFT58758 18/04/2017 Craven Foods Stock 43.20 EFT58759 18/04/2017 David Brian Hill Refund 118.20 EFT58760 18/04/2017 Delta Auto Electrics (Autospark) Vehicle Maintenance 1,067.33 EFT58761 18/04/2017 Department Of Corrective Services Fire Pits 5,610.00 EFT58762 18/04/2017 Department Of Transport Jetty Renewal Fee 39.10 EFT58763 18/04/2017 Domino's Pizza (Isandhu Wa Pty Ltd - Sandhu Family Trust ) Meals 265.55 EFT58764 18/04/2017 Enviroflow Plumbing & Gas Plumbing services 9,603.17 EFT58765 18/04/2017 Foxtel Management Pty Ltd Foxtel 155.00 EFT58766 18/04/2017 Fremantle Renovations Restorations and Repairs Building Maintenance 2,029.00 EFT58767 18/04/2017 Gozzi's Gas & Plumbing Service Plumbing services 2,211.97 EFT58768 18/04/2017 IBM Australia Limited Email security 695.20 EFT58769 18/04/2017 Jan Quirk Umpiring 80.00 EFT58770 18/04/2017 Jason Signmakers Signs 1,420.01 EFT58771 18/04/2017 Kimberley Ronald Hastie Reimbursement 177.14 EFT58772 18/04/2017 Landgate Land Enquiry 899.02 EFT58773 18/04/2017 Landmark Garden Supplies 2,337.12 EFT58774 18/04/2017 Leeuwin Tyres Tyres 625.00 EFT58775 18/04/2017 Little Monsters Play Centre Vacation Care entertainment 212.00 EFT58776 18/04/2017 Lotex Filter Cleaning Service Parts 238.08 EFT58777 18/04/2017 Margaret River - Cowaramup Electrical Service Electrical Services 1,254.39 EFT58778 18/04/2017 Margaret River Appliance Repairs Equipment repair 279.95 EFT58779 18/04/2017 Margaret River Pestman Pest treatment 165.00 EFT58780 18/04/2017 Margaret River Structural Engineering Engineering Services 440.00 EFT58781 18/04/2017 Margaret River Timber and Hardware Hardware 139.00 EFT58782 18/04/2017 Matrix Tilt Tray & Towing Service Transport 522.50 EFT58783 18/04/2017 Matthew Cuthbert Reimbursement 14.11 EFT58784 18/04/2017 McAuliffe Legal Legal services 2,697.10 EFT58785 18/04/2017 Mikmarns Landscapes Landcaping works 2,035.00 EFT58786 18/04/2017 Mod Airconditioning Airconditioner service 495.00 EFT58787 18/04/2017 Nick Logan Reimbursement 78.00 EFT58788 18/04/2017 O'Brien Harrop Access Pty Ltd Audit services 5,445.00 EFT58789 18/04/2017 OCE Corporate (Office Cleaning Experts T/A) Cleaning contract 1,177.00 EFT58790 18/04/2017 Perth Energy Usage and service charges 41,030.70 EFT58791 18/04/2017 Petelle Pty Ltd Removal of asbestos 1,862.00 EFT58792 18/04/2017 Podmore Holdings Pty Ltd Materials 100.00 EFT58793 18/04/2017 Quality Traffic Management Pty Ltd Labour hire 14,295.17 EFT58794 18/04/2017 Reece Pty Ltd Plumbing supplies 226.31 EFT58795 18/04/2017 River Fresh IGA Asst Groceries 41.76 EFT58796 18/04/2017 Robyn Leanne Fergusson Reimbursement 66.05 EFT58797 18/04/2017 Ross Shepheard Carpentry Service Carpentry Services 1,500.00 EFT58798 18/04/2017 Sandgroper Contracting Waste removal 297.00 EFT58799 18/04/2017 Shayne O'Neill (Farquhar) Refund 523.85 EFT58800 18/04/2017 Simon Quirk Umpire payment 144.00 EFT58801 18/04/2017 South West Isuzu Parts and Supplies 91.56 EFT58802 18/04/2017 Southern Workwear And Ammo Protective equipment 190.65 EFT58803 18/04/2017 Spizvac Marketing Pty Ltd Playground equipment 633.56 EFT58804 18/04/2017 Synergy Usage and service charges 324.70 EFT58805 18/04/2017 Technical Services Group Pty Ltd WiFi support 3,801.60 EFT58806 18/04/2017 Toll Ipec - (Courier Australia) Freight 104.79 EFT58807 18/04/2017 Tourism Research Services (Jack Carlsen) Consultancy 225.00 EFT58808 18/04/2017 Trade Hire Machinery Hire 232.50 EFT58809 18/04/2017 Vicky Gilligan Reimbursement 50.00 EFT58810 26/04/2017 34 Degrees Blue Cafe Supplies 243.00 EFT58811 26/04/2017 A G & B V Sholer Cleaning 120.00 EFT58812 26/04/2017 ADH Golf and Utility Vehicles Parts and Repairs 209.00 EFT58813 26/04/2017 AMPAC Debt Recovery (WA) Pty Ltd Legal Fees 1,146.61 EFT58814 26/04/2017 Alison Jean McCarthy Reimbursement 1,450.00 EFT58815 26/04/2017 Angela Satre Reimbursement 33.50 EFT58816 26/04/2017 Arbor Guy Tree Management 3,208.15 EFT58817 26/04/2017 Augusta Chamber Of Commerce Inc. Grant 1,000.00 EFT58818 26/04/2017 Augusta First National Real Estate Rent 133.46 EFT58819 26/04/2017 B & B Street Sweeping Pty Ltd Street Sweeping 10,950.96 EFT58820 26/04/2017 Benara Nurseries Horticulture Supplies 1,399.20 EFT58821 26/04/2017 Bowbright Cleaning Cleaning 1,756.80 EFT58822 26/04/2017 Brownes Foods Operations Pty Ltd Milk Supply 100.73 EFT58823 26/04/2017 Bunnings Group Limited Hardware Supplies 50.13 EFT58824 26/04/2017 Busselton Auto Electrics Parts and Supplies 148.50 EFT58825 26/04/2017 Callum Noone Reimbursement 5.00 EFT58826 26/04/2017 Chubb Australia Ltd Building Maintenance 1,068.84 EFT58827 26/04/2017 Civil Structural Consulting Pty Ltd Consultation Fees 5,629.25 EFT58828 26/04/2017 Cleanaway - Shire - 53789018 Waste Management 743.00 EFT58829 26/04/2017 Coca-cola Amatil Kiosk Stock 1,322.75 EFT58830 26/04/2017 Covs Parts Pty Ltd Parts and Supplies 168.04 EFT58831 26/04/2017 Cutting Edges Equipment Parts Pty Ltd Parts and Supplies 704.11 EFT58832 26/04/2017 Depiazzi & Sons Garden Supplies Horticulture Supplies 14,240.60 EFT58833 26/04/2017 Dirty Deeds Detailing Vehicle Maintenance 525.00 EFT58834 26/04/2017 Domus Nursery Nursery supplier 807.95 EFT58835 26/04/2017 Down South Mini Earthmovers Equipment Hire 220.00 EFT58836 26/04/2017 Down South Wholesalers Wholesale Supplies 168.05 EFT58837 26/04/2017 Earth 2 Ocean Communications Communication Equipment 1,598.25 EFT58838 26/04/2017 Emerge Environmental Services Pty Ltd Environmental Services 13,208.31 EFT58839 26/04/2017 Enviroflow Plumbing & Gas Plumbing Contractor 5,198.76 EFT58840 26/04/2017 Espresso Essential WA Kiosk Stock 249.49 EFT58841 26/04/2017 Felton Industries Equipment 3,903.90
List of Payments for the Month of April 2017EFT58842 26/04/2017 Filtrex Innovative Wastewater Solutions Reimbursement 113.00 EFT58843 26/04/2017 Gozzi's Gas & Plumbing Service Plumbing Contractor 99.00 EFT58844 26/04/2017 Gracetown Progress Association Grant 1,100.00 EFT58845 26/04/2017 GymCare Equipment Maintenance 31.90 EFT58846 26/04/2017 Hadley Earthworks Equipment Hire 2,508.00 EFT58847 26/04/2017 Hanrahan Construction Building Contractor 34,576.15 EFT58848 26/04/2017 Hanson Construction Materials Pty Ltd Road Maintenance 855.80 EFT58849 26/04/2017 Hitachi Construction Machinery Australia Pty Ltd Parts and Supplies 123.50 EFT58850 26/04/2017 Ian Earl Reimbursement 635.08 EFT58851 26/04/2017 Ixom Operations Pty Ltd (Orica ) Chemical Supplies 211.42 EFT58852 26/04/2017 James Bennett Pty Ltd Library Stock 242.10 EFT58853 26/04/2017 James William Price Reimbursement 277.00 EFT58854 26/04/2017 Jason Signmakers Sign Supplies 462.22 EFT58855 26/04/2017 Jr & A Hersey Pty Ltd Clothing 126.50 EFT58856 26/04/2017 Kennards Hire Equipment 1,848.00 EFT58857 26/04/2017 Landmark Horticulture Supplies 2,013.91 EFT58858 26/04/2017 Leeuwin Transport Freight 3,594.21 EFT58859 26/04/2017 Leeuwin Tyres Vehicle Maintenance 410.00 EFT58860 26/04/2017 Lightning Ridge Electrical Contracting Electrical Contractor 93.50 EFT58861 26/04/2017 Margaret River - Cowaramup Electrical Service Electrical Contractor 858.00 EFT58862 26/04/2017 Margaret River Engineering And Supplies Parts and Supplies 47.77 EFT58863 26/04/2017 Margaret River Mini Earthworks Equipment Hire 1,650.00 EFT58864 26/04/2017 Margaret River Mowers & Chainsaws Parts and Supplies 222.85 EFT58865 26/04/2017 Margaret River Naturals (Rick Ensley) Landcare Maintenance 1,690.00 EFT58866 26/04/2017 Margaret River Pestman Building Maintenance 330.00 EFT58867 26/04/2017 Margaret River Pool Spa And Gardens Pool Maintenance 1,216.00 EFT58868 26/04/2017 Margaret River Print Print Supplies 386.00 EFT58869 26/04/2017 Margaret River Steel Products Steel Supply 4,444.00 EFT58870 26/04/2017 Margaret River Tilt Tray and Towing Service Towing Service 330.00 EFT58871 26/04/2017 Margaret River Timber and Hardware Hardware supplies 117.95 EFT58872 26/04/2017 Margaret River Windscreens Vehicle Maintenance 420.00 EFT58873 26/04/2017 Margaret River Wine Association Inc. Contribution 10,000.00 EFT58874 26/04/2017 Marketforce Pty Ltd Recruitment 7,232.97 EFT58875 26/04/2017 Matrix Tilt Tray & Towing Service Towing Service 1,056.00 EFT58876 26/04/2017 Megan Smith Reimbursement 72.00 EFT58877 26/04/2017 Merchant Building Company Pty Ltd Reimbursement 2,554.04 EFT58878 26/04/2017 Metal Artwork Creations Staff Badges 502.00 EFT58879 26/04/2017 Modern Window Cleaning Cleaning 1,980.00 EFT58880 26/04/2017 OCE Corporate (Office Cleaning Experts T/A) Cleaning 19,932.00 EFT58881 26/04/2017 Oscar Adrian Reimbursement 184.60 EFT58882 26/04/2017 PFD Food Service Pty Ltd Kiosk Supplies 519.40 EFT58883 26/04/2017 Patty Dazzler's Catering 595.00 EFT58884 26/04/2017 Pay-plan Pty Ltd (Salary Packaging Administration Supplier's
Record)Pay-Plan Contributions 11,654.94
EFT58885 26/04/2017 Procare Locksmiths Building Maintenance 432.00 EFT58886 26/04/2017 Qube Logistics Pty Ltd Freight 399.23 EFT58887 26/04/2017 Rebecca Ruth Bolton Kidsclub Workshop 300.00 EFT58888 26/04/2017 Red Dot Store Kidsclub Supplies 72.90 EFT58889 26/04/2017 Reece Pty Ltd Hardware Supplies 52.95 EFT58890 26/04/2017 Repco Margaret River Parts and Supplies 215.73 EFT58891 26/04/2017 River Fresh IGA Refreshments 178.49 EFT58892 26/04/2017 Robert John Taylor Reimbursement 224.00 EFT58893 26/04/2017 Simone Ruane Consultation Fees 424.68 EFT58894 26/04/2017 Simpson Builders Pty Ltd (Douglas Simpson) Construction Services 2,345.11 EFT58895 26/04/2017 Southern Lock And Security Security Services 228.80 EFT58896 26/04/2017 Southern Workwear And Ammo Protective Workwear 262.89 EFT58897 26/04/2017 Staley Food and Packaging Cafe Supplies 292.65 EFT58898 26/04/2017 Steven Castan Legal Fees 10,502.80 EFT58899 26/04/2017 Subway Catering 45.00 EFT58900 26/04/2017 Suez Recycling and Recovery Perth Waste services 23,651.23 EFT58901 26/04/2017 Synergy Usage and Services Charge 6,357.85 EFT58902 26/04/2017 Tegan Overton Reimbursement 172.60 EFT58903 26/04/2017 Telstra Usage and Services Charge 155.12 EFT58904 26/04/2017 The Larder Margaret River Catering 255.20 EFT58905 26/04/2017 The Workwear Group Staff Uniforms 9,496.30 EFT58906 26/04/2017 Toll Ipec - (Courier Australia) Freight 64.30 EFT58907 26/04/2017 Trade Hire Equipment Hire 921.16 EFT58908 26/04/2017 Tuff Stuff Washrooms Buildign Maintenance 761.20 EFT58909 26/04/2017 Valvoline (Australia) Pty Ltd Parts and Supplies 249.36 EFT58910 26/04/2017 WA Library Supplies Library Materials 70.00 EFT58911 26/04/2017 Water Corporation Usage and Service Charges 25,636.32 EFT58912 26/04/2017 Western Australian Newspapers Pty Ltd Advertising 3,351.90 EFT58913 26/04/2017 Westrac Pty Ltd Machinery 112,200.00 EFT58914 26/04/2017 Workwise Occupational Health Pty Ltd Recruitment 1,288.38
Total of EFT Payments for April 2017 1,512,605.80
17/04/2017 Western Australian Treasury Corporation Loan Repayment 5,357.13 18/04/2017 Western Australian Treasury Corporation Loan Repayment 19,610.20 03/04/2017 Les Mills Australia Contract Payment 353.36 01/04/2017 Waterlogic Australia Pty Ltd Water Supply 127.60 05/04/2017 Westminster National Lease Payment 1,184.73 01/04/2017 Dell Financial Services Lease Payment 20,939.27 15/04/2017 SG Fleet Lease Payment 14,486.88 20/04/2017 SG Fleet Lease Payment 3,815.59 23/04/2017 Komatsu Corporate Finance Lease Payment 3,724.73 01/04/2017 Macquarie Equipment Rentals Pty Limited Lease Payment 725.46 01/04/2017 BOQ Equipment Finance Limited Lease Payment 4,218.50 15/04/2017 De Lage Landen Lease Payment 1,621.75 24/04/2017 Canon Finance Australia Lease Payment 848.10 08/04/2017 West Country Office Machines (Print Sync) Printing 55.59
List of Payments for the Month of April 201706/04/2017 Bankwest Term Deposit 2,500,000.00 20/04/2017 Easifleet Management Lease Payment 13,685.79 11/04/2017 WA Super Superannuation contributions 56,012.35 11/04/2017 Retirement Wrap Payroll deductions 822.92 11/04/2017 Super Directions Fund Superannuation contributions 116.94 11/04/2017 Austsafe Superannuation Fund Superannuation contributions 298.27 11/04/2017 BT Super for Life (Superwrap) Superannuation contributions 479.90 11/04/2017 Onepath Masterfund Payroll deductions 832.46 11/04/2017 Commonwealth Bank Group Super Payroll deductions 534.73 11/04/2017 HOSTPLUS Superannuation Fund Superannuation contributions 357.33 11/04/2017 Australian Catholic Superannuation and Retirement Fund Superannuation contributions 254.03 12/04/2017 Payroll Payroll PPE 10.04.17 332,142.59 18/04/2017 Fines Enforcement Registry Legal Fees 406.00 25/04/2017 WA Super Superannuation contributions 56,014.01 25/04/2017 Retirement Wrap Payroll deductions 802.45 25/04/2017 Super Directions Fund Superannuation contributions 116.94 25/04/2017 Austsafe Superannuation Fund Superannuation contributions 298.27 25/04/2017 BT Super for Life (Superwrap) Superannuation contributions 479.90 25/04/2017 Onepath Masterfund Payroll deductions 832.46 25/04/2017 Commonwealth Bank Group Super Payroll deductions 668.42 25/04/2017 HOSTPLUS Superannuation Fund Superannuation contributions 368.87 25/04/2017 Australian Catholic Superannuation and Retirement Fund Superannuation contributions 254.03 03/04/2017 Caterpillar Financial Australia Limited Lease Payment 2,857.25 17/04/2017 Capital Finance Lease Payment 3,533.62 11/04/2017 Maritime Super Payroll deductions 278.40 11/04/2017 AMP Retirement Trust Superannuation contributions 189.40 11/04/2017 Wealth Personal Superannuation and Pension Fund Payroll deductions 1,035.50 11/04/2017 Cbus Payroll deductions 414.57 11/04/2017 Sunsuper Superannuation Fund Superannuation contributions 238.56 11/04/2017 MLC Navigator Retirement Fund Payroll deductions 382.99 11/04/2017 First State Super Superannuation contributions 208.06 11/04/2017 Colonial First State Investments Limited Superannuation contributions 249.05 11/04/2017 Asgard Superannuation contributions 821.94 11/04/2017 AustralianSuper Payroll deductions 2,019.69 11/04/2017 AMP Superannuation Limited Superannuation contributions 73.53 11/04/2017 Retail Employees Superannuation Trust Superannuation contributions 745.31 25/04/2017 Maritime Super Payroll deductions 278.40 25/04/2017 AMP Retirement Trust Superannuation contributions 154.51 25/04/2017 Wealth Personal Superannuation and Pension Fund Payroll deductions 1,044.79 25/04/2017 Cbus Payroll deductions 414.57 25/04/2017 Sunsuper Superannuation Fund Superannuation contributions 238.56 25/04/2017 MLC Navigator Retirement Fund Payroll deductions 447.25 25/04/2017 First State Super Superannuation contributions 208.06 25/04/2017 Colonial First State Investments Limited Superannuation contributions 249.05 25/04/2017 IOOF IML (investment Management Limited) Superannuation contributions 150.95 25/04/2017 AustralianSuper Payroll deductions 1,964.39 25/04/2017 Asgard Superannuation contributions 615.74 25/04/2017 AMP Superannuation Limited Superannuation contributions 73.53 25/04/2017 Retail Employees Superannuation Trust Superannuation contributions 895.02 26/04/2017 Payroll Payroll PPE 24.04.17 389,636.30
Total of Direct Debit Payments for April 2017 3,452,266.54
Total of Payments for April 2017 4,990,184.96
3/04/2017 Transfer Tsf from Trust - Muni - March 2017 Reconciliation 227,925.90 Total of Transfers for April 2017 227,925.90
20/02/2017 263.02 Mail Chimp23/02/2017 58.87 Hospitality Superstore23/02/2017 48.94 Paperless Post23/02/2017 71.50 Istock27/02/2017 317.00 Margaret River Hotel
28/02/2017 239.88 Lynda01/03/2017 12.42 City of Perth13/03/2017 39.00 Australia Post
20/02/2017 9.00 ASIC01/03/2017 142.80 Overboard Pro Sports02/03/2017 208.00 The Law Society06/03/2017 504.90 Clear Tech20/03/2017 165.80 Landgate
Total $ 1,030.50
Starting Out with Excel & Super Simple PowerPoint for Beginners
Waterproof Belt Packs x 3 for Health Officers16/17 Non-Practising Membership - Legal OfficerSample Analysis Data - Wallis Rd
Company Search - The Sustainable Business Company Pty Ltd
Lodgement of Caveat DP68003
Director Sustainable Development
Service to send invitations to Shire President's Sundowner
Annual renewal of online marketing software supportCEO Parking to attend meeting with WA Planning Commission DirectorFee for verification of CEO identity documents
Manager Library ServicesMastering Microsoft OneNote 2016 Made Easy Training Tutorial
Annual Credit Card Fee
Stock images for Shire marketingDinner for CUSP and Transition MR presenters post Climate Change Seminar
Chafing dish for Council Kitchen
Transfers to and from Municipal Account (CMA ‐ Cash Management Account)
Corporate Credit Card Cheque 42163
CEOSubscription - Bulk email system
List of Payments for the Month of April 2017
17/02/2017 64.60 Stretch Now17/02/2017 275.00 SAKGF Now Pty Ltd
01/03/2017 302.89 Virgin Australia
03/03/2017 438.00 Sticky Tickets
07/03/2017 66.22 Ninite Software08/03/2017 492.05 Treasury on Collins
10/03/2017 191.84 Quest West End Holdings Pty Ltd13/03/2017 401.94 Quest West End Holdings Pty Ltd
15/03/2017 263.79 Expresso.com15/03/2017 340.35 Australia.Powermusic17/03/2017 1,279.75 Post Margaret River20/03/2017 576.15 SAI Global
Total $ 4,692.58
Director Infrastructure Services20/03/2017 18.88 Pensione Hotel
Fair value adjustments to financial assetsat fair value through profit or lossProfit On Sale Of Assets 40,498 65,498 65,498 40,266Gain On Investments 0 145,000 145,000 151,095Loss On Sale Of Assets (208,968) (208,968) (208,968) (190,780)
NET RESULT 6,491,624 1,869,383 5,567,213 7,016,131
Other Comprehensive Income 0 0 0 0Total Other Comprehensive Income 0 0 0 0
TOTAL COMPREHENSIVE INCOME 6,491,624 1,869,383 5,567,213 7,016,131
page 2
SHIRE OF AUGUSTA - MARGARET RIVERSTATEMENT OF CASH FLOWS
FOR THE PERIOD ENDING 30 April 2017
2016-17 2016-17Approved YTD
Budget ActualNOTE $ $
Cash Flows From Operating ActivitiesReceiptsRates 18,325,260 19,263,728Operating Grants, Subsidies and Contributions 1,526,355 1,841,403Fees and Charges 8,723,750 8,152,973Service Charges 4,333 4,333Interest Earnings 659,427 835,313Goods and Services Tax 56,964 1,110,749Other Income 13,000 59,986
(23,580,907) (21,617,689)Net Cash Provided By (Used In)Operating Activities 5,728,182 9,650,796
Cash Flows from Investing ActivitiesPayments for Purchase of Property, Plant & Equipment (6,542,435) (1,623,938)Payments for Construction of Infrastructure (7,247,267) (2,738,002)Advances to Community Groups 0 0Non Operating Grants, Subsidies and Contributions used for the Development of Assets 5,393,686 2,836,539Proceeds from Sale of Plant & Equipment 1,160,228 381,688Proceeds from Disposal of Infrastructure 42,040Revaluation of Land Held for Resale 0 0Proceeds from Sale of Investment 0 151,095Net Cash Provided By (Used In)Investing Activities (7,235,788) (950,578)
Cash Flows from Financing ActivitiesRepayment of Debentures (641,677) (467,020)Repayment of Bonds 0 0Advances to Community Groups (50,000)Proceeds from Self Supporting Loans 13,036 20,149Proceeds from New Debentures 1,081,600 0Net Cash Provided By (Used In)Financing Activities 402,959 (446,871)
Net Increase (Decrease) in Cash Held (1,104,647) 8,253,347Cash at Beginning of Year 14,337,720 24,790,348Cash and Cash Equivalents at the End of the Period 7 13,233,073 33,043,695
This statement is to be read in conjunction with the accompanying notes.
page 3
SHIRE OF AUGUSTA - MARGARET RIVERNOTES TO STATEMENT OF FINANCIAL ACTIVITY
FOR THE PERIOD ENDING 30 April 2017
1a STATEMENT OF OBJECTIVES
In order to discharge its responsibilities to the community, Council has developed a set ofoperational and financial objectives. These objectives have been established both on an overallbasis, reflected by the Shire's Community Vision, and for each of its broad activities/programs.
COMMUNITY VISIONOur Vision "A prosperous and connected community that values its natural environment andcharacter as it grows sustainably into the future."
Our Mission "To protect the natural environment, strengthen our communities, foster local economicprosperity, and responsibly manage the community's infrastructure and assets."
Our Values are Respect, Honesty, Commitment and Courage.
Terms used within the Financial Statements and elsewhere within this report to classify income and expenditure include;
GOVERNANCEAdministration and operation of facilities and services to members of council; other costs that relateto the tasks of assisting elected members and ratepayers on matters which do not concern specificcouncil services.
GENERAL PURPOSE FUNDINGRates, general purpose government grants and interest revenue.
LAW, ORDER, PUBLIC SAFETYSupervision of various by-laws, fire prevention, emergency services and animal control.
