1 U8. Software Integration for Teaching and Learning Presented by: Law Hing Man (13 Dec 2001)

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U8. Software Integration for Teaching and Learning

Presented by: Law Hing Man

(13 Dec 2001)

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8.1 Overview of Software Integration

Applications developed by integrating various software commonly available.

Integrating software for developing applications taking strengths of individual software system.

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8.2 Software for Integration

Word specializes in text editing and layout.

Excel specializes in numbers, calculations and charts.

PowerPoint specializes in creating presentation.

Access specializes in database management.

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8.3 Methods for Software Integration

8.3.1 Mail MergeWord – Main document

The document that contains the contents that are the same for all merged documents.

Excel – Data source file

The spreadsheet that contains the contents that are different for all merged documents.

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Step 1: Main documentUse Word to create the following document.

This is to certify that

_________

has attended the _____

course with _____ attendance.

Instructor: ________

Date: ____________

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Step 2: Data source fileUse Excel to create the following spreadsheet.

A B C D E

1 name course attd tutor date

2 Grandy Lit UIT 80% Sam 10/09/01

3 Leo Hau BIT 70% David 20/10/01

4 Thomas Tsang IIT 60% David 24/11/01

5 Hudson Law BIT 40% Sam 12/12/01

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Step 3: Fill in the fieldsStep3.1: In Word, open the main

document.

Step3.2: Choose Tools, Mail Merge.

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Step3.3: Choose Create, Form Letters

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Step3.4: Choose Active Window.

Step3.5: Choose Get Data, Open Data Source

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Step3.6: Select the Excel file.

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Step3.8: Fill in the fields with the help of <Insert Merge Field> button in the button bar.

Step3.7: Edit the main document.

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Step 4 : Merge

Step4.1: Choose Tools, Mail Merge.

Step4.2: Choose Merge

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Step4.3: Choose Merge

[The merged document will be a new document.]

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Exercise 1Design a report card using mail merge. The data file is marks.xls. The first card should be like this:

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8.3.2 Data sharing using OLE

OLE – Object Linking and Embedding

With OLE, applications can share data dynamically.

OLE is used with Copy and Paste.

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Copy and Paste without OLE

Eg. Copy an Excel spreadsheet to a Word document without OLE.

In Excel spreadsheet, highlight the range and click Copy.

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In Word, click Paste.

Change the Excel spreadsheet and note the change in Word.

Change / Not ?

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Exercise 2Copy an Excel bar chart to a PowerPoint without OLE. The chart is based on the file marks.xls.

Set animation effects for the bars.

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Copy and Paste with OLE

Eg. Copy an Excel spreadsheet to a Word document with OLE.

In Excel spreadsheet, highlight the range and click Copy.

In Word, click Edit, Paste special…

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Change the Excel spreadsheet and note the change in Word.

Change / Not ?

Select Paste link:

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Exercise 3

Repeat exercise 2 by with OLE.

Change the marks in spreadsheet and note if there are any changes in Powerpoin

t.

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8.3.3 Integration by using hyperlink

Eg. Invoke an Excel spreadsheet from a PowerPoint presentation.

In PowerPoint, type the text (e.g. Link to marks)that you use to setup the link.

Highlight the text.

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Choose Insert, Hyperlink…

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Choose the Excel spreadsheet.

Click here to choose the file.

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Choose OK.Slide show the presentation and click the link

to see the effect.

REMARKS:

*To edit a hyperlink, repeat the above steps.

*Use relative path as far as possible.

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Exercise 4

Setup two hyperlinks in PowerPoint. One links to the Word document main.doc and the other links to the Excel spreadsheet data.xls.

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8.3.4 Integration by using macros Use the supplied macro to produce an educ

ational integrated applications. The macro is developed by CDI. You may

download by the following link.

http://cd.ed.gov.hk/it/Chi/cindex3.htm

Change the content of the question bank and see the effect. (Password : cdi2001)

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It has the following features:An application developed in presentation

software to deliver test questions to learners;Contents of test questions will be retrieved

from a data table in a word-processed document;

Performance of learners will be collected by a spreadsheet application; and

Analyzed results from the spreadsheet application will be used as feedback to learner in the presentation application.