1 Welcome to Jon Snyder and Priscilla Miccio. 2 Purchase Orders The Purchasing Department receives the orders from either the HR department or Marketing.

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Radiant Care, Inc.

Welcome to

Jon Snyder and Priscilla Miccio

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Purchase Orders

• The Purchasing Department receives the orders from either the HR department or Marketing.

• From here, the processing begins in QuickBooks.

Radiant Care, Inc.

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Vendors Radiant Care, Inc.

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Purchase OrdersRadiant Care, Inc.

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Receive Items with BillRadiant Care, Inc.

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Receiving ProductsRadiant Care, Inc.

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CustomersRadiant Care, Inc.

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Customer InvoicesRadiant Care, Inc.

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Summary

• Receive order from HR or Marketing

• Create a purchase order in QuickBooks that places an order for RCI to the supplier, CSBS

• Receive the invoice for products from CSBS

• Receive the products with a bill to be paid to CSBS by RCI

• Create a customer invoice to be paid by the customer

• Fax invoice to customer

Radiant Care, Inc.

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Accounts Payable

• When product on Purchase Order has been received, the vendor must be paid.

• Pay vendors in QuickBooks.

• Pay applicable Sales Tax if due in Quickbooks.

• Print the “checks”.

Radiant Care, Inc.

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Accounts Payable

• Mark the Purchase Order as “Paid”. Add the date and check numbers.

• Make payments to vendors at online bank.

• File the completed documents.

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Accounts Payable

• QB vendor navigator slide

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Pay Bills

• QB pay bills slide

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Print Documents

• QB company navigator slide w/reminders open

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Paying Bills at the Bank

• CSBS payment window slide

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Pay Sales Tax

• QB pay sales tax slide

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Accounts Receivable

• Fax invoices created by the Purchasing Dept. to the Customer.

• Check online bank for payments received.

• Match payments to invoices. Invoice # should be in the memo line of the payment.

• Note transaction or reference number.

• Enter payment against the invoice in Quickbooks.

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Accounts Receivable

• Stamp invoice as paid and add the date and reference number

• If payment for an invoice is overdue, send out reminder letter(s) and follow-up.

• File completed invoices.

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Receiving Payments

• CSBS account details slide

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Receive Payments

• QB customer navigator

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Receive Payments

• QB receive payment slide

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Payroll

• Use MSExcel to calculate Payroll because QuickBooks requires a payment in order to process.

• Verify hours calculations on time records received from HR Dept.

• Enter data into the Excel Payroll Register for the appropriate pay period.

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Payroll

• Create Payroll Journal records from data calculated in PR Register.

• Print reports for HR and Finance contained in PR Register.

• Print Employee Earnings Statement for the period.

• Pay the employees by depositing money directly into their accounts in the online bank

Radiant Care, Inc.

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Payroll

• Pay payroll taxes and employee withholdings to CSBS.

• Pay employees and taxes in QuickBooks.

• At “Year End”, print W2 forms.

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P/R Register Worksheet

• PR Register worksheet slide

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P/R Register Tables

• PR Register table tab slide

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P/R Earnings Statement– Sample Earnings Statement

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P/R Employer Taxes

• Employer Tax Report

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P/R Journal

• Sample PR Journal

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W2 Form

• Sample W2 Form

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Bank Reconciliation

• Verifies that the bank account balance and the QuickBooks balance are the same.

• If not the same, some transactions were not completed correctly.

• A bank/cash reconciliation should be done at least every month. The longer the period, the more difficult it is to find any errors.

• Errors must be researched and fixed.

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Documentation

• BE ACCURATE

Radiant Care, Inc.

•DOCUMENT EVERYTHING!

2 Important items to remember:

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Radiant Care, Inc.