HEALTHFood quality and pest control, immunisation services, inspection of abattoir and operation of childhealth clinics.
EDUCATION AND WELFARECare of families and children, contributions to education and other welfare.
HOUSINGOperation of staff and rental housing.
COMMUNITY AMENITIESRubbish collection and disposal services, recycling, septic tank inspection services, environmentalprotection initiatives, administration of town planning and regional development services and theoperation of other community amenities.
RECREATION AND CULTUREProvision and maintenance of halls, swimming areas, recreation and sporting areas, reserves,re-broadcasting services, libraries, museums and other cultural activities.
TRANSPORTConstruction and maintenance of streets, roads, bridges, drainage works, footpaths, parking,traffic control, aerodromes and water transport facilities.
ECONOMIC SERVICESProvision of rural services, tourism and area promotion, building control, saleyards, plant nursery,landcare, water and public utility services.
OTHER PROPERTY & SERVICESPrivate works operations, general administration overheads, public works overheads, plant operating costs and any other unclassified items.
page 4
SHIRE OF AUGUSTA - MARGARET RIVERNOTES TO STATEMENT OF FINANCIAL ACTIVITY
FOR THE PERIOD ENDING 30 April 2017
1b AMENDMENTS TO ADOPTED BUDGET
Description Resolution Meeting Date COA/Job Amount
Transfers to Reserves 2016/17 Amount6321 Community Grants Reserve 5,400
6666 Road Asset Reserve 28,538
6669 Public Open Space Reserve 140,000
6677 Community Facility Reserve 151,095
6677 Community Facility Reserve 150,000
6677 Community Facility Reserve 500,000
6679 Recreation Centres Reserve 8,600
6682 Margaret River CBD Redevelopment Reserve 300,0001,283,633$
Opening Balance Transfers To Interest Recd Transfers From Closing Balance
Proceeds of Sale of 23 Le Souef St
Description
Limesand Royalties received 15/16 & 16/17
Cash in Lieu of POS Stewart St
Final Dividend on Settlement of Lehman Brothers Class Action
Grant - MR Cultural Centre - Regional Venues Improvement Fund
MRRC Annual Sign Fees 14/15, 15/16 & 16/17
Profit on sale of MR & AU Number Plates
Payout from Riskcover of uninsured losses related to 2011 Bushfires
page 11
SHIRE OF AUGUSTA - MARGARET RIVERNOTES TO STATEMENT OF FINANCIAL ACTIVITY
FOR THE PERIOD ENDING 30 April 2017
6. RESERVES - Cash Backed (continued)
In accordance with council resolutions in relation to each reserve account, the purpose for whichthe reserves are set aside are as follows:
Plant Reserve - To be used for the purchase of plant, vehicles and equipment.Community Grants Reserve - Funds received from the sale of vehicle licence plates, etc are provided as community grants.Emergency Services Reserve - To be used to support the provision of emergency services in the Shire.Developer Contributions Reserve - Funds received and used in accordance with the Developer Contributions Plan.Boiodiversity Reserve. - To be used for the funding of Biodiversity Initiatives.Augusta Revitalisation Reserve - To be used for funding capital projects in the Augusta town-site.Affordable Housing Fund-Expenditure on capital and improvements of infrastructure within the Cowaramup Townsiteand the area covered by the West Cowaramup Townsite Strategy as determined by the Shire.Community Loan Reserve - Interest free funding for eligible groups involved with sporting and cultural activities.Cedarvale Reserve - Funds allocated to meet Council's obligations in respect of the agreement with Cedarvale for the Gnarabup site and future foreshore rehabilitation required at Prevelly and Gnarabup.Margaret River CBD Reserve - Development and maintenance of the Margaret River Business DistrictParking Reserve - To be used to fund future car parking requirements.Road Asset Reserve - To be used to fund future road and drainage maintenance and construction requirements.Gloucester Park Reserve
Staff Leave Reserve - to be used to fund annual and long service leave requirements.Public Open Space Reserve - To be used to fund future public open space requirements.Limesand Pits Reserve - Rehabilitation and development of the Boranup, Redgate and any other Shire limesand pits.Cemeteries Reserve - To be used for the upgrade of cemeteries.Caravan Park Upgrade Reserve - To be used for the upgrading of Caravan Parks.Waste Management Reserve - To be used to fund future waste facility and plant requirements.Self Insurance Reserve - Used to fund self insurance, workers compensation performance risk, risk management and other related employee and organisational activities.Augusta Recreation Reserves Reserve - Funds from the sale of recreation reserves in Augusta are reserved for future recreation works in Augusta.Community Facility Reserve - To be used for the construction and major maintenance of buildings.Gravel Pits Reserve - Rehabilitation and development of the Shire's gravel and other related resource reserves.Recreation Centres Reserve - Income from advertising signs is reserved for future improvements to facilities.Old Settlement Reserve - Income from the lease of this site is to be used for the maintenance of the site.Margaret River CBD Redevelopment Reserve - To be used for funding capital projects in the Margaret River CBD and town-site.
The majority of the Reserves are not expected to be used within a set period as furthertransfers to the reserve accounts are expected as funds are available.All of the cash backed reserve amounts are to be supported by money held in financial institutions.
page 12
SHIRE OF AUGUSTA - MARGARET RIVERNOTES TO STATEMENT OF FINANCIAL ACTIVITY
FOR THE PERIOD ENDING 30 April 2017
7. NET CURRENT ASSETS 15/16 2016-17 2016-17Last Year Approved YTD
Actual Budget Actual$ $ $
Composition of Estimated Net Current Asset Position
Interest and adminstration charges 323,500 356,444Discounts 0 0
Totals 19,665,575 19,898,833
All land except exempt land in the Shire of Augusta Margaret River is rated according to its Gross Rental Value (GRV) or Unimproved Value (UV) dependingon the zoning in the Shire and uses undertaken on the property.
The general rates detailed above for the 2015-16 financial year have been determined by Council on the basis of raising the revenue requiredto meet the deficiency between the total estimated expenditure proposed in the budget and the estimated revenue to be received from all sourcesother than rates and also considering the extent of any increase in rating over the level adopted in the previous year.
The minimum rates have been determined by Council on the basis that all ratepayers must make a reasonable contribution to the cost of the LocalGovernment services/facilities.
Note - Ministerial Approval was obtained for compliance with Section 6.35 (5) of the LG Act for the Residential GRV Vacant Land differential ratingcategory due to this categeoy having more than 50% of rateable properties on the minimum rate.
Sub-Totals
Sub-Totals
RATE TYPE
page 14
9. GRANTS AND CONTRIBUTIONS REVENUE
COA Job IE Description 2016-17 BUDGET
$
BUDGET OPERATING
$
BUDGET CAPITAL
$
RECEIVED $
AMOUNT TO BE RECEIVED
$
CATEGORY COMMENT
General Purpose FundingGF75 67 WALGGC General Purpose & Local Road Grants 1,238,000 1,238,000 926,699 311,302 OperatingGF83 67 Energy Grants - Diesel fuel rebate 42,000 42,000 39,953 2,047 OperatingGF86 73 Reimbursements 52,000 52,000 43,990 8,010 Operating Staff contributions to Vehicle Operating expensesEmergency Management & Fire PreventionEM75 67 Operating Grant Income - ESL 39,891 39,891 70,713 (30,822) Operating Qtly SES ESL GrantEM76 70 Capital Grant Income - ESL 60,000 60,000 0 60,000 Capital LGGS Grant for SES VehicleFP72 73 Insurance Claims 658 (658) Operating Insurance Claim PayoutFP73 67 Other Grant Income 69,884 69,884 69,885 (1) Operating DFES BRMPP FundingFP74 73 Contributions - non ESL 54,484 54,484 54,182 302 Operating DFES reimbursement 50% CESM Salaries & AllowancesFP75 67 ESL Operating Grant 246,848 246,848 386,275 (139,427) Operating Qtly BFB ESL GrantFP75 73 ESL Operating Grant 1,770 (1,770) OperatingFP76 70 ESL Capital Grant 949,250 949,250 0 949,250 Capital LGGS Grant for BFB VehiclesCommunity Planning & DevelopmentCD75 67 Community Development Grants 45,000 45,000 31,838 13,162 OperatingCD77 73 Community Development Bursary 4,600 4,600 5,776 (1,176) OperatingCD70 70 Margaret River Youth Precinct 1,393,000 1,393,000 0 1,393,000 Capital Lotterywest Grant approved, to be received during constructionCD74 73 Contributions 30 (30) OperatingTown PlanningTP75 67 Coastal Management Plan Assistance Grant 30,000 30,000 0 30,000 OperatingTP74 74 Developer Contribution Plan contributions 200,000 200,000 240,948 (40,948) Capital Cash in Lieu of Public Open SpaceCommunity BuildingsHA75 HIG09 70 Grant for Cultural Centre 3,400,000 3,400,000 500,000 2,900,000 Capital Grants approved, to be received during project constructionAquatic CentreAC75 70 Community Pool Revitalisation Grant 32,000 32,000 32,000 0 CapitalParks and GardensGD74 73 Contributions Operating - Golf club recycled water 5,000 5,000 7,658 (2,658) OperatingGD73 74 Contributions to Assets 3,371 (3,371) CapitalAsset ServicesTY75 TYG17 67 Regional Bicycle Network Program 15,000 15,000 0 15,000 Operating
TYG15 70 RBFS Grant for Ellis St project 0 0 0 0 CapitalTY76 TYG18 74 RBFS Grant for Ellis St project 0 0 20,000 (20,000) Capital
TYG19 74Friends of the Southwest communities - works on winter diversion track
0 0 9,091 (9,091) Capital
LC74 73 South West Catchments Council 0 0 4,500 (4,500) Operating Coastal Brush for Melaleuca Beach carpark and Sarg Bay foreshore.
LC74 73 Gregory Norman Mccamish 0 0 300 (300) Operating Plants and plant installation: 334 Flora Grove, Molloy IslandConstructionCR74 74 Restricted Contributions 10,000 10,000 20,921 (10,921) CapitalCR75 Capital Grants 3,512,514 3,512,514 2,010,208 1,502,306 Represents total grants for road and infrastructure projects
CRG03 70 Regional Roads Group 832,000 Capital70 Rosa Brook Road reconstruction 450,000 450,000 Capital70 Leeuwin Road reconstruction 106,000 106,000 Capital70 Treeton Road reconstruction 370,000 370,000 Capital70 Carters Road reconstruction 14,000 14,000 Capital70 Rosa Glen Road reconstruction 14,000 14,000 Capital
CRG05 70 - Main Roads Direct 228,208 Capital70 Gravel Resheeting 210,000 210,000 Capital
CRG06 70 - Roads to Recovery 635,000 Capital70 Rural Reseals 600,000 600,000 Capital
SHIRE OF AUGUSTA - MARGARET RIVERNOTES TO STATEMENT OF FINANCIAL ACTIVITY
FOR THE PERIOD ENDING 30 April 2017
Page 15
9. GRANTS AND CONTRIBUTIONS REVENUE
COA Job IE Description 2016-17 BUDGET
$
BUDGET OPERATING
$
BUDGET CAPITAL
$
RECEIVED $
AMOUNT TO BE RECEIVED
$
CATEGORY COMMENT
SHIRE OF AUGUSTA - MARGARET RIVERNOTES TO STATEMENT OF FINANCIAL ACTIVITY
services. However, demand for specialised legal services anticipated in latter part of financial year
DP26 16 Legal Projects (13,900) (13,900) 0 (11,500) 0 11,500 Timing/Perm: Most expenditure for current review occurred in the previous financial year. Some expenditure planned later this financial year.
16 COM139 Public Art Trail (30,000) (30,000) 0 (30,000) (28,655) 0
16 COM140 Art on Loan Program (1,000) (1,000) 0 (1,000) (182) 0
16 COM141 Banner in the Main Street (16,000) (16,000) (735) (14,000) (3,507) 10,493 Timing: Project commenced16 COM142 Public Art Trail - Grant (15,000) 0 0 0 0 0
16 COM143 UNDA Augusta Project (5,000) (5,000) 0 (5,000) (3,808) 0
CD51 16 Age Friendly (11,200) (10,200) 0 (10,150) (6,023) 016 COM144 National Seniors Week (1,000) 0 0 0 0 0
16 COM145 Age Friendly Community Plan (10,000) (10,000) 0 (10,000) (6,023) 0
67 FPI012 ESL Operating Grant & Supplementary Grant 246,848 246,848 61,712 246,848 386,275 139,427 Perm: 15/16 Supplementary Operating Grant73 FPI018 Reimbursement of electricity - Cwp Mens Shed 0 0 549 0 1,770 0
TOTAL OPERATING INCOME 371,216 376,216 62,261 364,595 512,770OPERATING EXPENDITUREFP01 01 Salaries (89,934) (89,934) (8,144) (76,098) (88,777) (12,679) Perm: Some of the expenditure will be reclaimed
16 FRE10 Plan & Undertake Hazard Reduction Burns on
Council Land
(15,000) (20,000) (3,363) (20,000) (18,136) 0
16 FRE11 Fire contribution - plant and equipment mobilisation (8,000) (8,000) 0 (8,000) (19,672) (11,672) Perm: Two large fires during fire season requiring the hire of plant and equpment. $2,600 being reclaimed from DFES to FP74.
16 CME04 Karridale Cemetery (19,000) (19,000) 0 (19,000) (8,667) 10,333 Timing: Less than anticipated burials16 CME05 Margaret River Cemetery (34,000) (34,000) (1,500) (34,000) (16,595) 17,405 Timing: Less than anticipated burials
for completion 2016/1716 WASP02 Environmental Monitoring Davis Road (20,779) (20,779) (5,078) (16,929) (17,915) 0
16 WASP03 Waste site reviews and specialist advice (145,000) (145,000) (1,760) (141,250) (35,456) 105,795 The majority of this work is being undertaken in-house with a minor amount being carried over as per 2017/18 budget.
16 WASP07 Landfill Cell - operational (113,250) (113,250) 0 (105,000) 0 105,000 Perm: Job to be renamed in 2017-18 and used for extension of inert waste area
Var WD02 Davis Road Inert Waste Area (116,400) (116,400) (3,505) (97,600) (27,562) 70,038 Timing: adverse weather conditions delaying worksVar WD03 Davis Road Recycled Waste Area (147,900) (147,900) (6,471) (124,970) (96,283) 28,687 Timing: Works in progressVar WD04 Davis Road General (372,000) (322,000) (21,248) (274,388) (236,946) 37,442 Timing: reduced staff hours due to vacancy.
Permanent part time operator position advertisedVar WD05 Poole Road Transfer Station (100,000) (100,000) (9,640) (84,612) (92,972) 0
Var WD06 Alexander Bridge Transfer Station (60,000) (60,000) (4,054) (50,576) (45,112) 0
Var WD07 Rosa Brook Transfer Station (60,000) (60,000) (4,027) (50,776) (51,798) 0
Var WD08 Cowaramup Transfer Station (100,000) (100,000) (9,291) (84,612) (91,495) 0
Var WD09 East Augusta Disposal Site (16,000) (16,000) (1,910) (14,000) (14,412) 0
Var WD10 Wallis Rd Sullage Disposal Facility (89,810) (89,810) (104,709) (89,478) (141,107) (51,629) Perm: Urgent works due to failure of system, exceeded budget allocation.
Var WD12 Earthworks (30,000) (30,000) (1,411) (22,500) (31,031) 0
Var WD13 Team meetings (4,360) (4,360) (397) (3,270) (3,605) 0
Var WD14 Litter Control (15,000) (15,000) 0 (11,250) (9,676) 0
TOTAL OPERATING EXPENDITURE (3,132,894) (2,827,144) (270,858) (2,409,609) (1,792,053)CAPITAL INCOMEWA75 70 Capital Grant Income 0 0 0 0 0 0TOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITUREWA70 Infrastructure Waste Management (1,809,750) (477,250) (14,142) (357,500) (98,122)
55 WAS24 Landfill Fencing (25,000) (25,000) 0 (25,000) 0 25,000 Timing: Removal of fencing to allow cell construction undertaken, replacement of fencing to be scheduled for after construction of cell embankments in April/May
55 WAS25 Rehabilitation of old Area (inert) (632,500) (100,000) 0 0 0 0
55 WAS26 Davis Rd Drainage (100,000) (100,000) (1,340) (100,000) (21,017) 78,983 Timing: In progress with works to address shed drainage issues completed, further works after Cell 2 completion.
55 WAS27 Cap active landfill area (822,250) (22,250) 0 (10,000) (3,095) 0
(200,000) (200,000) (11,682) (200,000) (55,709) 144,291 Timing: Construction Cell stage 2 commenced in March 2017, works scheduled for completion May 2017.
HA75 70 Grants for Development of Assets 3,400,000 500,000 0 500,000 500,000 070 HIG09 Grant for Cultural Centre 3,400,000 500,000 0 500,000 500,000 0
70 HIG10 Grant for Augusta Rec accessibility upgrade 0 0 0 0 0 0
TOTAL CAPITAL INCOME 3,400,000 500,000 0 500,000 500,000CAPITAL EXPENDITUREGD88 Land and Buildings (to 15/16) 0 0 0 0 0HA88 16 Land and Buildings (5,071,123) (796,123) (34,633) (235,000) (216,570)
16 CBS95 Cultural Centre Redevelopment (4,500,000) (200,000) 0 0 0 0
16 CBS125 BM 1081 Augusta Cenntenial Hall - Air Conditioning and
GPS012 Lighting controller for Main Oval (4,000) (4,000) 0 (4,000) 0 0GPS013 Synthetic Cricket Pitch - Western Oval (6,000) (6,000) 0 (6,000) 0 0GPS014 Fencing and security for Western Oval (23,000) (23,000) 0 (23,000) 0 23,000 Timing: RFQ in progress Late May GPS018 Renewal Gloucester Park AFL Goals (17,000) (17,000) 0 (17,000) (3,495) 13,505 Timing: Project to be completed in May
73 GDG06 Other Contributions to Assets 0 0 0 0 3,729 073 GDG23 Lions Club contribution for Cemetery works 0 0 0 0 0 073 GDG24 Rotary Club contribution to Rotary Park works 0 0 0 0 1,364 073 GDG07 Water Corporation reimbursement of Rendall Weir 0 0 0 0 2,566 0
GD82 84 Sundry Income 0 0 0 0 0 0GDI82 Sundry Income 0 0 0 0 0 0
GD90 94 Profit on Disposal of Assets 0 25,000 0 25,000 24,475 0TOTAL OPERATING INCOME 5,000 30,000 0 30,000 32,133OPERATING EXPENDITUREGD52 Reserve Maintenance (1,724,420) (1,724,420) (102,647) (1,485,380) (1,163,347)
RGP1 Gloucester Park Surrounds (73,131) (73,131) (2,319) (62,167) (44,497) 17,670 Perm: Lower overhead rate appliedRGP2 Western Playing Fields (64,805) (64,805) (1,636) (51,851) (38,532) 13,319 Timing/Perm: awaiting invoice, lower OH rateRGP3 Nippers Oval (34,895) (34,895) (4,117) (27,671) (21,086) 0RGP4 AMR Football/Playground Area 0 0 0 0 (900) 0RGP5 Main Oval (68,942) (68,942) (1,435) (53,086) (27,377) 25,709 Timing/Perm: follow up works to be completed in
early May, also lower overhead rate, awaiting invoices.
RGP6 Skate Park Surrounds (9,000) (9,000) (18) (7,520) (813) 0RMR01 MR Townsite Area Gardens - Reserves
TRM3 Street Tree Planting-Townsites 0 0 0 0 (17) 0
TRM4 Weed Removal Townsites 0 0 0 0 0 0
GD58 Recycled Water Maintenance (42,766) (42,766) (62) (42,763) (43,449)REW01 Inspection and Testing (5,123) (5,123) 0 (5,124) 0 0
REW02 Repairs and maintenance (30,433) (30,433) (62) (30,429) (43,449) (13,020) Perm: Unplanned repairs and maintenance as a result of underground damages
REW03 Vertidraining 0 0 0 0 0 0
REW04 Annual service Charge - Water Corp (7,210) (7,210) 0 (7,210) 0 0
0
GD59 Fire Management Shire Parks/Reserves (76,655) (76,655) 0 (76,656) (71,789)RFM01 Fire Management Shire Parks/Reserves (76,655) (76,655) 0 (76,656) (71,789) 0
GD60 Electric Vehicle Charging Station Maint (2,000) (2,000) (45) (2,000) (351)EVM01 Margaret River EV Charging Station (1,000) (1,000) (45) (1,000) (249) 0
EVM02 Augusta EV Charging Station (1,000) (1,000) 0 (1,000) (102) 0
GDC001 Contribution to Bench Seats - Flinders Bay &
Augusta Boat Harbour (Leeuwin Lions)
0 0 1,235
GDC002 Contribution to Apex Park Picnic Setting - MR
Lions
0 0 1,364
GD75 70 Capital Grant Income 0 0 0 0 0 0TOTAL CAPITAL INCOME 0 0 0 0 3,371
10/05/2017 Page 42 of 65
PARKS and GARDENS - Recreation and Culture
COA IE Job ET DESCRIPTION2016-17
Approved Budget
2016-17 Amended Budget
Month of April
YTD BUDGET
YTD ACTUAL
>10% & > $10,000 COMMENTS
CAPITAL EXPENDITUREGD89 Infrastructure Assets (413,750) (489,750) (72,068) (416,753) (248,688)
RES119 Play equipment replacement annual program (99,000) (99,000) 0 (99,000) (11,553) 87,447 Timing: Procurement documentation being prepared for replacements.
majority works underway.RES127 Annual Allocation for Garden Renewal Planting (20,000) (20,000) (3,039) (18,000) (18,956) 0RES128 Annual Allocation for Cemetery Works (12,000) (12,000) 0 (12,000) 0 12,000 Timing: ContributionRES129 West Cowaramup POS upgrade (100,000) (100,000) (23,733) (100,000) (52,303) 47,697 Timing: remainder of works to commence in May
and June.RES132 Annual Allocation for POS improvement (49,750) (49,750) (25,898) (49,753) (40,028) 0RES133 Gloucester Park Improvements (13,000) (73,000) (7,200) (13,000) (52,443) (39,443) Perm: Carryover and overspend due to
unfavourable weather and ground conditions. Minor redesign for Lower Western Oval development.
RES139 Gloucester Park - Lower Western Oval
development
(10,000) (10,000) 0 (5,000) 0 0
RES140 Rotary Park Nature Play Playground (22,000) (22,000) 0 (22,000) (25,950) 0RES141 Rapids Landing School POS Development 0 (16,000) 0 (10,000) 0 0
GD96 P&G Capital Expenditure - Donated Assets 0 0 0 0 (2,093)GDD001 Bench Seats - Flinders Bay & Augusta Boat
Harbour (Leeuwin Lions)
0 0 0 0 (2,093) 0
GDD002 Apex Park Picnic Setting - MR Lions 0 0 0 0 0 0TOTAL CAPITAL EXPENDITURE (413,750) (489,750) (72,068) (416,753) (250,781)Business Unit Totals
16 TYA11 Traffic counter maintenance 0 0 0 0 0 016 TYA12 Licensed surveyor for land administration (6,000) (6,000) 0 (5,000) (1,344) 016 TYA13 Auditors for grant acquittal (1,200) (1,200) (1,550) 0 (1,550) 016 TYA14 Asset data collection/asset management plan
preparation
(93,000) (93,000) (10,746) (93,000) (29,656) 63,344 Timing: Supplier implementation of new asset management information system behind schedule(Potential $25,000 -$45,000 carry over); Full $63k has been allocated. Building Valuation, Jetty Assessment and Stormwater Standards underway.
10/05/2017 Page 44 of 65
ASSET SERVICES - Transport
COA IE JOB DESCRIPTION2016-17
Approved Budget
2016-17 Amended Budget
Month of April
YTD BUDGET
YTD ACTUAL
>10% & > $10,000 COMMENTS
16 TYA34 Annual paths and trails planning (85,000) (85,000) 0 (60,000) 0 60,000 Timing: implementation delayed due to higher priorities
CR75 Grants 3,512,514 3,512,514 0 3,376,014 2,010,208 (1,365,806)CRG03 Regional Roads Group 954,000 954,000 0 954,000 832,000 (122,000)CRG05 Main Roads Direct 210,000 210,000 0 210,000 228,208 0CRG06 Roads to Recovery 1,503,639 1,503,639 0 1,503,639 635,000 (868,639) Timing: Grant claims delayed due to procurement
process and availability of contractorCRG13 MRWA Bridge Grant 546,000 546,000 0 409,500 315,000 (94,500) Timing: $420k to be paid by WALGGC, balance
from MRWA to be paid on completion.CRG14 Lotterywest for Rails to Trails 70,000 70,000 0 70,000 0 (70,000) Timing: deferred due to unfavourable weather
conditionsCRG17 Recreational Boating Facilities
Scheme61,875 61,875 0 61,875 0 (61,875) Timing: resources directed to other projects.
CRG21 RBFS Grant for Ellis St Jetty Precinct 167,000 167,000 0 167,000 0 (167,000) Timing: resources directed to other projects.
