102_BB_ConfigGuide_EN_DE.doc

EHP4 for SAP ERP 6.0

December 2009

English

External Financial Accounting Basics (102)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Building Block Configuration Guide

SAP Best Practices External Financial Accounting Basics (102): Configuration Guide

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Cross-references to other documentation.

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<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.



Content

External Financial Accounting Basics.....................................................................................10

1 Purpose........................................................................................................................... 10

2 Preparation...................................................................................................................... 10

2.1 Prerequisites..........................................................................................................10

3 Configuration...................................................................................................................10

3.1 General Settings (from 'SAP NetWeaver').............................................................10

3.1.1 Set Countries.....................................................................................................10

3.1.1.1 Set Country-Specific Checks.........................................................................10

3.2 Financial Accounting Global Settings (New)..........................................................12

3.2.1 Ledgers.............................................................................................................12

3.2.1.1 Fields............................................................................................................12

3.2.1.1.1 Define Field Status Variants - Field status variants.............................12

3.2.1.2 Define Field Status Variants (part 'Field Status Groups')..............................12

3.2.1.2.1 Assigning Company Code to Field Status Variants.............................13

3.2.1.3 Ledger...........................................................................................................13

3.2.1.3.1 Define Currencies of Leading Ledger..................................................13

3.2.1.4 Fiscal Year and Posting Periods...................................................................14

3.2.1.4.1 Maintain Fiscal Year Variant................................................................14

3.2.1.4.2 Posting Periods....................................................................................14

3.2.1.4.2.1 Define Variants for Open Posting Periods....................................143.2.1.4.2.2 Assign Variants to Company Code...............................................143.2.1.4.2.3 Open and close posting periods...................................................15

3.2.1.5 Parallel Accounting.......................................................................................16

3.2.1.5.1 Defining Accounting Principles............................................................16

3.2.1.5.2 Assign Accounting Principle to Ledger Groups....................................16

3.2.1.6 Real-Time Integration of Controlling with Financial Accounting....................17

3.2.1.6.1 Assign Variants for Real-Time Integration to Company Codes............17

3.2.2 Global Parameters for Company Code..............................................................17

3.2.2.1 Enter Global Parameters (additional details).................................................17

3.2.2.2 Tax................................................................................................................19

3.2.2.2.1 Define Foreign VAT Registration Numbers..........................................19

3.2.3 Document..........................................................................................................19

3.2.3.1 Document Number Ranges...........................................................................19

3.2.3.1.1 Documents in Entry View.....................................................................19

3.2.3.1.1.1 Define Document Number Ranges for Entry View........................19

3.2.3.1.2 Documents in General Ledger View....................................................21

3.2.3.1.2.1 Define Document Number Ranges for General Ledger View.......21

3.2.3.2 Document Types...........................................................................................22



3.2.3.2.1 Define Document Types for Entry View...............................................22

3.2.3.3 Define Posting Keys......................................................................................24

3.2.3.4 Rules for Changing Documents....................................................................27

3.2.3.4.1 Document Change Rules, Line Item....................................................27

3.2.3.5 Tolerance Groups.........................................................................................28

3.2.3.5.1 Define Tolerance Groups for Employees.............................................28

3.2.3.6 Default Values...............................................................................................29

3.2.3.6.1 Change Message Control for Document Processing...........................29

3.2.4 Tax on Sales / Purchases..................................................................................30

3.2.4.1 Calculation....................................................................................................30

3.2.4.1.1 Define Tax Keys..................................................................................30

3.2.4.1.2 Define Tax Code Names......................................................................31

3.2.4.1.3 Import/Create Tax Codes.....................................................................32

3.2.4.2 Posting..........................................................................................................33

3.2.4.2.1 Assign Tax Codes for Non-Taxable Transactions................................33

3.2.5 Correspondence................................................................................................34

3.2.5.1 Assign Programs for Correspondence Types................................................34

3.2.5.2 Define Sender Details for Correspondence Form.........................................34

3.3 General Ledger Accounting (New) (from 'Financial Accounting (New)')................35

3.3.1 Master Data.......................................................................................................35

3.3.1.1 G/L Accounts.................................................................................................35

3.3.1.1.1 Preparations........................................................................................35

3.3.1.1.1.1 Edit Chart of Accounts List...........................................................35

3.3.1.1.2 Transport Chart of Accounts................................................................36

3.3.1.1.2.1 Define Account Group..................................................................363.3.1.1.2.2 Create Accounts...........................................................................373.3.1.1.2.3 Define Account Determination for Real-Time Integration..............373.3.1.1.2.4 Define Account for Exchange Rate Difference Posting.................383.3.1.1.2.5 Create Accounts for Clearing Differences.....................................383.3.1.1.2.6 Define Accounts for Automatic Tax Payable Transfer Posting.....393.3.1.1.2.7 Define Retained Earnings Account...............................................393.3.1.1.2.8 Define Accounts for Materials Management.................................403.3.1.1.2.9 Define Income Statement Accounts.............................................403.3.1.1.2.10 Define Balance Sheet Accounts.................................................413.3.1.1.2.11 Define Accounts for Net Procedure............................................423.3.1.1.2.12 Define Accounts for Cash Discount Taken.................................433.3.1.1.2.13 Define Accounts for Lost Cash Discount....................................433.3.1.1.2.14 Define Accounts for Overpayments / Underpayments................443.3.1.1.2.15 Define Account for Rounding Differences...................................443.3.1.1.2.16 Define Accounts for Payment Differences with Altern. Currency 453.3.1.1.2.17 Define Accounts for Bank Charges (Vendors)............................453.3.1.1.2.18 Define Accounts for Cash Discount Granted..............................463.3.1.1.2.19 Define Accounts for Tax Clearing...............................................463.3.1.1.2.20 Define Accounts for Automatic Offsetting Entry..........................473.3.1.1.2.21 Define Accounts for Bill of Exchange Transactions....................483.3.1.1.2.22 Define Tax Accounts...................................................................483.3.1.1.2.23 Prepare Automatic Postings for Foreign Currency Valuation......503.3.1.1.2.24 Define Adjustment Accounts for GR/IR Clearing........................52



3.3.1.1.2.25 Define Adjustment Accounts for Receivables/Payables by Maturity 533.3.1.1.2.26 Define Adjustment Accounts for GR/IR Changed Reconciliation Accounts 553.3.1.1.2.27 Define Alternative Reconciliation Account for Customers...........563.3.1.1.2.28 Define Alternative Reconciliation Account for Vendors...............583.3.1.1.2.29 Define Accounts for Customer Down Payments.........................593.3.1.1.2.30 Define Accounts for Vendor Down Payments.............................603.3.1.1.2.31 Specify Accounts for Subsequent Adjustment............................613.3.1.1.2.32 A/R: Calculation of Interest on Arrears.......................................633.3.1.1.2.33 Define Accounts for Value Adjustments......................................63

3.3.2 Business Transactions......................................................................................67

3.3.2.1 Open Item Clearing.......................................................................................67

3.3.2.1.1 Prepare Automatic Clearing.................................................................67

3.3.2.1.2 Define Tolerance Groups for G/L Accounts.........................................68

3.3.2.2 Bank Account Interest Calculation................................................................68

3.3.2.2.1 Interest Calculation Global Settings.....................................................68

3.3.2.2.1.1 Define Interest Calculation Types.................................................68

3.3.2.3 Adjustment Posting/Reversal........................................................................69

3.3.2.3.1 Permit Negative Posting......................................................................69

3.3.2.3.2 Define Reasons for Reversal...............................................................70

3.3.3 Periodic Processing...........................................................................................70

3.3.3.1 Report...........................................................................................................70

3.3.3.1.1 German Foreign Trade Regulations....................................................70

3.3.3.1.1.1 Enter Company Data for German Foreign Trade Regulations......70

3.4 ACCOUNTS RECEIVABLE AND ACCOUNTS PAYABLE....................................72

3.4.1 Customer Accounts...........................................................................................72

3.4.1.1 Master Data...................................................................................................72

3.4.1.1.1 Preparations for Creating Customer Master Data................................72

3.4.1.1.1.1 Create Number Ranges for Customer Accounts..........................723.4.1.1.1.2 Define Account Groups with Screen Layout (Customers).............733.4.1.1.1.3 Assign Number Ranges to Customer Account Groups.................74

3.4.1.2 Line Items......................................................................................................75

3.4.1.2.1 Display Line Items...............................................................................75

3.4.1.2.1.1 Define Line Layout........................................................................753.4.1.2.1.2 Choose Additional Fields..............................................................76

3.4.2 Vendor accounts...............................................................................................77

3.4.2.1 Master Data...................................................................................................77

3.4.2.1.1 Preparations for Creating Vendor Master Data....................................77

3.4.2.1.1.1 Define Accounting Clerks.............................................................773.4.2.1.1.2 Create Number Ranges for Vendor Accounts..............................773.4.2.1.1.3 Define Account Groups with Screen Layout (Vendors).................783.4.2.1.1.4 Define Screen Layout per Activity (Vendors)................................79

3.4.3 Business Transactions......................................................................................79

3.4.3.1 Incoming Invoices/Credit Memos..................................................................79

3.4.3.1.1 Maintain Terms of Payment.................................................................79

3.4.3.1.2 Incoming Invoices/Credit Memos – Enjoy............................................80



3.4.3.1.2.1 Define Posting Key for Incoming Invoices/Credit Memos.............80

3.4.3.2 Outgoing Payments.......................................................................................81

3.4.3.3 Outgoing Payments Global Settings.............................................................81

3.4.3.3.1 Define Posting Keys for Clearing.........................................................81

3.4.3.3.2 Define Payment Block Reasons..........................................................82

3.4.3.3.3 Define Default Values for Payment Block............................................83

3.4.3.3.4 Manual Outgoing Payments.................................................................83

3.4.3.3.4.1 Define Tolerances (Customers and Vendors)...............................833.4.3.3.4.2 Define Reason Codes (Manual Outgoing Payments)...................84

3.4.3.4 Automatic Outgoing Payments......................................................................85

3.4.3.4.1 Payment Method/Bank Selection for Payment Program......................85

3.4.3.4.1.1 Set Up All Company Codes for Payment Transactions................853.4.3.4.1.2 Set Up Paying Company Codes for Payment Transactions.........863.4.3.4.1.3 Set Up Payment Methods per Country for Payment Transactions873.4.3.4.1.4 Set Up Payment Methods per Company Code for Payment Transactions893.4.3.4.1.5 Create Bank Master Data.............................................................913.4.3.4.1.6 Define House Banks - House Banks............................................943.4.3.4.1.7 Define House Banks - Bank Accounts..........................................953.4.3.4.1.8 Set Up Bank Determination for Payment Transactions: Ranking Order 963.4.3.4.1.9 Set Up Bank Determination for Payment Transactions: Available Amounts 973.4.3.4.1.10 Set Up Bank Determination for Payment Transactions: Bank Accounts 983.4.3.4.1.11 Set Up Bank Determination for Payment Transactions: Value Date 99

3.4.3.4.2 Payment Media..................................................................................100

3.4.3.4.2.1 Define Sender Details for Payment Forms.................................1003.4.3.4.2.2 Assign Payment Medium Format and Note to Payee to Payment Method 1003.4.3.4.2.3 Define Instruction Keys...............................................................101

3.4.3.5 Dunning.......................................................................................................102

3.4.3.5.1 Basic Settings for Dunning.................................................................102

3.4.3.5.1.1 Define Dunning Block Reasons..................................................102

3.4.3.6 Dunning Procedure.....................................................................................103

3.4.3.6.1 Define Dunning Procedures...............................................................103

3.4.3.6.1.1 Define Dunning Procedures (Dunning Control)..........................1073.4.3.6.1.2 Define Interest Rates..................................................................107

3.4.3.6.2 Printout..............................................................................................108

3.4.3.6.2.1 Allow Dunning with SmartForms.................................................108

3.4.3.7 Interest Calculation.....................................................................................109

3.4.3.7.1 Interest Calculation............................................................................109

3.4.3.7.1.1 Define Reference Interest Rates................................................1093.4.3.7.1.2 Define Time-Based Terms..........................................................1103.4.3.7.1.3 Enter Interest Values..................................................................110

3.4.3.7.2 Interest Posting..................................................................................111

3.4.3.7.2.1 A/R: Calculation of Interest on Arrears.......................................111

3.4.3.8 Closing........................................................................................................112

3.4.3.8.1 Count.................................................................................................112



3.4.3.8.1.1 Define Reply Addresses for Balance Confirmation.....................112

3.5 Bank Accounting..................................................................................................113

3.5.1 Bank Accounts................................................................................................113

3.5.1.1 Update House Bank Account with House Bank ID......................................113

3.5.2 Business Transactions....................................................................................114

3.5.2.1 Define Variants............................................................................................114

3.5.2.1.1 Define Variants for Check Deposit.....................................................114

3.5.2.1.2 Define Variants for Manual Bank Statement......................................115

3.5.2.1.3 Define Variants for G/L Items.............................................................116

3.5.2.2 Payment Transactions................................................................................117

3.5.2.2.1 Manual Bank Statement.....................................................................117

3.5.2.2.1.1 Make Global Settings for Electronic Bank Statement.................1173.5.2.2.1.2 Create and Assign Business Transactions.................................124

3.5.2.2.2 Electronic Bank Statement.................................................................125

3.5.2.2.2.1 Define Program and Variant Selection........................................125

3.5.3 Import and assign Reporting Variants.............................................................126

3.5.3.1 Reporting Variants......................................................................................126

3.5.3.2 Reporting Variants Payment Media (program SAPFPAYM).......................127

3.5.3.3 Assign Selection Variants...........................................................................129

3.6 Period End Activities............................................................................................129

3.6.1 Bank-Account Interest Calculation..................................................................129

3.6.1.1 Prepare Account Balance Interest Calculation............................................129

3.6.1.2 Define Reference Interest Rates.................................................................130

3.6.1.3 Define Time-Dependent Terms...................................................................130

3.6.1.4 Enter Interest Values...................................................................................130

3.6.1.5 Prepare G/L Account Balance Interest Calculation.....................................130

3.6.1.5.1 Prepare G/L Accnt. Balance Interest Calc. - Control Data.................130

3.6.1.5.2 Prepare G/L Accnt. Balance Interest Calc. - Posting Rules...............131

3.6.1.5.3 Prepare G/L Accnt. Balance Interest Calc. – Account Determination 132

3.6.1.5.4 Prepare G/L Accnt. Balance Interest Calc. - Account Symbols..........132

3.6.1.5.5 Prepare G/L Accnt. Balance Interest Calc. - Account Symbol Descriptions.........................................................................................................133

3.6.2 Valuate............................................................................................................134

3.6.2.1 Foreign Currency Valuation Methods..........................................................134

3.6.2.2 Define Valuation Areas...............................................................................136

3.6.2.3 Assign Valuation Areas and Accounting Principles.....................................136

3.6.2.4 Foreign Currency Valuation: Acct Determination For OI Exch.Rate Differences.................................................................................................................137

3.6.2.5 Foreign Currency Valuation: Account balances..........................................137

3.6.2.6 Discounting of Long-Term Receivables, Payables, and Provisions............137

3.6.2.6.1 Define Calculation Methods...............................................................137

3.6.2.6.2 Define Interest Rates.........................................................................138



3.6.2.6.3 Assign Transaction Types to Actions.................................................139

3.6.2.6.4 Maintain Transaction Types for Consolidation...................................140

3.6.2.6.5 Assign Actions to Transaction Types (Automatic Postings)...............140

3.6.2.6.6 Define Accounts for Value Adjustments.............................................141

3.6.2.7 Define Sort Method / Adjustment Accounts for Regrouping Receivables/Payables................................................................................................142

3.6.2.8 Def. Sort Meth. and Adjustment Accts - Receivables..................................142

3.6.2.9 Def. Sort Meth. and Adjustment Accts - Payables.......................................143

3.6.2.9.1 Adjustment Accounts for Receivables/Payables by Maturity.............144

3.6.2.9.1.1 Define Adjustment Accounts for Receivables/Payables by Maturity (posting key)1443.6.2.9.1.2 Define Adjustment Accounts for Receivables/Payables by Maturity

145

3.6.2.9.2 Adjustment Accounts for Changed Reconciliation Accounts..............145

3.6.2.9.2.1 Define Adjustment Accounts for Changed Reconc.Acct.: Posting Keys 1453.6.2.9.2.2 Define Adjustment Accounts for Changed Reconciliation Accounts

145

3.6.2.9.3 Define Alternative Reconciliation Account for Customers..................146

3.6.2.9.3.1 Define Alternative Reconciliation Account for Customers - Special G/L Accounts...................................................................................................1463.6.2.9.3.2 Def. Alternative Reconciliation Accnt. f. Customers - Special G/L Indicator (Names, Properties)..........................................................................146

3.6.3 Period End Reporting......................................................................................147

3.6.3.1 Entering Company Data for German Foreign Trade Regulations................147

3.6.3.2 Creating Financial Statement Version.........................................................147



External Financial Accounting Basics

1 PurposeThis configuration guide provides the information you need to set up the configuration of this building block manually.

If you do not want to configure manually and prefer an automated installation process using BC Sets and other tools, refer to the installation guide of this building block.

2 Preparation

2.1 PrerequisitesBefore you start installing this building block, you must install prerequisite building blocks. For more information, see the building block prerequisite matrix (Prerequisites_Matrix_[xx]_EN_DE.xls; the placeholder [xx] depends on the SAP Best Practices version you use, e.g. BL refers to the SAP Best Practices Baseline Package: Prerequisites_Matrix_BL_EN_DE.xls). This document can be found on the SAP Best Practices documentation DVD in the folder ..\BBLibrary\Documentation\.

3 Configuration

3.1 General Settings (from 'SAP NetWeaver')

3.1.1 Set Countries

3.1.1.1 Set Country-Specific Checks

UseThe purpose of this activity is to include rules for checking the

Bank data

Postal data

Control data

Normally in the SAP standard delivery system, all countries are defined according to the international ISO standard. In case the rules have to be changed the following activity is necessary. In Best Practices the rules of FR and US have to be changed.

Procedure 1. Access the activity using one of the following navigation options:

IMG menu SAP NetWeaver General Settings Set Countries Set Country-Specific Checks

Transaction code OY17


sapevent:DOCU_LINK%5CGL:ISO_standard


2. On the Change View “Field Country Field Checks”: Overview screen select country FR

3. On the Change View “Field Country Field Checks”: Details screen, make the following entries

Field name Description User action and values Note

Bank Key 4

Postal code length

Length: 5

Checking rule: 4

Bank account number

Length: 11

Checking rule: 3

Bank number length

Length: 10

Checking rule: 4

Post bank acct. no

Length: 10

Checking rule: 1

VAT registration no

Length: 13

Checking rule: 3

Length of bank key

Length: 11

other data <select>

Postal code req. entry

<select>

4. Select back (F3).

5. On the Change View “Field Country Field Checks”: Overview screen select country US

6. On the Change View “Field Country Field Checks”: Details screen, make the following entries


Bank Key 4

Postal code length

Length: 10

Checking rule: 1

Bank account number

Length: 17

Checking rule: 6

Bank number length

Length: 9

Checking rule: 6

Post bank acct. no

Length: 10

Checking rule: 6

Tax Number 1 Length: 11

Checking rule: 5

Tax Number 2 Length: 10

Checking rule: 5

VAT registration no




Length of bank key

Length: 11

Bank data <select>

Postal code req. entry

<select>

7. Select save (CTRL+S).

3.2 Financial Accounting Global Settings (New)

3.2.1 Ledgers

3.2.1.1 Fields

3.2.1.1.1 Define Field Status Variants - Field status variants

UseIn this activity you create a field status variant with the corresponding field status groups

Procedure1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Fields Define Field Status Variants

Transaction code OBC4

. Select the field status variant “0001”.

2. Choose Copy as… .

3. Make the following entries:

FStV Field status name

0010 Field Status BP

4. Go to the next activity.

3.2.1.2 Define Field Status Variants (part 'Field Status Groups')

UseIn this activity you create the field status groups.


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Fields Define Field Status



Variants


2. Select the field status variant “0010”.

3. On the Specify object to be copied screen, Select copy all.

4. Save your entries.

3.2.1.2.1 Assigning Company Code to Field Status Variants

UseIn this activity you assign the company code to the field status variant.


