.. DEPARTfvlENT OF SUPPLY COUNTY OF HAWA I I HI LO, HAWAII CONTRACT SPECIFICATIONS AND PLANS JOB NO. 71-167-A /1 Y PAPAl KOU-KAIEI E-KALAOA WATER SYSTEM IMPROVEMENT PHASE I DRI LLI NG OF EXPLORATORY PAPAIKOU, DISTRICT OF SOUTH HILO COUNTY OF HAI'JAII - STATE OF HAI'JAII MAY 1972 1
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DEPARTfvlENT OF \~ATER SUPPLY COUNTY OF HAWA I I
HI LO, HAWAII
CONTRACT SPECIFICATIONS AND PLANS
JOB NO. 71-167-A
~) /1Y
PAPAl KOU-KAIEI E-KALAOA WATER SYSTEM IMPROVEMENT
PHASE I
DRI LLI NG OF EXPLORATORY \~ELL
PAPAIKOU, DISTRICT OF SOUTH HILO
COUNTY OF HAI'JAII - STATE OF HAI'JAII
MAY 1972
1
~\
•
CONTE~TS
INVITATION TO BIDDERS
INFORMATION AND INSTRUCTIONS TO BIDDERS
PROPOSAL
SPECIAL PROVISIONS
PLANS
STANDARD SPECIFICATIONS FOR CONSTRUCTION WORK <Bound Separately)
I
I
INVITATION TO BIDDERS
Sealed proposals for furnishing all materials, labor, transportatIon, tools,
machinery and equipment necessary to drl I I, case and test approximately 400-foot
well In place complete, JOB NO. 71-167-A, PAPAl KOU-KAIEtE-KALAOA WATER SYSTEM
IMPROVEMENT, PHASE I, DRILLING OF EXPLORATORY \'JELL, Papaikou, District of South
Hi 10, County of Hawaii, State of Hawai i, wi I I be received by the Oepartment of ~'Iater
Supply, County of Hawaii, unti I ___ J_un_e_I_6 ____ , 1972, at 2:00 P.M., when they
wi II be publlcly opened and read aloud. Bids received after the time fixed for
opening wil I not be considered.
Act 124 .. SLH 1963, provides preference for Ha\'Iai i products; however, such
preference shall be given only upon submittal of a bidder's written statement
that his product has been qualified and registered with the HawaIi Product List,
on file in the Office of the Comptroller, State of Hawaii.
The Department of \~ater Supply reserves the right to reject any or all bids,
to waive informalities therein, and to accept any bid it may deem best for the
I nterest of the Department of It/ater Supp I y, County of Ha\,/a i i •
No bidder may wIthdraw his bid after the hour set for the opening thereof,
or before award of contract, unless said award is delayed for a period exceeding
thirty (30) days.
Plans, specifications and forms may be obtained at the office of the Manager,
25 Aupunl Street, Hilo, Hawaii, upon deposit of legal tender or certified check
of Twenty-five Dollars ($25.00) for each set.
"Standards for \'Iater System" cover! ng Genera I Requ I rements and Covenants,
standard Specifications for ~~at€rlals and Construction and Standard Detal Is, as
amended, dated March 1965, is hereby made a part of the contract documents and
may be purchased at the office of the Manager at a cost of $3.00 per copy.
Dated at H I 10, Ha\'/a it, th I s 16th day of May, 1972.
Hawaii Tribune Herald """y 19,21,23,25, i"nd 28, 1972::
BY AUTHOR I TY OF THE DEPARTMENT OF v/ATER SUPPLY, COUNTY OF HA\,IA II
~r
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INSTRUCTION TO BIDDERS
CONTENTS
1. Securing Documents
2. Deposit
3. Security to be Furnished by Each Bidder
4. Proposals
5. Withdrawal of Bids
6. Interpretation of Proposed Contract Documents
7. Addenda or Bulletins
3. Opening of Bids
9. Award or Rejection of Bids
10. Successful Bidder to File Performance Bond
11. Compliance with Specifications of Materials
12. Contract
13. Liquidated Damages
14. Notice of Intention to Bid and Questionnaire
INSTRUCTION TO BIDDERS -1 - SECURING OOC~lENTS: Drawings and specifications may be secured at the
office of the Manager, 25 Aupuni Street, Hilo, Hawaii.
2 - DEPOSIT: A deposit of twenty-five dollars ($25.00) in cash or certified
check is required of each bidder who desires to secure one (1) set of drawings and
specifications, which deposit is a guarantee that the drawings and specifications
will be returned in good condition to the Manager, not more than seven (7)
days after bids on tLe project have been opened, and is liable to forfeiture if
the drawings and specifications are not so returned t,lithin said time. The drawings
and specifications are the property of the Department of Water Supply of the County
of Hawaii and are loaned to the bidder until bids are due. The deposit shall not
be construed to be the purchase price of any part of these documents. Bidders
are requested, should they decide not to submit a bid, to return the drawings
and specifications as soon as possible after such decision is made.