TOTAL CAPITAL INCOME 3,522,514 3,522,514 0 3,386,014 2,031,129CAPITAL EXPENDITURECR89 New Infrastructure 0 0 0 0 0 0
CR94 Infrastructure Upgrades (1,216,500) (1,216,500) (64,461) (982,001) (266,304)Drainage Expansion (155,000) (155,000) (47) (155,000) (135,349) 19,651 Timing/Perm:Carryover of Brady St DrainagePath - Expansion (380,000) (380,000) (328) (380,000) (20,416) 359,584 Timing: programmed for MayCarpark Expansion (80,000) (80,000) (6,141) (80,000) (6,878) 73,122 Timing: delayed due to high tourist and user
TOTAL FOR BUSINESS UNIT (2,589,625) (2,639,625) (359,039) (2,541,626) (165,809) 2,375,817Variance comments are on the jobs report on the following pages.
10/05/2017 Page 49 of 65
CONSTRUCTION - Transport
COA JOB DESCRIPTION
2016-17 Approved
Budget
2016-17 Amended Budget
Month of April
YTD BUDGET
YTD ACTUAL
>10% & > $10,000 COMMENTS
DEVELOPMENT OF ASSETS
CR89 INFRASTRUCTURE NEW 0 0 0 0 0MRPR1 Margaret River Perimeter Road 0 0 0 0 0 0
DRAINAGE EXPANSIONDEN12 Drainage upgrade and expansion projects 0 0 0 0 73,862 73,862 Perm: Carryover due to unfavourable
weather conditions, Brady St drainage. Will be funded from DEN14.
DEN14 Drainage upgrade & expansion projects 155,000 155,000 47 155,000 61,487 (93,513) Timing: works to recommence following drainage works associated with road reconstruction works.
CARPARK EXPANSIONCPN12 MR Primary School carpark - reimburse Department of Education 0 0 0 0 0 0CPN13 Disability parking bay upgrades 20,000 20,000 0 20,000 737 (19,263) Timing: Signage improvements and
linemarking improvements to commence May from prioritised list.
CPN14 Renew retaining wall - Fearn Ave car park 40,000 40,000 6,141 40,000 6,141 (33,859) Timing: Works programmed early May - awaiting invoices.
CPN15Cowaramup Primary School Parking
20,000 20,000 0 20,000 0 (20,000) Timing: bollard installation works programmed for late May/June.
80,000 80,000 6,141 80,000 6,878STREETSCAPE
STS03 Cowaramup CBD improvements 0 0 0 0 0 0STS07 Margaret River Main Street Upgrade 200,000 200,000 12,400 150,000 33,350 (116,650) Consultant redesign and review of
roundabout underway. Road Safety Audit underway. Further consultation underway.
conditions related to river flowing - works postponed to 2017/18 - preparatory works have washed away and river is flowing too fast to remove the existing bridge. Awaiting invoices for purchased products.
RRN010 Leeuwin Road reconstruction 159,000 159,000 40,281 159,000 113,202 (45,798) Timing: first section complete - Reseal complete, Minor final works programmed for May.
RRN045 Rosa Brook Road reconstruction 715,000 715,000 11,390 715,000 578,705 (136,295) Timing: Majority of works complete. Awaiting invoices and final tidy up works to be complete May.
RRN111 Carters Road reconstruction (Design) 21,000 21,000 0 21,000 5,054 (15,946) Timing: Survey and Design works underway to be complete early June.
RRN112 Rosa Glen Road reconstruction (Design) 21,000 21,000 3,083 21,000 7,254 (13,746) Timing: Survey complete. Design works well underway. Obtaining approvals for construction 2017/18.
RRN113 Treeton Road reconstruction 555,000 555,000 6,612 555,000 388,710 (166,290) Timing: Majority of works complete. Final works to be complete May/June.
10/05/2017 Page 51 of 65
CONSTRUCTION - Transport
COA JOB DESCRIPTION
2016-17 Approved
Budget
2016-17 Amended Budget
Month of April
YTD BUDGET
YTD ACTUAL
>10% & > $10,000 COMMENTS
RRN114 Wallcliffe Road Reconstruction works 500,000 550,000 100,207 550,000 216,493 (333,507) Timing: Works heavily delayed due to significant damage relating to higher than expected traffic and unseasonal weather conditions. Awaiting invoices.
D020 Drainage renewal projects 240,000 240,000 31,636 240,000 55,496 (184,504) Timing: works underway to make up time lost from late start due to unfavourable weather conditions.
KEP01 Staged kerb replacement 70,000 70,000 2,304 70,000 22,876 (47,124) Timing: procurement of contractor underway. Works to commence May on Bovell Avenue.
less maintenance/cleanupMR39 Waste Collection - Public Space (232,315) (232,315) (21,093) (202,667) (168,420) 34,247 Perm/Timing: As works have been redirected
internally.MR40 Rehabilitation of Resource Pits 0 (10,000) 0 (7,500) (3,868) 0MR54 Private Works 0 0 (404) 0 (10,245) (10,245)MR98 Depreciation (5,280,000) (5,470,000) (446,082) (4,558,000) (4,520,299) 0TOTAL OPERATING EXPENDITURE (8,041,220) (8,352,220) (603,180) (6,933,017) (6,590,767)CAPITAL INCOMEMR74 74 Contributions 0 0 0 0 0 0TOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITURETOTAL CAPITAL EXPENDITURE 0 0 0 0 0Business Unit Totals
MR31 SIGNS 178,492 178,492 11,257 160,646 89,499RCFS Signs - Community 15,528 15,528 124 13,976 3,647 (10,329) Timing: Little damage and less requests to COAS Signs - Coastal Warning 9,156 9,156 0 8,242 573 0TRFS Signage - Traffic 123,968 123,968 10,737 111,572 76,031 (35,541) Timing: Little damage and less requests to
replace signageDIRS Directional Signage 29,840 29,840 396 26,856 9,249 (17,607) Timing: Little damage and less requests to
Perm/Timing: Works programmed for Warner Glen Bridge has been carried over by Main Roads WA due to unsuitability and unavailabilty of contractors.
10/05/2017 Page 54 of 65
MAINTENANCE - Transport
COA JOB DESCRIPTION
2016-17 Approved
Budget
2016-17 Amended Budget
Month of April
YTD BUDGET
YTD ACTUAL
>10% & > $10,000 COMMENTS
CAR2 Rails To Trails Bridge Structure Repairs 25,004 25,004 1,295 22,502 4,873 (17,629) Timing: Further investigation underway as some bridges require capital works in excess of available budget.
MR39 WASTE COLLECTION PUBLIC SPACE 232,315 232,315 21,093 202,667 168,420BINS Street Bins - Purchase And Replacement 20,544 20,544 5,974 20,544 22,362 0
WCPS Waste Collection Public Space 211,771 211,771 15,120 182,123 146,057 (36,066) Perm/Timing: As works have been redirected internally, savings have been achieved through the use of internal staff rather than engaging services under contract.
MR54 Private Works 0 0 404 0 10,245WP162 Margaret River Bowling club Grit delivery 0 0 0 0 822 0WP163 Western Meat Processors RAV access 0 0 0 0 9,020 0
MR54 Private Works 0 0 (404) 0 9,437
TOTAL OPERATING EXPENDITURE 2,761,220 2,882,220 157,098 2,375,017 2,070,468 (304,549)
10/05/2017 Page 55 of 65
PLANT PROGRAM - Transport
COA IE Job DESCRIPTION2016-17
Approved Budget
2016-17 Amended Budget
Month of April
YTD BUDGET
YTD ACTUAL
>10% & > $10,000 COMMENTS
OPERATING INCOMERP90 94 Profit on Sale of Assets 40,498 40,498 703 40,498 15,792 (24,706) Timing: Disposals delayedRP72 73 Insurance Claim Payout 0 11,000 0 11,000 11,082 0TOTAL OPERATING INCOME 40,498 51,498 703 51,498 26,874OPERATING EXPENDITURERP58 12 Non Capital Equipment (20,000) (31,000) (2,655) (27,000) (19,979) 0RP50 50 Loss On Sale Of Assets (28,968) (28,968) (872) (28,968) (10,780) 18,188 Timing: Disposals delayedTOTAL OPERATING EXPENDITURE (48,968) (59,968) (3,527) (55,968) (30,759)CAPITAL INCOMERP91 95 Proceeds from Sale of Assets 341,153 341,153 23,959 341,153 81,688 (259,465) Timing: Disposals delayedTOTAL CAPITAL INCOME 341,153 341,153 23,959 341,153 81,688CAPITAL EXPENDITURERP93 Plant & Equipment (2,085,400) (2,322,400) (103,453) (2,322,400) (900,725)
Heavy Replacements (1,325,000) (225,000) (1,453) (1,325,000) (65,215)55 RPP71 Mower/Slasher (replacement for P2601) 0 0 0 0 0 0
55 RPP84 Truck Heavy (replacement for AU13187) (225,000) (225,000) 0 (225,000) 0 225,000 Timing: Procurement underway for replacement of truck.
55 RPP104 Triaxle Low Loader (replacement for AU9783) (175,000) (175,000) 0 (175,000) 0 175,000 Timing: delayed - quotations being sought for replacement
55 RPP105 Multi Tyre Roller (replacement for AU993) (150,000) (150,000) 0 (150,000) 0 150,000 Timing: delayed - quotations being sought for replacement. Awaiting responses.
55 RPP106 Mower/Slasher - out front mower (replacement
for AU28763)
(65,000) (65,000) 0 (65,000) (42,430) 22,570 Perm: Purchase price less than budget.55 RPP107 Mower/Slasher - gang mower (replacement for
P869)
(25,000) (25,000) 0 (25,000) 0 25,000 Timing: deferred with budget and replacement adjustment for purchase of self propelled gang mower
55 RPP109 Heavy Truck (replacement for AU13071) (180,000) (180,000) (1,453) (180,000) (1,453) 178,547 Timing: Expected delivery early May - Awaiting invoice.
55 RPP111 Tractor (replacement for P13900) (55,000) (55,000) 0 (55,000) 0 55,000 Timing: deferred with budget and replacement adjustment for purchase of self propelled gang mower
55 RPP112 Mower/Slasher - ride on mower (replacement
for P2557)
(15,000) (15,000) 0 (15,000) (8,150) 0
55 RPP113 Light Truck (replacement for AU14863) (65,000) (65,000) 0 (65,000) 0 65,000 Timing: RFQ evaluation in progress55 RPP114 Excavator (replacement for P27445) (150,000) (150,000) 0 (150,000) 0 150,000 Timing: delayed - quotations being sought for
replacement. Awaiting responses.55 RPP115 Heavy Truck (replacement for P859) (200,000) (200,000) 0 (200,000) 0 200,000 Timing: delayed - quotations being sought for
55 TCP49 Construction of Chalets (700,000) (517,000) (3,344) (517,000) (104,462) 412,538 Timing: Project to commence May 2017 55 TCP58 Western Power Upgrade 0 (370,000) 0 0 0 0
to better reflect the costs associated with procuring and managing materials and contracts. As construction progresses the overheads allocated will increase.
TOTAL OPERATING EXPENDITURE (119,106) (139,106) (51,349) (107,905) (654,425)CAPITAL INCOMETOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITUREWO97 55 Furniture & Equipment 0 (32,000) 0 (32,000) (32,055) 0TOTAL CAPITAL EXPENDITURE 0 (32,000) 0 (32,000) (32,055)Business Unit Totals
Indigenous The Margaret River area is within the traditional lands of the Wardandi people. The Wardandi
are the traditional custodians of the area generally between Bunbury and Cape Leeuwin and
have a strong connection to the sea. In 2011, the shire had approximately 113 Indigenous
persons, comprising approximately 1% of the shire’s residents (compared with 2.5% in
Australia) (Shire of Augusta Margaret River 2016).
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Recreation and Cultural Activities The Shire provides a wide range of community facilities throughout the area including
community halls, libraries, public open space, public amenities such as toilets and foreshore
infrastructure such as boat ramps and jetties.
The Shire has opportunities for all ages to participate in sport and recreation and strategies
are being formulated to ensure that facilities are available to service the growing population.
Sporting activities in the shire are centred on popular ball sports and informal recreation such
as bush walking, mountain bike riding, fishing, surfing and swimming at the beach. There are
a number of formal recreation areas in the Shire including Gloucester Park and the Margaret
River and Augusta Recreation Centre (Shire of Augusta Margaret River 2016).
Volunteering Within the shire, there are opportunities to volunteer across many different interest areas.
Many older residents enjoy volunteering at the Margaret River Library, with environmental
protection organisations, local bushfire brigades and with many other organisations.
Volunteering WA is a great source of volunteering opportunities throughout the region as is
Volunteer Southwest. The shire supports volunteering through the provision of information,
celebrating the value of volunteerism and via the Community Development Grant assistance
program.
Social Participation Throughout the year, within the shire, there are many opportunities for social participation with
a broad array of activities, programs, events and special interest groups on offer to suit a wide
variety of interests. The Rotary Guide, local papers, social media and community noticeboards
are a great source of information in regards to social participation opportunities of interest to
community members and visitors to the region.
Age Specific Services A range of public, private and not-for-profit service provider’s service the needs of the aged
and carers in the shire, with many of these services being predominantly Busselton or Bunbury
based. The relevant service providers and their role are defined in the following table:
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Table 12
Service Providers
Service Provider Role or Purpose
Australian Hearing Provision of treatment for hearing related problems
including ear infections and deafness
Australian Red Cross Telecross – phone social support
Advocacy South West Inc.
This organisation provides advocacy for people with
disabilities and their families in the South West
Region
Augusta MPS HACC Integrated health and aged care services for local
residents
Baptistcare – Silver Vines Retirement village
BESS Home and Community Care
Provision of transport, meals on wheels, domestic
assistance, home maintenance, respite care,
personal care, social support and other food
services
Cancer Council Support Centre
(Bunbury)
Regional office of the Cancer Council Western
Australia, which aims to minimise the impact and
incidence of cancer on community through
advocacy, research, education and support
services.
Department of Housing (Busselton)
WA State Government department which focuses on
the provision of public housing via rental and other
various methods
Enable
Enable Southwest is dedicated to providing
innovative services for people with disabilities across
the region which uphold and promote the values of
inclusion
Independent Living Centre
Resource centre for equipment, funding options,
assessment and referral pathways, link to
community services and information on respite and
culturally appropriate care
Leeuwin Frail Aged Lodge Inc. Specialist aged care facility
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LAMP Inc. Margaret River
Lamp provides support services for people with
mental illness, their carers and family members
living within the shire
Life without Barriers Support for people with a disability
Margaret River Hospital
Emergency, geriatric, home and community care,
intensive care, maternity, medical, general,
outpatients, paediatrics, pathology, pharmacy,
physiotherapy, radiology and surgery, general
Mirrambeena Residential aged care, respite care and secure
dementia care
Silverchain (Margaret River)
Provides a diverse range of services including,
nursing, home care, palliative care, emergency care,
family health care and other services
South West Rural Respite Services
(Busselton)
Provision of respite services for primary carers in the
South West region of Western Australia
Transport Margaret River is located 40.2 km from Augusta, 50.8 km from Busselton and 100.6 km from
Bunbury.
The level of public transport available both within and between the Shire’s towns is limited with
the only public transport available provided by two bus services; TransWA Coaches and South
West Coachlines. These service providers deliver limited long distance coach services.
A taxi service is available within Margaret River and Augusta, but at this stage does not offer
wheelchair accessible taxis.
Silverchain offers transport options to eligible people as does Home and Community Care –
Augusta.
Population Growth Population projections prepared for the Australian Government Department of Health and
Ageing by the ABS in 2008 and by the WA Planning Commission in 2015 indicate that the
population of the shire could increase from 13,807 to over 17,000 by 2026.
Figure one, below, is indicative of the shire’s projected age profile from 2011 to 2026. The
graph illustrates a visible increase in the age cohorts from 55 to 85 years and older with the
largest difference forecasted to occur in the cohort of people aged 75 – 84. This ageing
16 | P a g e
population will place a significant amount of pressure on existing services in the Shire of
Augusta Margaret River unless they are adequately accounted for.
Table 13
Projected age profiles for the Shire of Augusta Margaret River from 2011 – 2026
Source: Western Australian Planning Commission 2015
An Ageing Demographic In 2011 the median age in the shire was 39 compared to 36 in Western Australia and 37 in
Australia. The proportion of residents in the shire aged over 50 is 33.1% compared to the
Western Australian average of 30.4%. The median age of residents in Margaret River and
Cowaramup was 35, which is less than the national and state medians while the median age
of Augusta is 59, with more than a third of residents aged 65 or over.
Table 14
Generational Profile of Localities 2011
Median Age
Age Group Children/Youth
0-19 Adults 20- 49
Middle-age 50- 64
Seniors 65+
Margaret River 35 29.1% 45.2% 16.8% 8.9%
Cowaramup 35 33.5% 45.6% 12.7% 8.2%
Augusta 59 13.5% 22.8% 25.3% 38.2%
Shire of AMR 39 26.5% 40.4% 20.6% 12.5%
Source: ABS, 2011 Census data
0
500
1000
1500
2000
2500
3000
0‐4 Years 5 ‐ 14Years
15‐24Years
25‐34Years
35‐44Years
45‐54Years
55‐64Years
65‐74Years
75‐84Years
85 Yearsand Over
Number of persons
Age Group
Shire of Augusta Margaret River2011 2016 2021 2026
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Hospitalisation and Injury South West residents aged 65 years and over had 104,203 hospitalisations for 2008 – 2012.
This rate was significantly lower than that state rate for this age group. The leading cause of
hospitalisation was renal dialysis (13% in this age group) followed by eye disease and
chemotherapy (WA Country Health Service 2015).
Table 15
Hospitalisations of South West Residents Aged 65 and Older
Condition Number of
hospitalisations % of all
hospitalisations SRR
Dialysis 13,184 13% 0.7
Diseases of the eye and adnexa 7,549 7% 0.9
Chemotherapy 7,363 7% 0.9
Arthropathies 3,879 4% 1.2
Ischaemic heart diseases 3,261 3% 1.1
Symptoms involving the digestive system 2,974 3% 1.2
Skin cancer (excluding melanoma) 2,326 2% 1.1
Symptoms involving the circulatory and
respiratory system 2,076 2% 1.0
Benign neoplasms 2,050 2% 0.7
Diseases of the upper gastrointestinal tract 1,880 2% 0.9
All hospitalisations (65 years and older) 104,203 100% 0.9
Source: DoH, Health Track Notes: The standardised rate ratio (SRR) is the ratio between a particular health region (or district) and the state. A ratio of 1
means that the regional rate is the same as the state, and a value of 2 indicates the regional rate is twice that of the state. A ratio
of 0.5 indicates that the rate in a region is half that of the State population.
Local rates are compared to the rate of all residents of the State using the standardised rate ratio (SRR) and the 95% confidence
interval of the SSR. Those that are significantly different to the state rate (1.0) are coloured. Those between 1 and 1.5 times the
state rate is highlighted orange, higher than 1.5 times the state are highlighted red while those rates significantly less than the
state are highlighted green.
Predicted Increase in Dementia Prevalence Dementia is not a natural part of ageing, although it becomes more prevalent with increasing
age, and as such primarily affects older people (AIHW 2012)
Dementia is a major health problem in Australia, with profound consequences for the health
and quality of life for those affected and their family and friends. In recognition of Australia’s
18 | P a g e
ageing population and increased prevalence of dementia it was designated the ninth National
Health Priority Area by the federal government (AIHW 2012).
According to Alzheimer’s Australia there are currently 413,106 Australians living with dementia,
55% of which are female, 45% male. By 2025, the number of people with dementia is expected
to reach 536,164 (Alzheimer’s Australia 2017). As the number of residents within the shire over
the age of 65 increases, the impact of dementia and associated service required will increase
significantly.
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Methodology
Internal Staff Consultation 13 employees of the Shire of Augusta Margaret River participated in a cross – departmental
workshop on 16 March 2017.
Shire of Augusta Margaret River Cross-Departmental Workshop
Managers, Coordinators and staff from the following service areas attended a focussed internal
workshop to assist is setting priorities for the Plan.
Service Areas
Community Planning and Development
Sustainable Development
Governance and Marketing
Customer Service
Environmental Health
Parks and Gardens
Library Services
Infrastructure Services
The structure of and information provided varied from other workshops undertaken. Staff were
provided with:
1. Descriptions of the features of the eight domains (Refer to Appendix C: Internal Staff
Consultation - Features of an Age Friendly Community);
2. Draft Action Plan and results of community consultation focus group sessions and
seniors survey (Refer to Appendix A: Internal Staff Consultation Workshop
Presentation).
Staff worked in groups to explore the eight domains of an age friendly community as
determined by the World Health Organisation and were asked to consider the following three
questions from an internal, organisational perspective:
1. What are we doing well?
2. What could we improve on and what are our barriers?
3. What are the gaps we could address?
The results of this workshop is contained in Appendix B: Internal Staff Consultation Results.
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Community Consultation
Target Audiences
The following audience was targeted through general advertising in local newspapers and
through known networks:
Local residents over the age of 55 who have concerns about their future, as they get
older;
Any person who works or volunteers for a service that supports older people throughout
the Shire of Augusta Margaret River;
Residents providing regular care or assistance to family members or friends who live
within the Shire of Augusta Margaret River; and
Community organisations that represent the interests of older people within the region.
Advertising material contained the following constant message:
“Have Your Say
The Shire of Augusta Margaret River is preparing an Age Friendly Community Plan that will
Idenity the age friendly features, barriers, and suggestions for improvement across the eight
domains that make up an age friendly community.
Seniors' participation in the Shire's consultation process is essential to an age friendly
approach to community planning. The Shire therefore seeks community input through a
survey and two focus group sessions.”
Community Participation
The following public workshops and survey were conducted, with participation numbers
totalling 85 individuals from across the shire.
Activity Location Date Attendees Focus Group Session Augusta 29 November 2016 8 Focus Group Session Margaret River 30 November 2016 16 Community Survey Varied 7 – 25 November 2016 61 Total 85
Focus Group Session
Throughout November 2016 the Shire conducted two focus group sessions held at Council
Chambers, Augusta and the Margaret River Library. The sessions were aimed at both seniors
and service providers. They were structured around the eight World Health Organisation
(WHO) age friendly community domains with participants involved in assessing these features
in their own communities. The report on the feedback from this consultation is available in
Appendix D and highlights the main priorities of each domain determined via these sessions.
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Community Survey
In addition to these consultations, the Shire provided other opportunities for residents to
contribute to the development of the Plan via a community survey. Surveys were made
available online and distributed at various local community centres in hard copy format for
interested residents. The report on the feedback from the consultations is available in
Appendix E.
Feedback received via this process has provided the Shire with vitally important localised
information about the existing positive strategies that maximise quality of life and active ageing
in our region. It also includes comments on issues that need to be addressed in our future
planning processes through the development of strategic actions. Those topics form the basis
of the key objectives of the Plan.
A copy of the hard copy version of the community survey is located in Appendix F.
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Informing Strategic Documents
Global Global Age-friendly Cities: A guide, World Health Organisation, 2007
Federal National Health Priority Areas, Australian Institute of Health and Welfare, Australian
Government, 2012
Living Longer. Living Better. Aged care reform package. Commonwealth of Australia, April
2012
South West Regional Blueprint, Regional Development Australia - South West and South
West Development Commission, December 2014
Key (Dementia) Facts and Statistics 2017, Alzheimer's Australia, February 2017
State Local Government Integrated Planning and Reporting Framework and Guidelines,
Department of Local Government and Communities, 2016
WA Carers Strategy, Department of Local Government and Communities, June 2016
The Regional Centres Development Plan (SuperTowns), Department of
Regional Development and Lands, 2011
An Age-friendly WA: The seniors strategic planning framework 2012-2017, Department of
Local Government and Communities, 2012
Living in the Regions 2013: A survey of attitudes and perceptions about living in regional
Western Australia, State Report, Department of Regional Development, December 2013
Age-Friendly WA? A challenge for government, Report No.7, Community Development and
Justice Standing Committee, Legislative Assembly, Parliament of Western Australia,
November 2014
South West Active Ageing Research, South West Development Commission May 2010
Royalties for Regions, Department of Regional Development, Government of Western
Australia, December 2008
Local This plan sits under the Shire of Augusta Margaret River Community Strategic Plan 2033, and
the Corporate Business Plan 2015 – 19, Strategy 2.2.1 – Provide programs and facilities that
encourage resilience in seniors, young people and families, Action 2.2.1.6 – Develop the
Shire’s Age Friendly Community Plan.
These strategic documents aim to address the needs of various groups in the community and
work together to ensure the Shire plans for the future of all residents.
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They include (in alphabetical order):
Asset Management Plan 2013–2023;
Creative Blueprint 2014–2018;
Disability Access and Inclusion Plan 2014–2017;
Long Term Financial Plan 2016-17 to 2025-26;
Safer Communities Plan 2015-2019; and
Townsite Path Plan 2016.