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Fields Assign Company Code to Field Status Variants


2. Make the following entries for company code 1000:

Company Code Field Status Variant

1000 0010


3.2.1.3 Ledger

3.2.1.3.1 Define Currencies of Leading Ledger

UseIn this IMG activity, you specify the currencies to be applied in the leading ledger. You can make the following settings for each company code:

The local currency (as company code currency) is specified in the company code settings.

You can define one or two additional local currencies that you store per company code parallel to the first local currency.


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Ledger Define Currencies of Leading Ledger

Transaction code OB22



2. On the Change View ”Additional Local currencies for Company Code”: Overview screen select company code 1000 and choose Details.

3. On the Change View ”Additional Local Currencies for Company Code”: Details screen make the following entries:

2nd local Currency

Exchange Rate Type

Source Currency

Type of Translation

30 EURX 1 3

4. Choose Save.

5. Chose Back.

3.2.1.4 Fiscal Year and Posting Periods

3.2.1.4.1 Maintain Fiscal Year Variant

Use

This activity is only necessary, if the standard fiscal year variants cannot be used.

For Baseline the standard customizing is required with fiscal year variant K4.

3.2.1.4.2 Posting Periods

3.2.1.4.2.1 Define Variants for Open Posting Periods

UseIn this activity, you define variants for open posting periods.


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Posting Periods Define Variants for Open Posting Periods

Transaction code OBBO

2. On the Change View “Posting Periods: Define Variants”: Overview screen make the following entries:


Variant 0010

Name Variant 0010

3. Save your entry.

3.2.1.4.2.2 Assign Variants to Company Code

Use



In this activity, you make the specification that is necessary to be able to work in several company codes with the same variant for open posting periods.


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Posting Periods Assign Variants to Company Code

Transaction code OBBP

2. On the Change View “Assign Com.Code-> Posting Period Variants”: Overview screen make the following entries:


CoCd Company Code 1000

Variant 0010


3.2.1.4.2.3 Open and close posting periods

Use

In this activity, you can specify which periods are open for posting for each variant. You have two time intervals (time period 1 and time period 2). In each interval, specify a period lower limit, a period upper limit, and the fiscal year.

You close a period by selecting the period specifications so that the period to be closed does not fall within them.


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Posting Periods Open and Close Posting Periods


2. On the Change View “Posting Periods: Specify Time Intervals”:Overview screen make the following entries:

Var. A To accountFrom per. 1 Year

To period Year

From per. 2 Year

To period Year

0001 + 1 2000 12 2010 13 2000 16 20100001 A ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 20100001 D ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 20100001 K ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 20100001 M ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 20100001 S ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 2010




3.2.1.5 Parallel Accounting

3.2.1.5.1 Defining Accounting Principles

UseIn this activity, you define your accounting principles. Then you can assign the desired ledger group to the accounting principles.

For performance reasons, you can combine several different accounting principles in one entry; for example, you create one accounting principle for IFRS/US-GAAP.

For Baseline Germany the HGB principle is necessary.


IMG menu Financial Accounting(New) Financial Accounting Global Settings (New) Ledgers Parallel Accounting Define Accounting Principles

Transaction code S_PL0_86000069

2. On the Change View “Accounting Principles”: Overview screen make the following entries:


ACC Accounting Principle

HGB

Name/Description of Accounting Principle

Local GAAP Germany

3. Save your entry.

3.2.1.5.2 Assign Accounting Principle to Ledger Groups

UseIn this IMG activity, you assign the desired ledger group to your accounting principles.


IMG menu Financial Accounting(New) Financial Accounting Global Settings (New) Ledgers Parallel Accounting Assign Accounting Principle to Ledger Groups


2. On the Change View “Assignment of Accounting Principle to Target Ledger Group”: Overview screen make the following entries:


Accounting HGB




Target Ledger Group

0L

3. Save your entry.

3.2.1.6 Real-Time Integration of Controlling with Financial Accounting

3.2.1.6.1 Assign Variants for Real-Time Integration to Company Codes

UseIn this IMG activity, you assign the variants to one or more company codes in which you have combined customizing settings for the real-time integration of Controlling with Financial Accounting. If you assign no variant to a company code, no real-time integration is activated for that company code.

Procedure

1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting(New) Financial Accounting Global Settings (New) Ledgers Real-Time Integration of Controlling with Financial Accounting Assign Variants for Real-Time Integration to Company Codes

Transaction code S_ELN_06000003

2. On the Change View “Assignment of Variants for Real-Time Integration for CoCo screen make the following entries:


Company Code 1000

Variant for Real-Time Integration

0001 Standard-Variant

3. Save your entry.

3.2.2 Global Parameters for Company Code

3.2.2.1 Enter Global Parameters (additional details)

Use

In this activity, you can make various global specifications for the company code. In addition, you can look at the most important specifications of the company code at any time in the overview. This includes, among other things, the chart of accounts and the fiscal year variant.


sapevent:DOCU_LINK%5CDS:GLOS.fiscal_year_variant

sapevent:DOCU_LINK%5CDS:GLOS.chart_of_accounts



IMG menu Financial Accounting(New) Financial Accounting Global Settings (New) Global Parameters for Company Code Enter Global Parameters

Transaction code OBY6

2. On the Change View “Company Code Global Data”:Overview screen select Copmany Code 1000 and make the following entries:


Chart of Accts Chart of account YIKR

Credit Control Area

1000

Fiscal Year Variant

K4

VAT Registration No.

<registration number>

Document entry screen variant

2

Field status variant

0010

Pstng period variant

0010

Max. exchange rate deviation

10

Workflow variant

0001

Negative postings permitted

<select>

Activate CM Cash Management activated

<select>

Do not change the other fields. In some cases they are maintained by other areas (building blocks).

3. On the Change View “Company Code Global Data”:Details screen select Additional Data and make the following entries:


ZM permit memo

Antragsteller der Zulassung: SAP AG

ZM permit memo

Zulassende Behörde: BfF




ZM permit memo

Datum/Aktenzeichen: 26.04.1993 - S7427c - ZU 13

INTRASTAT ID number

10051962


3.2.2.2 Tax

3.2.2.2.1 Define Foreign VAT Registration Numbers

UseIn this activity, you define the VAT registration number which you received in another EC member state for every company code which has its headquarter in an EC country and maintains business transactions with other EC member states.


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Global Parameters for Company Code Tax VAT Registration Numbers (VAT Reg. No.) Define Foreign VAT Registration Numbers


2. On the Change View “View for “Foreign VAT Registration Numbers” :Overview screen make the following entries:


CoCD Company Code 1000

Cty Country FR

VAT Registration No.

FR94409514692


3.2.3 Document

3.2.3.1 Document Number Ranges

3.2.3.1.1 Documents in Entry View

3.2.3.1.1.1 Define Document Number Ranges for Entry View

Use



Only one document number interval can be defined for each document type in a company code. The document number intervals in a company code must not overlap. In this activity you define the number ranges which are to be used for the document types.


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Document Document Number Ranges Documents in Entry View Define Document Number Ranges for Entry View

Transaction code FBN1

2. On the Number Ranges For Accounting Documents screen make the following entries:


Company Code

1000

3. Choose Change Intervals.

4. On the Maintain Number Range Intervals view, choose Insert Interval.

5. In the Insert Interval dialog box make the following entries; after each entry choose Insert. Then again choose Insert Interval.

No To Fiscal Year From No. To No. External

01 9999 0100000000 0199999999

02 9999 0200000000 0299999999

03 9999 0300000000 0399999999

04 9999 0400000000 0499999999

05 9999 0500000000 0599999999

06 9999 0600000000 0699999999

07 9999 0700000000 0799999999

08 9999 0800000000 0899999999

09 9999 0900000000 0999999999

10 9999 1000000000 1099999999

11 9999 1100000000 1199999999

12 9999 1200000000 1299999999

13 9999 1300000000 1399999999

14 9999 1400000000 1499999999

15 9999 1500000000 1599999999

16 9999 1600000000 1699999999

17 9999 1700000000 1799999999

18 9999 1800000000 1899999999

19 9999 1900000000 1999999999

20 9999 2000000000 2099999999



No To Fiscal Year From No. To No. External

21 9999 2100000000 2199999999

47 9999 4700000000 4799999999

48 9999 4800000000 4899999999

49 9999 4900000000 4999999999

50 9999 5000000000 5099999999

51 9999 5100000000 5199999999 X

52 9999 5200000000 5299999999

53 9999 5300000000 5399999999

81 9999 8100000000 8199999999

82 9999 8200000000 8299999999

83 9999 8300000000 8399999999

84 9999 8400000000 8499999999

85 9999 8500000000 8599999999

90 9999 9000000000 9099999999

X1 9999 9100000000 9199999999

X2 9999 9299999999 9399999999

Z1 9999 0090000000 0090999999 X

6. Choose Save.

7. Confirm the dialog box regarding transport of number range intervals.

8. Choose Back twice to leave the IMG activity.

3.2.3.1.2 Documents in General Ledger View

3.2.3.1.2.1 Define Document Number Ranges for General Ledger View

UseOnly one document number interval can be defined for each document type in a company code. The document number intervals in a company code must not overlap. In this activity you define the number ranges which are to be used for the document types.


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Document Document Number Ranges Documents in General Ledger View Define Document Number Ranges for General Ledger View

Transaction code FAGL_DOCNR



2. On the Number Ranges For Documents in General Ledger View screen make the following entries:


Company Code

1000

3. Make the following entries for company code 1000 and refer to the previous chapter for the procedure.

No. To Fiscal Year

From No. To No. External

Z1 2099 1000000000 1099999999


3.2.3.2 Document Types

3.2.3.2.1 Define Document Types for Entry View

UseIn this IMG activity, you have to define for your leading ledger the document types for the documents. You do this in the entry view and assign at the same time a number range interval to the document types.


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Document Document Types Define Document Types for Entry View

Transaction code OBA7

2. Please check, if the following settings are on the system:

Docu-ment type

Number range

Reverse Document type

Account types allowed( set the indicator:

A for Assets,D for Customer,K for Vendor,M for Material,S for G/L account)

Trading partner

Net document type

AA 01 ADKMS

AB 01 AB ADKMS X

AF 03 AF AS

AN 01 AKMS X

AP 02 KA AKS

CH 01 ADS

DA 16 AB ADKS

DG 16 DA ADKS



Docu-ment type

Number range




Trading partner

Net document type

DR 18 DA ADKMS

DV 16 KA ADKS

DZ 14 DA DS

EU 02 ADKMS

EX 02 AB DKS

KA 17 KA AKMS

KG 17 KA AKMS

KN 01 KA AKMS X

KP 48 KP AKMS

KR 19 KA AKMS

KZ 15 KA AKS

ML 47 MS

PR 48 MS

RA 51 RA AKMS

RB RB S

RE 51 RE AKMS

RK 53 RK AKMS

RN 51 RN AKMS X

RV Z1 AB ADKS

SA 01 AB ADKMS

SB 12 AB S

SK 13 AB S

SU 01 SU ADKMS X

UE 04 ADKMS

WA 49 AMS

WE 50 AMS

WI 49 AMS

WL 49 AMS

WN 50 AMS X

Y1 52 Y1 AKMS

ZP 20 ZP ADKMS

ZR 20 ZR ADKS



Docu-ment type

Number range




Trading partner

Net document type

ZS 05 DKS

ZV 20 ZV ADKMS


3.2.3.3 Define Posting Keys

UseIn this activity you define posting keys. Users specify a posting key before entering a line item. The posting key controls how the line item is entered and processed.

For each posting key, you define among other things:

which side of an account can be posted to,

which type of account can be posted to, and

which fields the system displays on the entry screens and whether an entry has to be made (field status).


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Document Define Posting Keys


2. Please check, if the following settings are on the system:

Posting Key Account/Posting Key Field Selection

Account/Posting Key Field Selection

01 .................................................. ----.-----.-------------------------------.-------11 ..---...-------------------..-...---.---..---.---- ----.-----.---------------------------------------12 ..---...-------------------..--..---.---..---.---- ----.-----.---------------------------------------13 ..---...-------------------..--..---.----.-------- ----.-----.---------------------------------------14 .+----..-------------------..---.---.---..---.---- ----.-----.---------------------------------------15 ..-----.-------------------..-.-.---.---..---.---- ----.-----.---------------------------..----------16 ..----..-------------------..-.-.---.---..---.---- ----.-----.---------------------------..----------17 ..-----.-------------------..---.---.---..-------- ----.-----.---------------------------------------18 ..-----.-------------------..---.---.----.-------- ----.-----.---------------------------------------19 .................................................. ----.-----.---------------------------------------21 ..---...-------------------.......--.----.-------- ----.-----.---------------------------------------02 ..---...-------------------..--..---.---..---.---- ----.-----.---------------------------------------22 ..---...-------------------...-...--.----.-------- ----.-----.---------------------------------------24 .+----..-------------------....-.---.----.-------- ----.-----.---------------------------------------25 ..-----.-------------------....-.---.----.-------- ----.-----.---------------------------..----------26 .+----..-------------------....-.---.----.-------- ----.-----.---------------------------..----------



27 ..-------------------------....-.---.----.-------- ----.-----.---------------------------------------28 ..-----.-------------------....-.---.----.-------- ----.-----.---------------------------------------29 .................................................. ----.-----.---------------------------------------31 .................................................. ----..----.-----------------------------...--..---32 ..---...-------------------.......--.----.-------- ----.-----.---------------------------------------34 .+----..-------------------...--..--.----.-------- ----.-----.---------------------------------------03 ..---...-------------------..--..---.----.-------- ----.-----.---------------------------------------35 ..-----.-------------------....-.---.----.-------- ----.-----.---------------------------..----------36 .+----..-------------------...--.---.----.-------- ----.-----.---------------------------..----------37 ..-----.-------------------...--.---.----.-------- ----.-----.---------------------------------------38 ..-----.-------------------...--.---.----.-------- ----.-----.---------------------------------------39 .................................................. ----.-----.---------------------------------------40 .................................................. ----.-----.---------------------------------------50 .................................................. ----.-----.---------------------------------------70 .................................................. ----.-----.---------------------------------------75 .................................................. ----.-----.---------------------------------------80 .................................................. ----.-----.---------------------------------------04 .+----..-------------------..---.---.---..---.---- ----.-----.---------------------------------------81 .................................................. ----.-----.---------------------------------------83 .................................................. ----.-----.---------------------------------------84 .................................................. ----.-----.---------------------------------------85 .................................................. ----.-----.---------------------------------------86 .................................................. ----.-----.---------------------------------------89 .................................................. ----.-----.---------------------------------------90 .................................................. ----.-----.---------------------------------------91 .................................................. ----.-----.---------------------------------------93 .................................................. ----.-----.---------------------------------------94 .................................................. ----.-----.---------------------------------------05 ..-----.-------------------..-.-.---.---..---.---- ----.-----.---------------------------..----------95 .................................................. ----.-----.---------------------------------------96 .................................................. ----.-----.---------------------------------------99 .................................................. ----.-----.---------------------------------------0A ...-....----------------------..--.-..--+--------- -----.--------------------------------.....-.-----0B ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----0C ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----0X ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----0Y ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----0Z ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----1A ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----06 .+----..-------------------..-.-.---.---..---.---- ----.-----.---------------------------..----------1B ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----1C ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----1X ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----1Y ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----1Z ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----07 ..-----.-------------------..---.---.---..-------- ----.-----.---------------------------------------08 ..-----.-------------------..---.---.----.-------- ----.-----.---------------------------------------09 .................................................. ----.-----.---------------------------------------



Posting Key

Account Type

Debit/Credit Indicator

Posting Key for Reversal/Reverse Entry

Indicator: Posting key for special G/L

Indicator: Sales-related

Indicator: Payment Trans-action

01 D S 12 X11 D H 02 X12 D H 01 X13 D H 0314 D H 0415 D H 05 X16 D H 06 X17 D H 0718 D H 08 X19 D H 09 X21 K S 32 X02 D S 11 X22 K S 31 X24 K S 3425 K S 35 X26 K S 36 X27 K S 3728 K S 38 X29 K S 39 X31 K H 22 X32 K H 21 X34 K H 2403 D S 1335 K H 25 X36 K H 26 X37 K H 2738 K H 28 X39 K H 29 X40 S S 5050 S H 4070 A S 7575 A H 7080 S S04 D S 1481 S S83 S S84 S S85 S S86 S S89 M S90 S H91 S H93 S H94 S H05 D S 15 X95 S H96 S H



99 M H0A D S 1A0B D S 1B0C D S0X D S 1X0Y D S 1Y0Z D S 1Z1A D H 0A06 D S 16 X1B D H 0B1C D H 0C1X D H 0X1Y D H 0Y1Z D H 0Z07 D S 1708 D S 18 X09 D S 19 X


3.2.3.4 Rules for Changing Documents

3.2.3.4.1 Document Change Rules, Line Item

UseIn this activity, you determine under which circumstances fields within posted documents can be changed.

Procedure


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Document Rules for Changing Documents) Document Change Rules, Line Item


2. On the Change View “Rules for Changing Documents”: Overview screen select New Entries.

3. On the New Entries: Details of Added Entries screen make the following entries:

Field name Account Type Transact.type Company Code Field can be changed

Line item not cleared

BSEG-MWSKZ D X

BSEG-WMWST D X

BSEG-WRBTR D X



Field name Account Type Transact.type Company Code Field can be changed

Line item not cleared

BSEG-MWSKZ K X

BSEG-PYAMT K X X

BSEG-PYCUR K X X

BSEG-WMWST K X

BSEG-WRBTR K X

BSEG-MWSKZ S X

BSEG-WRBTR S X

COBL-AUFNR S X

COBL-KOSTL S X

COBL-PRCTR S X


3.2.3.5 Tolerance Groups

3.2.3.5.1 Define Tolerance Groups for Employees

UseIn this activity, you predefine various amount limits for your employees with which you determine:

the maximum document amount the employee is authorized to post

the maximum amount the employee can enter as a line item in a customer or vendor account

the maximum cash discount percentage the employee can grant in a line item

the maximum acceptable tolerance for payment differences for the employee


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Document Tolerance Groups Define Tolerance Groups for Employees




2. On the Change View “FI Tolerance Groups For Users”: Overview screen select New Entries.


Company Code

Currency Amount per document

Amount per Open Item Account Item

Cash Discount per Line Item

1000 EUR 9.999.999.999,00 9.999.999.999,00 5,000

Permitted Payment Differences:

Amount Percent Cash Discnt Adj. to

Revenue 5,00 2,0

Expense 5,00 2,0


3.2.3.6 Default Values

3.2.3.6.1 Change Message Control for Document Processing

Use

In this activity, you can configure the appearance of system messages according to requirements.


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Document Default Values Change Message Control for Document Processing


2. On the Determine Work Area: Entry screen make the following entry:


Application Area

F5

3. Select Continue (Enter).

4. On the Change View “Message Control by User”: Overview screen make the following entry:

Message Number

User Name Online Batchl Standard

671 W W

5. Select back.



Application Area

F2




8. On the Change View “Message Control by User”: Overview screen make the following entries:

Message Number


145 I I -

144 I I -

9. Select back.



Application Area

KI


12. On the Change View “Message Control by User”: Overview screen make the following entries:

Message Number


281 - - W


3.2.4 Tax on Sales / Purchases

3.2.4.1 Calculation

3.2.4.1.1 Define Tax Keys

UseIn this activity the additional tax code N4 is defined. Otherwise the standard tax codes for Germany are used.


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Tax on Sales/Purchases Calculation Define Tax Codes for Sales and Purchases

Transaction code FTXP

2. Choose Country DE.

3. On the next screen in field Tax Code enter N4 and choose Enter.

4. In the Properties dialog box, make the following entries:

Tax Code

Name Tax Type

Condition Type

N4 Input tax 7%; 20% non-deductible, non assignable

V



5. Choose Enter.

6. On the Maintan Tax Code: Tax Rates screen make the following entry:


Input tax 5,600

Non-deduct.Input Tax

1,400


3.2.4.1.2 Define Tax Code Names

UseIn the standard, several tax code names has to be changed (for germany).


