1 Vendor InterAgency Agreement (IAA) Information Meeting Department of Treasury Financial Management Services (FMS) December 7, 2010 White House Conference.

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Vendor InterAgency Agreement

(IAA) Information Meeting

Department of Treasury Financial Management Services (FMS)

December 7, 2010White House Conference Center

1:00 – 4:00pm

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Agenda

• Introductions & Objectives 1 – 1:15

• Review IAA history & roadmap 1:15 – 1:30

• Provide IAA detail review 1:30 – 2:15

– Break until 2:30• Walk through conceptual data model 2:30 – 3:15

• Open Discussion – where do we go from here? 3:15 – 4:00

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Introductions & Objectives

• Introductions

• Objectives– Introduce IAA Content – Form Partnership– Develop Communication Process

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The IAA Is:A Standard Template for doing reimbursable business between FederalTrading Partners, with standard data elements to:• Account for and reconcile intragovernmental (IG) transactions

between Trading Partners

• Address the long-standing audit finding on the US Government’s financial report (FR)– $ 85 Billion Elimination Entry between Departments

• Reduce future elimination entries between agencies

• Provide correct information for receipt and acceptance of authorized work

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History of IAA

Oct 2009

FSIO/FMLoBPublished Standard Business ProcessReimbursable Chapter 5 & IAA Version 1

March 2009

Released V2 of IAA

July 2010

Nov 2010

Released UpdatedIntraGov Business Rules - IAA guidanceTFM Bulletin 2011-4

Developed IAA Version 1 with Financial/Budget Community

Developed IAA Version 2 to include Acquisition Community

Agency Outreach and Training Vendor Outreach

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Communication is the Keythe IAA is the Tool

IAA

Key: Initiates Approves

Program

Finance

Budget

BUYER

Acquisition Program

Finance

Budget

Acquisition

Seller

ITIT

Legal Legal

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Managing Reimbursable (Buy/Sell) Agreements - Governmentwide

BuyerSeller

IAA

Invoice

Receipt & Acceptance

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Reducing Elimination Entries Reconciliation Issues

DailyReimbursable [Buy/Sell]

Agreements (IAA)

Trading Partner – Quarterly Reporting and Reconciliation

AnnualDepartment

Financial Report

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Projected IAA Roadmap

Jan/Feb 2010

Close Pilot,Collect comments by data element (IAA Block)

Nov 2010

Nov 2011

IAA Agency Pilot – Test Drive IAA•Analyze Pilot Comments

•Finalize standard IAA Data Elements V3• Update Form/Instructions if necessary

Agency & Vendor Outreach and Training

June 2010

Develop Reimbursable Accounting Event/USSGL/Reporting Requirements

2012

Develop IAA Requirements

IPP R 2.2 basic on-line IAA functionality

IPP R 2.3 full IAA functionality

AutomateAccounting - Elimination

Reports

DoD IAA Trading Partner Reconciliation Pilot

Automate Data Exchange

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Agency Implementation• Be pro-active

• Implement the IAA as soon as possible

• Review current business processes to determine best course of action to incorporate IAA

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Subscribe For IAA and FM Standardization Information:

http://www.fms.treas.gov/finstandard/index.html

+ Subscribe to email updates

Under Publications – Financial Management and Budget

Standardization

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Detail Review of IAA

Additional Slide Deck

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Break

• 15 minutes

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Agenda

• Introductions & Objectives 1 – 1:15

• Review history & roadmap of the IAA 1:15 – 1:30

• Provide a detail review of the IAA 1:30 – 2:15

– Break until 2:30• Walk through the conceptual model 2:30 – 3:15

• Have an open dialogue to answer questions/ understand

how we move forward 3:15 – 4:00

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Review Conceptual Data Model

Marcel Jemio

Enterprise Data Architecture

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Open Dialogue

• Future Meetings – Timeline – every 6 weeks?– Location – agency to host?

• Questions– What reimbursable/IntraGov Functionality do you

provide now?

• How do we move forward?– What do Vendors need?– How can Treasury help?

• Open

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Contact & Information

Financial Management and Budget Standardization Web Page

• http://www.fms.treas.gov/finstandard/index.html– Setting up a vendor IAA Page

• Robin Gilliam, [email protected] (202) 874-9133

– IAA Project Manager

• Marcel Jemio, [email protected] (202) 874-6838– Data Architect

• Pavita Murthi, [email protected] (202) 874-3683– IPP Project Manager