For more information about these plans, please refer to the Shire of Augusta Margaret River
website or Customer Service Officers. R
Limitations and Conclusions The small sample of seniors and care providers that participated in the focus group sessions
may not be representative of all older people residing in the shire, however the higher volume
of valid surveys returned increased participation in the project by older residents and care
providers.
Many of the issues identified through the consultation process are not new and some have
been raised through consultation for other strategic projects or via community forums,
detonating the importance of these issues reinforced by means of development of the Plan.
With an estimated 4370 shire residents (Western Australian Planning Commission 12,2012)
expected to be aged 60 years or older by 2026, the Shire needs to consider the ageing
population in the delivery of all its services and existing practices and standards may require
review to establish if these are relevant. The recommendations of this report, which have been
developed through engagement and participation of older residents within the community
should assist the Shire to take positive steps to ensure continued enhancement of the age
friendliness of the region.
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Summary of Findings – in order of priority
Objective 1. Transport and Movement The domain of transport has been identified as the most significant priority domain within this
Plan as the Shire and its communities face many challenges in regards to establishing
available, accessible and affordable public or private transport options.
Numerous concerns were raised about the availability of public transport within the shire as
well as the condition and extent of footpaths within Margaret River and Augusta. Many focus
group and survey participants, however, highly value the transportation service that Home and
Community Care provide.
Objective 2: Outdoor Spaces and Buildings Outdoor spaces and buildings were recognised as an important priority domain for
enhancement in 2009 and unfortunately, despite some improvements, remains largely
unresolved. Older residents are concerned about the safety, quality and availability of
footpaths within the town sites of Margaret River, Augusta and Cowaramup as well as the
availability and suitability of public seating areas. Many seniors are also eagerly awaiting the
upgrade of the main street of Margaret River scheduled for construction 2018-19.
Objective 3: Health and Community Services Health and community services is a domain that older residents are feeling a level of concern,
specifically in regards to access to specialists and consistency of GP services in Augusta.
There is also some uncertainty in the community about what services are available in the shire
and concern regarding access to specialist services, respite care and after hours services.
Similarly, there is a level of concern regarding the availability of aged care facilities within
Augusta and Margaret River and the increased cost of healthcare coupled with the lack of bulk
billing options.
However, older residents feel that Margaret River and Augusta are largely well serviced in
regards to health services and highly value the service that Silverchain / BESS provide.
Objective 4: Communication and Information The domain of communication and information, recognised as an area of concern in 2009, has
remained a priority domain to be addressed within the Plan. In the age of new technologies,
our older residents are seeking information about matters that affect them to be delivered in a
variety of formats conducive to their needs and abilities.
Older residents indicated that information should be provided via a diverse range of
communication tools such as a Shire noticeboard in Augusta, the local newspapers and
25 | P a g e
electronically. Some older residents would like to see the amount and content of information
provided by the Shire increased. Most survey and focus group participants also consider the
Rotary Directory extremely beneficial for finding out what services are available in the region.
Objective 5: Housing Consultation participants expressed general contentment in regards to housing availability,
certainty and suitability, with many participants still living in their primary house. There was,
however, a level of concern regarding the need for extra independent living units and the
design of such residences to take into account the varying needs of this demographic. The
cost of housing / rent, availability to downsize and the availability of different levels of care-
assisted residences were also raised as areas of concern.
Objective 6: Respect, Inclusion and Social Participation Overall older residents throughout the shire are passionate about where they live and have a
strong sense of community. Many consultation participants feel respected in their community
and are content with the social options available. Some participant’s communicated the value
that a Senior Citizen Centre could have to further enhance social inclusion and participation
options.
Objective 7: Sport and Recreation Overall older residents throughout the shire feel that the community is well serviced for sport
and recreation activities and that the Margaret River Recreation Centre is a valuable
commodity.
Despite the many positives there are still some areas that consultation participants feel could
be improved such as the opening times, accessibility and condition of the hydrotherapy pool
and all other facilities at the Augusta Recreation Centre and improvements to walking, cycle,
gopher tracks / paths across the shire as a means to encourage and enable gentle exercise.
There is also a desire for access to a hydrotherapy pool within Margaret River or a bus service
to access the one in Augusta.
Action Plan The Plan and associated actions (as listed in the following table) are based on the eight
domains of an age friendly community. These are designed to allow Council to respond to
changing needs and ensure support for the wellbeing of the Shire of Augusta Margaret River
ageing population. Many of the actions outlined can be implemented within existing resources
however, any new or expanded activity will be considered through the Shires standard
corporate planning processes.
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Prioritisation Priorities of the Plan have been determined based on outcomes from community and staff
consultation.
The following matrix may assist relevant service areas to further prioritise actions.
Legislative
requirement Identified within
other Plans
Known community
need
High
Medium
Low
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Objective 1 – Transport and Movement
Goal 1: The Shire of Augusta Margaret River will work towards ensuring that seniors have access to safe and consistent transport options
Actions Priority Shire Role Responsibility When Potential Stakeholders Alignment to the Corporate Business Plan 2016-2020
1.1 Ensure adequate footpaths and cycle paths are provided in new subdivisions and are connected to existing areas
High Lead Deliver
Infrastructure Services
Ongoing • Private Developers • WAPC
3.4 – Connected and safe transport network. 3.4.2 – Provide a network of connected cycleways and pedestrian pathways. 3.4.2.3 – Complete the annual allocation for footpaths 3.4.2.4 – Design path and trail upgrades identified in the Path Plan
1.2
Review existing Path Plan implementation priorities to specifically consider age friendly and disability access objectives
High Lead Deliver
Infrastructure Services
2017-18
3.4 – Connected and safe transport network.
1.3 Investigate the feasibility of a Demand Responsive Public Transport scheme.
High Lead Partner
Community Planning and Development
2018-19
• Southwest Development Commission
• Neighbouring Local Government Authorities
• Department of Transport
• Department of Health
3.4 – Connected and safe transport network.
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Objective 2 – Outdoor Spaces and Buildings
Goal 2: Create outdoor spaces and buildings that promote mobility, independence and quality of life for older people
Actions Priority Shire Role Responsibility When Potential Stakeholders Alignment to the Corporate Business Plan 2016-2020
2.1
Continue to undertake well planned maintenance of Council infrastructure that contributes to safe access for all
High
Deliver
Infrastructure Services
Ongoing
• 3.2 – Liveable and well-designed places.
• 3.2.2 – Develop and implement master plans for Shire facilities and projects so they are well designed, have aesthetic appeal and accessible by all.
2.2 Install and maintain seating in public spaces throughout the Shire
High Deliver Parks and Gardens
Ongoing
• 1.5 - Quality parks, gardens and green spaces.
• 1.5.1 – Ensure green and public open spaces cater for a wide range of users including people with a disability.
• 1.5.1.7- Maintain shire parks and gardens in accordance with service standards
2.3
Make improvements to existing public toilets, as required, and increased number of facilities where warranted
Medium Deliver
Infrastructure Services
Ongoing
• 1.5 - Quality parks, gardens and green spaces.
• 1.5.1 – Ensure green and public open spaces cater for a wide range of users
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including people with a disability.
• 1.5.1.1 – Operate and maintain public toilets to agreed standard.
2.4 Undertake upgrades to Margaret River and Augusta Recreation Centre
Low Facilitate
Community Planning and Development Recreation Operations
Ongoing
• Government Agencies and Funders
• Disability Services Commission and other funders
• 2.5 – Active and healthy lifestyles.
• 2.5.2 – Provide the community with high standard recreational facilities and sporting grounds.
• 2.5.2.1 – Undertake upgrades to Margaret River Recreation Aquatic Centre including retrofit of plant room.
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Objective 3 – Health and Community Services
Goal 3: Ensure older people have access to quality and reliable health and community services
Actions Priority Shire Role Responsibility When Potential Stakeholders Alignment to the Corporate Business Plan 2016-2020
3.1
Continue to work with local GP services in Augusta to ensure a consistent and secure service is accessible to older people
High Partner Advocate
Community Planning and Development
Ongoing
• Local GP Services (existing and potential providers)
• Department of Health • WA Country Health
Service • Community
• 2.6 – Safer communities. • 2.6.3 – Undertake
measures to ensure the protection of public health.
3.2
Advocate and support increased service provision in the Shire of Augusta Margaret River with a focus on home care / support services
Medium Advocate Community Planning and Development
Ongoing
• Local GP Services (existing and potential providers)
• Department of Health • WA Country Health
Service • Community
• 2.6 – Safer communities. • 2.6.3 – Undertake
measures to ensure the protection of public health.
3.3 Seek to collate and communicate information about available health services across the Shire
High Lead Deliver Advocate
Community Planning and Development
2017-18 • Service providers • Government Services
• 2.6 – Safer communities. • 2.6.3 – Undertake
measures to ensure the protection of public health.
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Objective 4 – Communication and Information
Goal 4: Ensure high quality, reliable and up to date information is made available to older people in the community
Actions Priority Shire Role Responsibility When Potential Stakeholders Alignment to the Corporate Business Plan 2016-2020
4.1
Seek opportunities to improve all aspects of Shire communication
Low Deliver
Community Planning and Development Customer Service
Ongoing
• Community • Government Agencies • Clubs • Community groups • Businesses
• 5.6 – A culture of innovation, quality and continuous improvement.
• 5.6.2 – Ensure Shire services and processes meet or exceed customer needs and recognised industry standards.
4.2
Ensure older people have access to necessary Shire information in suitable formats
High Deliver Facilitate
Community Planning and Development Customer Service
2017-18 • Community • Clubs • Community Groups
• 5.5 – Community and customer focus.
4.3
Facilitate communication between agencies and service providers that contribute to an Age Friendly Community. Ensure this information is accessible to the community is a variety of formats
High Facilitate Partner Advocate
Community Planning and Development
2017-18
• Service providers • Not for profits • State Government
Agencies • Businesses
• 2.3 – Strong community groups and networks.
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Objective 5 – Housing
Goal 5: Advocate for accessible, affordable and diverse housing options that contribute to the ability of older people to age in place
Actions Priority Shire Role Responsibility When Potential Stakeholders Alignment to the Corporate Business Plan 2016-2020
5.1
Create and apply a statutory and strategic land use planning framework which makes provision for affordable housing developments and the provision of small lots close to services
Medium Lead Facilitate Partner Advocate
Sustainable Development Community Planning and Development
Ongoing • State Government • Private Developers
• 3.2 – Liveable and well-designed places.
• 3.2.3 – Address the need for affordable housing and accommodation now and in the future.
• 3.2.3.1 – Implement recommendations from the Affordable Housing Strategy.
5.2
Facilitate improved communication from all stakeholders around available housing options and application processes
Low
Lead Deliver Facilitate Partner Advocate
Community Planning and Development
Ongoing
• State Government (Department of Housing)
• Private developers • Businesses • Community
• 3.2 – Liveable and well-designed places.
5.3 Increase awareness of universal house design as a tool for increasing the ability of people to age in place
High Lead Deliver Advocate
Community Planning and Development Sustainable Development
Ongoing
• State Government (Department of Housing)
• Private Developers • Businesses • Community
• 3.2 – Liveable and well-designed places.
33 | P a g e
Objective 6 – Respect, Inclusion and Social Participation
Goal 6: Encourage respectfulness of older community members and promote opportunities for supporting social inclusion and participation
Actions Priority Shire Role Responsibility When Potential Stakeholders Alignment to the Corporate Business Plan 2016-2020
6.1
Investigate interest and support for the establishment of a senior citizens centre within Augusta and/ or Margaret River
Low Deliver Community Planning and Development
2018-19 • Community • Clubs
• 2.3 – Strong community groups and networks.
• 2.3.2 – Encourage community organisations and local communities to work together to be self-sufficient.
6.2
Promote the use of the Rotary Directory as a tool to accessing available community groups and services
Low Facilitate Partner Advocate
Community Planning and Development
Ongoing • Real Estate Agents
• 2.3 – Strong community groups and networks.
• 2.6 – Safer communities. • 2.6.3 – Undertake
measures to ensure the protection of public health.
34 | P a g e
Objective 7 – Sport and Recreation
Goal 7: Provide facilities and recreation services that contribute to the social and physical wellbeing of older community members
Actions Priority Shire Role Responsibility When Potential Stakeholders Alignment to the Corporate Business Plan 2016-2020
7.1
Investigate interest, cost implications and support for a hydrotherapy pool in Margaret River or a bus service to Augusta to access the hydrotherapy pool
Low Facilitate Partner
Community Planning and Development
2018-19
• Southwest Development Commission
• Department of Health • State Government
(Department of Sport and Recreation) and other funders
• 2.5 – Active and healthy lifestyles.
• 2.5.1 – Maximise participation in physical activity and promote the benefits of healthy lifestyles.
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Appendix - A
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Appendix - B
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Appendix - C
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Appendix - D
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Appendix - E
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Appendix - F
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Acknowledgements The Shire of Augusta Margaret River would like to acknowledge the contribution of residents, community
members and service providers in the preparation of this Plan. We thank you for your valuable input and
participation.
Stakeholders Residents
Staff at the Shire of Augusta Margaret River
Service Providers and Carers
Margaret River Aged Care Advisory Committee
References Age in Place. 2017 What is Ageing in Place?
If you are deaf, or have a hearing impairment or speech impairment, contact us through the National Relay Service: TTY users phone 133 677 then ask for
08 9780 5255
Speak and Listen users phone
1300 555 727
then ask for 08 9780 5255
Internet relay users connect to the NRS
(www.relayservice.com.au) and then ask for
08 9780 5255
SHIRE OF AUGUSTA MARGARET RIVER ORDINARY COUNCIL MEETING 24 MAY 2017
11.4 Corporate and Community Services 11.4.8 OPERATIONAL PLAN 2016-17 QUARTER 3 REPORT
Attachment 1 – Operational Plan 2016-17 Quarter 3 Report
Operational Business Plan 2016-17
Quarter 3 Update
Print Date: 17-May-2017
OVERVIEW
Action Progress Against Targets
310 actions reported on
300 At least 60% of action target achieved
7 Between 40% and 60% of action target achieved
3 Less than 40% of action target achieved
0 actions with no target set
ACTION PLANS
At least 60% of action target achieved
Between 40% and 60% of action target achieved
Less than 40% of action target achieved
No target set
* Dates have been revised from the Original dates
Corporate & Community Services
Corporate and Community Services
Community Fire and Emergency Services
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.4.1.5 Liaise with State Government on bushfire strategies and resourcing
Nathan Hall - Community Emergency Services Manager
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: A two-year burning program has been developed in collaboration with the Shire's Bushfire Risk Planning Coordinator. Implementation started in Spring 2016. Emergency Services Levy Grant submitted in March 2017 with the Department of Fire and Emergency Services.
Last Updated: 03-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.2.1 Develop, implement and administer the Local Emergency Management Committee (LEMC) Business Plan
Nathan Hall - Community Emergency Services Manager
Completed 01-Jul-2016 30-Jun-2020 100.00% 50.00%
ACTION PROGRESS COMMENTS: It has been determined by the State Emergency Management Committee (SEMC) that the LEMC Business Plan is no longer required. Work has begun on the Shire's Emergency Risk Management Plan as part of the State Risk Project.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.2.2 Guide and coordinate a tenure blind, multi-agency bushfire risk management program
Chris Lloyd - Bushfire Risk Planning Coordinator
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Eight hazard reduction burns were completed in Spring 2016 per the Bushfire Mitigation Program 2016-17. There are currently a further 15 hazard reduction burns planned for Autumn 2017. Given the late harvesting of vineyards for the Autumn 2017 period all hazard reduction burning by the Shire, DFES & DPaW has been put on hold until the end of April.
Last Updated: 03-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.2.3 Partner with Department of Fire and Emergency Services (DFES) and the Office of Bushfire Risk Management (OBRM) in Bushfire Risk Management in the Shire
Chris Lloyd - Bushfire Risk Planning Coordinator
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: The Shire's draft Bushfire Risk Management Plan (BRMP) was updated and sent into the Department of Fire and Emergency Services (DFES) for first review on 15 November 2016 and an updated copy of the plan has been sent to OBRM for conditional approval to enable Council to endorse the plan in May/June 2017. The partnership with DFES and OBRM is strong and will continue for the life of the project. Regular consultation with the Lower South West DFES Bushfire Risk Management Officer has contributed to the development of the BRMP.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.2.4 Provide community emergency services and programs in line with DFES/Shire Business Plan
Nathan Hall - Community Emergency Services Manager
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Bushfire brigade training calendar has been developed and training of volunteers has begun for 2017. Hazard reduction burning has been put on hold for autumn due to conflict with the wine industry. Natural Disaster Resilience Program grant application submitted for the establishment of an emergency water supply utilising the existing water corporation water tank at 10 mile brook dam. Personal protective equipment has been issued to brigades as required with maintenance on appliances and buildings ongoing. Construction on the new storage shed at Wallcliffe fire station has commenced. Extensions to the Gracetown Fire Station in currently in the planning phase.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.2.5 Review and update Shire Emergency Contacts and Resource list
Nathan Hall - Community Emergency Services Manager
Completed 01-Jul-2016 30-Jun-2020 100.00% 100.00%
ACTION PROGRESS COMMENTS: Completed and presented to the Local Emergency Management Committee (LEMC) on 8 November 2016.
Last Updated: 16-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.2.6 Review and update Shire Emergency Management Arrangements, Recovery Plan and Evacuation Plan
Nathan Hall - Community Emergency Services Manager
Completed 01-Jul-2016 30-Jun-2017 100.00% 60.00%
ACTION PROGRESS COMMENTS: The Shire's Local Emergency Management Arrangements were completely reviewed and endorsed by Council on the 8 March 2017. The Arrangements have been submitted to the State Emergency Management Committee.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.2.9 Undertake annual table top exercise to test internal Ready Response/Recovery arrangements
Nathan Hall - Community Emergency Services Manager
Completed 01-Jul-2016 30-Jun-2020 100.00% 100.00%
ACTION PROGRESS COMMENTS: A joint welfare exercise for the Shire of Augusta Margaret River and the Department of Child Protection and Family Support was completed on 1 December 2016. The Shire also held a recovery forum on this date to refresh staff on roles and responsibilities of recovery management.
Last Updated: 16-Jan-2017
Corporate and Community Services
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.5.1.10 Complete feasibility study, concept designs and pursue funding for development of Lower Western Oval
Annie Riordan - Director Corporate & Community
Services
Completed 01-Jul-2016 30-Jun-2017 100.00% 75.00%
ACTION PROGRESS COMMENTS: Feasibility Study completed and application for the Community Sporting and Recreation Facilities Fund (CSRFF) lodged with the Department of Sport and Recreation. Funding announcement in January 2017 advised that the application was successful with $332k funding available in 2017-18.
Last Updated: 15-Feb-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.1.1.1 Facilitate compliance of the licence agreement for the Cultural Centre
Annie Riordan - Director Corporate & Community
Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: An assessment of compliance of the licence agreement for the term of the licence agreement was presented to Council on 13 July 2016 as part of considering an extension to the licence agreement. An assessment was made against the 20 KPIs of Schedule 8 with many KPIs exceeding the required standard. An extension of the licence agreement was issued for an additional three years (OM2016/135 and OM2016/163). In receipt of Annual Business Plan 2017 and six monthly Operations Report to 31 December 2016.
Last Updated: 03-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.1.1.2 Manage the Community Development Fund Hannah Waters - Executive Assistant Corporate & Community Director
In Progress
01-Jul-2016 30-Jun-2020 60.00% 60.00%
ACTION PROGRESS COMMENTS: Funds have been released to the successful applicants and the projects commenced.
Last Updated: 03-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.3.1.1 Organise Thank a Volunteer Celebrations Hannah Waters - Executive Assistant Corporate & Community Director
Completed 01-Jul-2016 30-Jun-2020 100.00% 100.00%
ACTION PROGRESS COMMENTS: The 2016 Thank a Volunteer Day Celebration was held on Thursday 8 December at the Margaret River Cultural Centre. The event was well received and attended by our local volunteers. The acquittal was finalised and forwarded to the Department on 13 January 17.
Last Updated: 15-Feb-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.5.1 Hold regular meetings with Arts Margaret River Annie Riordan - Director Corporate & Community
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
Services
ACTION PROGRESS COMMENTS: Regular communication in regards to licence requirements and redevelopment of the Cultural Centre.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.5.2 Hold regular meetings with the Sport and Recreation Advisory Committee
Annie Riordan - Director Corporate & Community
Services
In Progress
01-Jul-2016 30-Jun-2020 70.00% 70.00%
ACTION PROGRESS COMMENTS: SRAC meetings held bi-monthly with meetings held August 2016, October 2016, December 2016 and February 2017
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.1.2 Develop Sport and Recreation Strategic Plan Annie Riordan - Director Corporate & Community
Services
In Progress
01-Jul-2016 30-Jun-2017 15.00% 50.00%
ACTION PROGRESS COMMENTS: This project scope is now incorporated into the Community Infrastructure Plan for which a Request for Quotation was issued on 7 April 2017
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.1.3 Review Community Infrastructure Plan Annie Riordan - Director Corporate & Community
Services
In Progress
01-Jul-2016 30-Jun-2017 15.00% 50.00%
ACTION PROGRESS COMMENTS: A Request for Quotation for the development of a Community Infrastructure Plan was issued to consultants on 7 April 2017.
Last Updated: 03-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.1.4 Review Corporate and Community Services Business Unit plans for directorate in line with strategic direction
Annie Riordan - Director Corporate & Community
Services
In Progress
01-Jul-2016 30-Jun-2020 80.00% 75.00%
ACTION PROGRESS COMMENTS: Information for the Long Term Financial Plan has been provided. Business unit presentations were held on 28 February 2017 to identify priorities for 2017-18.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.2.6 Implement Risk Management Framework Annie Riordan - Director Corporate & Community
Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 70.00%
ACTION PROGRESS COMMENTS: Regular reporting to the Executive Leadership Team. Discussions held with LGIS in regards to reviewing the Risk Management Framework in March 2017.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.2.7 Monitor Risk Register actions and report regularly to ELT and the Audit and Risk Management Committee
Annie Riordan - Director Corporate & Community
Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Regular reporting of Risk Dashboard Report to the Executive Leadership Team (ELT). Risk Dashboard Report for June 2016 was presented to the Audit and Risk Management Committee on 12 October 2016 with Risk Dashboard Report for September presented on 14 December 2016. Risk Dashboard Report for March 2017 will be presented to ELT in April 2017.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.6.2.1 Review and update procedures for Corporate and Community Services directorate
Annie Riordan - Director Corporate & Community
Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Risk Management Policy has been reviewed and presented to the Audit and Risk Management Committee. Procedures reviewed on a regular basis.
Last Updated: 20-Apr-2017
Corporate Services
Customer and Information Services
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.1.5 Undertake desktop review of ICT Strategic Framework
David Mittnacht - Coordinator Information Management
Not Started
01-Jul-2016 30-Jun-2017 0.00% 0.00%
ACTION PROGRESS COMMENTS: This action has been deferred to occur over 2017-18.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.3.2.2 Maintain communications system David Mittnacht - Coordinator Information Management
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Telephone system is fully maintained.
Last Updated: 03-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.3.2.3 Provide Help Desk support to users David Mittnacht - Coordinator Information Management
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: The ICT Team continues to provide excellent Help Desk support to users. 117 ICT service requests were completed over quarter three of 2016-17.
Last Updated: 03-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.3.2.5 Review of Information and Communication Technology Strategic Plan
David Mittnacht - Coordinator Information Management
Not Started
01-Jul-2016 30-Jun-2017 0.00% 0.00%
ACTION PROGRESS COMMENTS: This action has been deferred to occur over 2017-18.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.3.2.6 Undertake hardware maintenance program David Mittnacht - Coordinator Information Management
Completed 01-Jul-2016 30-Jun-2020 100.00% 75.00%
ACTION PROGRESS COMMENTS: PC replacement program occurred over October 2016, completed on 30 November 2016.
Last Updated: 03-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.3.2.7 Undertake personal computer refresh program David Mittnacht - Coordinator Information Management
Completed 01-Jul-2016 30-Jun-2018 100.00% 100.00%
ACTION PROGRESS COMMENTS: PC replacement program occurred over October 2016, completed on 30 November 2016.
Last Updated: 03-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.3.2.9 Upgrade and extend software licensing to meet the needs of the organisation
David Mittnacht - Coordinator Information Management
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: The ICT team continues to maintain and keep update software licensing as required.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.5.1.2 Provide Department of Transport licensing services
Vicki Scott - Coordinator Revenue & Customer Service
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: The Customer Service team have processed a total of 6866 transactions between from July to March 2017. Total Financial Transactions are 10,602,which includes 7576 in Margaret River and 1833 in Augusta. A total of nine plates were sold in the April 2017 plate sale.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.5.1.3 Provide one-stop shop customer service centre Vicki Scott - Coordinator Revenue & Customer Service
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: The Shire commenced as a TransWA ticketing agency on 1 November 2016, with 97 ticket sales to March 2017. Customer Service commenced regular meetings with Teams from all Directorates.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.6.2.2 Measure and report on administration of Customer and Information Services
Vicki Scott - Coordinator Revenue & Customer Service
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Data is collected on a regular basis.