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Tax on Sales/Purchases Calculation Define Tax Codes for Sales and Purchases

Transaction code FTXP

2. Choose Country DE.

3. On the next screen in field Tax Code enter A1 and choose Enter.


Tax Code Name

A1 19% output tax

5. Choose back.

6. On the next screen in field Tax Code enter E1 and choose Enter.


Tax Code Name

E1 19% acquisition tax on EC delivery of goods

8. Choose back.

9. On the next screen in field Tax Code enter E1 and choose Enter.


Tax Code Name

E3 19% acquisition tax on EC subcontracting

11. Choose back.



Tax Code Name

N1 19% input tax, not deductible, assignable



14. Choose back.



Tax Code Name

N2 Input tax 19%; of which 20% non-ded., non assigbl

17. Choose back.



Tax Code Name

N3 Input tax 19% non-deductible, non assignable

20. Choose back.



Tax Code Name

N4 Input tax 7%; 20% non-deductible, non assignable

23. Choose back.

24. On the next screen in field Tax Code enter U1 and choose Enter.


Tax Code Name

U1 19% import tax

26. Choose back.

27. On the next screen in field Tax Code enter U2 and choose Enter.


Tax Code Name

U2 Import Sales/Purc. Tax 16% (UStG § 13b; fm 1.1.02)

29. Choose back.

30. On the next screen in field Tax Code enter V1 and choose Enter.


Tax Code Name

V1 domestic input tax 19%

32. Choose back.


3.2.4.1.3 Import/Create Tax Codes

Use

PrerequisitesThe activity “Define Tax Codes for Sales and Purchases” of this configuration guide has been performed and a transport request has been created that contains the tax codes to be transported. The transport request and the entries contained in it to be transported (tax codes,



tax rates etc.) are stored in Table T007V. To look up the transport request number and/or the tax codes and rates contained in it you can execute transaction code SE16; then enter T007V as table name. On the following screen make the selections you want to make (for example, transport request no. or tax code etc.). Then choose Execute. On the next screen the table entries are displayed. These entries will be transported into the system.

Procedure You have to correct the percentage rate.

1. Access the activity as follows:

Sap system menu System Services Reporting

Transaction code SA38

2. On the screen ABAP: Program Execution in field Program enter RFTAXIMP.

3. Choose Execute.

4. On the Import Tax Codes After Transport screen make the following entries:

Field name Description User action and values

Transport number

No. of transport request that you created in the previous activity

Enter the transport request no. that contains the required tax codes and tax rates

Country country key DE

5. Choose Execute.

6. On the next screen the session ID and a log are displayed. Make sure the log says “1 Session(s) successfully processed”.

ResultThe system has created a batch input session that is executed in the background. When the execution has ended successfully the tax codes and tax rates are available in the system for productive use. If execution in background was not successful execute transaction code SM35 to check the cause of errors.

3.2.4.2 Posting

3.2.4.2.1 Assign Tax Codes for Non-Taxable Transactions

UseIn this step, you specify an input tax indicator per company code. The system then uses this indicator when you post acquisitions that are not subject to tax.


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Tax on Sales/Purchases Posting Assign Tax Codes for Non-Taxable Transactions

Transaction code OBCL



2. On the Change View “Allocate Co.Cd. -> Non-Taxable Transactions”: Overview screen make the following entries:



Input tax code V0

Output tax code

Output tax A0


3.2.5 Correspondence

3.2.5.1 Assign Programs for Correspondence Types

UseIn this activity, you define the print program and the selection variant corresponding to each correspondence type.


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Correspondence Assign Programs for Correspondence Types


2. On the Change View “Allocate Program for Automatic Correspondence”: Overview screen select New Entries.

3. On the New Entries: Details of Added Entries screen make the following entry:

Company code

Correspondence Name of the Print Program

Name of Variant

Text Proposal

1000 SAP01 RFKORD00 SAP01





1000 SAP10 RFKORD40 SAP10 F140_IND_TEXT


3.2.5.2 Define Sender Details for Correspondence Form

Use

In this activity, you define which texts are to be used in the letter window and the signature line for each company code. This applies to the following:

letter header



letter footer

sender address


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Correspondence Define Sender Details for Correspondence Form

Transaction code OBB1

2. On the Change View “Sender Details For Correspondence”: Overview screen select New Entries.


Company code

Program Name

TextID

HeaderText

Footer Text

Signature Text

Sender

1000 RFKORD00 ADRS ADRS_HEADER

ADRS_FOOTER

ADRS_SIGNATURE

ADRS_SENDER


ADRS_FOOTER

ADRS_SIGNATURE

ADRS_SENDER


ADRS_FOOTER

ADRS_SIGNATURE

ADRS_SENDER


ADRS_FOOTER

ADRS_SIGNATURE

ADRS_SENDER

1000 SAPF130D ADRS ADRS_HEADER

ADRS_FOOTER

ADRS_SIGNATURE

ADRS_SENDER

1000 SAPF130K ADRS ADRS_HEADER

ADRS_FOOTER

ADRS_SIGNATURE

ADRS_SENDER


3.3 General Ledger Accounting (New) (from 'Financial Accounting (New)')

3.3.1 Master Data

3.3.1.1 G/L Accounts

3.3.1.1.1 Preparations

3.3.1.1.1.1 Edit Chart of Accounts List

UseIn the chart of accounts list you enter the charts of accounts that you want to use in your organization (at client level).

For Baseline Germany the standard chart of accounts YIKR is used.

Procedure


sapevent:DOCU_LINK%5CDS:GLOS.3526B884AFAB52B9E10000009B38F974

sapevent:DOCU_LINK%5CDS:GLOS.35280744EC0521BAE10000009B38F984



IMG menu Financial Accounting (New) General Ledger Accounting (New) Master Data G/L Accounts Preparations Edit Chart of Accounts List


2. On the Change View “List of All Charts of Accounts”: Overview screen, select New Entries.



Chart of Accts YIKR

Description Chart of Accounts – Industry ( or any other appropriate description)

Maint. Language German

Length of G/L account number

6

Contolling Integration

Manual creation of cost elements


3.3.1.1.2 Transport Chart of Accounts

UseIn the following chapters those activities will be described, which have to take place in the case the accounts have to be created manually.

To maintain the descriptions in a different language, log on with this language and execute the maintenance of the texts in logon language again.

3.3.1.1.2.1 Define Account Group

Use

The procedure for copying G/L account groups is described in this chapter.

For Baseline Germany the chart of accounts YIKR is used with the listed standard G/L account groups.

Chrt/Accts Acct Group Name From acct To account

YIKR ABSTRecon.account ready for input 999999

YIKR ANL. 'Fixed assets accounts' 999999

YIKR ERG.Income statement accounts 999999



Chrt/Accts Acct Group Name From acct To account

YIKR FIN. Liquid funds accounts 999999

YIKR MAT.Materials management accounts 999999

YIKR SAKO G/L accounts (general) 999999


IMG menu Financial Accounting (New) General Ledger Accounting (New) Master Data G/L Accounts Preparations Define Account Group

Transaction code OBD4

2. Select the account group from the chart of accounts you want to copy.

3. Choose Copy.

4. On the next screen overwrite the chart of accounts and or the account group name and description.

5. Choose Enter.To adapt the field status make a double click on the line with the newly created entry.On the next screen make your settings for the field status and save your entries.Copy the next account group and repeat the above mentioned steps as required.


3.3.1.1.2.2 Create AccountsIf the chart of accounts is maintained manually, this activity is done during creation of Accounts in the application itself.

In the Excel sheet you find all accounts <ChartOfAccount_YIKR_2007.xls> that are used in Baseline Germany. Refer to this file for the data to maintain for each account. If you use chart of accounts YIKR, some of the listed accounts may exist already in the chart of accounts; in this case only maintain company code data for the respective accounts.


SAP system Menu SAP Menu Accounting Financial Accounting General Ledger Master Records G/L Accounts Individual Processing Centrally

Transaction Code FS00

To maintain data for an account:



2. On the Edit G/L Account Centrally view enter the account number and the company code 1000.

3. Choose Create (the icon right to the company code field).

4. Maintain the data as stated in the file.


3.3.1.1.2.3 Define Account Determination for Real-Time Integration


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Real-Time Integration of Controlling with Financial Accounting Account Determination for Real-Time Integration Define Account Determination for Real-Time Integration

Transaction code OK17

2. Enter the controlling area 1000 and choose Continue.

3. Choose Change Account Determin. and confirm the warning message by choosing Enter.

Field Name Value

Chart of Accounts YIKR

Transaction C01

4. Select Accounts and enter account 710900.

5. Select Rules and make the following entries:

Field Name Value

Debit/Credit

Costing Scope

CO Transaction


3.3.1.1.2.4 Define Account for Exchange Rate Difference Posting


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Tax on Sales/Purchases Posting Define Account for Exchange Rate Difference Posting

Transaction code OBYY

2. Enter the chart of accounts YIKR. Choose Continue.

Field Name Value


Transaction KDT



Field Name Value

3. Select Accounts and make the following entries:

Field Name Value

Debit 695430

Credit 572130


Field Name Value

Debit/Credit Select


3.3.1.1.2.5 Create Accounts for Clearing Differences 1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Business Transactions → Open Item Clearing → Clearing Differences → Define Accounts for Clearing Differences

Transaction code OBXL


Field Name Value


Transaction ZDI



Field Name Value

Debit/Credit

Tax code

Reason Code


3.3.1.1.2.6 Define Accounts for Automatic Tax Payable Transfer Posting


IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Report → Sales/Purchases Tax Returns → Define Accounts for Automatic Tax Payable Transfer Posting





Field Name Value


Transaction UMS



3.3.1.1.2.7 Define Retained Earnings Account 1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Carry Forward → Define Retained Earnings Account



Field Name Value


Transaction BIL


Field Name Value

P&L statmt acct type X

Account 350000


3.3.1.1.2.8 Define Accounts for Materials Management1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) General Ledger Accounting (New) → Periodic Processing → Integration → Materials Management → Define Accounts for Materials Management

Transaction code OBYC

Enter the accounts for the specified transaction key, valuation group, account modification and valuation class according to the Excel sheet. To maintain the rules for automatic postings choose Rules pushbutton and set the indicators according to the data in the Excel sheet.For detailed information please refer to the IMG-Documentation.

3.3.1.1.2.9 Define Income Statement Accounts1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Integration → Payroll →



Define Income Statement Accounts

Transaction code OBYE

2. Choose Automatic Postings - Account Determination.


Field Name Value


Transaction HRC


Symbolic Account Employee Group Account

1100 1 620100

1100 2 630000

1190 1 629000

1190 2 639000

1210 1 622100

1210 2 632100

1220 1 620200

1220 2 639000

1221 1 620200

1221 2 639000

1230 1 620300

1230 2 630300

1240 660000

1250 660000

1260 660000

1270 660000

1271 660000

1310 1 640000

1310 2 641000

1311 642000

1320 660000

1390 660000

1400 648000

1500 648000

1320 660000


Field Name Value

Debit/Credit



Field Name Value

Employee group select

Addit. Modification


3.3.1.1.2.10 Define Balance Sheet Accounts1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Integration → Payroll → Define Balance Sheet Account

Transaction code OBYG


Field Name Value


Transaction HRF


Symbolic Account Account

2110 485000

2120 486500

2190 485100

2210 484000

2211 487000

2212 484000

2213 489000

2220 483100

2230 486100

2240 390000

2250 489000

2260 489000

2290 489000

2310 540000

2311 540000

2312 540000

3100 265100

3110 265000

3200 164100

3300 390000



Symbolic Account Account

4010 578100

4020 540000

9100 485090


Field Name Value

Debit/Credit

Employee group


3.3.1.1.2.11 Define Accounts for Net Procedure1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Incoming Invoices/Credit Memos → Define Account for Net Procedure

Transaction code OBXA


Field Name Value


Transaction SKV



Field Name Value

Tax code


3.3.1.1.2.12 Define Accounts for Cash Discount Taken1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Cash Discount Taken

Transaction code OBXU


Field Name Value


Transaction SKE





Field Name Value

Tax code


3.3.1.1.2.13 Define Accounts for Lost Cash Discount1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Lost Cash Discount

Transaction code OBXV


Field Name Value


Transaction SKE



Field Name Value

Debit/Credit

Tax code


3.3.1.1.2.14 Define Accounts for Overpayments / Underpayments


IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Overpayments/Underpayments

Transaction code OBXL


Field Name Value


Transaction ZDI





Field Name Value

Debit/Credit

Tax code

Reason code


3.3.1.1.2.15 Define Account for Rounding Differences1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Account for Rounding Differences



Field Name Value


Transaction RDF


Field Name Value

Debit 695440

Credit 572140


Field Name Value

Debit/Credit select


3.3.1.1.2.16 Define Accounts for Payment Differences with Altern. Currency


IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Payment Differences with Altern. Currency

Transaction code OBXO

2. Enter the chart of accounts YKR. Choose Continue.

Field Name Value




Field Name Value

Transaction KDW


Field Name Value

Debit 695400

Credit 572100


Field Name Value

Debit/Credit Select

Tax code


3.3.1.1.2.17 Define Accounts for Bank Charges (Vendors)1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Bank Charges (Vendors)

Transaction code OBXK

2. Double-click on transaction BSP (Bank Charges).


Field Name Value


Transaction BSP



3.3.1.1.2.18 Define Accounts for Cash Discount Granted1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Incoming Payments → Incoming Payments Global Settings → Define Accounts for Cash Discount Granted

Transaction code OBXI


Field Name Value


Transaction SKT





Field Name Value

Tax code


3.3.1.1.2.19 Define Accounts for Tax Clearing 1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Down Payment Received → Define Account for Tax Clearing

Transaction code OBXB

2. Double-click on Input tax clearing on down payments (transaction VVA).


Field Name Value


Transaction VVA


Input tax clearing Account

A 230290

B 170090

I 40090

M 90090

V 230090


Field Name Value

Debit/Credit

Tax code


7. Choose Back.

8. Double-click on Output tax clearing on down payments (transaction MVA).

Field Name Value


Transaction MVA

Output tax clearing A

Account 430010


Field Name Value

Debit/Credit



Field Name Value

Output tax clearing select


3.3.1.1.2.20 Define Accounts for Automatic Offsetting Entry1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Accounts for Automatic Offsetting Entry

Transaction code OBXS


Field Name Value


Transaction SGA


Acct type/sp. G/L ind Account

DG 266390

DS 266590

DZ 266490

KG 486390

KS 266590


Field Name Value

Acct Type/sp. G/L ind


3.3.1.1.2.21 Define Accounts for Bill of Exchange Transactions


IMG menu Financial Accounting (New) → Bank Accounting → Business Transactions → Bill of Exchange Transactions → Bill of Exchange Receivable → Post Bill of Exchange Receivable → Define Accounts for Bill of Exchange Transactions

Transaction code OBYH

2. Double-click on the transaction from the table below.


Field Name Value




Field Name Value

Transaction See table below

4. Enter the relevant account as stated in the table below.

Description Transaction Account

Bank discount charges BDS 753100

Bank collection charges BIK 753100

Revenue from discount charges

DSK573100

Revenue from collection charges

INK572500


3.3.1.1.2.22 Define Tax Accounts 1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → Financial Accounting Global Settings (New) → Tax on Sales/Purchases → Posting → Define Tax Accounts


2. Double-click on the transaction from the table below.


4. Enter the relevant accounts as stated in the table below.

Transaction Tax Code Account

ASB 260000

ESA 480600

ESA E1 480600

ESA E2 480600

ESA E3 480600

ESA E4 480600

ESA E7 480600

ESA U2 480900

ESE 260000

ESE E1 260000

ESE E2 260000

ESE E3 260000

ESE E4 260000

ESE E7 260000

ESE U2 260900

MWS 480000

NAV 780000



Transaction Tax Code Account

VST 260000

VST N2 260000

VST N4 260000

VST R1 260000

VST R2 260000

VST R3 260000

VST U1 262800

VST V0 260000

VST V1 260000

VST V2 260000

VST V3 260000

VST V4 260000

VST V8 260000

VST V9 260000

5. Enter the relevant rules as stated in the table below.

To maintain the rules for automatic postings, choose Rules and set the indicator according to the data listed in the table below.

Transaction Tax code

ASB

ESA Select

ESE Select

MWS

NAV

VST Select


3.3.1.1.2.23 Prepare Automatic Postings for Foreign Currency Valuation


IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Valuate → Foreign Currency Valuation → Prepare Automatic Postings for Foreign Currency Valuation


2. Double-click on the transaction KDB (Exch. Rate Diff. using Exch. Rate Key).




Field Name Value


Transaction KDB


Exchange rate difference key Expense account E/R Gains acct

695400 572100

USD 695400 572100

5. Save your entries and choose Back (F3).

6. Double-click on transaction KDW (Payment difference for altern.currency) and make following entries:

Field Name Value

Chart of Accounts

YIKR

Transaction KDW

Debit 695400

Credit 572100


Field Name Value

Debit/Credit Select

Tax code


8. Double-click on transaction RDF (Internal currencies rounding differences) and make following entries:

Field Name Value

Chart of Accounts

YIKR

Transaction RDF

Debit 695440

Credit 572140


10. Double-click on transaction KDF (Exchange Rate Dif.: Open Items/GL Acct) and make following entries:

Field Name Value

Chart of Accounts

YIKR

Transaction KDF

G/L account

Currency

Currency type

Loss Gain Val.loss 1

Val.gain 1

Bal. Sheet adj. 1

240000 695400 572100 695430 572130 240099



G/L account

Currency

Currency type

Loss Gain Val.loss 1

Val.gain 1

Bal. Sheet adj. 1

240010 695400 572100 695430 572130 240099

241000 695400 572100 695430 572130 241099

241010 695400 572100 695430 572130 241099

250000 695400 572100 695430 572130 250099

255000 695400 572100 695430 572130 255099

266450 695400 572100 695430 572130 266499

266510 695400 572100 695430 572130 266499

266520 695400 572100 695430 572130 266499

266530 695400 572100 695430 572130 266499

266540 695400 572100 695430 572130 266499

266550 695400 572100 695430 572130 266499

266560 695400 572100 695430 572130 266499

266570 695400 572100 695430 572130 266499

280051 695400 572100 695430 572130 280099

280052 695400 572100 695430 572130 280099

280053 695400 572100 695430 572130 280099

280054 695400 572100 695430 572130 280099

280055 695400 572100 695430 572130 280099

280056 695400 572100 695430 572130 280099

280057 695400 572100 695430 572130 280099

280058 695400 572100 695430 572130 280099

280059 695400 572100 695430 572130 280099

280065 695400 572100 695430 572130 280099

440000 695400 572100 695430 572130 440099

440010 695400 572100 695430 572130 440099

445000 695400 572100 695430 572130 445099

445010 695400 572100 695430 572130 445099

460000 695400 572100 695430 572130 460099

470000 695400 572100 695430 572130 470099


3.3.1.1.2.24 Define Adjustment Accounts for GR/IR Clearing 1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New → General Ledger Accounting (New) → Periodic Processing → Reclassify → Define Adjustment Accounts for GR/IR Clearing

Transaction code OBYP

2. Double-click on the transaction BNG (Invoiced but not yet delivered).




Field Name Value

Chart of Accounts

YIKR

Transaction BNG


Reconciliation account Adjustment Account

Targ. Acct.

204100 204199 204800

293000 204299 204800


6. Double-click on transaction GNB (Delivered but not yet invoiced) and make the following entries:

Field Name Value

Chart of Accounts

YIKR

Transaction GNB

7.


Targ. Acct.

204100 204199 204850

293000 204299 204850


3.3.1.1.2.25 Define Adjustment Accounts for Receivables/Payables by Maturity


IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Reclassify → Transfer and sort Receivables and Payables → Define Adjustment Accounts for Receivables/Payables by Maturity

Transaction code OBBV

2. Double-click on the transaction V00 (Receivables <= 1 year).


Field Name Value

Chart of Accounts

YIKR

Transaction V00





Targ. Acct.

230000 266800 266800

230100 266800 266800

230200 266800 266800

440000 440099 266800

440010 440099 266800

445000 445099 266800

445010 445099 266800


6. Double-click on transaction V01 (Receivables > 1 year) and make following entries:

Field Name Value

Chart of Accounts

YIKR

Transaction V01


Targ. Acct.

230000 240099 240099

230100 240099 240099

230200 240099 240099

240000 240099 240020

240010 240099 240020

241000 241099 241020

241010 241099 241020

250000 250099 250020

255000 255099 255020

440000 440099 266020

440010 440099 266020

445000 445099 266020

445010 445099 266020


8. Double-click on transaction V02 (Liabilities <= 1 year) and make following entries:

Field Name Value

Chart of Accounts

YIKR

Transaction V02




Targ. Acct.

240000 240099 486800

240010 240099 486800

241000 241099 486800

241010 241099 486800

430000 430099 486800

430100 430099 486800


10. Double-click on transaction V03 (Liabilities > 1 and <= 5 years) and make following entries:

Field Name Value

Chart of Accounts

YIKR

Transaction V03


Targ. Acct.