3 - SECURITY ~E FURNISHED BY EACH BIDDER: A certified check or bid bond
as required by 18"u m'lde payable to tLe Department of Water Supply, for an amount
as required by Section 103-23, hawaii Revised Statutes, shall accompany eacL bid
as evidence of good faith and as a guarantee that if awarded the contract, the
bidder wi 11 execute the contract and give bond as required. The successful bidder's
check or bid bond will be retained until he has entered into a satisfactory
contract and furnished a fifty per cent (50%) performance bond. The Department of
vJater Supply of the County of Hawaii reserves the right to hold the cert if ied
cl.ecks or bid bonds of the t;-Iree lowest bidders, unt i I tOne successful bidder has
entered into a cOntract and furnisLed a fifty per cent (50%) performance bond.
Did bond sLall be furnis,ted by a bonding company, authorized to do business
in the State of Hawaii. Should the successful bidder fail to enter into a contract
dr.d furnish a satisfactory performance bond within the time stated in his proposal,
the certified check or bid bond shall be forfeited as liquidated damages.
4 - PROPOSALS:
a) Bids shall be made upon the form t~lerefor obtained at the office of the
Manager, pr'operly and with all items filled out. Numbers shall be stated both
in writing and in figures for total sum bid and the signatures of all persons
signing shall be in longhand. The completed form should be without interlineations,
alternations, or erasures.
b) Bids shall not contain any recapitulation of the work to be done;
alternative proposals will not be considered unless called for. No oral,
telegraphic or telepLonic proposal or modifications wi 11 be considered.
c) Before submitting a bid, bidders shall carefully examine the drawings,
read the specifications and the form of agreement, shall visit the site of work
and sllall fully inform themselves as to all existing conditions and limitations
and shall include in the bid a sum to cover the cost of all items included in the
contract.
d) Bids shall be enclosed in a sealed envelope marked for the particular
project, which can be obtained at the office of the Manager.
e) Bids s1.all be delivered to the Manager, 25 Aupuni Street, llilo, Hawaii.
5 - WITl-lDRA~JAL OF BIDS: No bidder may wi thdraw his bid after the hour set for
opening thereof, or before award of the contract.
6 - INTERPRETATION OF PROPOSED CONTRACT DOCUMENTS: If any person comtemplating
submitting a bid for the proposed contract is in doubt as to the true meaning of
any part of the plans, specifications or other proposed contract documents, he may
submit to the Manager a written request for any interpretation thereof. Any
interpretation of t:,e proposed documents will be made only by addendum, duly issued
and a copy of such addendum wi 11 be mailed or delivered to each person receiving a
set of such documents. The Department of l.Jater Supply of ti.e County of hawai i wi 11
not be responsible for any other explanations or interpretations of the proposed
documents.
7 - ADDENDA OR BULLETINS: Any addendum or bulletin issued during the time of
bidding or forming a part of the documents loaned to the bidder for the preparation
of his bid, shall be covered in the bid and shall be made a part of the contract.
3 - OPENING OF BIDS: Bids will be opened and read at the time set in the
aovertised "Invitation to Bidders 'i in the office of the Hanager. Bidders or their
representatives and other interested persons may be present at the opening of bids.
9 - AwARD OR REJECTION OF BIDS: The contract will be awarded to the lowest
responsible bidder complying with these instructions and with the advertised
IlInvitation to Bidders" inviting bids, provided his bid is reasonable, and it is
to the interest of the Department of Water Supply of the County of llawaii to
accept. The Department, Lowever, reserves the right to reject any or all bids, and/or
Ito waive any informalities to bids received.
10 - SUCCESSFUL BIDDER TO FILE PERFORMANCE BOND: The successful bidder will
be required to file a performance bond in accordance with Section 103-34, Hawaii
Revised Statutes, which bond shall be furnished by a security company acceptable
to the Department of Water Supply of the County of Hawaii.
