1 Tribal Government Institute 2011 Annual Conference Central Contractor Registration (CCR) Ms. Kathleen Oliver GSA/IAE Program Manager U.S. General Services Agency Office of Governmentwide Policy Ms. Meredith Whitehead GSA/IAE Program Analyst U.S. General Services Agency Office of Governmentwide Policy Mr. Russell Hawthorne, CCR RAC Ms. Heather Waterson, CCR RAC Hart-Doyle-Inouye Federal Center 74 Washington Ave N Ste 7 Battle Creek MI 49037-3084 Federal Service Desk (FSD) Customer Support Toll Free: 866- 606-8220
59
Embed
1 Tribal Government Institute 2011 Annual Conference Central Contractor Registration (CCR) Ms. Kathleen Oliver GSA/IAE Program Manager U.S. General Services.
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
1
Tribal Government Institute 2011 Annual Conference
Central Contractor Registration (CCR)
Ms. Kathleen OliverGSA/IAE Program Manager
U.S. General Services AgencyOffice of Governmentwide Policy
Ms. Meredith WhiteheadGSA/IAE Program Analyst
U.S. General Services Agency Office of Governmentwide Policy
Mr. Russell Hawthorne, CCR RACMs. Heather Waterson, CCR RAC
Hart-Doyle-Inouye Federal Center74 Washington Ave N Ste 7
Battle Creek MI 49037-3084
Federal Service Desk (FSD)Customer Support Toll Free: 866-606-8220
• Overview• Policy and Regulations• Authoritative Data Sources• Enhancements – Jul 10 Release• Information Required to Register in CCR• Navigating Through the CCR Home Page and Registration• Registration at a Glance • Common Questions• Additional Resources• Federal Service Desk (FSD) Information
Agenda
2
3
OverviewCentral Contractor Registration (CCR) collects, validates, stores, and disseminates business information about vendors wanting to do business with the U.S. Federal Government in support of contract awards and/or grants.
Validations include:
• Dunn and Bradstreet (D&B)
• Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Code
• Internal Revenue Service (IRS)
• Small Business Administration (SBA)
• Ability One Program
4
Policy and Regulations The CCR program was founded on the Paperwork Reduction Act of 1995. Improve technology reduce cost by the elimination of paper. That same year the Department of Defense deployed CCR’s website as an automated centralized repository of vendor ‘s data to support the U.S Federal Government, NATO and Foreign contracting procurement, financial and logistics functions for the Warfighter.
Federal Acquisition Regulation’s (FARs) support CCR by providing visibility and a common source of vendor data for the Government.FAR Clause 4.11 mandates that prospective vendors wanting to do business with the U.S. Federal Government must be registered and active in CCR prior to:
• A contract award• Basic agreement• Basic ordering • Or blanket purchase agreement unless an award was issued on or before May 31, 1998
FAR Clause 52.204-7 mandates that a vendor must have a Data Universal Numbering System (DUNS) number. The DUNS Number is assigned by Dun & Bradstreet, Inc. (D&B) to identify unique business entities.FAR Clause 52.232-33 requires the Government to make payment to the vendor using the Electronic Funds Transfer (EFT) information contained in the CCR database. The vendor is responsible for maintaining their EFT Information within CCR.
You can read more about CCR registration policy and background on https://www.bpn.gov/ccr/CCRPol.aspx.
• Stopped the collection of Standard Industrial Classification (SIC) Codes
• Established an email notification to the registered entity when CCR receives a Delinquent Federal Debt Flag indicator from the Department of Treasury
• Output File for Vendor’s Records who have multiple registrations to maintain can now download a XML containing each of their registration’s data
• Added a “View Only” access level. It is available for user accounts linked to specified registrations
• Added an option to choose physical or mailing address in the search results. The Print/Save query for CCR Search was developed to reduce the incidence of web page timeouts when users do complex searches. It also includes an option to exclude FedReg records.
7
1. DUNS Number: If you need a DUNS number, visit D&B at http://fedgov.dnb.com/webform or call 1-866-705-5711 to obtain a DUNS number.
2. TIN/EIN: Ensure your organization has a Taxpayer Identification Number or Employer Identification Number (TIN/EIN), and know the organization's taxpayer name associated with that TIN. To obtain an EIN, visit http://www.irs.gov/businesses/small/article/0,,id=102767,00.html.
Be aware that newly assigned or obtained TIN/EINs may take several weeks for the IRS to recognize.