240000 240099 489100

240010 240099 489100

241000 241099 489100

241010 241099 489100

430000 430099 430020

430100 430099 430020

440000 440099 440020

440010 440099 440020

445000 445099 445020

445010 445099 445020

460000 460099 460020

470000 470099 470020


12. Double-click on transaction V04 (Liabilities > 5) and make following entries:

Field Name Value

Chart of Accounts

YIKR

Transaction V04


Targ. Acct.

240000 240099 489200




Targ. Acct.

240010 240099 489200

241000 241099 489200

241010 241099 489200

430000 430099 430030

430100 430099 430030

440000 440099 440030

440010 440099 440030

445000 445099 445030

445010 445099 445030

460000 460099 460030

470000 470099 470030


3.3.1.1.2.26 Define Adjustment Accounts for GR/IR Changed Reconciliation Accounts


IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Reclassify → Transfer and sort Receivables and Payables → Define Adjustment Accounts for Changed Reconciliation Accounts

Transaction code OBBW


Field Name Value


Transaction A00



240000 240099

240010 240099

241000 241099

241010 241099

250000 250099

255000 255099

440000 440099

440010 440099

445000 445099

445010 445099




460000 460099

470000 470099


3.3.1.1.2.27 Define Alternative Reconciliation Account for Customers


IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Alternative Reconciliation Account for Customers

Transaction code OBXY

2. Double-click on Individual Value Adjustment.


Field Name Value


Account Type D

Special G/L ind. E


Recon. acct Special G/L account

240000 249100

240010 249100

241000 249100

241010 249100

250000 254000

255000 259000

5. Save your entries and choose Back.

6. Double-click on Security Deposit.


Field Name Value


Account Type D

Special G/L ind. H





240000 266700

240010 266700

241000 266700

241010 266700


10. Double-click on Interest Receivable.


Field Name Value


Account Type D

Special G/L ind. Z



240000 266490

240010 266490

241000 266490

241010 266490


14. Double-click on Doubtful Receivables.


Field Name Value


Account Type D

Special G/L ind. D



240000 249000

240010 249000

241000 249000

241010 249000




3.3.1.1.2.28 Define Alternative Reconciliation Account for Vendors


IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Alternative Reconciliation Account for Vendors

Transaction code OBXT

2. Double-click on Discounts.


Field Name Value


Account Type K

Special G/L ind. D



440000 290100

440010 290100

445000 290100

445010 290100


6. Double-click on Guarantee received and make the following entries.

Field Name Value


Account Type K

Special G/L ind. G


440000 486300

440010 486300

445000 486300

445010 486300


8. Double-click on Security deposit and make the following entries:

Field Name Value




Field Name Value

Account Type K

Special G/L ind. H


440000 486700


3.3.1.1.2.29 Define Accounts for Customer Down Payments1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Down payment received → Define Reconciliation Accounts for Customer Down Payments

Transaction code OBXR

2. Double-click on Down Payment.


Field Name Value


Account Type D

Special G/L ind. A


Recon.acct.

Special G/LAccount

PlanningLevel

OutputTaxClearing

240000 430000 A

240010 430000 A

241000 430000 A

241010 430000 A


6. Double-click on Down Payment Request and make youir entries:

Field Name Value


Account Type D

Special G/L ind. F



Recon.acct.

Special G/LAccount

PlanningLevel

OutputTaxClearing

240000 430100 FF

240010 430100 FF

241000 430100 FF

241010 430100 FF


3.3.1.1.2.30 Define Accounts for Vendor Down Payments1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Down payment made → Define Alternative Reconciliation Account for Down Payments

Transaction code OBYR

2. Double-click on Down Payments, Current Assets.


Field Name Value


Account Type K

Special G/L ind. A


Recon.acct.

Special G/LAccount

PlanningLevel

OutputTaxClearing

440000 230200 A

440010 230200 A

445000 230200 A

445010 230200 A


6. Double-click on Down Payment Request and make the following entries:

Field Name Value


Account Type K

Special G/L ind. F



Recon.acct.

Special G/LAccount

PlanningLevel

OutputTaxClearing

440000 230100 FF

440010 230100 FF

445000 230100 FF

445010 230100FF


3.3.1.1.2.31 Specify Accounts for Subsequent Adjustment 1. Access the activity using one of the following navigation options:

IMG menu Enterprise Controlling → Consolidation Integration: Preparation for Consolidation → Preparation in the Sender System → Further Settings for Business Area Consolidations → Financial Accounting → Specify Accounts for Subsequent Adjustment

Transaction code OBXM

2. Double-click on Clearing account (transaction GA0).


Field Name Value


Transaction GA0

4. Enter account 469090.


6. Double-click on Adjustment accts for reconciliatn accts (transaction GA1) and make your entries.

Field Name Value


Transaction GA1

Reconciliation account Adjustment account

240000 240098

241000 241098

250000 250098

255000 255098

440000 440098

445000 445098

460000 460098

470000 470098




8. Double-click on Adjustment accounts for tax accounts (transaction GA2) and make your entries.

Field Name Value


Transaction GA2

9.


260000 260098

480000 480098


11. Double-click on Adjustment accts for cash discount accts (transaction GA3) and make your entries.

Field Name Value


Transaction GA3


204700 204798

500100 500198

518000 518098

519000 519098

618000 618098


3.3.1.1.2.32 A/R: Calculation of Interest on Arrears1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Posting A/R: Calculation of Interest on Arrears

Transaction code OBV1

2. On the Maintain Account Determination: Posting Specifications: screen choose Accounts.

3. On the Chart of Accounts pop-up choose chart of accounts YIKR.

4. On the Maintain Account Determination: Accounts screen make the following entries:

Field Name Value

Application 0002

Chart of Accts YIKR



Field Name Value

Account Symbol

Currency G/L acct

0001 + 578100

0002 + 759100

1000 + +


3.3.1.1.2.33 Define Accounts for Value Adjustments1. Access the activity using one of the following navigation options:

IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Valuate Discounting of Long-Term Receivables, Payables, and Provisions Define Accounts


2. On the Maintain FI Configuration: Automatic Posting Procedures screen, choose Provisions/Recs/Payables: Adjust. Acct (transaction RKK).

3. On the pop-up Enter Chart of Accounts select Change Value area (F7)

4. On the pop-up Change valuation area select YB.

5. On the Maintain FI Configuration: Automatic Posting-Accounts screen, select posting key

6. On the Maintain FI Configuration: Automatic Posting-Posting Keys screen , make the following entries:

Posting Key Transaction Type

Debit 40

Credit 50


8. Select Accounts.

9. On the Maintain FI Configuration: Automatic Posting-Accounts screen, make the following entries:


Transaction RKK

Valuation Area YB

Reconciliation Adjustment Account

370000 399099

380000 399099




Transaction RKK

Valuation Area YB


381000 399099

382000 399099

383000 399099

384000 399099

385000 399099

389000 399099

390000 399099

391000 399099

393000 399099

397000 399099

398000 399099

399000 399099


11. Go back to the Maintain FI Configuration: Automatic Posting Procedures screen.

12. On the Maintain FI Configuration: Automatic Posting Procedures screen, choose Provisions/Recs/Payables: Discount Exp. (transaction ZKB).




16. On the Maintain FI Configuration: Automatic Posting-Posting Keysscreen , make the following entries:


Debit 40

Credit 50




18. Select Accounts.



Transaction ZKB

Valuation Area YB


370000 699120

380000 699120

381000 699120

382000 699120

383000 699120

384000 699120

385000 699120

389000 699120

390000 699120

391000 699120

393000 699120

397000 699120

398000 699120

399000 699120


21. Go back to the Maintain FI Configuration: Automatic Posting Procedures screen.

22. On the Maintain FI Configuration: Automatic Posting Procedures screen, choose Provisions/Recs/Payables: Discount Tfr (transaction ZKK).




26. On the Maintain FI Configuration: Automatic Posting-Posting Key screen , make the following entries:


Debit 40

Credit 50




28. Select Accounts.



Transaction ZKK

Valuation Area YB


370000 549000

380000 549000

381000 549000

382000 549000

383000 549000

384000 549000

385000 549000

389000 549000

390000 549000

391000 549000

393000 549000

397000 549000

398000 549000

399000 549000


3.3.2 Business Transactions

3.3.2.1 Open Item Clearing

3.3.2.1.1 Prepare Automatic Clearing

UseIn this activity, you enter the criteria for grouping the open items of an account for automatic clearing. The program clears open items of a group if the balance in local and foreign currency is zero. You must enter the following standard criteria:

The account type

The account number or number range

You can also enter five additional criteria.



Please choose five other criteria from the fields in table BSEG or table BKPF. If possible please choose those fields which are also included in table BSIS (G/L accounts), BSID (customers) or BSIK (vendors). You can determine the field names by looking at the tables in the Data Dictionary. To do this, choose Tools ABAP Workbench Dictionary.

Rules defined for automatic clearing for account type D (customer), V (vendor) and S (general ledger):

Criterion 1: ZUONR (Assignment)

Criterion 2: VBUND (Trading Partner)


IMG menu Financial Accounting (New) Accounts Receivable/ Accounts Payable Business Transactions Open Item Clearing Prepare Automatic Clearing


2. On the Change View “Additional Rules For Automatic Clearing”: Overview screen select New Entries.


ChtAcct Acct Ty From acct To account Criterion1 Criterion2

YIKR S 0000000000 9999999999 ZUONR VBUND

YIKR D 1 9999999999 ZUONR VBUND

YIKR D A Z ZUONR VBUND

YIKR K 0000000000 9999999999 ZUONR VBUND

YIKR K A Z ZUONR VBUND


3.3.2.1.2 Define Tolerance Groups for G/L Accounts

UseWhen G/L accounts are cleared, tolerance groups are used to define limits which differences are accepted and posted automatically to predefined accounts. The groups which are defined here are assigned in the G/L account master record.


IMG menu Financial Accounting(New) General Ledger Accounting (New) Business Transactions Open Item Clearing Clearing Differences Define Tolerance Groups for G/L Accounts




2. On the Change View “Tolerances for Groups of G/L Accounts in Local Currency”: screen select New Entries.

3. On the New Entries: Details of Added Entries”: screen make the following entries:

Company Code

Tol. Group

Name Debit Posting

Credit Posting

Percentage (Deb.)

Percentage(Cre.)

1000 Tolerance Group for BP 1,00 1,00 1,0 1,0


3.3.2.2 Bank Account Interest Calculation

3.3.2.2.1 Interest Calculation Global Settings

3.3.2.2.1.1 Define Interest Calculation Types

Use

In this activity, you create your interest indicators and specify that they are to be used for account balance interest calculation


IMG menu Financial Accounting (New) General Ledger Accounting (new) Business Transactions Bank Account Interest Calculation Interest Calculation Global Settings Define Interest Calculation Types


2. On the Change View “Interest Settlement (Calculation Type)”: Overview screen, choose New Entries.

3. On the New Entries: Overview of Added Entries screen, make the following entries and save.

Interest calculation types:

Int ID (Interest Calculation Indicator)

Name Int.Calc.Type

Y0 Provisions <1Year P

Y1 Provisions >1Year P








…



Repeat the new entries until the duration of your provisions.It may be that the provisions have a remaining life up to 50 years.

3.3.2.3 Adjustment Posting/Reversal

3.3.2.3.1 Permit Negative Posting

UseIn this activity you specify whether reverse documents can be comprised of negative postings for each company code.

Negative postings have been permitted for company code 1000.


IMG menu Financial Accounting(New) General Ledger Accounting (New) Business Transactions Adjustment Posting/Reversal Permit Negative Posting

Transaction code S_ALR_87004651

2. On the Change View “Maintain Negative Postings in Company Code”: Overview screen make the following entry

Company Code Negative Postings Allowed

1000 Set the indicator


3.3.2.3.2 Define Reasons for Reversal

UseReverse postings and adjustment postings can be set as negative postings. Negative postings decrease the transaction figures for G/L accounts, customers and vendors. After reversal, transaction figures can, therefore, be reset to the status they would have had before the reversed document and corresponding reversal document were posted. In this case, the reversal is a negative posting. The settings have been taken from the standard system. You can find additional information in Chapter Closing – Accrual/Deferrals.


IMG menu Financial Accounting(New) General Ledger Accounting (New) Business Transactions Adjustment Posting/Reversal Define Reasons for Reversal




2. On the Change View “Reasons for Reverse Posting”: Overview screen, select New Entries:

3. On the New Entries: Overview of Added Entries screen, make the following entry.


Reason 05

Text Accrual/Deferral posting

Neg. postng Negative posting <deselect>

Alt.pos.dt Alternative posting date allowed

<select>


3.3.3 Periodic Processing

3.3.3.1 Report

3.3.3.1.1 German Foreign Trade Regulations

3.3.3.1.1.1 Enter Company Data for German Foreign Trade Regulations

UseIn this step, you enter your company data for each company code which is needed for the header of the report for receivables from and payables to non-resident companies according to German foreign trade regulations.


IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Report Foreign Trade Regulations Enter Company Data for German Foreign Trade Regulations


2. Double-click on entry with company code 1000.


Company data Parameter Value Description

Number Enter the Registration Number for Z5A Report.Example: 12345

Number of those subject to reporting including the check digit as assigned by the State Central Bank responsible. Initial zeros do not have to be entered as these are added for the report.

Industry Enter the industry. Example: commerce

Specification requested in words in full (no key numbers). If an organization is active in multiple divisions, you should make the allocation according to the principal activity of the organization.



Company data Parameter Value Description

Country Enter the federal state key. Example: 13

Federal state key; see the list of keys issued by the Bundesbank, page 121. For private persons, you should allocate this key according to place of residence; companies are allocated according to their company headquarters.

Legal form Enter the legal form key. Example:1

Legal form/status; see the list of keys issued by the German Central Bank, page 121.

Actg clerk Enter the name of the accounting clerk. Example: Sachbearbeiter

Use F1 Help

Telephone no. Enter the telephone number of the accounting clerk

Telephone number of account clerk

Fax number Enter the fax number of the accounting clerk

Fax number of account clerk

For SCB Enter the location of the (recipient) State Central Bank here.

Example: BW

Location of the (recipient) State Central Bank here.

E-Mail Address Enter the e-mail address of the accounting clerk.

Example: [email protected]

E-Mail Address of the accounting clerk


The entries in column Parameter Value are examples. You have to replace them by your own values.

For a detailed description see: http://www.bundesbank.de/meldewesen/mw_aussenwirtschaft.php



3.4 ACCOUNTS RECEIVABLE AND ACCOUNTS PAYABLE

3.4.1 Customer Accounts

3.4.1.1 Master Data

3.4.1.1.1 Preparations for Creating Customer Master Data

3.4.1.1.1.1 Create Number Ranges for Customer Accounts

UseIn this activity you create the number ranges for the customer accounts.


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Customer Accounts Master Data Preparations for Creating Customer Master Data Create Number Ranges for Customer Accounts

Transaction code XDN1

2. On the Customer Number Ranges view select Change Intervals.

3. On the Maintain Number Range Intervals view select Insert Interval.

4. On the Insert Interval dialog box enter the data for the new line (see table below), then choose Insert (Enter).

5. On the Maintain Number Range Intervals view choose Insert Interval to maintain the next number range interval.

Maintain the following number range intervals

No From number To number Extl

01 0000100000 0000199999 X

02 0000200000 0000299999 X

05 0005000000 0005999999 X

06 0006000000 0006999999 X

VD 0000900000 0000999999

XX A ZZZZZZZZZZ X

Y1 0001000000 0001999999

Y2 0002000000 0002999999

Y3 0003000000 0003999999

Y4 0000400000 0000499999 X



6. When you have maintained all number ranges, choose Save. Confirm the dialog box regarding transport on number ranges.

3.4.1.1.1.2 Define Account Groups with Screen Layout (Customers)

UseIn this activity the settings for the customer account group are determined:

the interval for the account numbers

whether the number is assigned internally by the system or externally by the user (type of number assignment)

whether it is an one-time account

which fields are ready for input or must be filled when creating and changing master records (field status)


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Customer Accounts Master Data Preparations for Creating Customer Master Data Define Account Groups with Screen Layout (Customers)


2. The following account groups are provided:

Account Group Name One-Time account

YB01 Sold-to party

YB02 Customer (ext.number assgnmnt)

YB03 Sold-to party Demo (int.Numb.)

YBAC Affiliated Companies - BP

YBEC Export Customers - BP

YBOC One-time cust.(ext.no.assgnmt) X

YBPC Dummy customer

YBVC Vendor_AT


3.4.1.1.1.3 Assign Number Ranges to Customer Account Groups

UseIn this activity you assign the number ranges to the customer account groups.

Procedure




IMG menu Financial Accounting (New) Accounts Payable Accounts Receivable Customer Accounts Master Data Preparations for Creating Customer Master Data Assign Number Ranges to Customer Account Groups

Transaction code OBAR

2. On the Change View “Assign Customer Acct Groups -> Number Range”:Overview screen, make the following entries

Group Number range

YB01 01

YB02 XX

YB03 Y3

YBAC Y4

YBEC 01

YBOC XX

YBPC XX

YBVC 02


3.4.1.2 Line Items

3.4.1.2.1 Display Line Items

3.4.1.2.1.1 Define Line Layout

UseTo display items on accounts you need to define line layout variants. In those variants you define which information from the line item is displayed on the screen. To make selections when displaying line items you need so-called additional fields.


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Vendor Accounts Line Items Display Line Items Display Line Items without ALV Define Line Layout

Transaction code O7Z3



2. On the Maintain Line Layout Configuration: List screen, choose Create….


Line Layout

Text Fields with this specific series

Z02 Reference document number

Document Number

Reference

Document Date

Special G/L ind.

Currency

Amount in foreign cur.

Clearing Document

Text

Z03 Affiliated Company Assignment

Document Number

Document Date

Trading Partner

Special G/L ind.

Currency

Amount in foreign cur.

Clearing Document

Text


3.4.1.2.1.2 Choose Additional Fields

UseField VBUND (Trading Partner) has been included as an additional field (not contained in the standard client (000).


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Vendor Accounts Line Items Display Line Items Display Line Items without ALV Choose Additional Fields

Transaction code O7F8



2. Enter Account type K (Vendors).

3. Choose Enter.

4. Select the fourth line. Choose Insert after….

5. On the dialog box choose Line Item.

6. Search for the field name VBUND and double-click on the line to select the field

7. Choose Save.

8. Choose Back.

9. Enter Account type D (Customers).

10. Choose Enter.

11. Select the tenth line. Choose Insert after….

12. In the dialog box in field Field Name enter VBUND.

13. Choose Save.

14. Choose Back twice to leave the IMG activity

Perform the same steps for the selection fields.


IMG Menu Financial Accounting (New) Accounts Receivable and Accounts Payable Vendor Accounts Line Items Display Line Items Display Line Items without ALV Choose Selection Fields

Transaction Code O7F4

16. Enter Account type K (Vendors).

17. Choose Enter.

18. Select the third line. Choose Insert after….


20. Choose Save.

21. Choose Back.

22. Enter Account type D (Customers).

23. Choose Enter.

24. Select the third line. Choose Insert after….



3.4.2 Vendor accounts

3.4.2.1 Master Data

3.4.2.1.1 Preparations for Creating Vendor Master Data

3.4.2.1.1.1 Define Accounting Clerks

Use



You define the names of the accounting clerks under a name identification code. You enter the identification code in the vendor master records which the accounting clerk supervises. You can use this information for evaluations and for correspondence.


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparations for Creating Vendor Master Data Define Accounting Clerks


2. Choose New Entries.


Company Code Accounting Clerk Accounting Clerk Descr. User Name

1000 01 Mrs. Moneypenny

1000 AM Anna Müller


3.4.2.1.1.2 Create Number Ranges for Vendor Accounts

UseIn this activity you create the number ranges for the vendor accounts.


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparations for Creating Vendor Master Data Create Number Ranges for Vendor Accounts

Transaction code XKN1

2. On the Vendor Number Ranges view choose Change Intervals.

3. On the Maintain Number Range Intervals view choose Insert Interval.

4. In the Insert Interval dialog box enter the data for the new line (see table below), then choose Insert (Enter).

5. On the Maintain Number Range Intervals view choose Insert Interval to maintain the next number range interval.

6. Maintain the following number range intervals:

No From number To number Extl

Y3 0000300000 0000399999 X

Y4 0000400000 0000499999 X

When you have maintained all number ranges choose Save. Confirm the dialog box regarding transport on number ranges.