Last Updated: 24-Oct-2016
Finance
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.4.3.1 Assist with the process of improving procurement and purchasing practices to ensure uniformity and consistency
Andrew Ross - Manager Corporate Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Ongoing process of improvement. Templates are being updated progressively as are processes and procedures. Assistance continues to be provided to staff by reviewing and amendment procurement request documents such as Request for Quotations and Requests for Tenders prior to their distribution.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.4.3.2 Obtain feedback from sample of local suppliers to identify the Shire's impact upon their business
Andrew Ross - Manager Corporate Services
Not Started
01-Jul-2016 30-Jun-2020 0.00% 0.00%
ACTION PROGRESS COMMENTS: Due to resourcing issues, this project has been deferred to occur in 2017-18.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.4.3.3 Review Purchasing Policy and procedures to determine equity and effectiveness
Andrew Ross - Manager Corporate Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Procedures are constantly being reviewed and updated. Review of the Purchasing Policy has been deferred to 2017-18 due to resources being allocated to higher priority items.
Last Updated: 07-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.2.8 Review the Long Term Financial Plan through the CEO appointed Internal Expenditure Review Committee and present options to Council for increasing revenue and reducing operating expenditure
Andrew Ross - Manager Corporate Services
In Progress
01-Jul-2016 30-Jun-2020 90.00% 50.00%
ACTION PROGRESS COMMENTS: Council Strategic Planning Day attended on 16 November 2016. Briefing on the draft Long Term Financial Plan provided to Council on 22 March 2017 and the document is being provided to Council for adoption on 12 April 2017.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.2.9 Undertake full review with ongoing desktop review of Long Term Financial Plan
Andrew Ross - Manager Corporate Services
In Progress
01-Jul-2016 30-Jun-2020 90.00% 60.00%
ACTION PROGRESS COMMENTS: Draft LTFP completed and as presented to Council during a briefing on 22 March 2017 and scheduled for adoption by Council on 12 April 2017.
Last Updated: 01-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.5.1 Administering the Shire's investment portfolio Andrew Ross - Manager Corporate Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Investments rolled over or redeemed at maturity as required to meet cash flow needs. Additional term deposit investments placed in September 2016.
Last Updated: 17-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.5.2 Administering the Shire's loan portfolio Andrew Ross - Manager Corporate Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Loan principal and interest repayments processed in accordance with loan schedules.
Last Updated: 05-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.5.5 Continue to monitor and analyse monthly, year to date and annual financial performance
Andrew Ross - Manager Corporate Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Monthly financial reports prepared, reviewed and analysed at the end of each month. Reports provided to Council in August, October, November 2016 and January, February and March 2017 Council meetings.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.5.6 Ensure revenue opportunities are maximised by identifying grant opportunities, additional revenue sources and cost recovery
Andrew Ross - Manager Corporate Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: This is an ongoing process associated with preparing budgets and monitoring and improving financial performance.
Last Updated: 19-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.5.7 Manage the Shire's financial reserves Andrew Ross - Manager Corporate Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Interest transferred to reserves each month as well as any additional funds required to be transferred. Balance of reserves has increased from $21,506,508 at 30 June 2016.
Last Updated: 19-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.5.8 Preparation of annual budget Andrew Ross - Manager Corporate Services
Completed 01-Jul-2016 30-Jun-2020 100.00% 100.00%
ACTION PROGRESS COMMENTS: Annual Budget for 2016-17 prepared and adopted by Council at their meeting on 27 July 2016.
Last Updated: 05-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.5.9 Preparation of annual financial report Andrew Ross - Manager Corporate Services
Completed 01-Jul-2016 30-Jun-2020 100.00% 100.00%
ACTION PROGRESS COMMENTS: Annual Financial Report (AFR) prepared and provided to the Auditors on 1 August 2016. The audit was conducted from 10 to 12 August 2016. Following audit adjustments to the AFR, an unqualified Audit Opinion was received on 22 September 2016. Copy of AFR including the Auditor's Report was forwarded to the Department of Local Government and Communities on 29 September 2016.
Last Updated: 19-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.5.10 Preparation of monthly management reports Andrew Ross - Manager Corporate Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Monthly financial reports prepared, reviewed and analysed at the end of each month. Reports provided to Council in August, October, November 2016 and January, February and March 2017 Council meetings. After having only one meeting per month in December and January the monthly financial report is presented within one month after the end of the month.
Last Updated: 07-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.5.11 Promote a whole of life assessment approach for projects
Andrew Ross - Manager Corporate Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Associated with project assessment and project management activities. Whole of life assessments have been promoted for projects in the past and this promotion continues to occur.
Last Updated: 05-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.5.12 Use appropriate processes to assess the short and long term financial viability of capital and other projects
Andrew Ross - Manager Corporate Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Financial assessments and business cases of the viability of capital and other projects are completed when required or requested.
Last Updated: 07-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.7.1.1 Arrange review of financial systems to comply with Financial Management Regulation 5(2)(c)
Andrew Ross - Manager Corporate Services
Not Started
01-Jul-2016 30-Jun-2020 0.00% 0.00%
ACTION PROGRESS COMMENTS: This project has been deferred to 2017-18 to better allocate the number of audits that are conducted each year. It is preferred that rather than having two statutory audits and two compliance related audits every second year, that one compliance related audits be scheduled every year.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.7.1.2 Arrange review of internal controls, legislative compliance and risk management to comply with Audit Regulation 17
Andrew Ross - Manager Corporate Services
Completed 01-Jul-2016 30-Jun-2020 100.00% 100.00%
ACTION PROGRESS COMMENTS: The review was conducted by consultant Accountants with the field work completed from 10 to 14 October 2016. A draft report was received on 1 December 2016 and following comments from management the final report was received on 2 December 2016. Report was reviewed and considered by the Audit and Risk Management Committee on 14 December 2016. The deadline of completing this review by 31 December 2016 was achieved.
Last Updated: 17-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.7.1.3 Conduct external audit and interim audit annually and remediate any problems within timeframes
Andrew Ross - Manager Corporate Services
Completed 01-Jul-2016 30-Jun-2020 100.00% 75.00%
ACTION PROGRESS COMMENTS: External audit field visit occurred from 10 to 12 August 2016. Audit adjustments actioned as required. Interim audit was conducted from 22 to 24 March 2017 as scheduled.
Last Updated: 03-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.7.3.1 Develop financial indicators for Business Units Andrew Ross - Manager Corporate Services
Not Started
01-Jul-2016 30-Jun-2020 0.00% 0.00%
ACTION PROGRESS COMMENTS: This project has been deferred to occur in 2017-18 due to resourcing constraints and other priorities.
Last Updated: 20-Apr-2017
Records Management
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE TARGET ON TARGET
% %
5.3.1.1 Provide recordkeeping service to the organisation
David Mittnacht - Coordinator Information Management
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: The Records Team continues to provide excellent service to the organisation. 8756 incoming records were logged by all staff over quarter three of 2016-17.
Last Updated: 04-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.3.1.3 Undertake annual Records Disposal program David Mittnacht - Coordinator Information Management
Completed 01-Jul-2016 30-Jun-2020 100.00% 100.00%
ACTION PROGRESS COMMENTS: Records disposal (destruction) completed for the financial year.
Last Updated: 24-Oct-2016
Revenue
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.5.3 Billing of property rates Andrew Ross - Manager Corporate Services
Completed 01-Jul-2016 30-Jun-2020 100.00% 100.00%
ACTION PROGRESS COMMENTS: Property rates billed in July 2016 and mailed in early August 2016 with an issue date of 8 August 2016.
Last Updated: 17-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.5.4 Billing of sundry debtors Andrew Ross - Manager Corporate Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Sundry debtors billed at least fortnightly based on debtors invoice requests lodged by staff.
Last Updated: 05-Oct-2016
Human and Community Services
Caravan Parks
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.2.3.1 Construct and commission three chalets at Turner Caravan Park
Nigel Anderson - Manager Human & Community Services
In Progress
01-Jul-2016 30-Jun-2017 75.00% 75.00%
ACTION PROGRESS COMMENTS: The Construction Tender has been awarded to Envirostruct Pty Ltd, with works to commence in May 2017.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.2.3.2 Develop marketing plan for Caravan Parks/Camp ground
Nigel Anderson - Manager Human & Community Services
In Progress
01-Jul-2016 30-Jun-2017 40.00% 50.00%
ACTION PROGRESS COMMENTS: Tourism information signage has been developed for Alexandra Bridge Camping Ground. Website redesign is being scoped to amalgamate all caravan parks and camping grounds into one simple site.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.2.3.3 Implement annual allocation for caravan park equipment
Hettie Enderes - Caravan Parks Manager - Office
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: The Fleet Manager has placed order in for an electric cart and trailer for Turner Caravan Park, expected to be delivered soon. New commercial hot water systems were implemented at Turner Caravan Park (Wilson & Circle blocks) before December holidays. Alexandra Bridge Camping Ground signs and totems are soon to be ordered.
Last Updated: 19-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.2.3.4 Implement caravan and camping annual allocation for infrastructure
Hettie Enderes - Caravan Parks Manager - Office
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: The tender for the building of three chalets, storage facility and upgrade to the Dekkers Block has been awarded. Construction will commence early May 2017. The Turner Caravan Park power upgrade request has been submitted to Western Power and the Shire is still awaiting a quote. The Alexandra Bridge Camp Ground Management Plan is in place. Approvals are being obtained for the erecting of a registration shelter which has been ordered. A signage plan is in place and signs are being produced. These will be put in place before end June 2017. New wood barbeques have been installed.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.2.3.5 Implement caravan park buildings annual allocation
Nigel Anderson - Manager Human & Community Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: The Dekker ablution block upgrade has been included within the construction tender for the chalets, with works set to commence in May 2017.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.2.3.6 Complete the reconfiguration of sites at Alexandra Bridge Camping Ground
Nigel Anderson - Manager Human & Community Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Construction works for site reconfiguration completed with 22 sites being formalised. South West Aboriginal Land and Sea Council approval has been provided to erect signage and install BBQs.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.5.5 Develop Management Plans for Caravan Parks Nigel Anderson - Manager Human & Community Services
In Progress
01-Jul-2016 30-Jun-2017 75.00% 75.00%
ACTION PROGRESS COMMENTS: The Alexandra Bridge Camping Ground management plan has been completed and is currently being implemented.
Last Updated: 22-Dec-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.5.6 Develop Master Plans for caravan parks and camp ground
Nigel Anderson - Manager Human & Community Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: The Alexandra Bridge Camping Ground master plan has been completed. The Turner Caravan Park electrical power supply has been assessed and found deficient resulting in Western Power being requested to quote for a power upgrade to the Caravan Park.
Last Updated: 20-Apr-2017
Community Planning and Development
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.5.1.2 Liaise with the community on disability access and inclusion requirements
Susan Elton - Community Development Officer
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Quarterly Community Access and Inclusion Reference Group (CAIRG) meeting held on the 14 February 2017. Items covered include; Your 2036 CAIRG workshop, proposed amendments to the Wadandi Track map, ACROD bays awareness campaign and recent access improvements made to public amenities.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.1.1.3 Develop a Welcome to Country Policy for the Shire
Susan Elton - Community Development Officer
In Progress
01-Jul-2016 30-Jun-2017 75.00% 75.00%
ACTION PROGRESS COMMENTS: Draft Welcome to Country Policy has been created and is ready for review, consultation and implementation when a suitable time has been determined by ELT.
Last Updated: 12-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.1.1.6 Implement a Community Facilities Framework and Shire Policy to include establishment of a Community Facilities Advisory Group
Susan Elton - Community Development Officer
In Progress
01-Jul-2016 30-Jun-2017 50.00% 50.00%
ACTION PROGRESS COMMENTS: The Community Facilities Advisory Group met on the 24 February 2017, attended by representatives from most hall and museum management committees. The group discussed the community halls and museums strategic review. The items discussed form the basis of the community facilities framework. Final documentation of this is currently under development.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.1.1.7 Implement actions from the Creative Blueprint Kirstie Kitis - Coordinator Community Planning &
Development
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Construction of attachment mechanisms for art to be displayed on plinths is nearing completion.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.1.1.8 Partner with the University of Notre Dame Australia to assist in the Augusta Archaeological Dig Project
Susan Elton - Community Development Officer
Completed 01-Jul-2016 30-Jun-2019 100.00% 100.00%
ACTION PROGRESS COMMENTS: Notre Dame archaeological dig took place in Augusta from the 5 to 12 December 2016. Many items of significance were found which has changed the direction of this work. Further investigation into ideas found and next scheduled archaeological dig are underway. The Shire was included in all media related coverage of this work with 60 to 100 people attended the dig site whilst works were underway. The University of Notre Dame will continue to work closely with the Shire as this project progresses.
Last Updated: 17-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.1.1.9 Support community facilities and commemorative occasions (halls, museums, other)
Kirstie Kitis - Coordinator Community Planning &
Development
In progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Preparation to support the Margaret River Lion's Club 10 year anniversary over quarter four of 2016-17.
Last Updated: 17-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.1.2.2 Provide professional advice and support to community groups
Stacey Hutt - Corporate & Community Planner
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Ongoing support has been given to local community groups throughout the last quarter. Communication of upcoming events and grant funding is shared through the community CONNECT email database. Letters of support for grant funding are given as requested and has included Cowaramup Lions Club for a collaborative community garden, Just Home and Margaret River Men's Shed. In kind support has included Margaret River Toy Library and the Augusta Historical Society.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.2.1.2 Conduct a feasibility study for a Zone Room Facility in Cowaramup in future years
Kirstie Kitis - Coordinator Community Planning &
Development
Completed 01-Jul-2016 30-Jun-2017 100.00% 75.00%
ACTION PROGRESS COMMENTS: The 2016-17 LAMP review recommended a feasibility study be conducted in 2017-18 for land identified for this purpose.
Last Updated: 17-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.2.1.3 Complete detailed drawings and award tender for the construction of the Margaret River Youth Precinct and refurbish toilet facilities
Nigel Anderson - Manager Human & Community Services
In Progress
01-Jul-2016 30-Jun-2018 75.00% 75.00%
ACTION PROGRESS COMMENTS: The Design and Construction Tender for the MRYP has been advertised.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.2.1.5 Develop Business Case for activating the MR Zone Room commercial kitchen as a source of revenue
Kirstie Kitis - Coordinator Community Planning &
Completed 01-Jul-2016 30-Jun-2020 100.00% 80.00%
for the youth program and a space for future food hub start ups
Development
ACTION PROGRESS COMMENTS: The Executive Leadership Team endorsed the preferred proposal on 23 January 2017 for further development and implementation.
Last Updated: 03-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.2.1.6 Develop the Shire's Age Friendly Plan Susan Elton - Community Development Officer
In Progress
01-Jul-2016 30-Jun-2017 75.00% 75.00%
ACTION PROGRESS COMMENTS: A staff workshop was held on the 16 March 2017 to review the draft of the Age Friendly Community Plan and associated community feedback. The draft plan is scheduled to be presented to Council in May 2017.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.2.1.7 Implement actions from the Youth Plan Callum Noone - Community Development Trainee
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Quarter three progress has included: - Nannup Family Fun Day involved taking 11 youth to take part in the full day - Your 2036 Youth Advisory Council Pizza Night, to which 12 members attended discussing the issues surround being a youth within the Shire - Bursary meeting with Margaret River Senior High School Principal Andrew Host to attempt and engage more youth - 8 youth volunteers took part in the South West Youth Festival in Busselton and assisted in making T-Shirt tote bags and a bottle cap mural in relation to the eco-futures theme - Youth Advisory Council meetings taking place once a week during the school term on Thursday evenings.
Last Updated: 03-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.2.1.8 Implement the YAC Leeuwin Scholarship Program
Susan Elton - Community Development Officer
Not Started
01-Jul-2016 30-Jun-2020 0.00% 0.00%
ACTION PROGRESS COMMENTS: Project delayed due to hindered response from external stakeholders. The proposal will be repackaged and promoted to external stakeholders towards the end of 2017.
Last Updated: 12-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.2.1.9 Manage the Community Bus Kirstie Kitis - Coordinator Community Planning &
Development
In Progress
01-Jul-2016 30-Jun-2020 75.00% 80.00%
ACTION PROGRESS COMMENTS: The bus was used on a daily basis this quarter for the school holidays programs including a youth beach service.
Last Updated: 18-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.2.1.10 Manage the Zone Room Youth Precinct Callum Noone - Community Development Trainee
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: The Zone Room has been used by regular and casual users for 237.5 hours over quarter three of 2016-17. This includes three regular users in the space for up to 17 hours per week and two casual user bookings. Promotional material was released at the start of quarter three.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.2.2.1 Complete costing's for building access improvements on community facilities
Susan Elton - Community Development Officer
In Progress
01-Jul-2016 30-Jun-2017 70.00% 70.00%
ACTION PROGRESS COMMENTS: Drawings and costing for proposed alterations to Cowaramup Pioneer Park public toilets are currently underway. Investigation is underway to determine whether there is potential for funds to be allocated through developer contributions to allow for these works to occur.
Last Updated: 12-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.2.2.3 Conduct feasibility study on Cowaramup Playgroup facility
Kirstie Kitis - Coordinator Community Planning &
Development
Completed 01-Jul-2016 30-Jun-2017 100.00% 60.00%
ACTION PROGRESS COMMENTS: The 2016-17 LAMP review recommended a feasibility study be conducted in 2017-18 for land identified for this purpose.
Last Updated: 17-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.2.2.4 Implement actions from the Disability Access and Inclusion Plan
Susan Elton - Community Development Officer
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Access and inclusion continues to be included as an agenda item at Executive Leadership Team meetings. Access and Inclusion induction held on the 22 February, CAIRG meeting held on the 14 February 2017.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.2.2.5 Review Disability Access and Inclusion Plan Susan Elton - Community Development Officer
Not Started
01-Jul-2016 30-Jun-2017 0.00% 0.00%
ACTION PROGRESS COMMENTS: This project is scheduled to occur in quarter four of 2016-17.
Last Updated: 17-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.3.2.1 Facilitate the Community Connect program Susan Elton - Community Development Officer
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Information on funding, training, grants and events are consistently shared via this platform. The database is routinely updated to ensure contact information is up to date.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.3.2.2 Assist the Rotary Club and the Margaret River Men's Shed working group to progress their plans
Stacey Hutt - Corporate & Community Planner
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: The group have been regularly in contact with the Infrastructure Services team over the last quarter in relation to this project. The project committee have been working to finalise grant applications and secure a temporary location for the group to commence operations.
Last Updated: 13-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.1.15 Implement actions from the Safer Communities Plan
Kirstie Kitis - Coordinator Community Planning &
Development
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Just Home was successful in February 2017 of Mercy Care funding to progress with Council notion of OM2017/15. A report to Council outlining future commitments is due in May 2017. The Shire continues to participate in the Homelessness and Affordable Housing Working Group on a quarterly basis.
Last Updated: 03-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.1.16 Scope feasibility for a Shire CCTV strategy Kirstie Kitis - Coordinator Community Planning &
Development
In Progress
01-Jul-2016 30-Jun-2017 25.00% 25.00%
ACTION PROGRESS COMMENTS: CCTV strategy development continues to progress through Liquor Forum meetings and with local police. WALGA training for identified staff has been flagged for May 2017. Strategy implementation subject to finance.
Last Updated: 03-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.2.16 Coordinate the Shire's Internal Emergency Recovery Response Unit
Susan Elton - Community Development Officer
In Progress
01-Jul-2016 30-Jun-2020 90.00% 75.00%
ACTION PROGRESS COMMENTS: Arrangements have been made with Red Cross for Shire welfare centre volunteers and customer service staff to attend psychological first aid training in September 2017.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.5.7 Hold regular meetings with the Art and Culture Advisory Group
Kirstie Kitis - Coordinator Community Planning &
Development
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Meeting held 10 February 2017. Agenda items included public art trail, Margaret River Entry Statement Project (with MRWA) and continuing support for community and iconic events (Margaret River Region Open Studios, Emergence, Readers and Writers).
Last Updated: 03-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.5.8 Hold regular meetings with the Community Access and Inclusion Reference Group
Susan Elton - Community Development Officer
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Quarterly Community Access and Inclusion Reference Group (CAIRG) meeting held on the 14 February 2017. Items covered include; Your 2036 CAIRG workshop, proposed amendments to the Wadandi Track map, ACROD bays awareness campaign and recent access improvements made to public amenities. The next CAIRG meeting is scheduled for the 23 May 2017.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.5.9 Hold regular meetings with the Community Facilities Advisory Group
Susan Elton - Community Development Officer
In Progress
01-Jul-2016 30-Jun-2020 50.00% 50.00%
ACTION PROGRESS COMMENTS: The Community Facilities Advisory Group met on the 24 February 2017, attended by representatives from most hall and museum management committees. The group discussed the community halls and museums strategic review. The items discussed form the basis of the community facilities framework. Final documentation of this is currently under development.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.5.10 Hold regular meetings with the Community Network Group
Stacey Hutt - Corporate & Community Planner
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: The Shire facilitated the first meeting for 2017 on Wednesday 22 March at the Margaret River Community Centre. This meeting included a visioning exercise for 2036 as well as general
service updates.
Last Updated: 13-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.5.11 Hold regular meetings with the Liquor Forum Kirstie Kitis - Coordinator Community Planning &
Development
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Meetings held on 15 March 2017. Agenda items included CCTV, community safety, Leavers slideshow, discussion around liquor licence approvals and if there is the potential to cap these in the future, event summaries (Leeuwin, Rufus) and the potential for an Augusta Margaret River voluntary liquor agreement for future discussion.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.5.12 Hold regular meetings with the Youth Advisory Council
Callum Noone - Community Development Trainee
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Regular meetings have been held with the Youth Advisory Council on most Thursday afternoons during the school terms in quarter three of 2016-17. There have been 8-10 regular attendees per week at the meetings. Most of these meetings focused on brainstorming and planning for Your 2036.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.1.1 Develop Annual Operational Plans linked to Corporate Plan and Annual Budget
Stacey Hutt - Corporate & Community Planner
Completed 01-Jul-2016 30-Jun-2020 100.00% 100.00%
ACTION PROGRESS COMMENTS: The 2016-17 Operational Business Plan was endorsed by Council on 27 July 2016.
Last Updated: 17-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.1.7 Continue implementation of the Integrated Planning and Reporting (IPR) program, including quarterly reporting against the Operational Plan to Council
Stacey Hutt - Corporate & Community Planner
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Quarterly reporting has continued on schedule with the quarter two report for 2016-17 endorsed by Council 22 February 2017.
Last Updated: 13-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.1.9 Undertake a desktop review of the Corporate Plan
Stacey Hutt - Corporate & Community Planner
Completed 01-Jul-2016 30-Jun-2020 100.00% 100.00%
ACTION PROGRESS COMMENTS: A desktop review was conducted in June 2016 and endorsed by Council on 13 July 2016.
Last Updated: 17-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.1.11 Undertake full review of Community Strategic Plan and Community Vision for 2036
Stacey Hutt - Corporate & Community Planner
In Progress
01-Jul-2016 30-Jun-2017 75.00% 75.00%
ACTION PROGRESS COMMENTS: The Community Reference Group have now met three times to conduct the visioning exercise, meeting over this quarter on 18 February 2017. Community engagement activities this quarter have included Culturally Diverse 2036 survey, the Family Dinner Project for young families and targeted visioning sessions with Council committees and advisory groups.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.2.11 Coordinate the Shire's online community engagement portal
Stacey Hutt - Corporate & Community Planner
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Consultation projects through Your Say over quarter three of 2016-17 have included Second Access Route to Gracetown, Margaret River Kids Club Services, Reuther Park Upgrade, Cultural Diversity for 2036, Flinders Bay Masterplan, and the ongoing project pages Your 2036 Online Vision Board, Talking Rubbish, Margaret River Youth Precinct and Main Street Development.
Last Updated: 13-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.2.13 Develop the Shire's Community Capacity Building Plan and review every four years
Kirstie Kitis - Coordinator Community Planning &
Development
In Progress
01-Jul-2016 30-Jun-2017 25.00% 25.00%
ACTION PROGRESS COMMENTS: Project planning and scheduling has commenced to include desktop research into best practice.
Last Updated: 18-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.2.14 Implement the Shire's Community and Stakeholder Engagement Framework
Stacey Hutt - Corporate & Community Planner
Completed 01-Jul-2016 30-Jun-2020 100.00% 75.00%
ACTION PROGRESS COMMENTS: The Community Consultation and Stakeholder Engagement Policy was endorsed by Council on 9 November 2016, following 21 days of community feedback. The supporting framework has been implemented through the organisation.
Last Updated: 13-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.7.1.9 Implement recommendations from the Australian Business Excellence Framework review
Kirstie Kitis - Coordinator Community Planning &
Development
Completed 01-Jul-2016 30-Jun-2020 100.00% 100.00%
ACTION PROGRESS COMMENTS: Implemented the Community Consultation and Stakeholder Engagement Policy and framework and Levels of Services across the organisation.