3. Organizational Statistical Information: You will be required to provide the receipts and number of employees on a world-wide basis for your organization.
4. EFT Information: Electronic Funds Transfer (EFT) banking information is mandatory for all U.S. vendors.
Information is Required to Register in CCR
8
Navigating through the CCR Home Page and Registration
Select “Start NewRegistration”
9
Enter your Organization’sInformation and click onthe “Continue Registration”button.
10
When your input does notmatch D&B, read and follow the directions listed above. Then, click on the appropriate button below.
11
After resolving the error re-enter the Organization’s Information then click on the “Continue Registration” button.
12
Does your data match D&B data? If yes, click on “Accept/Continue Registration” button.
13
Click on “Create a User Account”
14
Complete the User AccountInformation, Select/Answer 5 Security Questions then click on “Continue”.
15
User Account has been created. Click on “Continue”.
16
If you Already Have a CCR Account
Log inwith UserID and Password
17
ManageRegistrations page.
Click on“New Registration”.
18
A new vendor will see the [How to Complete Your CCR Registration] screen. Please read and then click “Continue Registration”
19
General Information Page
20
ContactTemplate
21
System Messages Displayed
22
Corporate Information
Page
23
Select Organization Type: U.S. Federal,State, Local, Tribal, or Foreign Governmententity/agency
Type and BusinessFactors Displayed forGovernment Organization
Corp Info PageContinued
24
Select Organization Type Structure, Business Information, and Other Factors which are optional
Corporate Information Page
Continued
25
Corporate Entity selected on Corporate Information page
RequiredIncorporation Data Displayed
26
Sole Proprietorshipselected on Corporate Entity page
Sole ProprietorshipPoint of Contactsection displayed
27
Goods/Services Page
28
Financial Information Page
29
Points of Contact Page
30
Points of Contact Page - Part 1
31
Points of Contact Page - Part 2
32
July 28, 2010 Proceeding Page If you answer Yes on the first question, the second question is activated.
If Yes on second question, then the last question is activated.
Answer last question, and then click “Validate/Save Data” button.
If you answered yes to the last question, the Proceeding Detail and Primary Point of Contact sections are displayed.
33
Yes, Proceedings Exist
34
Add New Proceeding Detail
35
Select Proceeding Type
Select Proceeding Disposition
Proceeding Detail Added
36
Executive Compensation Page Answer YesActivate second question Answer No to second question, compensation section becomes active.
Executive Compensation
Page
37
The public doesnot have accessthe Executives’Compensation Information
Executive Compensation Page Continued
38
IRS Consent Page
39
Registration Complete Page
40
Optional Points of Contact
Page 1
41
Optional Points of Contact
Page 2
42
EDI Information Page
43
Disaster Response Page
44
DUNS + 4 Information
Page
45
D&B Monitoring is Mandatory for Monitored Countries
46
D&B Monitoring Information Page
47
D&B Cannot Confirm Active Operations Message
48
Manage Registrations Page
49
Edit User Information Page
50
Change Password Page
51
Manage Users for DUNS XXXXPending Invitations
Add User
CCR Search
52
CCR Search Results
53
54
• How do I change my Legal Business Name, DBA, Address, or “Out of Business” indicator? D&B webform: http://fedgov.dnb.com/webform or 1-866- 705-5711 option 3
• MPIN
• User ID/Password resets
• How to get a CAGE/NCAGE code http://www.dlis.dla.mil/Forms/Form_AC135.asp
• POC left the company/need to access CCR
• IRS validation failure
• CCR Number
• SBA Number/Small business status
• Public Search Opt Out
Commonly Asked Questions
55
• Change the password every 60 days added to the Frequently Asked Questions
Q: What are the rules for creating a password in CCR?
A: The following rules apply to CCR passwords:
A password must contain at least eight total characters including at least one upper case, one lower case, one number, and one special character (i.e., @, #, $, %, *).
An example of an acceptable password is AB123#$de. A password must be changed at least every 60 days. A password must be different from the previous six passwords used. A password may not be changed more often than once every 24 hours. If a password is entered incorrectly three times within a 60-minute period, the
account will be locked for 60 minutes.
Commonly Asked Questions
56
• FAQs: Answers to your most common questions https://www.bpn.gov/ccr/FAQ.aspx • User Account Guide: Instructions on how to create your user ID and password https://www.bpn.gov/ccr/doc/UserAccount.pdf