7. Choose Back twice to leave the IMG activity.

3.4.2.1.1.3 Define Account Groups with Screen Layout (Vendors)

UseIn this step, you determine the account groups for vendors.

The following account groups are provided:

Account Group Name One-time account

YB01 Vendor

YBAC Affiliated Companies - BP

YBIV Foreign Vendor

YBOV One-time vend.(ext.no.assgnmt) X

YBVE Vendor (ext.number assgnmnt)

YREI Commercial traveller


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparation for Creating Vendor Master Data Define Account Groups with Screen Layout (Vendors)


2. On the Change View “Vendor Account Groups”: Overview choose New Entries.

3. On the New Entries: Details of added Entries view enter the Account Groups mentioned above.

3.4.2.1.1.4 Define Screen Layout per Activity (Vendors)

UseFor the change vendor activity, the field status for the reconciliation account has been set to display, which means that the reconciliation account can no longer be changed, even if the vendor master record is changed. This applies for transaction FK02 “Change Vendor (Accounting)” and XK02 “Change vendor (centrally)”.


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Vendor accounts Master Data Preparations for Creating Vendor Master Data Define Screen Layout per Activity (Vendors)




2. Double-click on transaction type Change Vendor (Accounting).

3. Double-click on Company Code Data.

4. Double-click on Account management.

5. Change the field status for the reconciliation account from Opt. entry to Display.

6. Go back three times.

7. Double-click on transaction type Change vendor (centrally).

8. Double-click on Company Code Data.

9. Double-click on Account management.

10. Change the field status for the reconciliation account from Opt. entry to Display.

11. Go back three times.

12. Save your changes and leave the IMG activity.


3.4.3.1 Incoming Invoices/Credit Memos

3.4.3.1.1 Maintain Terms of Payment

UseYou can define rules with a four-character key. This enables the system to determine the required terms of payment automatically. You assign the specified terms of payment using the key.

The key can be

stored in the master record of the customer/vendor account (in the purchasing or sales view and in the accounting view),

entered when the FI document is created (or changed),

entered when the logistics documents (in the purchase order and incoming invoice or in the order and the outgoing invoice, for example) are created (or changed).

The terms of payment include settings for the payment terms, the day limit, the baseline date for payment, and installment payments.

The standard terms are used.


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Incoming Invoices/Credit Memos Maintain Terms of Payment




2. On the Change View “Terms of Payment”: Overview screen, select New Entries.

3. On the New Entries: Details of Added Entries screen, make the following entries:

Pay. terms

Sales text Own expla-nation Account type

Fixed day

Add. months

NT00 Payable upon receipt Payable upon receipt Customer

Vendor

0 0

NT30 Net due in 30 days Net due in 30 days Customer

Vendor

0 0


Vendor

0 0


Vendor

0 0

Pay. terms

document date

% No. of days

Fixed day Add. months

% No. of days

NT00 <select> 0 0 0 0 0 0

NT30 <select> 0 30 0 0 0 0

NT45 <select> 0 45 0 0 0 0

NT60 <select> 0 60 0 0 0 0


3.4.3.1.2 Incoming Invoices/Credit Memos – Enjoy

3.4.3.1.2.1 Define Posting Key for Incoming Invoices/Credit Memos

Use

Here you define the posting key for customer, vendor and G/L account items when entering incoming invoices and credit memos.


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Incoming Invoices/Credit Memos Incoming Invoices/Credit Memos – Enjoy Define Posting Key for Incoming Invoices/Credit Memos

Transaction code OBXJ



2. On the Maintain FI Configuration: Auitomatic Posting - Procedures screen, select Transaction EGX.

3. On the Maintain Fi Configuration: Automatic Posting – Posting Keys screen, make the following entries:


Debit 29

Credit 39


3.4.3.2 Outgoing Payments

3.4.3.3 Outgoing Payments Global Settings

3.4.3.3.1 Define Posting Keys for Clearing

UseIn this step, you define posting keys and document types for open item clearing transactions. The system uses these keys for line items to be created automatically. The payment program also uses these posting keys. The standard posting keys are used.


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Outgoing Payments Global Settings Define Posting Keys for Clearing

Transaction code OBXH

2. On the Maintain Accounting Configuration: Clearing Procedures – List screen, select Clearing Transaction UMBUCHUNG.

3. On the Maintain Accounting Clearing Procedures – Data Screen screen, make the following entries:


Customers: Clearing entry Debit 07

Customers: Clearing entry Credit 17

Customers: Residual item bal. Debit

04

Customers: Residual item bal. Credit

14

Customers: Special G/L Debit 09

Customers: Special G/L Credit 19

Vendors: Clearing entry Debit 27

Vendors: Clearing entry Credit 37

Vendors: Residual item bal. Debit

24




Vendors: Residual item bal. Credit

34

Vendors: Special G/L Debit 29

Vendors: Special G/L Credit 39

G/L Accounts Debit 40

G/L Accounts Credit 50

Document type (A/R) AB

Document type (A/P) AB

Document type (G/L) AB


3.4.3.3.2 Define Payment Block Reasons

UseIn this step, you define reason codes per company code for handling payment differences in the form of residual items, partial payments and postings on account.


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Global Settings Payment Block Reasons Define Payment Block Reasons


2. On the Change View “Payment Block Reasons”: Overview screen, make the following entries:

Block ind.

Description Change in paymnt prop. Manual payments block

Not changeable

Free for payment

* Skip account

A Blocked for payment <select>

B Blocked for payment <select>

I CML:InvestorContract

N Postprocess inc.pmnt <select>

P Payment request <select> <select>

R Invoice verification



Block ind.

Description Change in paymnt prop. Manual payments block

Not changeable

V Payment clearing <select>


3.4.3.3.3 Define Default Values for Payment Block

UseYou can set up an automatic payment block reason for terms of payment.


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Outgoing Payments Global Settings Payment Block Reasons Define Default Values for Payment Block

Transaction code OBBC

2. On the Change View “Pmnt Terms: Default Values For Pmnt Block”: Overview screen, make the following entries:

Payment Terms Day Limit Block Key

0004 00


3.4.3.3.4 Manual Outgoing Payments

3.4.3.3.4.1 Define Tolerances (Customers and Vendors)

Define Tolerances (Vendors)

Use

In this step, you specify the tolerances for customers and vendors. These tolerances are used for dealing with differences in payment and residual items which can occur during payment settlement. Specify the tolerances under one or more tolerance groups. Allocate a tolerance group to each customer and each vendor via the master record. For each tolerance group, specify the following:

Tolerances up to which differences in payment are posted automatically to expense or revenue accounts when clearing open items

The handling of the terms of payment for residual items, if they are to be posted during clearing

The tolerance group <space> can be assigned to customers and vendors (general tolerance group).




IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Manual Outgoing Payments Define Tolerances (Vendors)


2. On the Change View “Customer/Vendor Tolerances”: Overview screen, select New Entries.

3. On the New Entries: Details of Added Entries, screen, make the following entries:

Company Code

Tolerance Group

Text Gain Loss Percent (Gain)

Percent (Loss)

Adj. Disc. By

1000 BP FIN Tolerance 5,00 5,00

2,0 2,0 2,00

1000 DEB1 999,00 5,00 10,0 2,5 1,00

1000 DEB2 10,00 3,00 10,0 2,5 1,00

1000DEB3 200,00

100,00

1000 DEB4 0,02 0,02

1000 KRE1 999,00 5,00

Company Code

Tolerance Group

Grace Days due date

PT from Invoice

Only grant partial cash disc

Fixed PT Dunning key

1000 00 X NT00

1000 DEB1 01 X X 2

1000 DEB2 02 X X

1000 DEB3 03

1000 DEB4 03

1000 KRE1 01 X X 2


3.4.3.3.4.2 Define Reason Codes (Manual Outgoing Payments)

UseIn this step, you define reason codes per company code for handling payment differences in the form of residual items, partial payments and postings on account.

Procedure




IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Manual Outgoing Payments Overpayment/Underpayment Define Reason Codes (Manual Outgoing Payments)

Transaction code OBBE

2. On the Determine Work Area_ Entry pop-up,choose Company Code 1000.

3. On the Change View “Classification of Payment Differences”: Overview screen, make the following entries:

RCd Short Text Long Text CorrT

050 Cash discount period

Cash discount period exceeded SAP50

051 Cash discount rate Cash discount rate not kept to SAP51

052 Cash discount f. net Cash discount deduction for net terms

SAP52

053 Cash discount retro.

No csh disc.retrograde calc.frm crd.memo

SAP53

054 Disc. period and rate

Disc. per. exceeded and disc. rate incorr.

SAP54

055 Pmnt on acct General payment on account SAP55

056 Pmnt advice error Pmt adv.on acct is missing or incomplete

SAP56

057 Calculation error Customer calculation error SAP57

058 Debit reduced Debit reduced instead of paid SAP58

059 Debit paid twice Debit paid twice SAP58

060 Credit memo paid Credit memo paid instead of reduced

SAP60

061 Credit memo twice Credit memo reduced twice SAP60


3.4.3.4 Automatic Outgoing Payments

3.4.3.4.1 Payment Method/Bank Selection for Payment Program

3.4.3.4.1.1 Set Up All Company Codes for Payment Transactions

Use



Specify paying company code (process payment transactions centrally for several company codes) for all company codes involved in payment transactions.

Cash discount strategy: determination of maximum cash discount for the company code.

Special G/L transactions: are to be settled for customers and vendors.

Vendors - Special G/L transactions to be paid: A (Down payment), B (Financial assets down payment), F (Down payment request), I (Intangible asset down payment), M (Tangible asset down payment), V (Stocks down payment)

Customers - Special G/L transactions to be paid: A (Down payment), F (Down payment request)


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up All Company Codes for Payment Transactions

Transaction code S_ALR_87100687 or FBZP, select button All Company codes

2. On the Change View “Company Codes”: Overview screen, choose New Entries.



Company Code 1000

Sending Company Code 1000

Paying Company Code 1000

Max. Cash Discount

Vendors: Sp. G/L transactions to be paid

FA

Customers: Sp. G/L transactions to be paid


3.4.3.4.1.2 Set Up Paying Company Codes for Payment Transactions

UseMinimum amount for which an incoming (€ 1,-) or outgoing payment (€ 5,-) is created.

(SAP standard is used with minor changes.)


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment



Method/Bank Selection for Payment Program Set Up Paying Company Codes for Payment Transactions

Transaction code S_ALR_87100688 or FBZP, select button Paying Company codes

2. On the Change View “Paying Company Codes”: Overview screen, choose New Entries.


Field Value

Company Code 1000

Min. Amount for incoming payment 0,01

Min. Amount for outgoing payment 1,00

One bill of exch. Per due date per. select


3.4.3.4.1.3 Set Up Payment Methods per Country for Payment Transactions

UseIn this activity, you specify which payment methods are to be used in each country.

Following payment methods are used:

Pmt Method

Description (local language)

Description (English) Provided by

9Überweisung (Clas.Pymt Media)

Bank transfer with classical payment media

New, SAP Best Practices

A Bankabbuchung Bank direct debit Standard ERP

E Bankeinzug Bank collection Standard ERP

L Auslandsüberweisung Foreign bank transfer Standard ERP

O Orderscheck Order check Standard ERP

P Postgiro Überweisung Postgiro bank transfer Standard ERP

R Europaüberweisung European bank transfer Standard ERP

S Scheck Check Standard ERP

U Überweisung Bank transfer domestic Standard ERP


IMG menu Financial Accounting (New) Accounts Receivable and


sapevent:DOCU_LINK%5CDS:GLOS.3526B865AFAB52B9E10000009B38F974


Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Payment Methods per Country for Payment Transactions

Transaction code S_ALR_87100689 or FBZP, select button Pmnt methods in country

2. On the Change View “Payment Method/Country”: Overview screen, select country DE and choose New Entries if additional payment methods are required.



Country DE

Pymt Method Payment Method 9

Description Überweisung (Clas Prnt Media)

Outgoing Payment

<select>

Bank transf Bank transfer <select>

Allowed for personnel payment

<select>

Bank details <select>

Account number required

<select>

Doument type for payment

ZP

Clearing document type

ZV

Payment medium program

RFFOD__U

Name of print dataset

LIST1s

4. Select back.

5. On the Change View “Payment Method/Country”: Overview screen, select Prnt.Methd R.

6. In the left hand frame, double-click on Currencies Allowed.

7. Enter EUR as allowed currency

8. Select back.




3.4.3.4.1.4 Set Up Payment Methods per Company Code for Payment Transactions


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Payment Methods per Company Code for Payment Transactions


2. On the Change View “Maintenance of Company Code Data for a Payment Method”:O screen select company code 1000 and the payment method (see table below).

3. On the Change View “Maintenance of Company Code Data for a Payment Method”: D screen provide make your entries as listed in the table below (be aware the table is continued on the next page as it is too wide for one page):

Amount Limits and Foreign payments/foreign currency payments/Bank selection Control

Pmt Method

Minimum amount

Maximum amount

Foreign business partner allowed

Foreign currency allowed

Cust./vendor bank abroad allowed?

No opti-mization

9 0,00

1.000.000,00 X X X

A 5,00

200.000,00 X X X

E 5,00

200.000,00 X X

L 0,00

1.000.000,00 X X X X

O 0,00

100.000,00 X X

P 5,00

200.000,00 X X

R 0,00 5.000,00 X X X X

S 0,00

100.000,00 X X X X

U 0,00

1.000.000,00 X X X



Form Data

Pmt Method

Form for the payment medium

Next form Drawer on the Form

9

Drawer name 1Drawer name 212345 town of drawer

A


E


L


O


P


R


S


U


Pyt adv.ctrl.

Pmt Method

Restricted to

Rows Pymt adv. After … lines

Always pyt adv

NoPYtAdv

9 X 2 X

A X 2 X

E X 2 X

L X 2 X

O X 98 X



Pmt Method

Restricted to

Rows Pymt adv. After … lines

Always pyt adv

NoPYtAdv

P X 2

Select Pymt mthd valid to … lines

R X 2 X

S X 98 X

U X 2 X


3.4.3.4.1.5 Create Bank Master Data

UseIf you want to run the automatic payment run program or if you want to post a bank statement automatically you need to set up bank master data in your system.


SAP menu SAP Menu Accounting Financial Accounting Banks Master Data Bank Master Record Create

Transaction code FI01

2. On the Create Bank: Initial Screen screen, make the following entries:


Bank Country CH

Bank Key 100

3. On the Create Bank: Detail Screen screen, make the following entries:


Bank Name Schweizerische Nationalbank

Region

Street Börsenstrasse 15

City 8022 Zürich

Swift Code SNBZCHZZ

Bank Group



4. Repeat activity 2 and 3 with following bank entries:

Bank Key Bank country key

Name of bank House number and street

City SWIFT Code for International Payments

100 CHSchweizerische Nationalbank

Börsenstrasse 15 8022 Zürich SNBZCHZZ

140 CHBanque Nationale Suisse Rue Diday 8

1211 Genève 11

50070024 DEDeutsche Bank 24

60254 Frankfurt, Main

82080000 DE Dresdner Bank 99402 Weimar

23030000 DEVereins- und Westbank 23510 Lübeck

25020600 DE Allbank30655 Hannover

50350300 DE DGZ.DekaBank


51420500 DE

Den Danske Bank - Hamburg - EAF-2

20010 Hamburg

54520194 DEBayer Hypo- und Vereinsbank

67003 Ludwigshafen, Rhein

66220020 DE

Baden-Württembergische Bank

76486 Baden-Baden

70030014 DEFürst Fugger Privatbank

80333 München

12040000 DECommerzbank Berlin (Ost) 10123 Berlin

160 CHBanca Nazionale Svizzera Via Canova 6901 Lugano

66010075 DEPostbank Karlsruhe

76127 Karlsruhe

10040000 DECommerzbank Berlin (West) 10891 Berlin

ABNAUS33XXX US

ABN AMRO BANK N.V.

335, MADISON AVENUE

NEW YORK 10017

ABNAUS33XXX

BKTRUS33050 US

BANKERS TRUST COMPANY NEW YORK NEW YORK BKTRUS33050

BOFCUS33POR

US UNION BANK OF CALIFORNIA,

407, SOUTHWEST BROADWAY

PORTLAND 97205

BOFCUS33POR






N.A.(FORMERLY KNOWN AS: BANK OF CA

CITIUS33XXX US CITIBANK N.A.111, WALL STREET

NEW YORK 10043 CITIUS33XXX

COBAUS4XXXX US

COMMERZBANK AG SUITE 5800:

CHICAGO 60606

COBAUS4XXXX

FUNBUS3FXXX US

FIRST UNION NATIONAL BANK, MIAMI,FL FOOR 12: MIAMI 33131

FUNBUS3FXXX

CHASUS33XXX US

CHASE MANHATTAN BANK, THE

4 NEW YORK PLAZA, FLOOR 15

NEW YORK 10004

CHASUS33XXX

010259 GB

National Westminster Bank PLC, Davyhulme

6 Davyhulme Circle,

MANCHESTER M31 1SS

4842 CHCREDIT SUISSE (4)

Enge, Bleicherweg 33 8070 Zürich

CRESCHZZ80C

018143 GB

National Westminster Bank PLC, Business Centre

P.O. Box 3060, Ship Hse,

LONDON SW11 3RG

050106 GBYorkshire Bank PLC, Kirkgate 8 Kirkgate,

LEEDS LS1 6BZ

073006 GB

Nationwide Building Society, Nationwide Life

Kingsbridge Point,

SWINDON SN38 1NL

BNPAFRPPNEU FR

BANQUE NATIONALE DE PARIS S.A. PARIS 75450

BNPAFRPPNEU

CCFRFRPP222 FR

CREDIT COMMERCIAL DE FRANCE

2, RUE DE LA CROISETTE

CANNES 06400

CCFRFRPP222

CIALFR2SCOL FR

CREDIT INDUSTRIEL D'ALSACE ET DE LORRAINE COLMAR CIALFR2SCOL

CITIFRPPXXX FR CITIBANKCITY CENTER PARIS 92073 CITIFRPPXXX

CRLYFRPPREN FR

CREDIT LYONNAIS RENNES

CRLYFRPPREN

SGABFR22XX FR SOCIETE 8, RUE DU STRASBOUR SGABFR22XX






X

GENERALE ALSACIENNE DE BANQUE DOME G 67003 X

SOGEFRPPAJC FR

SOCIETE GENERALE

91, AVENUE DES CHAMPS - ELYSEES PARIS 75008

SOGEFRPPAJC

5882 CHNeue Aargauer Bank

Bahnhofstrasse 49 5001 Aarau

AHHBCH22XXX

660 CHLuzerner Regiobank AG

Pilatusstrasse 22 6002 Luzern RFABCH22660

81011 CH

Raiffeisenbank Appenzeller Hinterland 9102 Herisau RAIFCH22

8278 CHGolman, Sachs & Co Bank 8022 Zürich

12070000 DEDeutsche Bank Ld Brandenburg 10883 Berlin

50070010 DEDeutsche Bank Filiale


00100000 PT BPI Lisbon


3.4.3.4.1.6 Define House Banks - House Banks

Use

Each house bank of a company code is represented by a bank ID in the SAP system, every account at a house bank by an account ID.

In the SAP system, you use the bank ID and the account ID to specify bank details


IMG menu Financial Accounting (New) Bank Accounting Bank Accounts Define House Banks




2. On the Determine Work Area: Entry pop-up, choose company code 1000.

3. On the Change View “House Banks”: Overview screen, select New Entries.



House Bank DB

Bank Country DE

Bank Key 50070010

5. Select create

6. On the bank data pop-up, make the following entries:


Bank Name Deutsche Bank Filiale

City 60254 Frankfurt, Main

7. Select back.

8. On the Change View “House Banks”: Overview screen, select New Entries.



House Bank DRE

Bank Country DE

Bank Key 82080000

10. Select create

11. On the bank data pop-up, make the following entries:


Bank Name Dresdner Bank

City 99402 Weimar


3.4.3.4.1.7 Define House Banks - Bank Accounts

Use

For each house bank several bank accounts have to be maintained.


IMG menu Financial Accounting (New) Bank Accounting Bank Accounts Define House Banks




2. On the Determine Work Area: Entry pop-up, choose company code 1000.

3. On the Change View “House Banks”: Overview screen, choose house bank DB and select Bank Accounts (double-click).

4. Select New Entries.



Company Code 1000

House Bank DB

Account ID GIRO

Description Giro Deutsche Bank

Bank Account Data

Bank Account Number

1133698 Example

Control key

Alternative acct. no.