Last Updated: 18-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.7.2.1 Implement Annual Reports consistent with the guidelines for the Department of Local Government and Communities Integrated Planning and Reporting Framework
Stacey Hutt - Corporate & Community Planner
Completed 01-Jul-2016 30-Jun-2020 100.00% 0.00%
ACTION PROGRESS COMMENTS: The 2015-16 Annual Report was endorsed by Council at the General Electors Meeting of 14 December 2016.
Last Updated: 13-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.7.2.2 Prepare and advertise quarterly reports of the Community Strategic Plan
Stacey Hutt - Corporate & Community Planner
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: A quarterly update on the Community Strategic Plan was prepared and published in March 2017 for quarter two of 2016-17.
Last Updated: 13-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.7.3.2 Measure and report on Key Performance Indicators in the Community Strategic Plan
Kirstie Kitis - Coordinator Community Planning &
Development
In Progress
01-Jul-2016 30-Jun-2020 50.00% 50.00%
ACTION PROGRESS COMMENTS: Data collection commenced.
Last Updated: 18-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.7.3.3 Measure and report on Key Performance Indicators in the Corporate Plan
Kirstie Kitis - Coordinator Community Planning &
Development
In Progress
01-Jul-2016 30-Jun-2020 50.00% 50.00%
ACTION PROGRESS COMMENTS: Data collection commenced.
Last Updated: 20-Apr-2017
Human Resources
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.2.15 Undertake desktop review of Workforce Plan Vicky Gilligan - Coordinator Human Resources
In Progress
01-Jul-2016 30-Jun-2020 15.00% 15.00%
ACTION PROGRESS COMMENTS: Completed Operational Effectiveness Survey 2015-16 and the results are to be included in the Workforce Plan Review. A Workforce Plan update was completed and included within the 2016-17 Budget. This area will be a key focus for quarter four.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.2.18 Lodge the Enterprise Bargaining Agreement with the Fair Work Commission and implement new wages and conditions
Vicky Gilligan - Coordinator Human Resources
Completed 01-Jul-2016 30-Jun-2018 100.00% 100.00%
ACTION PROGRESS COMMENTS: The Shire Enterprise Bargaining Agreement was lodged with the Fair Work Commission and endorsed in August 2016.
Last Updated: 20-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.4.1.1 Implement employee development and growth program
Vicky Gilligan - Coordinator Human Resources
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: The Shire implemented an organisational development program that included the following initiatives over the last quarter: - South West Professional Development Conference - Equal opportunity training by the Equal Opportunity Commission - Injury Prevention Ergonomics Workshops - Area Warden & Fire Extinguisher training for the Recreation Centre.
Last Updated: 01-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.4.1.2 Review the Shire's training and development plans
Vicky Gilligan - Coordinator Human Resources
In Progress
01-Jul-2016 30-Jun-2020 45.00% 50.00%
ACTION PROGRESS COMMENTS: Undertaken a review of training and development plans. Training Needs Analysis programme for 2017-18 was launched to the organsation in quarter three and the Organisational Training Plan is currently being approved by the Executive Leadership Team. Research into training courses to be run in-house has been undertaken.
Last Updated: 01-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.4.1.3 Undertake recruitment and selection Vicky Gilligan - Coordinator Human Resources
In Progress
01-Jul-2016 30-Jun-2020 55.00% 75.00%
ACTION PROGRESS COMMENTS: The Shire had a total of 12 job vacancies over the last quarter, of which nine were advertised externally, and three advertised internally. Key roles recruited for include the Fitness Officer, Fitness Instructor, Plant Operator, ICT Officer & Aquatic Operator.
Last Updated: 03-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.4.2.1 Facilitate employee recognition program Vicky Gilligan - Coordinator Human Resources
Not Started
01-Jul-2016 30-Jun-2020 0.00% 0.00%
ACTION PROGRESS COMMENTS: This work is scheduled to occur over quarter four of 2016-17.
Last Updated: 01-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.4.3.1 Implement employee health program Garth Baxter - Safety Officer In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Sun screen checks completed 6 to 8 September 2016 by Spotscreen, with 75 employees attending. Managing tricky workplace situations course undertaken on 18 October 2016 for the Customer Service team members, Depot customer service and front line leading hands.
Last Updated: 19-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.4.3.2 Implement Occupational Safety and Health Management Plan
Garth Baxter - Safety Officer In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Occupational Safety and Health (OSH) plan endorsed by Executive Leadership Team (ELT) and endorsed by OSH committee and implemented. All safety representatives have been trained and inducted into inspection process. Quarter three included: - Incidents - 5 - Workers compensation claims for period - 0 - Outstanding workers compensation claim - 0 - Hazards identified (inspections ) - 0 - Completed Injury Prevention Ergonomic training for organisation - Inspections completed for quarter: Waste services, Recreational sports centre, Asbestos register, Sao conducted construction, drainage, waste, sports and recreation, health and rangers - OSH Committee and OSH inductions completed on time.
Last Updated: 01-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.4.3.3 Implement planned actions from the Equal Employment Opportunities (EEO) Plan
Vicky Gilligan - Coordinator Human Resources
In Progress
01-Jul-2016 30-Jun-2020 45.00% 75.00%
ACTION PROGRESS COMMENTS: Equal Opportunity Essential Training delivered by the Equal Opportunity Commission took place in March and future dates include May 2017.
Last Updated: 13-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.4.4.1 Develop a workforce communication strategy Vicky Gilligan - Coordinator Human Resources
In Progress
01-Jul-2016 30-Jun-2017 10.00% 50.00%
ACTION PROGRESS COMMENTS: Research and networking with external bodies has been undertaken over this quarter. This project is scheduled to be completed in quarter four of 2016-17.
Last Updated: 01-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
ACTION PROGRESS COMMENTS: 189 performance reviews have been completed and 15 are currently outstanding. The Payroll team are currently administering pay increases for pay period ending 25 October 2016.
Last Updated: 23-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
ACTION PROGRESS COMMENTS: Business unit performance plans for 2016-17 have been collated. This will be a key focus for quarter four of 2016-17.
Last Updated: 01-May-2017
Libraries
Library Services
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.4.1.1 Operate a Library Service in Margaret River and Augusta
Heather Auld - Manager Of Library Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: - March 2017 saw 1,415 more people through the door at the Margaret River Library in comparison with March 2016 and 8 days with daily door counts between 520 and 621 - This quarter there was a 3% increase in people through the door compared to the same time last year and reflects the busiest time ever at Margaret River Library - The number of people attending MR Library ‘after hours’ (after 12pm on Saturdays / after 6pm on weekdays) in the first quarter of 2017 increased by 16% compared with the first quarter of 2016 - The current trend is for greater numbers of people to attend the Margaret River Library ‘after hours’.
Last Updated: 01-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.4.1.2 Review and assess the long term needs to library services, in particular technological requirements
Heather Auld - Manager Of Library Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Ongoing assessment of current Learning Management System and investigating alternatives that may provide better staff efficiencies. Ongoing assessment of IT and e-resources to
progress towards accreditation as an eSmart Library.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.4.2.1 Design and implement programs for children and youth
Heather Auld - Manager Of Library Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: 625 participants attended 35 sessions over this quarter. Margaret River CoderDojo was launched in February 2017. Around 30 ‘Ninjas’ (aged 7-17) are attending weekly during school term to work on their coding skills. This community group is hosted at the Margaret River Library and is run by volunteers under the CoderDojo WA program in conjunction with the Fogarty Foundation. Local science educator and artist Talliesen visited both our branch libraries and 13 children attended a workshop on superhero science. Young adult Book Chat club started in March 2017 in partnership with the Margaret River Bookshop.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.4.2.2 Partner with groups to provide events that support lifelong learning
Heather Auld - Manager Of Library Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: A varied program of lifelong learning events were held this quarter including: - Three mindfulness sessions with Ian Hackett with 53 in attendance - Cocoon Gallery for emerging artists hosted Terri Sharpe's surf photography - Harmony Day was celebrated with a doll making workshop for the Uthando project - Margaret River Book Club monthly meetings - The Margaret River branch of Amnesty International held their monthly meeting at the library for a webinar session.
Last Updated: 01-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.5.14 Assess Funding Arrangement and Framework Agreement between State Government and Augusta Margaret River library
Heather Auld - Manager Of Library Services
In Progress
01-Jul-2016 30-Jun-2017 75.00% 75.00%
ACTION PROGRESS COMMENTS: A ‘Public Libraries Forum’ was held on 23 January 2017. Hon Minister John Day, Minister of Culture and the Arts outlined reform initiatives for the future direction of Western Australia Public Libraries. The Public Libraries Working Group ‘future directions discussion paper’ was put on hold due to the state election.
Last Updated: 04-May-2017
Sport and Recreation Services
Childcare
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.2.1.13 Provide Childcare services Dylan Brown - Recreation Operations Manager
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Quarter three attendance for 2016-17 included 225 families for: Before and after school care - 1395 attendances Creche sessions - 619 Total school holiday program attendees - 2282
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.2.1.14 Provide Creche facilities in Augusta Dylan Brown - Recreation Operations Manager
Completed 01-Jul-2016 30-Jun-2020 100.00% 75.00%
ACTION PROGRESS COMMENTS: A feasibility study to determine the need for childcare services in Augusta has been underway. This included working in conjunction with the City of Busselton for childcare services in the region at Recreation Centres. After analysis of Augusta infrastructure and demographics, there was not a strong business case for additional services at this time. This will be monitored going forward as demographics in Augusta change.
Last Updated: 17-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.2.1.15 Provide Kids Club facility Dylan Brown - Recreation Operations Manager
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: The Recreation Centre is currently running a successful and in demand Kids Club Program. Demand is succeeding capacity with a successful school holiday program running over January 2017. Kids club facility demand is still increasing for after and before school care. Currently the Service has a waitlist of 12 new families to use the service but due to lack of space available for licencing, this cannot be progressed. Averages for the after school service hold at 28 per afternoon.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.2.1.16 Provide Long Day Care facility Dylan Brown - Recreation Operations Manager
Not Started
01-Jul-2016 30-Jun-2020 0.00% 0.00%
ACTION PROGRESS COMMENTS: This project has been put on hold due to the upcoming renovations in the Recreation Centre and Cultural Centre. Due to licensing, size and access to building, this project will be deferred until further plans have been designed for the rear of the Recreation Centre.
Last Updated: 17-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.2.1.17 Provide transport vehicle for Out of School Hours Care and Vacation Care program
Dylan Brown - Recreation Operations Manager
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: The Recreation Centre co-purchased a bus in May 2016 to transport children to and from the school to the centre. The bus has been utilised during the school holiday program and during the school term.
Last Updated: 17-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.2.1.18 Provide upgrades and equipment for Childcare to meet legislative requirements
Dylan Brown - Recreation Operations Manager
In Progress
01-Jul-2016 30-Jun-2020 50.00% 75.00%
ACTION PROGRESS COMMENTS: Maintenance has been carried out on the facilities over quarter two of 2016-17 to meet licensing requirements. Additional Outdoor Blinds have been installed to front of the centre to allow better use of space in the winter months
Last Updated: 01-May-2017
Indoor Recreation Centres
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.5.1.1 Facilitate sporting events at the Shire Dylan Brown - Recreation Operations Manager
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: The Shire is currently in contract with Sports Marketing Australia to promote sporting events in the shire. Over the last quarter this has included Red Bull Futsal and Ultimate Disk for March 2017. Future events still being presented to Council working group to decide on what events and ensure that in line with the new events strategy.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.5.1.2 Operate Recreation Centres in Margaret River and Augusta
Dylan Brown - Recreation Operations Manager
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: The Recreation Centres have resumed normal activities over quarter three, with increased usage from local junior associations taking 75% of evening bookings. Senior sport programs have decreased with grass roots sports seeing significant increases. Kids sport funding is greatly assisting with this. Usage of the Augusta Recreation Centre has increased with the development of the new badminton club averaging 12 players per week. New fitness facility’s opening in the shire has seen a slight reduction in usage of the Margaret River gymnasium. In all other aspects of the operations continue to perform well including increases in visitation to the aquatic centre, especially for swimming lessons.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.5.1.3 Partner with groups to provide children's active lifestyle programs
Dylan Brown - Recreation Operations Manager
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: The Recreation Centre currently receives $40,000 of funding to support Kid Sport in the community. Quarter three for 2016-17 has included Netball, Volleyball and Soccer.
Last Updated: 02-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.5.1.4 Provide a Recreation Centre run Swim School for the community
Dylan Brown - Recreation Operations Manager
Completed 01-Jul-2016 30-Jun-2020 100.00% 75.00%
ACTION PROGRESS COMMENTS: Feasibility study conducted with assistance of consultants and presented to Council in January 2017.
Last Updated: 01-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.5.1.5 Provide Beach Lifeguard services during peak periods
Dylan Brown - Recreation Operations Manager
In Progress
01-Jul-2016 30-Jun-2020 80.00% 80.00%
ACTION PROGRESS COMMENTS: Season runs from 16 December 2016 to 25 April 2017. Services include supervision of the public within the defined River mouth Beach swimming area from 10am each day, in accordance with standard operating procedures. Through consultation staff have increased lifeguard time over the peak period to 9am start for Christmas and New Year to ensure public safety. Season to finish ANZAC day with no major incidents reported this season final report due early May 2017.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.5.1.6 Provide fitness programs that cater for seniors and persons with a disability
Dylan Brown - Recreation Operations Manager
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: In partnership with disability groups such as Western Australia Disabled Sport Association, the Recreation Centre has provided active lifestyle programs over quarter three such as danceabilty, gymabilty and moveability. The Centre has offered 12 classes per week to cater for an ageing population. Shire staff are consistently looking for new programs and partnerships to develop this area.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.5.1.7 Provide gymnasium equipment and fitness programs that cater for the population
Dylan Brown - Recreation Operations Manager
In Progress
01-Jul-2016 30-Jun-2020 90.00% 75.00%
ACTION PROGRESS COMMENTS: Quarter three has included over 36 classes per week, ranging form seniors, teens and people with a disability. The Living Longer Living Stronger program also ran with WASDA assistance. This area is consistently monitored by staff for feedback and changes due to the community expectations for fitness.
Last Updated: 01-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.5.1.8 Undertake equipment upgrades for Beach Lifeguard
Dylan Brown - Recreation Operations Manager
Completed 01-Jul-2016 30-Jun-2017 100.00% 100.00%
ACTION PROGRESS COMMENTS: New trailer and de-fib have been implemented, with full stock take and equipment audit undertaken by staff.
Last Updated: 17-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.5.2.1 Undertake upgrades to Margaret River Centre including retrofit of plant room
Dylan Brown - Recreation Operations Manager
In Progress
01-Jul-2016 30-Jun-2020 80.00% 100.00%
ACTION PROGRESS COMMENTS: Bulkhead replacement completed on the 14 January 2017. UV's arrived for installation mid May 2017 Orders for install have been provided to preferred supplier. Grandstand has arrived at the centre awaiting install mid May 2017. Air handling system currently at working drawings for replacement 2017-18. awaiting additional budget
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.2.2.5 Develop a Master Plan for upgrades to the Margaret River Recreation Centre
Dylan Brown - Recreation Operations Manager
In Progress
01-Jul-2016 30-Jun-2017 50.00% 50.00%
ACTION PROGRESS COMMENTS: Recreation Operations Manager currently completing a scope of works for an external report on future developments in Sport and Recreation. This will include concept plans to develop the Recreation Centre for the next 20 years.
Last Updated: 01-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.3.4 Develop a marketing plan for Recreation Centres
Dylan Brown - Recreation Operations Manager
In Progress
01-Jul-2016 30-Jun-2017 90.00% 90.00%
ACTION PROGRESS COMMENTS: Final review being conducted by the Shire's Marketing and Events Officer, and will be finalised in quarter four of 2016-17.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.3.6 Undertake detailed planning of recreational Dylan Brown - Recreation In 01-Jul-2016 30-Jun-2020 50.00% 75.00%
infrastructure renewal and maintenance requirements Operations Manager Progress
ACTION PROGRESS COMMENTS: Bulkhead replacement completed on the 14 January 2017. UV's arrived for installation mid May 2017. Air handling system currently at working drawings for replacement 2017-18.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.6.2.7 Adopt new policies for Recreation Services Dylan Brown - Recreation Operations Manager
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Policies are continually reviewed under the Shire's annual policy framework.
Last Updated: 20-Oct-2016
Infrastructure Services
Asset Services
Asset Management
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.1.1.2 Implement recommendations of the Margaret River Townsite District Water Management Strategy in conjunction with development in this area
David Nicholson - Manager Asset Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Advice provided on Local Water Management Strategies and Urban Water Management Plans prepared for subdivisions in East Margaret River.
Last Updated: 20-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.1.1.3 Maintain partnership with Cape to Cape Catchments Group
John McKinney - Coordinator Environment/Landcare Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: This partnership is progressing well. Memorandum of Understanding has been signed and includes additional projects funded via the Environmental Management Fund (EMF). Regular project and strategic planning meetings held with a range of collaborative and joint projects.
Last Updated: 19-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.1.1.4 Maintain partnership with Lower Blackwood Landcare Conservation District Committee
John McKinney - Coordinator Environment/Landcare Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: This is an ongoing item with collaborative projects in progress.
Last Updated: 20-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.1.2.1 Finalise the alignment of a trail/path from Flinders Bay to Cape Leeuwin
John McKinney - Coordinator Environment/Landcare Services
In Progress
01-Jul-2016 30-Jun-2017 75.00% 75.00%
ACTION PROGRESS COMMENTS: A briefing to Council is scheduled for 12 April 2017 outlining possible options and alignments. Officers are directed to bring a concept plan and costing for on-road bicycle paths back to Council for consideration.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.1.2.2 Ongoing implementation of Cape Mentelle to Gas Bay Foreshore Plan (subject to funding)
David Nicholson - Manager Asset Services
Not Started
01-Jul-2016 30-Jun-2020 0.00% 0.00%
ACTION PROGRESS COMMENTS: There are no funded projects for this in the 2016-17 budget.
Last Updated: 21-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.1.2.3 Seek grant funding for implementation of a path/trail from Augusta Boat Harbour to Cape Leeuwin
John McKinney - Coordinator Environment/Landcare Services
Not Started
01-Jul-2016 30-Jun-2020 0.00% 0.00%
ACTION PROGRESS COMMENTS: See Action 1.1.2.1. Grant funding will be sought once the alignment has been finalised.
Last Updated: 15-Feb-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.2.4.1 Investigate the potential for civic and private underground storage of rainwater catchment to augment existing supplies
David Nicholson - Manager Asset Services
In Progress
01-Jun-2016 30-Jun-2017 40.00% 40.00%
ACTION PROGRESS COMMENTS: Consultant engaged to provide preliminary advice to Sustainability Advisory Committee about options and their potential benefits.
Last Updated: 01-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.4.1.1 Implement projects in the Environmental Management Fund
John McKinney - Coordinator Environment/Landcare Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: A list of potential projects was endorsed at the Council meeting on 9 November 2016. Some projects are contracted to other organisations including Birdlife Western Australia, South West and Peel Coastal Management Group (CoastSWaP) and the Cape to Cape Catchments Group. Other projects are being undertaken inhouse or via Request for Quote process.
Last Updated: 19-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.4.1.2 Prepare Management Plans for major Shire reserves
John McKinney - Coordinator Environment/Landcare Services
In Progress
01-Jul-2016 30-Jun-2020 70.00% 70.00%
ACTION PROGRESS COMMENTS: Consultant appointed to develop Foreshore Action Plan for Margaret River between Bussell Highway and coast. Consultant has undertaken field work and initial community consultation. Draft plan to be prepared with further community consultation planned in late April 2017. This project may be partially delayed due external delays in Aboriginal Heritage consultation.
Last Updated: 01-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.4.1.3 Provide environmental management and landcare services
John McKinney - Coordinator Environment/Landcare Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: This is an ongoing action. Shire staff provide a range of environmental management and landcare services including advice to community and stakeholders, as well as volunteer supervision and assistance. This includes internal communication to staff and Council on planning applications and capital works projects. Shire staff also coordinate a range of on-ground activities such as weed control, rehabilitation and erosion control.
Last Updated: 01-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.4.1.4 Undertake targeted weed control in priority areas
John McKinney - Coordinator Environment/Landcare Services
In Progress
01-Jul-2016 30-Jun-2020 80.00% 80.00%
ACTION PROGRESS COMMENTS: This is an ongoing project. Recent focus has included blackberry, pyp grass and Genista as identified in the Capes Regional Weed Strategy and woody weed control on roadsides as per Environmental Management Fund project.
Last Updated: 19-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.5.1.1 Operate and maintain public toilets and maintain to agreed standards
David Gunn - Coord Building Assets & Maintenance
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Regular meeting with contracted cleaners to ensure standard of cleaning is in compliance with contract specifications.
Last Updated: 17-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.2.1.1 Complete RBFS funded works in the Ellis Street precinct including construction of boat trailer parking bays and a finger jetty
David Nicholson - Manager Asset Services
In Progress
01-Jul-2016 30-Jun-2020 33.00% 75.00%
ACTION PROGRESS COMMENTS: Recreational Boating Facilities Scheme grant funding obtained for universal access finger jetty, 20 boat trailer parking bays, boat trailer turnaround and rigging bay. Designs completed. Section 18 approval obtained to disturb a registered Aboriginal site. Specifications for jetty prepared and Request for Quotation nearing completion. Construction of Boat trailer parking bays underway.
Last Updated: 03-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.2.2.2 Implement actions in the Margaret River Foreshores upgrade (subject to funding)
John McKinney - Coordinator Environment/Landcare Services
Not Started
01-Jul-2016 30-Jun-2020 0.00% 0.00%
ACTION PROGRESS COMMENTS: No funding is available to implement this action in the 2016-17 budget.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.4.1.1 Progressively implement cycle / walking trail along the south side of Margaret River from Rotary Park to the Rivermouth (subject to funding and approvals)
John McKinney - Coordinator Environment/Landcare Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: This project is the subject of additional investigation, research and liaison to finalise this project. Council resolved to undertake an information gathering process at the Council meeting of 12 October 2016. An Aboriginal Heritage consultant has been appointed .The Margaret River Foreshore Management Plan (see item 1.4.1.2) is further considering trails in this area.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.4.1.2 Provide customer services for the Infrastructure Directorate
David Nicholson - Manager Asset Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: New customer service officer appointed. Processing of requests ongoing.
Last Updated: 03-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.4.1.3 Undertake quality control of developer provided assets
Jason Heine - Technical Officer Developments
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Construction period under way. Country Vines Residential, Ashton Street Lots 12 and 13 have drainage, sewer, water , power and communications installed. Roads are at the sealing stage.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.4.2.1 Prepare Bike Plan and Route Feasibility Study for the townsite and wider Shire area (subject to funding)
David Nicholson - Manager Asset Services
In Progress
01-Jul-2016 30-Jun-2018 25.00% 35.00%
ACTION PROGRESS COMMENTS: Regional Bicycle Network Program grant obtained to prepare bike plan for Margaret River in 2016-17 and 2017-18. Grant agreement signed. Councillor appointed to Community Reference Group and 20 nominations received for community representatives. Additional funded provided by Department of Transport (DoT) so bike plan can be prepared for entire Shire and fully funded by DoT. First meeting held with consultants. Project program in preparation.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.4.2.2 Progressive implementation of trails recommended in Bridle Trails Feasibility Study (subject to funding)
David Nicholson - Manager Asset Services
In Progress
01-Jul-2016 30-Jun-2020 35.00% 50.00%
ACTION PROGRESS COMMENTS: Parking area at Margaret River Pony Club completed. Signage and trail markers to be installed. Extension of bridle trails into adjacent areas on hold pending more detailed planning, environmental investigation and consultation with stakeholders.
Last Updated: 03-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.2.1 Progressively implement recommendations of the Asset Management Improvement Plan
Sonja Pienaar - Coordinator Asset Management
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: In early 2017 a National Asset Management Assessment Framework assessment showed that in the areas of strategic planning, budgeting, financial planning and asset management planning we either met requirements or were well progressed to meet requirements. Current areas identified for improvement include: - Progress has been made in Asset Management Plan and Asset Management Improvement Strategy review - Conducting building and infrastructure valuations including condition assessments - Documenting and roles and responsibilities in asset management planning processes as well as the required skills - Developing a Level of Service (LOS) Framework, measuring current LOS and setting Target LOS to assist with evaluation of asset performance - Documenting operation, maintenance renewal and upgrade planning as well as works programming process and capital evaluation methodology - Implementing new Asset Management Information System and associated processes.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.2.2 Undertake desktop review of Asset Management Plan
Sonja Pienaar - Coordinator Asset Management
In Progress
01-Jul-2016 30-Jun-2020 70.00% 70.00%
ACTION PROGRESS COMMENTS: Asset Management Plan review is progressing and on schedule for completion by 30 June 2017. The updated 10 year detailed capital works program forms part of the Asset Management Plan and should be completed by November each year to feed into the Long Term Financial Plan review. The Asset Management Plan document will be a snap shot of the asset management planning process at the time it is prepared.