11 - COr'lPLIANCE WITH SPECIFICATIONS OF MATERIALS: Unless otherwise
soecifically provided for in n.e specifications, all workmanship and materials
incorporated in the contract are to be of the best available grade of their
respective kinds. Whenever in the specifications any material or process is
indicated or specified by patent or proprietary name of manufacturers, such
specifications shall be deemed to be used for tl.e purpose of facilitating
description of the material or process desired, and shall be deemed to be followed
by the words "or equal ll , and the contractor may offer any materials or process
w:"icL shall be substantially equal in every respect to tLat so specified. Where
the bidder is contemplating submission of a bid based on a brand of manufactured
article otler tban the brand speCified, ile shall submit for the approval 6f the
Department, samples or supporting data for the proposed brand substitution not
later than ten (10) calendar days prior to tne date of opening of bids. TLe
Department's approval shall be secured in writing prior to the submission of bid.
The burden of proof as to the comparative quality and suitability of
alternative equipment or articles or materials shall be upon the bidder and he
shall furnisr" at his own expense, all information, brociures and drawings (at
least 5) necessary or related thereto as required by tlle Engineer. !i,e Engineer
shall be t;,e sole judge as to t:-,e comparative Ciluality and suitability of alternative
equipment or articles or materials and his deCisions shall be final.
12 - CONTRACT:
a) The contractor whose bid is accepted will be required to sign a contract
within ten days after being notified tnat his bid has been accepted.
b) A copy of the contract with names and amounts omitted, may be seen at
the office of the Manager, Hi10, hawaii.
13 - LIQUIDATED DAMAGES: Ti-Ie contractor's attention is hereby directed
to the provision on liquidated damages as contained in the General Requirements.
14 - NOTICE OF INTENTIOi~ TO BID AND C;:UESTIONNAIRE: A prospective bidder must
fi le a qritten notice of ,.is intention to bid in the office of ti·e ~lanager at least
six calendar days prior to the date designated for opening bids. Questionnaire
The Manager may require the prospective bidder to file a "Standard I
and Financial Statement for Bidders", as required by said Section 103-25, at least
seventy-two (72) hours, exclusive of Sundays and holidays prior to the time satisfactory,
advertised for the opening of bids. If the answers and statements are I
tLe Bidder's proposal will be received.
The IIS tandard Questionnaire and Financial Statement for Bidders;! shall be on
t e form provided by t:e Department of Water Supply, County of hawaii.
In addition, no contract will be awarded to any person or firm suspended under
the provisions of Chapter 104, Hawaii Revised Statutes, or to any firm, corporation,
partnership or association in which such suspended person or firm has an interest,
direct or indirect.
The unders igned understands and agrees that tt,e quant it ies given herewith are
approximate only and are subject to increase or decrease and hereby proposes to
perform all quantities of work, as either increased or decreased, in accordance
,JitL t:'e provisions of the specifications.
T' e undersigned also understands that the Department of Water Supply reserves engineering
the right to award the contract to the lowest respons i ble bidder after an I
analysis is made of all bids received and not necessarily to the bidder submitting
the lowest bid.
The undersigned also agrees that he has carefully read and understands the
proposal, specifications and general requirements, and he has carefully examined
and checked the plans for tlis contract; and the Department reserves the right
to reject any and all bids submitted or to waive any irregularities.
Upon the acceptance of this proposal and tree award of the contract by the
Department, the undersigned (,ereby agrees to accept the award and wi 11 enter into
and execute tile contract in accordance wi tl the provisions of Chapter 103, hawsi i
Revised Statutes, and any otLer laws applicable thereto.
PRO P 0 SAL --------FOR
DEPARTMENT OF WATER SUPPLY COUNTY OF HAWAII
HI LO, HAWAII
JOB NO. 71-167-A
PAPA I KOU-KA I E I E-KALAOA \~ATER SYSTEM t MPROVEMENT PHASE I
DR I L LI NG OF EXP LORA TORY \,1JE L L
Papaikou, District of South Hi 10 County of Hawaii - State of Hawaii
--------------------Department of Water Supply County of Hawaii Hllo, Hawaii 96720
Gentlemen:
, 1972
The undersigned hereby proposes and agrees to furnish and pay for al I
materials, labor, transportation, tools, machinery, and equipment necessary to
drill, case and test complete in place JOB NO. 71-167-A, PAPAIKOU-KAtEIE-KALAOA
\tJATER SYSTEM IMPROVEMENT PHASE I, DRILLING OF EXPLORATORY I1ELL, Papaikou, District
of South Hllo, County of Hawaii, State of Hawaii, and al I work Incidental thereto,
required and cal led for under this Proposal, Plans, Specifications and General
Requirements on file in the office of the Manager of the Department of Water Supply,
County of Hawal i, for the tota I sum of ______________________ _
______________________ DOLLARS ($. ______ _
and to complete same within 75 consecutive calendar days from the date of official
award.
The fol lowing unit prices (to be fl I led in by the bidder) wi 'I be used In
making monthly estimates and for determining the cost of omissions, deductions,