G/L 280000 Account number in chart of accounts

Currency EUR

Discount acct


7. Repeat steps 3-6 and enter following data:

Company code

House Bank

Account ID

Description Bank Account Number

G/L Currency

1000 DB USD USD Account 5689500 280050

USD

1000 DRE GIRO Giro Dresdner Bank

2580061 281000

EUR

3.4.3.4.1.8 Set Up Bank Determination for Payment Transactions: Ranking Order

UseThe program selects banks or bank accounts from which payment is to be made. Therefore the following specifications are made:

Ranking order of banks: specify which house banks are permitted and rank them in a list.

Bank accounts: specify which bank account is to be used for payments for each house bank and payment method (and currency, if required) and to which G/L account the payment is posted.



Available amounts: for each account at a house bank, the amount (incoming and outgoing payments), which is available, needs to be specified.

Value date: specify how many days elapse between the posting date of the payment run and the value date at the bank, dependent on the payment method, bank account, payment amount and currency.


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Bank Determination for Payment Transactions

Transaction code S_ALR_87100691 or FBZP

2. On the Display View “Bank Selection”: Overview screen, choose Paying Company Code 1000.

3. Select Ranking Order.


5. On the New Entries: Overview of Added Entries screen, make the following entries:

PM Crcy Rank Order House Bk

9 1 DB

9 2 DRE

A 1 DB

A 2 DRE

E 1 DB

E 2 DRE

L 1 DB

L 2 DRE

O 1 DB

O 2 DRE

R 1 DB

R 2 DRE

S 1 DB

S 2 DRE

U 1 DB

U 2 DRE


3.4.3.4.1.9 Set Up Bank Determination for Payment Transactions: Available Amounts

Use



In this chapter you determine the available amounts of each bank.





3. Select Available Amounts.



House Bank

Account ID Days Currency Available for outgoing payment

Scheduled incoming payment

DB GIRO 999 EUR 1.000.000.000,00

1.000.000.000,00

DB GIRO 999 USD 1.000.000.000,00

1.000.000.000,00

DB USD 999 USD 1.000.000.000,00

1.000.000.000,00

DRE GIRO 999 EUR 1.000.000.000,00


3.4.3.4.1.10 Set Up Bank Determination for Payment Transactions: Bank Accounts

UseIn this chapter you determine the available bank accounts.







3. Select Bank Accounts.



House Bank Payment Method Currency Account ID Bank subaccount

DB 9 GIRO 280002

DB A GIRO 280004

DB A USD USD 280054

DB E GIRO 280004

DB E USD USD 280054

DB L GIRO 280003

DB L USD USD 280053

DB O GIRO 280001

DB O USD USD 280051

DB R GIRO 280003

DB R USD USD 280053

DB S GIRO 280001

DB S USD USD 280050

DB U GIRO 280002

DB U USD USD 280052

DRE 9 GIRO 281002

DRE A GIRO 281004

DRE E GIRO 281004

DRE L GIRO 281003

DRE O GIRO 281001

DRE R GIRO 281003

DRE S GIRO 281001

DRE U GIRO 281002


3.4.3.4.1.11 Set Up Bank Determination for Payment Transactions: Value Date

UseIn this chapter you determine the value date.

Procedure







3. Select Value Date.



Prnt. Methd. House Bank Account Amount Limit

Curreny Days

9 DB GIRO 0,00 EUR 2

9 DRE GIRO 0,00 EUR 2

A DB GIRO 0,00 EUR 2

A DB USD 0,00 EUR 2

A DRE GIRO 0,00 EUR 2

E DB GIRO 0,00 EUR 2

E DB USD 0,00 EUR 2

E DRE GIRO 0,00 EUR 2

L DB GIRO 0,00 EUR 2

L DB USD 0,00 EUR 2

L DRE GIRO 0,00 EUR 2

O DB GIRO 0,00 EUR 4

O DB USD 0,00 EUR 4

O DRE GIRO 0,00 EUR 4

R DB GIRO 0,00 EUR 2

R DB USD 0,00 EUR 2

R DRE GIRO 0,00 EUR 2

S DB GIRO 0,00 EUR 4

S DB USD 0,00 EUR 4

S DRE GIRO 0,00 EUR 4

U DB GIRO 0,00 EUR 2

U DB USD 0,00 EUR 2

U DRE GIRO 0,00 EUR 2




3.4.3.4.2 Payment Media

3.4.3.4.2.1 Define Sender Details for Payment Forms

UseIn this activity you specify the standard texts that you want to use for the letter header, letter footer, and the sending address in the letter window per company code.


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Define Sender Details for Payment Forms


2. On the Change View “Sender details (Payment program)”: Overview screen, make the following entries:

Co.Cd.

ID Letter header Footer text Signature Sender

1000

ADRS

ADRS_HEADER

ADRS_FOOTER

ADRS_SIGNATURE

ADRS_SENDER


3.4.3.4.2.2 Assign Payment Medium Format and Note to Payee to Payment Method

UseIn this activity you assign the payment medium format to a combination of payment method and country. You also determine the note to payee to be used, depending on the country and origin.


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Make Settings for Payment Medium Formats from Payment Medium Workbench Assign Payment Medium Format and Note to Payee to Payment Method

Transaction code S_ALR_87100701 or FBZP,



2. On the Change View “Payment Method/Country”. Overview screen, make the following entries (double-click on the payment method:

Payment Method (for Germany)

Format Format supplement

Payment medium program

Print dataset

Key Print dataset b/exch.

9 RFFOD__U LIST1S

A DTAUS0 04

E DTAUS0 05

L DTAZV

O RFFOD__S LIST1S 02

P DTAUS0 51

R DTAZV

S RFFOD__S LIST1S 01

U DTAUS0 51


3.4.3.4.2.3 Define Instruction Keys

UseInstruction Keys: controls what instructions for making a payment order are sent to participating banks. The key can be specified in vendor master records or in your house banks.

For payment method K (check), L (foreign bank transfer) and R (EU internal transfer) an instruction key is specified.

No instruction key is defined for payment method U (Bank transfer), since you can also carry out bank transfers to foreign vendors that have a bank account in your country. However you do not need an instruction key here, since a message (Z1) is not required.

You need an instruction key for payment method A because a bank direct debit is also allowed for foreign customers and banks.


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Data Medium Exchange Define Instruction keys


2. On the Determine Work Area: Entry pop-up, make the following entries.


Bank Country DE



3. On the Change View “Instruction Keys”: Overview screen, make the following entries:

PM IK Explanation of Instruction Key IK1 2 3 4 CA Pmnt Type

K 01 Check payment 20

K 06 Check withdrawal from payer 30

L 01 For.bk transf., domest.bk transf. in for. currency

1 4 1

L 02 Foreign bank transfer, payer pays bank charges

1 4 6 1 10

L 03 Foreign bank transfer, payee pays bank charges

2

L 04 Check issuing by recipient bank/SWIFT check

2

L 05 Urgent foreign bank transfer 10

R 01 EU internal transfer 1 4 1 15

R 02 EU internal transfer 1 4 6 1 15


3.4.3.5 Dunning

3.4.3.5.1 Basic Settings for Dunning

3.4.3.5.1.1 Define Dunning Block Reasons

UseYou define the reasons for a dunning block under a key. The key can be entered in an item or in the account of a business partner. Blocked items or accounts are not considered for the dunning run.


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Dunning Basic Settings for Dunning Define Dunning Block Reasons


2. On the Change View “Dunning Block Reasons”: Overview screen, choose New Entries.

3. On the New Entries: Overview of Added Entries screen,, make the following entries.


Lock A

Text blocked for dunning




3.4.3.6 Dunning Procedure

3.4.3.6.1 Define Dunning Procedures

UseYou enter the settings that control the dunning program by:

1. Specifying the company codes to include in dunning.

2. Setting up the dunning procedure you want to use (dunning interval, grace periods for the due date determination and number of dunning levels)

3. Setting the dunning charges.

4. Specifying the net payment due date at which a particular dunning level is reached.

5. Specifying the dunning notice you want to send to your customers.

The following dunning procedures have been defined for dunning customers:

0001 Four-level dunning notice, every two weeks

YB30 Interest calculation after 30 days

The dunning procedure YB30 specifies that customers who do not pay within 30 days are automatically in arrears. The customers receive a dunning notice without interest amounts. From then on, interest is calculated for the open items using the interest calculation program (see also the section on the interest calculation program).


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Dunning Dunning Procedure Define Dunning Procedures

Transaction code FBMP

2. On the Maintain Dunning Procedure: List screen, choose procedure 0001.

3. On the Maintain Dunning Procedure: Overview screen, make the following entries:


Name Four-level dunning notice, every two weeks

Dunning intervals in days

14

No. of dunning levels

4

Total due items from dunning level

3

Min. days in arrears (acct)

6




Line items grace periods

2

Interest calculator

01

Public hol cal ID

holiday calendar 08 08 = Germany (Baden-Würrtemberg)

Standard transaction dunning

<select>

Ref. Dunning procedures for texts

0001

4. Choose Dunning Levels.

5. On the Maintain Dunning Procedure: Dunning levels screen make the following entries:


Days in arrears

1 2 3 4

2 16 30 44

Calculate interest?

1 2 3 4

<select> <select>

Always dun? 1 2 3 4

<select>

Print all items

1 2 3 4

<select> <select>

Payment deadline

1 2 3 4

10 7

6. Choose Charges.

7. On the Dunning Charges pop-up choose EUR.

8. On the Maintain Dunning Procedure: Charges screen make the following entries:

Dunn. Level Dunn. Charge

1 5,00

2 5,00

3 10,00

4 10,00

9. Choose Minimum amounts.

10. On the Minimum amounts pop-up choose EUR.

11. On the Maintain Dunning Procedure: Minimum amounts screen make the following entries:

Dun Mimimum amount Min. amount for interst

1 1,00 1,00



Dun Mimimum amount Min. amount for interst

2 2,00 5,00

3 5,00 10,00

4 10,00 10,00

12. Choose back and save your entries.

13. Choose Dunning texts..

14. On the Company Code/Account type pop-up choose company 1000.

15. On the Maintain Dunning Procedure: Dunning texts screen make the following entries:

Normal dunning procedure

Form

1 YBAA_FIMA

2 YBAA_FIMA

3 YBAA_FIMA

4 YBAA_FIMA

Legal dunning procedures YBAA_FIMA


17. Choose back and maintain the next dunning procedure.

18. On the Maintain Dunning Procedure: List screen choose New procedure.

19. On the Maintain Dunning Procedure: Overview screen make the following entries:


Dunn. Procedure

Dunning procedure

YB30

Name Interest Calculation after 30 Days

Dunning intervals in days

30

No. of dunning levels

1

Total due items from dunning level

Min. days in arreas (acct)

Line items grace periods

Interest calculator

01

Public hol cal ID

holiday calendar 08 08 = Germany (Baden-Würrtemberg)




Standard transaction dunning

<select>

Ref. Dunning procedures for texts

YB30

20. Choose Dunning Levels.

21. On the Maintain Dunning Procedure: Dunning levels screen make the following entries:


Days in arrears

1

Calculate interest

1

<select>

Always dun? 1

Print all items 1

<select>

Payment deadline

1

7

22. Choose Dunning texts.

23. On the Company Code/Account type pop-up choose company code 1000.

24. On the Maintain Dunning Procedure: Dunning texts screen make the following entries:

Normal dunning procedure

Form

1 YBAA_FIMA

Legal dunning procedures YBAA_FIMA


3.4.3.6.1.1 Define Dunning Procedures (Dunning Control)

UseIn this activity you enter the settings that control the dunning program.


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Dunning Dunning Procedure Define Dunning Procedures

Transaction code FBMP



2. Choose Environment Company Code Data.

3. On the Change View “Company Code Dunning Control”: Overview screen, choose New Entries.

4. On the New Entries: Overview of Added Entries screen make the following entries.



By dun. ar. by dunning area <deselect>

By dun.level by dunning area <deselect>

Ref.CoCode Reference company code

1000

Sort. MHNK K1

Sort. MHND P1

Dun CoCd 1000


3.4.3.6.1.2 Define Interest Rates

Use

In this activity, you specify for each interest indicator:

Which interest rate is to be used for debit or credit balances

The currency in which the interest is to be calculated

The date as of which the entry for the interest indicator is valid


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Dunning Dunning Procedure Define Interest Rates


2. On the Change View “Interest Rates”: Overview screen, make the following entries.


Int ID 01

Crcy Currency EUR

Valid from 01.01.1991 select latest date

Debit % 7,68

Cred. % 7,68




3.4.3.6.2 Printout

3.4.3.6.2.1 Allow Dunning with SmartForms

UseYou have the possibility to use either SAPscript forms or Smart Forms in the dunning procedure. In this transaction you have to specify which forms are used for dunning in this system.

This table is cross-client. Any changes you make in this table will take effect in all clients of your system.


IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Tools Customer Enhancements Business Transaction Events

Transaction code BF31

2. From the menu choose Settings P/S Function Modules … of an SAP Application.

3. On the Change View “Publish&Subscribe BTE: SAP Enhancement”: Overview screen, check or make the following entries.

Field name

Description User action and values Note

Event Event (Business Transaction Event)

00001720 This entry already exists.

Ctr Ctr (Country ISO Code)

Blank

Appl. Application Indicator for BTE

FI-FI

Funct Function Module

FI_PRINT_DUNNING_NOTICE_SMARTF This function module needs to be entered if Smartforms should be used.




3.4.3.7 Interest Calculation

3.4.3.7.1 Interest Calculation

3.4.3.7.1.1 Define Reference Interest Rates

UseIn this step, you define your reference interest rates by entering a key and a mnemonic name. All other fields are purely informative.


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Calculation Define Reference Interest Rates

Transaction code OBAC

5. On the Change View “Define Reference Interest Rate”: Overview screen, choose New Entries.



Ref.Int.Rate Reference Interest rate

UICEUR

Long Text Kreditzinsen/Credit interest

Description Kredit / Credit

Date from 01.01.1999

Currency EUR

Finan. center

7. Choose New Entries.



Ref.Int.Rate Reference Interest rate

UIDEUR

Long Text Sollzinsen/Debit interest

Description Soll / Debit

Date from 01.01.1999

Currency EUR

Finan. center


3.4.3.7.1.2 Define Time-Based Terms

Use



In this step, you define your reference interest rates by entering a key and a mnemonic name. All other fields are purely informative.


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Calculation Define Time-Based Terms


2. On the Change View “Time-Dependent Interest Terms”: Overview screen, choose New Entries.


Int. Calc. Indicator

Currency Key

Eff. from Sequential number

Term (Debit/Credit Interest)

Reference Interest

Premium

02 EUR 01.01.2001 1 Debit interest: balance interest calc.

UIDEUR 0

02 EUR 01.01.2001 2 Credit interest: balance interest calc.

UICEUR 0

02 EUR 01.01.2000 1 Credit interest: balance interest calc.

UICEUR -1

02 EUR 01.01.2000 4 Debit interest: balance interest calc.

UIDEUR 5


3.4.3.7.1.3 Enter Interest Values

UseAn interest rate has been defined for the discount rate.


IMG menu Financial Accounting (New) Accounts Receivable/Accounts Payable Business Transactions Interest Calculation Interest Calculation Enter Interest Values


2. On the Change View “Reference Interest Rate Values”: Overview screen, choose New Entries.



Reference UICEUR




Valid from 01.01.2001

Int.Rate Interest Rate 7,0000000



Reference UIDEUR

Valid from 01.01.2001

Int.Rate Interest Rate 10,0000000


3.4.3.7.2 Interest Posting

3.4.3.7.2.1 A/R: Calculation of Interest on Arrears

UseIn this step, you define the specifications for posting the interest calculated as interest on arrears. The account determination is carried out via the posting interface of application 0002 (interest on arrears). Document type DV has been created for posting the interest. This enables you to exclude the interest when performing dunning, for example.


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Posting A/R: Calculation of Interest on Arrears


2. On the “Maintain Account Determination: Posting Specifications”: screen, choose Accounts.

3. On the Chart of Accounts pop-up, choose chart of accounts YIKR.

4. On the Maintain Account Determination: Accounts screen, make the following entries:

Account Symbol Currency G/L acct

0001 + 578100

0002 + 759100

1000 + +




3.4.3.8 Closing

3.4.3.8.1 Count

3.4.3.8.1.1 Define Reply Addresses for Balance Confirmation

UseIn this step, you define the address to which the customers or vendors are to send their reply for the balance confirmation. Since this address is often different from the company code address, this specification is very important. You can define several addresses under one ID for every company code. Specify the required identification for every program run.


IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transaction Closing Count Balance Confirmation Correspondence Define Reply Addresses for Balance Confirmation


2. On the Change View “Company Code-Dependent Address Data”: Overview screen, choose New Entries..




AdrID Adress-Identification 100

4. On the screen Edit address: 1000 0100 make the following entries:

Field name User action and values

Name Wirtschaftsprüfung GmbH

Street/House number Walldorfer Str.

Postal code/City 69190 Walldorf

country DE

Time zone CET

Language English


3.5 Bank Accounting

3.5.1 Bank Accounts

3.5.1.1 Update House Bank Account with House Bank ID

Use



If you want to run the automatic payment run program or if you want to post a bank statement automatically you need to set up the bank identification in your corresponding general ledger master data.


SAP menu Accounting Financial Accounting General Ledger Master Records G/L Accounts Individual Processing In Company Code

Transaction code FS00

2. On the Edit G/L Account Company code data screen, make the following entries:


G/L Account 280000

Company Code

1000

3. Press the Change button on the right hand side of the Company Code Field.

4. Choose tab Create/bank/interest.



House bank DB

Account ID GIRO


7. Repeat the steps above for the following accounts and enter House bank and Account ID as stated below:

G/L Account Company Code House bank Account ID

280000 1000 DB GIRO

280050 1000 DB USD

280100 1000 DRE GIRO



3.5.2.1 Define Variants

3.5.2.1.1 Define Variants for Check Deposit

UseIn this step, you can create your own account assignment variants for check deposits to adapt the assignment and/or selection of the account assignment fields to meet your company’s needs. One variant is shipped by default. This variant can not be changed. If you do not want to use the standard variant, you can deactivate it. Any new variants you create must be activated.

The variants contain the following fields:



YB01: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document No. (sel.), Customer Number (sel.)

YB02: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document No. (sel.), Customer Matchcode (sel.)

Variants are client independent. Make sure that variants which are needed in other clients are not modified.


IMG menu Financial Accounting (New) Bank Accounting Business Transactions Check Deposit Define Variants for Check Deposits

Transaction code OT45

2. On the Maintain Screen Variant: List screen choose Create.

3. In the Create variant window make the following entries:

Variant Name No. of Lines

YB01 Check (Check no/Ref./Customer) 1

YB02 Check (Matchcode) 1

4. On the Maintain Screen Variant: Fields screen make the following entries; select the required fields in the right-hand box and double-click to move it to the left.

Variant Column Offset Length Current Fields

YB01 01 03 14 Amount

YB01 02 18 10 10-digit check number

YB01 03 29 13 Check issuer

YB01 04 43 08 8-digit bank key

YB01 05 52 16 Reference document no. (sel.)

YB01 06 69 10 Customer number (sel.)


YB02 02 18 10 10-digit check number

YB02 03 29 14 Check issuer

YB02 04 44 08 8-digit bank key


YB02 06 70 07 Customer matchcode (sel.)


3.5.2.1.2 Define Variants for Manual Bank Statement

UseIn this step, you create your own account assignment variants for the manual bank statement in order to adapt the assignment and/or selection of the account assignment fields to meet your company’s needs. One variant is shipped by default. This variant cannot be changed. If



you do not want to use the standard variant, you can deactivate it. Any new variants you create must be activated.

Procedure1. Access the activity as follows:

IMG Menu Financial Accounting (New) Bank Accounting Business Transactions Payment Transactions Manual Bank Statement Define Variants for Manual Bank Statement





YB01 Acct Statement (Bank Ref.) 1

YB02 Acct Statemt (Ref.doc.nr/vend) 1

YB03 Acct Statement (Matchcode) 1



YB01 01 03 00 Transaction

YB01 02 08 00 Value date (sel.)


YB01 04 35 13 Bank reference


YB01 06 60 10 Document number






YB02 06 63 10 Vendor number (sel.)




YB03 04 35 07 Customer matchcode (sel.)

YB03 05 43 07 Vendor matchcode (sel.)