Last Updated: 07-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.2.3 Undertake desktop review of Ten Year Capital Works Program
David Nicholson - Manager Asset Services
Completed 01-Jul-2016 30-Jun-2020 100.00% 100.00%
ACTION PROGRESS COMMENTS: Completed in conjunction with review of Long Term Financial Plan.
Last Updated: 24-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.3.1 Conduct investigations into townsite areas and light industrial areas with inadequate stormwater
David Nicholson - Manager Asset Services
In Progress
01-Jul-2016 30-Jun-2020 60.00% 60.00%
ACTION PROGRESS COMMENTS: Consultant progressing with detailed design of Le Souef Street (south) infill drainage scheme.
Last Updated: 07-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
ACTION PROGRESS COMMENTS: Services over this quarter have included: - Uploading of inventories and valuations into the new asset management information system and displaying of information in IntraMaps - Processing as constructed information form new subdivisions - Memorandum of Understand discussions with Department of Parks and Wildlife and City of Busselton in regards to road responsibilities - Review of building valuation draft report - Review of draft report on ‘National Asset Management Assessment Framework: Phase 1 Protocol to Link National Assessment Framework with Asset Management Plan and LTFP’ facilitated by GHD Consulting and Department of Local Government and Communities.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.3.3 Provide land administration services Doug Sims - Technical Officer-Admin. & Assets
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Activities over the quarter have included Campbell Road illegal road closure, closure of O'Kane Road, realignment of McDonald Road, Margaret River Caravan Park multiple encroachments, Le Souef Street easements, Wadandi Track, LAMP, Margaret River Rowing Club, Native Title Settlement land package, vesting of new reserves and other reserve issues, dedication of new roads and road extensions including naming of new roads, and expanding of fields within the newly created encroachment database. The viewing of all land sales has occurred through the weekly orders and requests for possible encroachments (and other issues) as well as informing the seller, purchaser and settlement agency of any identified issues.
Last Updated: 21-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.4.1 Adoption of the Asbestos Replacement Program for inclusion in the 10 year LTFP and commence staged implementation
David Gunn - Coord Building Assets & Maintenance
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Councillor briefing held 12 October 2016. General support for borrowing $1 million in 2016-17 financial year to commence project. This will be included in the Long Term Financial Plan and 2017-18 Annual Budget.
Last Updated: 15-Feb-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.4.7 Implement new asset management information system
David Nicholson - Manager Asset Services
In Progress
01-Jul-2016 30-Jun-2020 65.00% 75.00%
ACTION PROGRESS COMMENTS: Tender for supply and installation of asset management information system awarded to Assetic. Workshop held with vendor and relevant staff to determine requirements for building assets. Data migration underway.
Last Updated: 03-May-2017
Infrastructure Services
Infrastructure Services
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.2.1.2 Establish a Project Control Group for the Margaret River Main Street Upgrade and finalise design work
Johan Louw - Director Infrastructure Services
In Progress
01-Jul-2016 30-Jun-2019 20.00% 20.00%
ACTION PROGRESS COMMENTS: Project Control Group met on 16 February 2017. Community meeting scheduled for 20 April 2017.
Last Updated: 03-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.3.1.1 Assist Main Roads WA to progress development of the Margaret River Perimeter Road
Johan Louw - Director Infrastructure Services
In Progress
01-Jul-2016 30-Jun-2018 75.00% 75.00%
ACTION PROGRESS COMMENTS: Attended Project Control Group meetings and assisted Project Manager with design and construction matters.
Last Updated: 20-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.3.1.2 Commence construction of John Archibald Drive in conjunction with Main Roads
Johan Louw - Director Infrastructure Services
In Progress
01-Jul-2016 30-Jun-2018 20.00% 20.00%
ACTION PROGRESS COMMENTS: It is anticipated that the appointed contractor will start on site in July 2017.
Last Updated: 03-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.1.12 Review Business Unit plans for Infrastructure Services directorate in line with strategic direction
Johan Louw - Director Infrastructure Services
In Progress
01-Jul-2016 30-Jun-2020 90.00% 100.00%
ACTION PROGRESS COMMENTS: Business plans being prepared.
Last Updated: 05-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.5.1.7 Review customer service standards for Infrastructure Services directorate
Johan Louw - Director Infrastructure Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Continually review performance against standards as contained in Customer Service Charter.
Last Updated: 20-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.6.2.5 Complete review of policies and create new policies for Infrastructure Services Directorate for adoption by Council
Johan Louw - Director Infrastructure Services
Completed 01-Jul-2016 30-Jun-2020 100.00% 75.00%
ACTION PROGRESS COMMENTS: Current Infrastructure Services policies reviewed and reported to Council in July 2016. No substantial changes were required following public consultation. The policies have been finalised.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.6.2.6 Review and update procedures for Infrastructure Services directorate
Johan Louw - Director Infrastructure Services
In Progress
01-Jul-2016 30-Jun-2020 50.00% 75.00%
ACTION PROGRESS COMMENTS: Continual review and update of Infrastructure Services procedures occurs throughout the financial year.
Last Updated: 04-May-2017
Works
Construction
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.5.1.3 Complete Gloucester Park Lower Western Oval drainage
Chris Yates - Acting Manager Works
Completed 01-Jul-2016 30-Jun-2017 100.00% 100.00%
ACTION PROGRESS COMMENTS: The final stages of this project was completed over quarter one of 2016-17. Works included preparatory drainage installation to support the future development of the Lower Western
Oval.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.5.1.8 Provide playground facilities at Margaret River Youth Precinct
Nigel Anderson - Manager Human & Community Services
In Progress
01-Jul-2016 30-Jun-2018 75.00% 70.00%
ACTION PROGRESS COMMENTS: Lotterywest funding has been secured for Playground facilities. Community feedback has been incorporated into the concept plan. The Design and Construction tender has been advertised.
Last Updated: 20-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.5.1.9 Renew playground equipment throughout the Shire in accordance with annual allocation for playground equipment
Chris Yates - Acting Manager Works
In Progress
01-Jul-2016 30-Jun-2020 50.00% 50.00%
ACTION PROGRESS COMMENTS: Plans for renewal of remaining playground equipment was completed in quarter three for implementation in quarter four.
Last Updated: 21-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.2.1.8 Complete the Annual Drainage Works program Chris Yates - Acting Manager Works
In Progress
01-Jul-2016 30-Jun-2020 30.00% 30.00%
ACTION PROGRESS COMMENTS: A third of this program has been completed for 2017-16, including Ellen Brook Road and Rocky Road.
Last Updated: 21-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.4.1.5 Complete the $3.6 million reconstruction program including Leeuwin Road, Rosa Brook Road,
Chris Yates - Acting Manager Works
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
Carters Road and Rosa Glen Road, Treeton Road and Wallcliffe Road, including road preservation program and Carbunup South Road Bridge Renewal
ACTION PROGRESS COMMENTS: Majority of works for Leeuwin Road, Rosa Brook Road, Treeton Road commenced in quarter three with expected completion for early quarter four. Wallcliffe Road reconstruction works are underway. Carbunup South Road bridge has been deferred to 2017-18 due to significant unseasonal river flows. Reconstruction of Carters Road and Rosa Glen Road will also occur in 2017-18.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.4.1.9 Identify alignment, complete design work, obtain all required approvals and identify funding sources to extend pathway from Augusta Boast Harbour to Dead Finish
Chris Yates - Acting Manager Works
In Progress
01-Jul-2016 30-Jun-2020 30.00% 75.00%
ACTION PROGRESS COMMENTS: Currently identifying alignments and revising scope with advice sought from Main Roads Western Australia.
Last Updated: 21-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.4.2.3 Complete annual allocation for footpaths Chris Yates - Acting Manager Works
In Progress
01-Jul-2016 30-Jun-2020 40.00% 50.00%
ACTION PROGRESS COMMENTS: The path program is scheduled to commence over quarter four of 2016-17. Concepts being developed for projects.
Last Updated: 21-Apr-2017
Fleet Management
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.4.4 Implement annual Light Fleet Replacement program
Chris Yates - Acting Manager Works
Completed 01-Jul-2016 30-Jun-2020 100.00% 75.00%
ACTION PROGRESS COMMENTS: This was completed over quarter three, with the replacement of five light vehicles and two Ranger vehicles.
Last Updated: 21-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.4.5 Complete the $2 million plant replacement program including purchase of a grader, three heavy trucks, light truck, tri-axle low loader, multi-tyre roller, three movers/slashers, excavator, tractor and road broom
Chris Yates - Acting Manager Works
In Progress
01-Jul-2016 30-Jun-2020 60.00% 75.00%
ACTION PROGRESS COMMENTS: Awaiting delivery of items for plant, procurement underway of remaining. Delivery of items will extend into 2017-18 due to availability.
Last Updated: 21-Apr-2017
Maintenance
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.3.9 Develop the Annual Plant Replacement Program
Chris Yates - Acting Manager Works
Completed 01-Jul-2016 30-Jun-2020 100.00% 50.00%
ACTION PROGRESS COMMENTS: Plant replacement program has been developed for 2017-18 in line with the Long Term Financial Plan review.
Last Updated: 21-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.3.10 Implement Margaret River Depot master plan Chris Yates - Acting Manager Works
Not Started
01-Jul-2016 30-Jun-2020 0.00% 0.00%
ACTION PROGRESS COMMENTS: This project is scheduled to occur in quarter four of 2016-17 with the replacement of the large vehicle shed.
Last Updated: 21-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.3.11 Undertake detailed planning of playground and Youth Precinct infrastructure renewal and maintenance requirements
Chris Yates - Acting Manager Works
In Progress
01-Jul-2016 30-Jun-2020 50.00% 50.00%
ACTION PROGRESS COMMENTS: Concept planning and feature survey of the playground has been completed as part of scoping for Youth Precinct. The playground infrastructure renewal planning will commence in quarter four.
Last Updated: 21-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.4.2 Develop annual schedules for maintenance and renewal of Shire assets
Chris Yates - Acting Manager Works
Not Started
01-Jul-2016 30-Jun-2020 0.00% 0.00%
ACTION PROGRESS COMMENTS: To be developed in conjunction with the new asset management program.
Last Updated: 15-Feb-2017
Parks and Gardens
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.2.4.2 Operation of the Margaret River Recycled Waste Water Scheme
Chris Yates - Acting Manager Works
In Progress
01-Jul-2016 30-Jun-2020 80.00% 80.00%
ACTION PROGRESS COMMENTS: Consultant engaged to develop Water Quality Management Plan. Draft has been submitted to Department of Water and Department of Health for comment and approval.
Last Updated: 21-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.5.1.4 Deliver the annual Tree Planting Program on time and on budget
Chris Yates - Acting Manager Works
In Progress
01-Jul-2016 30-Jun-2020 70.00% 60.00%
ACTION PROGRESS COMMENTS: A large portion of planting has been undertaken to take advantage of favourable planting conditions.
Last Updated: 21-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.5.1.5 Deliver the Public Open Space (POS) annual program on time and on budget
Chris Yates - Acting Manager Works
In Progress
01-Jul-2016 30-Jun-2020 80.00% 80.00%
ACTION PROGRESS COMMENTS: Weather conditions hampered early progress. Public consultation through the development of three POS concept plans have been developed. Community consultation for Reuther Park completed over quarter three. Construction underway for Memorial Park POS upgrade.
Last Updated: 21-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.5.1.7 Maintain Shire parks and gardens in accordance with service standards
Chris Yates - Acting Manager Works
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Maintenance of shire parks and gardens have occurred on schedule over the quarter in accordance with the service standards.
Last Updated: 21-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.2.17 Implement bushfire mitigation programs for Shire managed land (strategic firebreaks)
Chris Yates - Acting Manager Works
In Progress
01-Jul-2016 30-Jun-2020 80.00% 80.00%
ACTION PROGRESS COMMENTS: Fire bans over quarter three have restricted fire breaks over this time, so remaining works will occur over quarter four.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.4.6 Undertake annual maintenance program Chris Yates - Acting Manager Works
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Works requests and annual maintenance completed in a timely manner. Playgrounds inspected on a regular basis.
Last Updated: 19-Oct-2016
Public Works Overheads
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.2.2.6 Complete maintenance and upgrades to Shire bridges in accordance with the LTFP
Chris Yates - Acting Manager Works
In Progress
01-Jul-2016 30-Jun-2017 60.00% 70.00%
ACTION PROGRESS COMMENTS: Minor works completed over the quarter. Based on Main Roads Western Australia advice, maintenance for Warner Glen Road has been deferred to quarter four due to wet weather conditions and external contractor availability.
Last Updated: 21-Apr-2017
Survey and Design
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.2.2.8 Design carpark at the Margaret River Youth Precinct
Chris Yates - Acting Manager Works
In Progress
01-Jul-2016 30-Jun-2018 60.00% 60.00%
ACTION PROGRESS COMMENTS: Concept plan and feature survey has been completed for the car park, however finalisation of the plan has been deferred to occur in 2017-18 due to budgetary constraints.
Last Updated: 21-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.4.1.6 Design access road to Margaret River Airport Chris Yates - Acting Manager Works
Not Started
01-Jul-2016 30-Jun-2017 0.00% 0.00%
ACTION PROGRESS COMMENTS: Main Roads Western Australia indicated in early 2017 they will include design and construction of the access road to the airport as part of the Margaret River Perimeter Road project.
Last Updated: 21-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
ACTION PROGRESS COMMENTS: Redesign of roundabout is currently being prepared externally in conjunction with Margaret River Main Street Redevelopment Project.
Last Updated: 19-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.4.1.8 Provide survey design services Chris Yates - Acting Manager Works
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Survey and design services are in place, and are being provided. Significant projects include the survey and design of the road reconstruction project.
Last Updated: 21-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.4.2.4 Design path and trail upgrades identified in the Path Plan
Chris Yates - Acting Manager Works
In Progress
01-Jul-2016 30-Jun-2020 35.00% 50.00%
ACTION PROGRESS COMMENTS: Design program for paths will commence following road design completion in quarter four and paths will be prioritised by Asset Services.
Last Updated: 21-Apr-2017
Office of the CEO
Governance and Marketing
Governance
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.3.1 Complete and submit Statutory Compliance Return and remediate any errors within timeframes
Emma Rogers - Governance Officer
Completed 01-Jul-2016 30-Jun-2020 100.00% 100.00%
ACTION PROGRESS COMMENTS: Compliance Audit Return was completed and adopted by Council 8 March 2017. 86 out of 87 areas achieved full compliance.
Last Updated: 13-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.4.1 Convene scheduled Ordinary Meetings of Council and Special meetings of Council as called by the Shire President, Council or 3 elected members
Gary Evershed - CEO In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Ongoing
Last Updated: 19-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.4.2 Monitor Council Meeting Decisions Action List Claire Schiller - Council Minutes & Agenda Officer
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Council Report was provided on 14 September 2016 of the Council Decision action list of from January to June 2016. The Council Meeting Decision Action List is updated following every meeting of Council and distributed to relevant staff for updates. A report on the June - December 2016 Council decision action list was be presented to Council at the 22 March 2017 Council Meeting. A report on the January - June 2017 Council decision action list will be presented to Council at the August 2017 Council meeting.
Last Updated: 01-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.4.3 Review Council delegations Emma Rogers - Governance Officer
In Progress
01-Jul-2016 30-Jun-2020 25.00% 50.00%
ACTION PROGRESS COMMENTS: A review of delegations and authorisations is in progress and is completed before 30 June annually.
Last Updated: 13-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.3.1.4 Implement legislative compliance calendar Emma Rogers - Governance Officer
In Progress
01-Jul-2016 30-Jun-2020 90.00% 100.00%
ACTION PROGRESS COMMENTS: The compliance calendar is complete. Draft procedure on the overall legislative compliance system has been developed. IT Vision have developed the compliance module on Synergy, but are currently fixing the problems with the program.
Last Updated: 13-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.6.2.4 Conduct comprehensive review of Shire leadership and best practice policies (Governance)
Emma Rogers - Governance Officer
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Policies are continually reviewed under the Shire's annual policy framework by the relevant business units. The policy register is presented to the Executive Leadership team quarterly.
Last Updated: 13-Apr-2017
Marketing and Events
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.1.1.1 Maintain a positive collaborative relationship with the Margaret River Wine Industry Association and promote the Margaret River Wine Region as Australia's premier wine region
Amanda Russell - Marketing & Events Officer
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Attended working group meeting on 7 February 2017 to assist with planning for 50 year anniversary celebration of Margaret River Wines in 2017. Other members include Margaret River Wine Association, Margaret River Busselton Tourism Association, Chambers of Commerce, City of Busselton, South West Development Commission. Shire approved $10,000 Community Grant to support a community event in December 2017 to celebrate 50 years.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.2.1.1 Administer the Capes Regional Organisation of Councils (CapeROC) events website in conjunction with the City of Busselton and Margaret River Busselton Tourism Association (MRBTA)
Amanda Russell - Marketing & Events Officer
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Ongoing communication to ensure shared online regional events calendar is functioning adequately, which is maintained by Margaret River Busselton Tourism.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.2.1.2 Produce the Capes Regional Organisation of Councils (CapeROC) Calendar of Events in conjunction with the Margaret River Busselton Tourism Association (MRBTA)
Amanda Russell - Marketing & Events Officer
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Autumn edition of quarterly calendar in Margaret River magazine released at the beginning of March 2017.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.2.2.1 Maintain a positive collaborative relationship with the Margaret River Busselton Tourism Authority (MRBTA) to measure visitor numbers and impacts and maximise visitor benefits to the Shire
Amanda Russell - Marketing & Events Officer
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: The Shire and Margaret River Busselton Tourism Association (MRBTA) collaborated over quarter three on a number of initiatives, including: - Joint agreement with photography contractor to enable sharing of images delivering operational efficiency and mutual cost savings - Production of quarterly event calendar in the Your Margaret River Magazine maximises visitor benefits to the Shire by providing an accurate, relevant advertising of events taking
place, which is now circulated to a wider audience - Inclusion in the development of Shire's Events Strategy .
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.2.4.1 Sponsor iconic and community events that showcase the Shire to national and international audiences
Amanda Russell - Marketing & Events Officer
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: All budget approved icon events were executed during the quarter, except the Margaret River Marathon initiated by the Margaret River Wine Association. These funds have been re-allocated. Community events budget allocated and all events executed. Sponsorship agreements in place for all events taking place during the quarter and marketing materials to support these agreements delivered as appropriate for the quarter.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.4.4.1 Develop and maintain a comprehensive suite of marketing materials, including foreign languages to attract business investment
Amanda Russell - Marketing & Events Officer
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Progress over quarter three has included: - Continued roll out of new Shire brand applied to a range of marketing materials such as brochures, email headers, Your Say identity, flags, banners and letterheads - Production of camping brochure in multiple languages - Development of Wadandi Track brochure, Environmental Issues Paper, several Planning consultation documents and Library event advertisements - Marketing materials produced to support event sponsorship initiatives, including Margaret River Pro, Emergence Creative Festival Scholarship and Open Studios
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.5.2.2 Implement the Integrated Communication Plan Amanda Russell - Marketing & Events Officer
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Progress over quarter three has included: - Style guide and use updated and communicated to organisation - Video produced to promote Environmental Sustainability Strategy with branded Issued Paper
- Library blog refresh underway to improve brand consistency - Corporate brand roll out in progress, including identity for Waste Services communications and Your Say - Improvements made to customer feedback form on corporate website to allow electronic capture of data - Google listings for Library and Recreation Centre updated.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.5.2.3 Monitor and administer functions of the Shire's website
Amanda Russell - Marketing & Events Officer
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Administration of the Shire's website has run successfully over the quarter with a number of officers across the organisation maintaining content areas. Google Analytics set up to track website performance for Shire Corporate website, Library Blog, Recreation Centre, Turner Caravan Park and Flinders Bay Caravan Park.
Last Updated: 04-May-2017
Office of the CEO
CEO & Council Support
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.2.2.4 Undertake stage one of the redevelopment of the Margaret River Cultural Centre (subject to funding)
Gary Evershed - CEO In Progress
01-Jul-2016 30-Jun-2018 80.00% 75.00%
ACTION PROGRESS COMMENTS: Tender for architectural services awarded to Bollig Design Group with contract being finalised. Workshops with key stakeholders scheduled for 10 May 2017 for review of the concept designs. The tender for construction is to be developed for commencement in October 2017.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.1.1.2 Convene regular meetings of the Industry Leaders Group
Gary Evershed - CEO In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Meetings are convened according to schedule.
Last Updated: 19-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.1.1.3 Maintain a positive collaborative relationship with the dairy industry and other agricultural sectors to achieve sustainable agriculture
Gary Evershed - CEO In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Council adopted the Food Alliance Declaration (OM2016/269). Activities for quarter three included liaising with local meat processing organisation to facilitate road transport issues and supporting the Bush Tucker seminar held on 29 January 2017.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.4.2.1 Provide facilities to hold regular events with partners to act as a convener of local businesses
Gary Evershed - CEO In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Meeting rooms used over the quarter by Margaret River Chamber Commerce and Industry (MRCCI), Arts Margaret River, Disability Services Commission and the Department of Planning. Sundowner planned for early June 2017 in conjunction with the MRCCI.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.4.2.2 Support development of the small business sector in the Shire
Gary Evershed - CEO In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Main Street upgrading in all towns. Looking to assist the Augusta Chamber of Commerce with their Tidy Towns initiatives.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.4.4.2 Finalise the Shire's Economic Development Strategy and implement key Signature Projects
Gary Evershed - CEO In Progress
01-Jul-2016 30-Jun-2017 75.00% 75.00%
ACTION PROGRESS COMMENTS: Council report scheduled for 24 May 2017.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.4.4.3 Undertake reciprocal visits to and from Haining, and further explore the potential for international relations with Vietnam city of Dong Hoi
Gary Evershed - CEO Completed 01-Jul-2016 30-Jun-2020 100.00% 100.00%
ACTION PROGRESS COMMENTS: Received delegation of 25 from Dong Hoi. Shire/MRCCI delegation to Hong Kong, Haining and Dong Hoi undertaken in October and November 2017. Haining High School visited MRSHS in November 2017 and Haining delegation to the Shire in December 2017.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.4.4.4 Work collaboratively with the South West Development Commission, key stakeholders, local peak industry bodies, other tiers of government and the community sector to maximise sustainable economic development
Gary Evershed - CEO In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: South West Development Commission has partnered with the Shire on the HEART funding application. Additional collaboration on future of the Witchcliffe Waste Water Scheme.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.4.4.6 Conduct a second Food and Agricultural Summit and support industry efforts to establish a Food Alliance
Gary Evershed - CEO Completed 01-Jul-2016 30-Jun-2020 100.00% 75.00%
ACTION PROGRESS COMMENTS: Successful Food and Agriculture Summit held with follow up work to be done to progress a Food Alliance or representative industry body.
Last Updated: 19-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.5.1.1 Work with Margaret River Education Campus Board to support their efforts to improve the vitality of the campus
Gary Evershed - CEO In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: CEO is working as an independent Chair of Margaret River Education Campus and with Curtin University's Sustainability Policy Institute to foster more activity at the campus. Letter of support provided to Curtin to extend the life of the seminar series, which was under threat of funding cuts. Support provided for the Curtin and Transition Margaret River public seminar at the Campus on 7 April 2017.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.1.2 Conduct a comprehensive Councillor development and capacity building program using Western Australian Local Government Association (WALGA) modules and other identified courses
Gary Evershed - CEO In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Councillor Townshend attended Integrated Strategic Planning and CEO Performance Appraisal training held by WALGA over quarter three of 2016-17.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.1.3 Finalise the statutory review of the Shire's ward system through a submission to the Local Government Advisory Board (LGAB)
Gary Evershed - CEO In Progress
01-Jul-2016 30-Jun-2017 90.00% 100.00%
ACTION PROGRESS COMMENTS: Report submitted to Council on 25 January 2017 and the decision sent to Local Government Advisory Board. Awaiting their endorsement of the decision.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.1.5 Conduct Councillor briefing sessions prior to Ordinary Council Meetings and bring a record of briefings to Council Meetings on a quarterly basis
Gary Evershed - CEO In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Comprehensive program of workshops is being conducted. Record of briefings are being maintained and reported regularly to Council.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.1.7 Conduct Strategic Planning Days with Council in November/December 2016 and February/March 2017
Gary Evershed - CEO In Progress
01-Jul-2016 30-Jun-2020 50.00% 75.00%
ACTION PROGRESS COMMENTS: There have been no workshops held over quarter three of 2016-17. The last strategic planning day was held on 16 November 2016.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.2.1 Develop the Shire as a values based and driven organisation
Gary Evershed - CEO Completed 01-Jul-2016 30-Jun-2020 100.00% 750.00%
ACTION PROGRESS COMMENTS: New suite of Shire values has been adopted and is being implemented.