YB03 06 51 10 Document number




3.5.2.1.3 Define Variants for G/L Items

Use

In this activity you define screen templates for the fast entry of G/L account items when posting documents. You can generate screen templates with the fields account, amount and company code, for example.

Procedure1. Access the activity as follows:

IMG Menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Invoices/Credit Memos Make and Check Document Settings Maintain Fast Entry Screens for G/L Account Items

Transaction code O7E6




YB01 G/L with tax jurisdiction 1

YB02 G/L with tax jurisdictn & txt 2



YB01 01 03 02 Posting Key

YB01 02 06 15 Account


YB01 04 50 02 Tax Code

YB01 05 53 15 Tax Jurisdiction

YB01 06 69 04 Company Code

YB02 01 03 02 Posting Key

YB02 02 06 15 Account


YB02 04 50 02 Tax Code

YB02 05 53 15 Tax Jurisdiction

YB02 06 69 04 Company Code




3.5.2.2 Payment Transactions

3.5.2.2.1 Manual Bank Statement

3.5.2.2.1.1 Make Global Settings for Electronic Bank Statement

UseIn this activity you make the global settings for the account statement. There are four main steps to be carried out:

Create account symbolSpecify G/L accounts (such as bank, cash receipt, outgoing checks) whose postings have to be made from account statement. You assign account symbols to the G/L account numbers. These are required for the posting rules in step 2.

Assign accounts to account symbolsDefine postings to be triggered by possible transactions in the account statement (such as bank transfer, debit memo). In the Posting Specifications Debit Credit which you define here, use the account symbols from step 1, but not the G/L account numbers. This prevents similar posting rules being defined several times, the only difference between them being the accounts to which postings are made.

Create keys for posting rulesAssign posting rules to possible transactions in account statement file. A list of assignments where one external transaction code is assigned to one posting rule is called transaction type.

Create a transaction typeAssign bank details, for which the account statements have to be imported, to a transaction type. All the house bank accounts at a particular bank are usually assigned to the same transaction type.

For the following entries you have one customizing topic. If you have entered the customizing topic you will find all other settings in the Dialog Structure on the left hand side of the screen.


SAP menu Financial Accounting (New) Bank Accounting Business Transactions Payment Transactions Electronic Bank Statement Make Global Settings for Electronic Bank Statement

Transaction code S_P00_07000249

2. Enter chart of accounts YIKR. Choose Continue.

3. On the Change View “Create Account Symbols”: Overview screen double-click on Assign Accounts to Account Symbol in the left hand side menu.

4. On the Change View “Assign Accounts to Account Symbol”: Overview screen select New Entries.

You create account symbols to define the posting specifications. Before the posting rules are used, the individual account symbols are replaced by the account to which items are to be posted. In this step, you define how accounts are determined for a particular account symbol. To avoid you having to define a separate account symbol for each



individual house bank account (each with a different G/L account and separate bank clearing accounts), the G/L Acct field can contain a masked output.

5. On the New Entries: Overview of Added Entries screen make the following entries:

Act.Symbol Acct Mod.

Currency G/L Acct Acct.Symb.Descr.

AUSG-UEBERW-AUS + + +++++++++3 Foreign out. transf.

AUSG-UEBERW-INL + + +++++++++2 Domestic out. transf.

BANK + + ++++++++++ Bank account

BANK + USD ++++++++++ Bank collection

BANKEINZUG + + +++++++++4 Bank collection

BANKGEBUEHREN + + 675000 Bank cost

BARAUSZAHLUNG + + ++++++++14 Cash payment

BAREINZAHLUNG + + ++++++++15 Cash deposit

GELDEINGANG + + +++++++++9 Cash receipt

KASSE + + ++++++++++ Cash on hand

SCHECKAUSGANG + + +++++++++1 Outgoing checks

SCHECKEINGANG + + +++++++++8 Incoming checks

SCHECKVERRECHNG + + ++++++++13 Check clearing acct

SCHECKVERRECHNG + USD ++++++++55 Check clearing acct

SONSTIGE + + +++++++++5 Other bank trans.

TREASURYAUSGANG + + ++++++++16 Treasury outg. trans

TREASURYAUSGANG + USD ++++++++55 Treasury outg. trans

TREASURYEINGANG + + ++++++++16 Treasury inc. trans.

TREASURYEINGANG + USD ++++++++55 Treasury inc. trans.

ZINSAUFWAND + + 751000 Interest paid

ZINSERTRAG + + 571000 Interest received


7. On the New Entries: Overview of Added Entries screen double-click on Create Keys for Posting Rules in the left hand side menu.

8. On the Change View “Create Keys for Posting Rules”: Overview screen select New Entries.

In this step, you create the keys and their descriptions for the required posting rules. Each posting rule represents the business transaction on the bank statement in the SAP system, such as a check received, a credit memo or debit memo.



9. On the New Entries: Overview of Added Entries screen make the following entries:

Posting Rule Text (maintenance in one language, translation not possible)

001+ Geldeingang über Zwischenkonto (Cash inflow via interim account)

002 + Scheckgutschrift (check deposit)

003- Scheckrücklauf (Cashed check)

004- Überweisung Inland (Domestic transfer)

005- Überweisung Ausland (Foreign transfer)

006- Andere Auszahlungen (Other disbursements)

007+ Andere Einzahlungen (Other receipts)

008- Barauszahlung (Cash payment)

009+ Bareinzahlung (Cash receipt)

010+ Inkasso/Lastschrifteinzug (Collection/direct debit)

011- Rücklastschrift (Returns collection/direct debit)

012- Bankgebühren (Bank free)

013+ Zinsen erhalten (Interest received)

014- Zinsen bezahlt (Interest paid)

015+ Zahlung mit Kreditkarten (Payment by credit card)

016- Kreditor Lastschrifteinzug (Vendor direct debit)

017+ Treasury Einzahlungen (Treasury receipts)

018- Treasury Auszahlungen (Treasury disbursements)

CD01 Scheckreinreicher direkte Buchung (direct check deposit)

CD02 Scheckeinreicher über Zwischenkonto (check deposit via interim account)


11. On the New Entries: Overview of Added Entries screen double-click on Define Posting Rules in the left hand side menu.

12. On the Change View “Define Posting Rules”: Overview screen select New Entries.

In this step, you create posting specifications for each posting rule. The posting specifications enable you to define how a particular business transaction (such as a credit memo) has to be posted.

Posting specifications comprise one or two posting records Debit Credit. The first posting record is called posting area 1 and usually involves a G/L account posting (BANK ACCOUNT CASH RECEIPT, for example). The second posting record which is optional is called posting area 2 (CASH RECEIPT CUSTOMER, for example).

Depending on whether a posting transaction affects bank accounting only, or affects both bank accounting and subledger accounting, you define posting rules either for the first posting area only, or for both the first and second posting areas.




Pstg Rule Description

Pstg Rule

PosAr

PKey

Acct (Debit) PKey Acct (Credit) Doc. Type

Pst Ty

Cash receipt via interim account

001+ 1 40 BANK 50 GELDEINGANG SA 1

001+ 2 40 GELDEINGANG DZ 8

Check deposit 002+ 1 40 BANK 50 SCHECK-EINGANG

SA 1

Cashed check 003- 1 SCHECK-AUSGANG

50 BANK SA 4

Domestic transfer

004- 1 AUSG-UEBERW-INL 50 BANK SA 4

Foreign transfer

005- 1 AUSG-UEBERW-AUS

50 BANK SA 4

Other disbursements

006- 1 40 SONSTIGE 50 BANK SA 1

Other receipts 007+ 1 40 BANK 50 SONSTIGE SA 1

Cash payment 008- 1 BARAUSZAHLUNG 50 BANK SA 4

Cash receipt 009+ 1 40 BANK BAREINZAHLUNG

SA 5

Collection/direct debit

010+ 1 40 BANK BANK-EINZUG SA 5

Returns collection/direct debit

011- 1 40 SONSTIGE 50 BANK SA 1

Bank fee 012- 1 40 BANKGEBUEHREN 50 BANK SA 1

Interest received

013+ 1 40 BANK 50 ZINSERTRAG SA 1

Interest paid 014- 1 40 ZINSAUFWAND 50 BANK SA 1

Vendor direct debit

016- 1 40 AUSG-UEBERWSG INL

50 BANK SA 1

016- 2 50 AUSG-UEBERWSG INL

KZ 7

Treasury receipts

017+ 1 40 BANK TREASURY-EINGANG

SA 5

Treasury disburse-ments

018- 1 TREASURY-AUSGANG

50 BANK SA 4

Direct check deposit

CD01 2 40 SCHECKEINGANG DZ 8

Check deposit via interim account

CD02 1 40 SCHECKEINGANG 50 SCHECKVERRECHNG

SA 1

CD02 2 40 SCHECKVERRECHNG

DZ 8



Returns collections/direct debits are posted to the account for other interim postings, since they need to be post processed.


15. On the Change View “Define Posting Rules”: Overview screen double-click on Create Transaction Type in the left hand side menu.

In this step, you create the names and descriptions for the various transaction types required. House banks that use identical lists of business transaction codes (external transactions) can later be assigned to the same transaction type.

16. On the Change View “Create Transaction Type”: Overview screen make the following entry:

Trans. Type Name

MC MultiCash

17. Save your entry.

18. On the New Entries: Overview of Added Entries screen select Transaction Type MC and double-click on Assign External Transaction Types to Posting Rules in the left hand side menu.

In this step, you assign (external) business transaction codes to a posting rule (internal), which enables you to use the same posting specifications for different business transaction codes.

19. On the Change View “Assign External Transaction Types to Posting Rules”: Overview screen make the following entries:

Ext Trans +/- Post. Rule Int. Algthm.

001 - 003- 012 Outgoing check: check number same as payment doc. no.

002 - 003- 012 Outgoing check: check number same as payment doc. no.

004 - 016- 021 Reference document number search

005 - 016- 021 Reference document number search

009 - 011- 000 No interpretation

020 - 004- 019 Reference no. (DME management)

051 + 001+ 021 Reference document number search

070 + 002+ 000 No interpretation

071 + 010+ 019 Reference no. (DME management)

082 + 009+ 001 Standard algorithm

083 - 008- 001 Standard algorithm


202 + 001+ 021 Reference document number search



Ext Trans +/- Post. Rule Int. Algthm.















814 + 013+ 000 No interpretation


833 + 017+ 001 Standard algorithm

833 - 018- 001 Standard algorithm

UNALLOCATED + 007+ 000

UNALLOCATED - 006- 000


To enable the bank statement to find the item to be cleared in the vendor direct debit transaction, the bank details must be maintained in the vendor master record. The bank statement finds the vendor using the bank details and the item using the value (if unique).

For algorithm 012, the number interval of the document numbers must be entered in the import report. For algorithm 026, the number interval of the reference document numbers must be entered (SD number assignment = XBLNR in the FI document). For further information on searching for the reference document number, refer to SAP Note 0107592.

The UNALLOCATED transaction results in the bank statement being imported, even if the external transaction code has not been created in Customizing. The transaction is posted to the interim account +++++5 (bank subaccount, depending on bank). Take a look at this interim account after the bank statement has been imported and post the items to the correct accounts where necessary. To ensure that the transaction is contained in the system the next time the statement is imported, define the new external transaction code in Customizing and assign an appropriate posting rule.



21. On the New Entries: Overview of Added Entries screen double-click on Assign Bank Accounts to Transaction Types in the left hand side menu.

In this step, you assign each of your bank accounts to a transaction type.

22. On the Change View “Assign Bank Accounts to Transaction Types”: Overview screen make the following entries:

Bank Key Bank Account Transaction Type Company Code

66220020 1000002 MC 1000

50070010 1133698 MC 1000

82080000 5566645 MC 1000

50070010 5689555 MC 1000

50070010 5689500 MC 1000

23. Save your entries and leave the transaction.

3.5.2.2.1.2 Create and Assign Business Transactions

UseIn this step, you define an indicator and assign a posting rule for each business transaction of check deposit and manual bank statement.

3.5.2.2.1.2.1 Create and assign Business Transactions for Check Deposit


IMG menu Financial Accounting (New) Bank Accounting Business Transactions Payment Transactions Manual Bank Statement Create and Assign Business Transactions


2. On the Change View “Check Deposit Transactions”: Overview screen select New Entries and make the following entries:

Trans. Type

Transaction +- Post. Rule Acct Mod

Text

2 CD01 + CD01 + Direct check Deposit

2 CD02 + CD02 + Check deposit via interim account


3.5.2.2.1.2.2 Create and assign Business Transactions for Manual Bank Statement

Procedure




IMG menu Financial Accounting (New) Bank Accounting Business Transactions Payment Transactions Manual Bank Statement Create and Assign Business Transactions


2. On the Change View “Manual Bank Statement Transactions”: Overview screen select New Entries and make the following entries:


Trans. Type Transaction +-

Post. Rule Acct Mod

Int. Algthm.

Text

1 001+ + 001+ + 021 Cash receipt via interim account

1 002+ + 002+ + 000 Check deposit

1 003- - 003- + 012 Cashed check

1 004- - 004- + 019 Domestic transfer

1 005- - 005- + 019 Foreign transfer

1 006- - 006- + 000 Other disbursements

1 007+ + 007+ + 000 Other receipts

1 008- - 008- + 001 Cash payment

1 009+ + 009+ + 001 Cash receipt

1 010+ + 010+ + 019 Collection/direct debit

1 011- - 011- + 000 Returns collection/direct debit

1 012- - 012- + 000 Bank fee

1 013+ + 013+ + 000 Interest received

1 014- - 014- + 000 Interest paid

1 016- - 016- + 021 Vendor direct debit

1 017+ + 017+ + 019 Treasury receipts

1 018- - 018- + 019 Treasury disbursements


3.5.2.2.2 Electronic Bank Statement

3.5.2.2.2.1 Define Program and Variant Selection

Use



In this step, you can specify which programs the system offers for electronic bank statement processing.

Transaction FF.5 and FF_5 uses program RFEBKA00.

Transaction FF.6 and FF_6 uses program RFEBKAP0.

Transaction FEBC has no restriction.

You can also define your own variant here so that it appears immediately on the screen when you call up the transaction.

In this step the Japanese programs are set not to be displayed in the selection screen for the transactions FF.6 and FF_6.


IMG menu Financial Accounting (New) Bank Accounting Business Transactions Payment Transactions Electronic Bank Statement Define Program and Variant Selection


2. Set the PND (Do not display Program) indicator for the following entries:

Transaction Code Program Name Variant Do not display Prog.

FF.6 RFEBKAJ0 X

FF_6 RFEBKAJ0 X


3.5.3 Import and assign Reporting Variants

3.5.3.1 Reporting Variants

UseThe reporting variants needed for classic payment medium programs are created.

Procedure1. Access the activity using one of the following navigation options: Access the activity using

one of the following navigation options:

SAP system menu SAP Menu Tools ABAP Workbench Development ABAP Editor

Transaction code SE38

2. On the ABAP Editor: Initial Screen, provide the program.

3. Select “Variants” and choose Change.

4. On the ABAP: Variants - Initial Screen, provide the variant, select “Values” and choose Create.



5. On the Maintain Variant: Report xxxx, variant yyyy screen, provide the necessary data and choose “Attributes”.

6. On the Variant Attributes screen enter the description in field “Meaning” and save your entries.

Perform the steps for the following program RFKORD30

Program Variant Description

RFKORD30 BPFIDE/RFKORD3 Variant RFKORD30

Repeat the steps for following program: RFFOD__S

Program Variant Description Paym. Meth.

Print checks

Print checks: Printer

Print Payment Summary

Print Payment Summary: Printer

RFFOD__S BPFIDE_S_10 Variant Payment Method O

O Select LP01 Select LP01

RFFOD__S BPFIDE_S_20 Variant Payment Method S

S Select LP01 Select LP01

Repeat the steps for the following program: RFFOD__U

Program Variant Descr. Paym. Meth.

Print Paym. Med.

Data Medium Exch.: Printer

Print paym, Advice Notes

Print paym, Advice Notes: Printer

Print Paym. Sum.

Print Paym. Sum Printer

RFFOD__U BPFIDE_U Variant RFFOD_U

U Select LP01 Select LP01 Select LP01

Repeat the steps for following entries: Program RFFOD__L

Program Variant Descr. Paym. Meth.

Data Med. Exch.

Data Med. Exch: Printer

Print paym, Advice Notes

Print paym, Advice Notes: Printer

Print Paym. Sum.

Print Paym. Sum Printer

RFFOD__L BPFIDE_L Variant RFFOD__L

L Select LP01 Select LP01 Select LP01

3.5.3.2 Reporting Variants Payment Media (program SAPFPAYM)

UseIn this activity you can create and assign selection variants for a format. Selection variant maintenance is a requirement for automatically scheduling the payment media of the Payment Medium Workbench in the payment program.

Procedure




IMG Menu Financial Accounting (New) Accounts Receivable/ Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Make Settings for Payment Medium Formats from Payment Medium Workbench Create/Assign Selection Variants

Transaction Code S_ALR_87100704

2. Double-click the payment format DTAUS0 and enter the variants:

Bank key Bank name Sel. Variant

50070010 Deutsche Bank Filiale Frankfurt

BP_DEBA

82080000 Dresdner Bank Weimar BP_DRBA

3. Press Enter. The system verifies your entries and asks you to create the selection variants entered in the step before. Select Yes in the “Create Selection Variant xxx for format DTAUS0” pop-up. Alternatively you can click at one selection variant and press key F5 on the keyboard.

4. Maintain for each selection variant the following fields. To do so, press the Print Parameters button at each line.

Payment Medium Format

Data Medium Exch.

Paym Summary

Error Log

Output Device for Data Med. Exch., Paym. Summary and Error Log

DTAUS0 Select Select Select LP01

5. Choose Save.

6. Go back to the Payment Medium: Selection Variant screen and do the entries again for the format DTAZV.

7. Double-click the payment format DTAZV.

pCoCd House Bank

Bank name Sel. Variant

1000 DB Postbank Karlsruhe BP_DB_AUSL

1000 DRE Baden-Wuerttembergische Bank Baden-Baden

BP_DRE_AUSL

8. Press Enter. The system verifies your entries and asks you to create the selection variants entered in the step before. Select Yes in the “Create Selection Variant xxx for format DTAZV” pop-up. Alternatively you can click at one selection variant and press key F5 on the keyboard.

9. Maintain for each selection variant the following field:

Field Group Format Value

Payment Medium Format DTAZV

10. Press the Format Parameter button under the field Payment Medium Format. Be sure that the field Transfer IBAN is marked. Then go back.

11. Maintain for each selection variant the following fields. To do so, press the Print Parameters button at each line

Field Group Print Control

Value Output Device

Data Medium Exchange Set indicator LP01



Field Group Print Control

Value Output Device

FTR List Set indicator LP01

Payment Summary Set indicator LP01

Error Log Set indicator LP01

12. Choose Save.

3.5.3.3 Assign Selection Variants

Use

The selection variants are already assigned in the above step. See chapter “3.4.3.2 Reporting Variants Payment Media (program SAPFPAYM)” to find out further details.

Following variants are assigned for use in the payment media workbench:

Payment Format

Bank Key Bank name Sel. Variant

DTAUS0 50070010 Deutsche Bank BP_DEBA

DTAUS0 82080000 Dresdner Bank BP_DRBA

DTAZV DB Deutsche Bank BP_DB_AUSL

DTAZV DER Dresdner Bank BP_DRE_AUSL

3.6 Period End Activities

3.6.1 Bank-Account Interest Calculation

3.6.1.1 Prepare Account Balance Interest Calculation

Use

In this activity, you make general interest calculation specifications for each interest indicator. These specifications include the period determination, the interest determination, the interest processing, the output controls, and the payment terms.


IMG menu Financial Accounting (New) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Calculation Global Settings Prepare Account Balance Interest Calculation

Transaction code OBAA



2. On the Change View “General Conditions for Interest Scale”: Overview screen, select New Entries.



Int. calc. indicator

Interest calculation indicator

02

Interest calc. freq.

Interest calculation frequency

01

Settlement day 31

Calendar type G

No interest payment

<select>

Balance plus int

<select>


3.6.1.2 Define Reference Interest Rates

UseSee chapter “3.3.6.7.1.1 Define Reference Interest Rates”.

3.6.1.3 Define Time-Dependent Terms

UseSee chapter “3.3.6.7.1.2 Define Time-Based Terms”.

3.6.1.4 Enter Interest Values

UseSee chapter “3.3.6.7.1.3 Enter Interest Values”.