Last Updated: 19-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.2.2 Facilitate staff participation in the Local Government Managers Australia (LGMA) South West Aspiring Leaders and Mentors Conference
Gary Evershed - CEO Completed 01-Jul-2016 30-Jun-2020 100.00% 75.00%
ACTION PROGRESS COMMENTS: The conference was held in Margaret River in March 2017 and was well attended by staff with 16 staff attending over the two days
Last Updated: 02-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.2.3 Participate in suitable programs with a wider community benefit that demonstrate good corporate citizenship
Gary Evershed - CEO In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Arranged a work experience placement for a person with a disability, which resulted in them being offered and accepting a part time paid position. Funding for Homelessness Housing Officer position through Just Home for inclusion in the 2017-18 draft budget and for a further two years has been adopted by Council.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.2.4 Promote and support Women in Leadership program to foster greater participation of female Councillors and staff into leadership positions
Vicky Gilligan - Coordinator Human Resources
In Progress
01-Jul-2016 30-Jun-2020 60.00% 75.00%
ACTION PROGRESS COMMENTS: 16 members of staff attended the Margaret River Chamber of Commerce and Industry (MRCCI) International Women's Day Celebration at Cullen Wines in March 2017, which included networking and information sharing opportunities. The also Shire hosted Enable's Empowering Women Expo in March 2017 where 24 members of staff attended. Employees were able to learn about life and financial coaching among other topics. Ongoing review of the leadership programs.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.4.4 Conduct open information workshops for Councillors and closed strategic planning workshops at least three times annually
Gary Evershed - CEO In Progress
01-Jul-2016 30-Jun-2020 80.00% 75.00%
ACTION PROGRESS COMMENTS: Being convened in public unless confidential under the Local Government Act.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.5.13 Participate and convene CapeROC meetings and provide secretariat services in 2016, following the transfer from the City of Busselton in 2017
Gary Evershed - CEO In Progress
01-Jul-2016 30-Jun-2020 80.00% 75.00%
ACTION PROGRESS COMMENTS: Shire is currently convening and hosting CapeROC.
Last Updated: 15-Feb-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.2.17 Implement actions from the Business Improvement Strategy
Gary Evershed - CEO In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Emerging Leaders program completed. Planning is underway for the next phase of improvements.
Last Updated: 21-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.5.13 Convene tri annual meetings of the Audit and Risk Management Committee
Gary Evershed - CEO In Progress
01-Jul-2016 30-Jun-2020 80.00% 75.00%
ACTION PROGRESS COMMENTS: Audit Report considered at 8 March 2017 Audit and Risk Management Committee meeting. Final meeting scheduled for 28 June 2017. Next Internal audit scheduled for November 2017.
Last Updated: 02-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.4.4.5 Conduct a minimum of two all of staff meetings per annum
Gary Evershed - CEO Completed 01-Jul-2016 30-Jun-2020 100.00% 90.00%
ACTION PROGRESS COMMENTS: End of Financial year event scheduled for June 2017.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.6.1.1 Implement a continuous improvement program across the organisation
Gary Evershed - CEO In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: The Business Improvement Strategy has seen the Emerging Leaders program completed. Planning is underway for the next phase of improvements.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.7.1.11 Benchmark Shire services against other WA local government e.g. financial benchmarks
Gary Evershed - CEO Completed 01-Jul-2016 30-Jun-2020 100.00% 75.00%
ACTION PROGRESS COMMENTS: Ron Back reported at the November Strategic Planning Meeting on Financial Benchmarks.
Last Updated: 18-Jan-2017
Sustainable Development
Heath, Waste and Ranger Services
Environmental Health
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.1.3.2 Monitor environmental waters (recreational) through monthly (seasonal) sampling
Kim Nolan - Coordinator Environmental Health & Events
In Progress
01-Jul-2016 30-Jun-2020 75.00% 100.00%
ACTION PROGRESS COMMENTS: Sampling season ran from November 2016 to March 2017. Eight sites are sampled - a total of 120 samples were taken. No alerts were issued.
Last Updated: 01-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.1.2.1 Provide events application and approval process
Kim Nolan - Coordinator Environmental Health & Events
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: There were 17 event applications received and 18 processed.
Last Updated: 03-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.1.4 Manage education, advocacy and planning campaigns for improved environmental health outcomes for the community
Kim Nolan - Coordinator Environmental Health & Events
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Consultation with the community and stakeholders undertaken over December and January 2017, which will inform the events strategy project.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.2.12 Develop a documented Environmental Health Emergency Response Support Plan for use in the event of an emergency
Kim Nolan - Coordinator Environmental Health & Events
In Progress
01-Jul-2016 30-Jun-2017 75.00% 75.00%
ACTION PROGRESS COMMENTS: This will be undertaken by the Department of Health Environmental Health Hazards Unit.
Last Updated: 03-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.2.14 Respond to public health risks in the event of an emergency
Kim Nolan - Coordinator Environmental Health & Events
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: No emergency occurred. Response network is established with the Department of Health Western Australia and the Regional Public Health Unit.
Last Updated: 03-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.3.1 Conduct regular assessments of food premises, public buildings, caravan parks, skin penetration establishments and lodging houses (backpackers)
Kim Nolan - Coordinator Environmental Health & Events
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Assessment programs are in place and ongoing. Food businesses - 112 Public buildings - 9 Lodging House/Back Packers - 3
Last Updated: 03-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.3.4 Maintain licensing and approval function of various activities within the Shire (caravan parks, lodging houses, food premises, offensive trades)
Kim Nolan - Coordinator Environmental Health & Events
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Licensing of new premises is undertaken as well as annual renewals. Food businesses registered/notified - 389 (includes community/sporting/charitable organisations)
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.3.5 Manage education, advocacy and planning campaigns for improved environmental outcomes for the community
Kim Nolan - Coordinator Environmental Health & Events
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Consultation with the community and stakeholders undertaken over December and January 2017, which will inform the events strategy project.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.3.6 Manage the control of vectors borne disease and pest control in the community
Kim Nolan - Coordinator Environmental Health & Events
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Mosquito monitoring program (mosquito borne disease) underway. Mosquito traps set at four sites.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.3.7 Process applications for health approval to ensure dwellings, buildings and activities of local premises are compliant with relevant health standards
Kim Nolan - Coordinator Environmental Health & Events
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Total applications - 117 Food business - 18 Section 39 certificates (liquor licence) - 4 Waste water treatment/disposal - 14 Drinking water test - 21 Planning applications - 30 Building applications - 1
Events - 17
Last Updated: 03-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.3.8 Respond to complaints for environmental health intervention in response to perceived or real threats to public or environmental health within the community
Kim Nolan - Coordinator Environmental Health & Events
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: 8 noise complaints were responded to over quarter three involving unreasonable noise from: parties, music and machinery. Food complaint - 1 Dust complaint - 1
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.3.9 Undertake sampling of specified local businesses and local environments to provide information as to the current level of risk posed by the activity (food, water, aquatic facilities and recreational waters)
Kim Nolan - Coordinator Environmental Health & Events
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: This is ongoing and is prioritised according to seasonal activity or use of areas and businesses by the public. Scheduled water sampling is limited to aquatic facilities and recreational waters (targets do vary owing to sporadic/seasonal closure of sites or new sites coming on line). Incidental sampling is undertaken to check waste water quality and non scheme water at food premises: Aquatic (pools) - 38 Drink water - 21 Recreational waters - 64
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.5.3 Participate in environmental health regional meetings and events
Kim Nolan - Coordinator Environmental Health & Events
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Environmental Health regional meetings are held quarterly and are attended by staff. This includes attending workshops and seminars in relation to current and emerging issues.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.1.5.4 Work with Regional Public Health Units (RPHU) to reduce the spread of infectious disease in the community as required
Kim Nolan - Coordinator Environmental Health & Events
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: 3 Notifiable disease interviews were undertaken for Ross River Virus this quarter.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.7.1.4 Complete Local Government data collection and reporting requirements for environmental health
Kim Nolan - Coordinator Environmental Health & Events
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Data collection is ongoing.
Last Updated: 20-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.7.1.5 Undertake Food Act reporting Kim Nolan - Coordinator Environmental Health & Events
Completed 01-Jul-2016 30-Jun-2020 100.00% 100.00%
ACTION PROGRESS COMMENTS: Data collection has occurred and reported to the Department of Health on 30 September 2016.
Last Updated: 23-Jan-2017
Rangers Services
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.1.2 Implement Fuel Hazard Reduction and Firebreak Notice, including program improvements from contractor, community, BFAC and SAC feedback
Michael Molyneux - Rangers Coordinator
Completed 01-Jul-2016 30-Jun-2020 100.00% 100.00%
ACTION PROGRESS COMMENTS: Firebreak notice has been reviewed and updated in line with consultation. Endorsed by Council and sent to all listed ratepayers in the week of 13 October 2016.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.1.3 Maintain an up to date procedures manual in Rangers Services
Michael Molyneux - Rangers Coordinator
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Procedures constantly reviewed to ensure best practice.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.1.5 Provide dog exercise areas Michael Molyneux - Rangers Coordinator
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: 15 Dog Exercise Areas currently in place within the Shire
Last Updated: 11-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.1.6 Provide Rangers regulatory services Michael Molyneux - Rangers Coordinator
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Demand for Ranger services has increased by 20% this quarter when compared with data from 2015-16. During the quarter, one ranger has been on seven weeks long service leave. Service delivery has been able to be maintained due to the additional resources of the contract Ranger.
Last Updated: 04-May-2017
Waste Services
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.1.3.1 Implement Landfill Environmental Improvement Plan and Landfill Closure Management Plan
Ruth Levett - Manager Waste, Health & Ranger Services
In Progress
01-Jul-2016 30-Jun-2020 70.00% 75.00%
ACTION PROGRESS COMMENTS: The Landfill Environmental Improvement Plan is currently being implemented, initial implementation scheduled for completion mid 2017, then on-going. The Landfill Closure Management Plan (LCMP) will be deferred pending Department of Environmental Regulation approval to withhold capping until revised contours prepared and Cells 2 and 3 nearing completion.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.3.1.1 Construct Davis Road new waste cell number 2 Ruth Levett - Manager Waste, Health & Ranger Services
In Progress
01-Jul-2016 30-Jun-2017 70.00% 75.00%
ACTION PROGRESS COMMENTS: Department of Environmental Regulation (DER) works approval granted 8 March 2017. Tender for construction of cell number 2 awarded to Leeuwin Civil on 22 March 2017 and the superintendent and CQA management of the project awarded to WM Consultants. Construction of cell two scheduled for April 2017 and due for completion in May 2017.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.3.1.2 Development of Shire Waste Transfer Station and Resource Recovery Facility (truck - transfer)
Ruth Levett - Manager Waste, Health & Ranger Services
In Progress
01-Jul-2016 30-Jun-2020 30.00% 30.00%
ACTION PROGRESS COMMENTS: This project will form part of the master plan for waste management that includes the Davis Road site future use. A briefing will be scheduled for 2017-18.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.3.1.3 Manage sampling and monitoring requirements of landfill and septage plant in accordance with Department of Environment and Regulation (DER) environmental licence requirements
Ruth Levett - Manager Waste, Health & Ranger Services
In Progress
01-Jul-2016 30-Jun-2020 80.00% 75.00%
ACTION PROGRESS COMMENTS: Sampling and Monitoring of landfill progressively being undertaken.
Last Updated: 18-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.3.1.4 Management of kerbside collection contracts (domestic and recycling)
Ruth Levett - Manager Waste, Health & Ranger Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Management of kerbside collection contracts are ongoing and no reportable issues arising this quarter. An audit of services is being prepared to synchronise collections and charges for residential and commercial services.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.3.1.5 Management of Shire Waste facilities (including Transfer Stations, Landfill, Septage Plant) to DER licence requirements
Simon Woodward - Waste Services Coordinator
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Final annual groundwater sampling event undertaken by appointed contractor Emerge and Associates over this quarter, who are compiling the reports and historical trend analysis for both Wallis and Davis Road facilities. Comingled recycling bins were installed in February 2017 at all transfer stations and at the Davis Road facility, as well as a community reuse tip shop in March 2017 to further increase diversions from landfill. The Shire purchased a second hand BOMAG landfill compactor which arrived on site in March 2017, by achieving compaction of waste the longevity of the landfill operations will potentially increase to an estimated six years remaining.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.3.1.6 Progress Regional Waste Management Initiatives with City of Busselton and South West Regional Local Governments
Ruth Levett - Manager Waste, Health & Ranger Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Dialogue has continued with all parties over this quarter and will be reviewed as part of the master plan for waste.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.3.1.7 Pursue grants to support and or expand service delivery and infrastructure development in line with strategic goals as required
Ruth Levett - Manager Waste, Health & Ranger Services
In Progress
01-Jul-2016 30-Jun-2020 60.00% 75.00%
ACTION PROGRESS COMMENTS: The Regional Grant with Waste Authority was rejected, however this will be pursued following the master plan development. All other grant opportunities will be pursued over quarter four of 2016-17.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.3.1.8 Complete concept plan for waste transfer station at Davis Road and seek works approval
Ruth Levett - Manager Waste, Health & Ranger Services
In Progress
01-Jul-2016 30-Jun-2020 30.00% 30.00%
ACTION PROGRESS COMMENTS: This project has been deferred to proceed in 2017-18. The consultant's brief is currently being prepared for a complete resource recovery facility to replace the landfill.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.3.2.1 Review Strategic Waste Management Plan Ruth Levett - Manager Waste, Health & Ranger Services
In Progress
01-Jul-2016 30-Jun-2020 50.00% 50.00%
ACTION PROGRESS COMMENTS: Research has been completed for the draft Strategic Waste Management Plan. It is scheduled to be completed over quarter four of 2016-17.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.3.2.2 Implement Strategic Waste Management Plan Ruth Levett - Manager Waste, Health & Ranger Services
Not Started
01-Jul-2016 30-Jun-2020 0.00% 0.00%
ACTION PROGRESS COMMENTS: Awaiting finalisation of the Strategic Waste Management Plan. This is scheduled for implementation in 2017-18 and is tied to the proposed master plan.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.3.4.1 Develop and implement community education strategy for waste management to support the Strategic Waste Management Plan
Jackie Dickson - Waste Education and Project Officer
In Progress
01-Jul-2016 30-Jun-2020 10.00% 10.00%
ACTION PROGRESS COMMENTS: A framework for the community education strategy has been drafted however further development has been deferred to 2017-18 once the Strategic Waste Management Plan has been completed.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.2.13 Maintain Disaster Debri Management Plan, locally and regionally
Ruth Levett - Manager Waste, Health & Ranger Services
In Progress
01-Jul-2016 30-Jun-2020 60.00% 75.00%
ACTION PROGRESS COMMENTS: This action is scheduled for completion in June 2017.
Last Updated: 19-Apr-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.2.10 Develop a Strategic Waste Management Plan Ruth Levett - Manager Waste, Health & Ranger Services
In Progress
01-Jul-2016 30-Jun-2017 20.00% 50.00%
ACTION PROGRESS COMMENTS: Research has been completed for the draft Strategic Waste Management Plan. It is scheduled to be completed over quarter four of 2016-17.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.4.3 Undertake asset management at Shire Waste and Recycling Facilities (Davis Road and Wallis Road)
Simon Woodward - Waste Services Coordinator
In Progress
01-Jul-2016 30-Jun-2020 50.00% 75.00%
ACTION PROGRESS COMMENTS: Scheduled replacement of Waste Services operational plant has not progressed in this reporting quarter. The Davis Road facility has installed a gatehouse boom gate and invested in dust and stormwater control measures with the application of blue metal material around the gatehouse, offices, machinery shed and tip shop areas. All plant is currently being reviewed and will be incorporated in the plant replacement program.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.7.2.3 Complete State Government data collection and reporting requirements for waste services
Ruth Levett - Manager Waste, Health & Ranger Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Data collection and reporting continually being undertaken
Last Updated: 14-Oct-2016
Planning and Development Services
Building approvals and inspections
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.1.17 Provide building approvals and compliance service
Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Ongoing core business as required based upon receipt of applications. 218 dwelling permits were issued from July to April 2017, with a total construction value of $73,065,239.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
2.6.1.18 Provide swimming pool compliance monitoring
Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Ongoing core business as required based upon receipt of applications
Last Updated: 19-Oct-2016
Statutory Planning
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.2.1.1 Develop phase two of the Climate Change Response Plan
Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2017 75.00% 75.00%
ACTION PROGRESS COMMENTS: An Issues Paper is being developed for the Climate Change Response Plan and will be completed by the end of 2016-17.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.2.1.2 Implement the Local Energy Action Plan (LEAP) (Living Smart, Energy Audits, Carbon Offsets, Community Education)
Nick Logan - Manager Planning And Development Services
Completed 01-Jul-2016 30-Jun-2020 100.00% 75.00%
ACTION PROGRESS COMMENTS: Purchased carbon offsets and Living Smart community workshops conducted in February and March 2017.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.2.1.3 Undertake monitoring of Carbon Emissions Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Review of the Carbon Emissions and Energy Use for corporate and community sectors being presented to the Executive Leadership Team in May 2017, prior to presentation to Council.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.4.1.6 Implement Biodiversity Incentive Strategy Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Activity for quarter three included support for conservation subdivisions which comply with the Shires Subdivision for Conservation Policy on an as-received basis.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.4.1.7 Implement Leeuwin Naturaliste Ridge Statement of Planning Policy
Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Ongoing task as required via assessment of development applications, structure plans and scheme amendments.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.4.1.8 Finalise environmental and sustainability strategy
Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2017 85.00% 75.00%
ACTION PROGRESS COMMENTS: Community consultation conducted over January and February 2017. Preparing draft to be presented to Council in June 2017.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.4.1.9 Undertake detailed investigations of remnant vegetation and surface drainage areas at the Structure Plan stage, and ensure environmental improvements through the development process
Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: As required based upon receipt of structure plans.
Last Updated: 21-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.6.1.1 Implement the Leeuwin Naturaliste Ridge Statement of Planning Policy
Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Ongoing task as required via assessment of development applications, structure plans and scheme amendments.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.6.1.2 Implement the Local Planning Strategy Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2020 50.00% 75.00%
ACTION PROGRESS COMMENTS: Local Planning Strategy being implemented. Modifications submitted to the Planning Commission, which include Bushland Protection provisions and the outcome of the Local Tourism Planning Strategy.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.1.1.1 Implement East Margaret River District Structure Plan
Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2020 90.00% 90.00%
ACTION PROGRESS COMMENTS: Awaiting on approval of plan from the Western Australia Planning Commission.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.1.1.2 Provide planning services Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Ongoing core business.
Last Updated: 02-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.1.1.3 Review Local Planning Scheme No 1 Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Scheme under constant review with amendment processed where necessary.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.1.2.1 Implement the Developer Contributions Plan for the whole Shire
Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Amendment has been gazetted and contributions are being collected.
Last Updated: 20-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.2.1.4 Monitor and engage with Landcorp Development proposal (Gracetown any development results in necessary infrastructure upgrades).
Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2017 75.00% 75.00%
ACTION PROGRESS COMMENTS: Finalising Structure Plan documentation based on approvals granted by the Planning Commission
Last Updated: 20-Jan-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.2.3.1 Implement recommendations from the Affordable Housing Strategy
Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Density bonus (or small houses) policy has been prepared and will be presented to Council on 10 May 2017.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.3.1.1 Ensure development consistent with the landscape and character policies and provisions of the Leeuwin Naturaliste Ridge Statement of Planning Policy
Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Planning core business implemented on an ongoing basis.
Last Updated: 21-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.3.1.3 Maintain the Shire's local inventory list Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Planning core business maintained on an ongoing basis.
Last Updated: 21-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.4.1.1 Work collaboratively with the City of Busselton for consistency and to minimise regulatory constraints
Nick Logan - Manager Planning And Development Services
Completed 01-Jul-2016 30-Jun-2017 100.00% 75.00%
ACTION PROGRESS COMMENTS: All actions have been implemented, including identifying areas where local planning schemes and policies can be better aligned to improve consistency.
Last Updated: 15-Feb-2017
Strategic Planning
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.2.2.1 Install improved lighting control and water heating at the Margaret River Recreation Centre
Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2017 75.00% 60.00%
ACTION PROGRESS COMMENTS: Centralised lighting and water efficiency equipment has been purchased. Installation subject to 2017-18 budget allocation.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.2.3.2 Partner with Curtin University to support the community based alternative energy Windfarm project feasibility study
Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Meetings being held as requested by working group. The working group is due to form a not for profit organisation towards the end of May 2017.
Last Updated: 02-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.1.2.3 Based on environmental, social and aesthetic criteria, identify those areas which may and may not be suitable for extractive industries
Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2020 80.00% 75.00%
ACTION PROGRESS COMMENTS: Assessment of resource requirements, potential constraints and areas of opportunity has been undertaken. A draft policy is scheduled to be presented to Council in quarter four of 2017-18.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.3.1.2 Finalise and Implement Flinders Bay Development Plan
Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Further community consultation has been undertaken over quarter three of 2016-17, and a report is scheduled to be presented to Council in June 2017.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.3.1.3 Finalise the Developer Contributions Policy for the whole Shire
Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2017 75.00% 75.00%
ACTION PROGRESS COMMENTS: Development Contributions Amendment No 35 is now gazetted and a policy is being prepared for Council.
Last Updated: 04-May-2017
Sustainability and Environment
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.2.3.1 Host educational workshops Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2017 85.00% 75.00%
ACTION PROGRESS COMMENTS: Commercial Energy presentation is being arranged to be held over quarter four of 2016-17.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
1.2.5.1 Install solar PV system at Augusta Civic building Nick Logan - Manager Planning And Development Services
Completed 01-Jul-2016 30-Jun-2017 100.00% 100.00%
ACTION PROGRESS COMMENTS: Solar PV System installed
Last Updated: 19-Oct-2016
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.1.2.2 Review the Witchcliffe Village Strategy Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2017 90.00% 85.00%
ACTION PROGRESS COMMENTS: Council briefing has been scheduled for May 2017, with a Council report to follow.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.2.1.3 Implement Adopted Structure Plans for new residential communities
Nick Logan - Manager Planning And Development Services
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Implemented progressively via subdivision approvals.
Last Updated: 04-May-2017
Sustainable Development
Legal
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.4.3.4 Manage commercial leases Ian McLeod - Legal Services Coordinator
In Progress
01-Jul-2016 30-Jun-2020 75.00% 75.00%
ACTION PROGRESS COMMENTS: Commercial leases for the Talingup Augusta Airport are currently being pre-approved by the Minister for Lands.
Last Updated: 04-May-2017
Sustainable Development
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
3.2.1.7 Sell Le Souef and Churchhill Ave properties in the Margaret River town centre to raise revenue for the town centre upgrade
Ian McLeod - Legal Services Coordinator
In Progress
01-Jul-2016 30-Jun-2017 75.00% 75.00%
ACTION PROGRESS COMMENTS: Le Souef Street property was sold in 2016. A new listing agreement for the Churchill Ave property has been executed with Stocker Preston Real Estate and the property is currently being advertised for $849,000. A new valuation for Churchill Ave will be obtained in quarter four of 2016-17.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
4.4.4.5 Work with Cowaramup Resort Developer to facilitate establishment of a resort
Dale Putland - Director Sustainable Development
In Progress
01-Jul-2016 30-Jun-2020 40.00% 70.00%
ACTION PROGRESS COMMENTS: It is anticipated that discussions with developer will be ongoing in 2017 to advise this project, particularly in relation to waste services.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.1.13 Review Sustainable Development Business Unit plans for directorate in line with strategic direction
Dale Putland - Director Sustainable Development
In Progress
01-Jul-2016 30-Jun-2020 50.00% 50.00%
ACTION PROGRESS COMMENTS: Initial meeting held with Managers in January 2017. Draft legal services business plan prepared. Managers currently developing business plans and current budgets.
Last Updated: 01-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.3.7 Implement short term priorities of the Land Asset Management Plan
Ian McLeod - Legal Services Coordinator
In Progress
01-Jul-2016 30-Jun-2020 70.00% 70.00%
ACTION PROGRESS COMMENTS: Feasibility studies are being carried out in relation to the relocation of the Cowaramup Playgroup and Augusta Museum from freehold land to reserve land. An implementation meeting is scheduled for 2 May 2017 at which other actions will be determined.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.2.3.8 Review the Land Asset Management Plan Ian McLeod - Legal Services Coordinator
Completed 26-Jan-2016 30-Jun-2017 100.00% 100.00%
ACTION PROGRESS COMMENTS: A review of LAMP was undertaken in 2016 and reported to Council in December 2016. The review included the sale of one property in June and the removal of three properties for native title or conservation reasons, and the addition of four new freehold properties and one potential reserve. The review also recommended the relocation of two community uses from freehold lots to reserves. Two properties remain on the market.
Last Updated: 15-Feb-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.5.1.8 Review customer service standards for Sustainable Development directorate
Dale Putland - Director Sustainable Development
In Progress
01-Jul-2016 30-Jun-2027 30.00% 40.00%
ACTION PROGRESS COMMENTS: Meetings conducted in February 2017 to commence this review. Review of Environmental Health service standards also commenced this quarter.
Last Updated: 04-May-2017
ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE
% TARGET ON TARGET
%
5.6.2.8 Review and update procedures for Sustainable Development directorate
Dale Putland - Director Sustainable Development
In Progress
01-Jul-2016 30-Jun-2020 20.00% 50.00%
ACTION PROGRESS COMMENTS: Review commenced in February 2017. Commenced review of compliance procedures this quarter.