3.6.1.5 Prepare G/L Account Balance Interest Calculation

3.6.1.5.1 Prepare G/L Accnt. Balance Interest Calc. - Control Data

Use

In this activity you define the specifications for posting interest calculated on G/L account balances.

Procedure




IMG menu Financial Accounting (New) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Posting Prepare G/L Account Balance Interest Calculation


2. On the Maintain Account Determination: Posting Specifications screen, select Goto Document Type.

3. On the Maintain Account Determination: Document Type screen, make the following entries:


Document type SA


3.6.1.5.2 Prepare G/L Accnt. Balance Interest Calc. - Posting Rules

Use

In this activity you define the specifications for posting interest calculated on G/L account balances.




2. On the Maintain Account Determination: Posting Specifications screen, make the following entries:

Business Transaction

Debit Symbols

1000 40 1000

1000 50 0001

1010 40 0011

1010 50 2000

1020 40 1000

1020 50 0013

1030 40 1000

1030 50 0015

2000 40 0002

2000 50 2000

2010 40 2000



Business Transaction

Debit Symbols

2010 50 0012

2020 40 0014

2020 50 2000

2030 40 0016

2030 50 2000


3.6.1.5.3 Prepare G/L Accnt. Balance Interest Calc. – Account Determination

Use

In this activity you define the specifications for posting interest calculated on G/L account numbers.




2. On the Maintain Account Determination: Posting Specifications screen, select Accounts.

3. On the pop-up Chart of Accounts, select Chart of Accounts YIKR:

4. On the Maintain Account Determination: Accounts screen, make the following entries:

Acct Symbol Currency G/L account

0001 + 578100

0002 + 759100

0011 + 578100

0012 + 759100

0013 + 578100

0014 + 759100

0015 + 578100

0016 + 759100

1000 + ++++++++++

2000 + ++++++++++




3.6.1.5.4 Prepare G/L Accnt. Balance Interest Calc. - Account Symbols

Use

In this activity you define the symbols on G/L account numbers.




2. On the Maintain Account Determination: Posting Specifications screen, select Symbols.

3. On the Maintain Account Determination: Symbols screen, make the following entries:

Acct Symbol

0001

0002

0011

0012

0013

0014

0015

0016

1000

2000


3.6.1.5.5 Prepare G/L Accnt. Balance Interest Calc. - Account Symbol Descriptions

Use

In this activity you define the symbol descriptions on G/L account numbers.






2. On the Maintain Account Determination: Posting Specifications screen, select Symbols.

3. On the Maintain Account Determination: Symbols screen, make the following entries:

Acct Symbol Description

0001 Interest received

0002 Interest paid

0011 Pt vl.min.int.earned

0012 Pst vl.min.int.paid

0013 Pst vl.dt.int.earned

0014 Past val.dt.int.paid

0015 Calc.per.int.earned

0016 Calc.period int.paid

1000 G/L account (earned)

2000 G/L account (paid)


3.6.2 Valuate

3.6.2.1 Foreign Currency Valuation Methods

UseThe open items in foreign currency are valuated with two valuation methods:

From remaining life of up to one year (Bline date < 1 year as the valuation key date of the foreign currency valuation) the historical cost principle and the implementing principle do not apply.The valuation procedure has to be ‘Always evaluate’

From a remaining life of more than one year (Bline Date > 1 Year as the valuation key date of the foreign currency valuation) the valuation procedure‘strict lowest value principle’ has to be used

o NWP (lowest value principle) has been created.

o Description: FC bal. per acct, print LIs, lowest cost principle

o NWP postings are performed as follows:- Document Type = SA- Debit Bal. Exch. Rate Type = M - Credit Bal. Exch. Rate Type = M - Determine Exchange Rate Type from Account Balance.

The new valuation method ‘BILM’ has to be created

For configuration of two valuation methods it is necessary to apply the notes 1325917 and 1386032 (valid for software component SAP Application, release 604 and package number SAPKH60406),




IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Valuate Define Valuation Methods


2. On the Change View “Foreign Currency Valuation Methods”: Overview screen, choose New Entries.


Valuation Method

Description

Strict Lowest Value Principle

Lowest Value Principle

Document Type

Exch. Rate Type for Debit Bal

Exch. Rate Type for Credit Bal

Determ. Exch. Rate Type from Acct. Bal.

KTO FC bal.per acct, print LI's, strict lowest cost principle

X SA M M X

NWP FC bal.per acct, print LI's, lowest cost cost principle

X SA M M X

4. On the Change View “Foreign Currency Valuation Methods”: Overview screen, choose New Entries.


Valuation Method

Description

Always evaluate

Lowest Value Principle

Document Type

Exch. Rate Type for Debit Bal

Exch. Rate Type for Credit Bal

Determ. Exch. Rate Type from Acct. Bal.

BILM BillMoG Valuation Method Germany

X SA M M X



6. Select valuation method ‘BILM’.

7. Choose ‘time dependent attributes’ .

8. On the Change View “?”: Overview screen, choose New Entries.

Geschäftsjahres-

beginn ab

From remaining life

Time unit

Bedeutung

Always evaluate

Strict lowest value principle

Debit bal. E/R type

Credit bal. E/R type

01.01.2010 0 Year

0-1 Year allways evaluate

<select>

M M

9. On the New Entries: Details of Added Entries screen, choose ‘Next Entries’ (F8).

Geschäftsjahres-

beginn ab

From remaining life

Time unit

Bedeutung

Always evaluate

Strict lowest value principle

Debit bal. E/R type

Credit bal. E/R type

01.01.2010 1 Year > 1 Year strict lowest value p

<select> M M


3.6.2.2 Define Valuation Areas

Use

In this IMG activity, you define your valuation areas for your closing operations. With the valuation areas, you can report different valuation approaches and post to different accounts. You can save the valuation result separately for each document item and use it for other closing operations (such as sorted lists).


IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Valuate Define Valuation Areas

Transaction code S_AL0_19000080

2. On the Change View “Valuation Area”: Overview screen, choose New Entries.


Valuation Valuation Method Currency Type Long text

YB BILM 10 (Company Code Currency)

Valuation area BP




3.6.2.3 Assign Valuation Areas and Accounting Principles

Use

In this IMG activity, you assign the desired accounting principles to your valuation areas. You can use the valuation area for the reclassification or sorted list of payables and receivables and for foreign currency valuation. You can use the valuation area to apply in these reports the different valuation requirements of the accounting principles.


IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Valuate Assign Valuation Areas and Accounting Principles


2. On the Change View “Assignment of Valuation Area to Accounting Principles”: Overview screen, choose New Entries.


Valuation area Acc. Princ.

YB HGB


3.6.2.4 Foreign Currency Valuation: Acct Determination For OI Exch.Rate Differences

UseYou can activate the translation posting for each company code. In the following table, the Currency and Crcy Type fields are not maintained (default value = no entry).

Comment: The bank subaccounts are not valuated. Before the balance sheet is prepared, accounts are cleared upon presentation of the bank statement.

See chapter “3.5.2.5.1.1 Prepare Automatic Postings for Foreign Currency Valuation”, select transaction KDF.

3.6.2.5 Foreign Currency Valuation: Account balances

Use

The valuation of foreign currency balances requires a special key that is assigned the gain and loss accounts for posting any exchange rate differences that occur during valuation. You can freely define this key. You then enter it in the master records of the accounts that you want to valuate. To post the differences that are determined from a group of G/L accounts to the same gain or loss accounts, enter the same key for all these G/L accounts.

See chapter “3.5.2.5.1.1 Prepare Automatic Postings for Foreign Currency Valuation for Foreign Currency Valuation”, select transaction KDB.



3.6.2.6 Discounting of Long-Term Receivables, Payables, and Provisions

UseLong-Term-Receivables, Payables and Provisions with a residual maturity > 1 year have to be discounted. The interest rates can be differently assigned for each year.

3.6.2.6.1 Define Calculation Methods

Use

In this activity, you define your calculation methods for discounting long-term receivables/payables as well as provisions.


IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Valuate Discounting of Long-Term Receivables, Payables, and Provisions Define Calculation Methods

Transaction code F107_PROVMETH

2. On the Change View “Calculation Methods”: Overview screen, choose New Entries.


Method Description

YBLT Long-Term Provisions (BilMoG)

4. Select line method YBLT and choose Details.

5. On the Change View “Details Overview:” screen, choose New Entries.


Remaining Maturity from (Exclud)

Until (including)

Time Unit

Interest indicator

Name

0 11 Month Y0 Provisions < 1 Year

11 23 Month Y1 Provisions >1 Years



47 59 Month Y4 Provisions > 4 Years





… … … … …



The interest indicator has to be defined in chapter 3.3.2.2.1.1 Define Interest Calculation Types. For every year (max. 50 Years according to the Deutsche Bundesbank) an interest calculation indicator has to be set up.


3.6.2.6.2 Define Interest Rates

Use

In this activity, you define the interest rates for discounting long-term receivables/payables as well as provisions.

The interest rates in this document are examples only. They have to be adapted to business requirements (e.g. in Germany the interest rates are provided by the Deutsche Bundesbank).


IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Valuate Discounting of Long-Term Receivables, Payables, and Provisions Define Calculation Methods

Transaction code F107_PROVMETH

2. On the Change View “Calculation Methods”: Overview screen, select method YBLT and choose Details.

3. On the Change View “Details Overview:” screen, select Interest Indicator.

4. On the Display View “Interest Rates”: Overview screen, select button Display -> Change.

5. On the Change View “Interest Rates”: Overview screen, make the following entries:

Int ID Crcy Valid from

Debit % Cred. %

Y0 EUR 01.01.2009

5,000 5,000

Y1 EUR 01.01.2009

5,100 5,100

Y2 EUR 01.01.2009

5,200 5,200

Y3 EUR 01.01.2009

5,300 5,300

Y4 EUR 01.01.2009

5,400 5,400

Y5 EUR 01.01.2009

5,500 5,500

Y6 EUR 01.01.2009

5,600 5,600



Int ID Crcy Valid from

Debit % Cred. %

Y7 EUR 01.01.2009

5,700 5,700

Y8 EUR 01.01.2009

5,800 5,800

… … … … …


3.6.2.6.3 Assign Transaction Types to Actions

UseIn this activity, you assign your customer-specific transaction types to fixed actions. During valuation, calculation and account determination is performed on the basis of these actions.


IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Valuate Discounting of Long-Term Receivables, Payables, and Provisions Assign Transaction Types to Actions

Transaction code F107_MT2A

2. On the Change View “Assignment of Transaction Types to Actions (Manual Posting) screen, choose New Entries.


Transaction Type

Transaction Type Description Action

520 Allocation Allocation (1)

540 Drawing Utilization/Consumption (2)

560 Elimination Recognition (3)

570 Transfer Utilization/Consumption Reversal (12)


3.6.2.6.4 Maintain Transaction Types for Consolidation

UseIn this activity, you maintain own transaction types for the discounting provisions.


IMG menu Consolidation Preparation (New) General Specifications



Transaction Types Maintain Transaction Types for Consolidation

Transaction code OC08

2. On the Change View “Consolidation Transaction Types”: Overview screen, choose New Entries.


Transactn Type Description +/- sign

Carryfwd trans.type

TTy:Retirement

Y10 Provision discount

+ 500 540

4. Choose Next entry (F8).


Transactn Type Description +/- sign

Carryfwd trans.type

TTy:Retirement

Y20 Provision accumul

+ 500 540


3.6.2.6.5 Assign Actions to Transaction Types (Automatic Postings)

UseIn this activity, you assign the determined follow-on actions to the transaction types. The system uses the transaction types in the valuation postings.


IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Valuate Discounting of Long-Term Receivables, Payables, and Provisions Assign Actions to Transaction Types

Transaction code F107_A2MT

2. On the Change View “Assignment of Actions to Transaction Types (Automatic Postings) screen, choose New Entries.


Action Transaction Type Transaction Type Description

15 Discount Reversal Y10 Provision discount

4 Initial Discount Y10 Provision discount

5 Follow-On Interest Accumulation

Y20 Provision accumul

6 Discounting with Interest Change




Action Transaction Type Transaction Type Description

7 Discount Correction from Allocation Reversal



3.6.2.6.6 Define Accounts for Value Adjustments

UseIn this activity you define for each reconciliation account (provision account) an adjustment account and a target account for the discounting transactions.

You define a write-off account for discounting (correction account) and an account for expenses from value adjustment on receivables (target account).

The account determination is provided for transactions RKK, ZKB and ZKK.

see chapter “3.3.1.1.2.33 Define Accounts for Value Adjustments”. Here you can find the details.

3.6.2.7 Define Sort Method / Adjustment Accounts for Regrouping Receivables/Payables

Use

In this activity you define your sort method.

You define the periods for the remaining terms of receivables and payables. For each period, you can specify whether transfer postings are to be made for customer, vendor, or G/L accounts.

You can also define the accounts in this activity (or you can define the accounts in the next chapter).


IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Sort Method and Adjustment Accounts for Regrouping Receivables/Payables

Transaction code OBBU



2. On the Change View “Sort Methods”: Overview screen, select the following entry:

Interval Description

SAP SAP(EU 93 fin.stat.guidelines)


3.6.2.8 Def. Sort Meth. and Adjustment Accts - Receivables

UseYou define the periods for the remaining terms of receivables.




2. In the Change View “Sort Methods”: Overview screen select Interval SAP, double-click Receivables and check the following entries:

Sort Method

From Time Unit

Description

Cust. Post

Vend. Post

G/L posting

Ac. Acct. Determ.

SAP 000 3 Receivables <= 1 year

X X Account

V00

SAP 001 3 Receivables > 1 year

X X X Account

V01

. The account determination can be checked and modified with pressing “ Account”.

see chapter “3.3.1.1.2.25 3.3.1.1.2.25 Define Adjustment Accounts for Receivables/Payables by Maturity”. Here you can find the details.


3.6.2.9 Def. Sort Meth. and Adjustment Accts - Payables

UseYou define the periods for the remaining terms of payables.






2. 2. On the Change View “Payables”: Overview screen, check the following entries:

Sort Method

Descending

Time Unit

Description

Cust. Post

Vend. Post

G/L posting

Ac. Acct. Determ.

SAP 000 3 Liabilities <= 1 year

X X Account

V02

SAP 001 3 Liabilities > 1 and <= 5 years

X X X Account

V03

SAP 005 3 Liabilities > 5

X X X Account

V04

. The account determination can be checked and modified with pressing “ Account”.

see chapter “3.3.1.1.2.25 3.3.1.1.2.25 Define Adjustment Accounts for Receivables/Payables by Maturity”. Here you can find the details.


3.6.2.9.1 Adjustment Accounts for Receivables/Payables by Maturity

UseIn this activity you define the numbers of the accounts required for the adjustment postings that sort the receivables and payables according to their maturity (remaining term).

3.6.2.9.1.1 Define Adjustment Accounts for Receivables/Payables by Maturity (posting key)


IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Adjustment Accts for Receivables/Payables by Maturity

Transaction code OBBV



2. On the Maintain FI Configuration: Automatic Posting – Procedures screen double-click on the first line Receivables within 1 year (Transaction V00).

3. If the dialog box Enter Chart of Accounts appears, make the following entry:

Chart of accounts

YIKR

4. Choose Continue (Enter).

5. On the Maintain FI Configuration: Automatic Posting - Accounts screen choose the Posting Key pushbutton and make the following entry:

Transaction Key

Standard Posting Key Debit

Standard Posting Key Credit

V00 40 50

6. Save your entry.

7. Repeat step 2 to 5 and make the following entries:

Transaction Key



V01 40 50

V02 40 50

V03 40 50

V04 40 50


3.6.2.9.1.2 Define Adjustment Accounts for Receivables/Payables by Maturity

UseSee chapter “3.3.1.1.2.25 Define Adjustment Accounts for Receivables/Payables by Maturity” for further details.

3.6.2.9.2 Adjustment Accounts for Changed Reconciliation Accounts

3.6.2.9.2.1 Define Adjustment Accounts for Changed Reconc.Acct.: Posting Keys

UseIn this activity you define the posting keys for the automatic transfer postings which are made if the reconciliation accounts are changed and for the adjustment postings that sort the receivables and payables according to their maturity (remaining term).


IMG menu Financial Accounting (New) General Ledger Accounting



(New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Adjustment Accts for Changed Reconciliation Accounts

Transaction code OBBW

2. If the dialog box Enter Chart of Accounts appears make the following entry:

Chart of accounts

YIKR

3. Choose Continue (Enter).

4. On the Maintain FI Configuration: Automatic Posting Accounts screen, choose the Posting Key pushbutton and make the following entries:

Transaction Key



A00 40 50

5. Save.

3.6.2.9.2.2 Define Adjustment Accounts for Changed Reconciliation Accounts

UseSee chapter “3.3.1.1.2.26 Define Adjustment Accounts for GR/IR Changed Reconciliation Accounts” for further details.

3.6.2.9.3 Define Alternative Reconciliation Account for Customers

3.6.2.9.3.1 Define Alternative Reconciliation Account for Customers - Special G/L Accounts

Use

In this step, you define accounts in which the postings to a customer account are managed in the general ledger. The posting is automatically made to these accounts instead of to the normal reconciliation account.

The specification is dependent on account type, special G/L indicator, chart of accounts and reconciliation account.

See chapter “3.3.1.1.2.27 Define Alternative Reconciliation Account for Customers” for further details (account type D = Doubtful Receivables).



3.6.2.9.3.2 Def. Alternative Reconciliation Accnt. f. Customers - Special G/L Indicator (Names, Properties)


IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Alternative Reconciliation Account for Customers

Transaction code OBXY

2. On the Maintain Accounting Configuration: Special G/L - List screen, select Create.

3. On the Create New Indicator pop-up make the following entry:

Account type

Special G/L ind.

Name Description

D D Dbt rec Doubtful Receivables

4. On the Maintain Accounting Configuration: Special G/L – Properties screen make the following entries:

Account type

Special G/L ind.

Noted items

Rel. to credit limit

Commitments warning

Target sp.G/L ind.

Debit (09)

Credit (019)

D D


3.6.3 Period End Reporting

3.6.3.1 Entering Company Data for German Foreign Trade Regulations

UseIn this step, you enter your company data for each company code which is needed for the header of the report for receivables from and payables to non-resident companies according to German foreign trade regulations.

For detailed description see:

http://www.bundesbank.de/meldewesen/mw_aussenwirtschaft.php

Procedure




IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Report Foreign Trade Regulations Enter Company Data for German Foreign Trade Regulations


2. On the Change View “Company Data For FTR Report Z5A (FRG)”: Overview screen select Company 1000.

3. On the Change View “Company Data For FTR Report Z5A (FRG)”: Detail screen make the following entries:

Company code

Register No.

Industry Country Legal Form

Acct. Clerk

Tel. Fax For SCB

E-mail Address

1000 0123456 Gewerbe 13 1 Sachbearbeiter

101020

404040404

BW [email protected]

4. Save.

3.6.3.2 Creating Financial Statement Version

3.11.5.1 Creating Financial Statement Version

Use

In this activity:

You define the versions you need to create a balance sheet and profit and loss statement.

You can define versions for a specific chart of accounts, for a group chart of accounts, or without any specific assignment.

You then determine the financial statement items for your version.

You assign groups of accounts to the items at the lowest levels of the hierarchy. You can select the criteria that determine which items the accounts are displayed in. For example, accounts or groups of accounts can be assigned to particular items based on their balance.Alternatively, you can also assign functional area intervals at the lowest level of the structure, instead of account intervals. Either account intervals or functional area intervals can be assigned to a financial statement item. You must explicitly define financial statement versions to which functional areas are assigned as such. You do this by setting the "Fun.area allowed" indicator. This financial statement version can then also be used by the notes to financial statement in the G/L account information system.


IMG Menu Financial Accounting (New) General Ledger Accounting (New) Master Data GL Accounts Define Financial Statement Versions

Transaction Code OB58



2. On the Change View “Financial Statement Versions”: Overview screen, select the Financial Statement Version IKR and choose the button Copy as (F6).

3. On the Change View “Financial Statement Versions”: Details of Selected Set screen make the following entries:

FIN.Stmt.Version Name

YIKR BP Acc Balance Sheet (#266) & P&L (new BilMoG)

4. Adopt the hierarchy and assign the accounts.

5. Save.

Note: The complete new structure and assignment of the accounts is described on the additional excel-file “BLDE_Accounting_StartUp.xls” worksheet “FINVersion”.


102_BB_ConfigGuide_EN_DE.doc

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