1 Summary of Commons Working Group (CWG) May 16, 2001 Meeting
Dec 31, 2015
1
Summary of Commons Working Group (CWG) May 16, 2001 Meeting
Agenda for CWG Meeting, May 16, 2001Morning Session
CWG Responses to Existing Commons Interface Specifications Survey Tool
Commons V 2.0 Architecture J2EE Concept and Benefits Projected timeline for design and
development Planned Deployment of X-Train v1.5 Anticipation of Future Requirements
Institutional Registration : DUNS Profiles: Single point of ownership Providing Customized Views of
Application/Award Status Information
The SNAP Noncompeting Award Process: Policy and Procedural Considerations for
Streamlining Grants Policy Considerations Historical Perspective What we’ve tried before Proposed changes in current SNAP process
Administrative information Scientific Progress Report and Related information Assurances and Certifications
Agenda for CWG Meeting, May 16, 2001Afternoon Session
CWG Responses to Existing Commons Interface Specifications Survey Tool
General Comments Specific Issues
Screen layout Text and Page flow Screen Functionality Navigation Help Features Other Functionality Needed
General Comments
No surprizes – many comments supportive of the current functionality
Dated appearance Too large icons, not intuitive Too much wasted space
Dated navigation and flow Too many menus; too many links
Help screens Text, context, FAQ’s need improvement
Specific Issues…6 Other needed features/functionality
Redesign/define institutional hierarchy options Allow for definition of institution at “school” level Allow for definition (add/delete) at department level
Provide more complete user administration reports
Number of accounts by type, when created, when modified
Session time, modules visited, last logon, when profile changes and how, password administration
number of proposals submitted, upcoming application deadlines
Comment field Revisit user types, roles, permissions, approvals
Password for associates to access/assist
Specific Issues…7
Other needed features/functionality…cont. Improve creation of new user accounts
Need better performance of unique person algorithm
User-driven selection of correct person Consider having PPF as “path” driven
Separate information by role: P.I.-related info, consultant-related info, administrative official info,
8
NIH Commons
Version 2.0
Current Architecture (Commons Version 1.0)
Client Layer HTML, CGI-Perl, Steel Blue on WEBSERVER
(Presentation + Biz Logic)
SQLSQL
Database Server Database Server (Oracle DBMS),Stored (Oracle DBMS),Stored
ProceduresProcedures
((Biz LogicBiz Logic+Data Access)+Data Access)
CommonsCommons DataData
Primarily 2-Tier Client Server
Web - ExternalWeb - External
Recommended N-tier Architecture
Data Services Layer
Presentation Layer (Client)
Flat FilesDatabase X
External External SystemsSystems
Clients
Services
Business Services Business Services LayerLayer
(Biz Logic)(Biz Logic)Biz
Service 1
……Biz Service
1
Biz Service
n
Database Y
Status - Completed Planning Phase
Documentation eRA Technology Overview eRA Platform and Tools Recommendations eRA Project Management Plan
Development Methodology (RUP, UML, etc.)
Business Analysis Preliminary Tools Selection
Commons Version 2.0 Implementation Schedule
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug SepApr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep20012001 20022002
Commons Version 2Phase 1 Infrastructure
Profiles
X-Train 2.0
Status
Admin Module
Phase 2
Phase 3
Competing Application (R01)
SNAP Progress Report
* * Includes business process reengineering and design
Legend: Analysis* Development DeploymentStart Continuing
BPR only
BPR only
X-Train Version 1.5
First pilot deployment of X-Train Similar functionality as Version 1.0
Appointment, reappointment, termination
Professional Profile information captured within the interface
Uses Commons Version 1 technology X-Train Version 1.5 will serve as
discovery vehicle for X-Train Version 2.0 requirements
Commons Version 2.0 Implementation Schedule
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug SepApr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep20012001 20022002
Commons Version 2Phase 1 Infrastructure
Profiles
X-Train 2.0
Status
Admin Module
Phase 2
Phase 3
Competing Application (R01)
SNAP Progress Report
* * Includes business process reengineering and design
Legend: Analysis* Development DeploymentStart Continuing
BPR only
BPR only
X-Train X-Train Version 1.5Version 1.5
Version 2.0Version 2.0
DUNS Benefits Universal number adopted by 62
million businesses worldwide DUNS provides links to describe
organizational hierarchies Used as identifier by U.S. Govt.
Contracting Required for Central Contractor
Registry Promoted by Federal Commons for
grantee unique identifier
Single Point of Ownership for PPF-Related Information
Premise PPF-related information; name, address,
expertise, employment record, educational experience, publications, funding record, can be likened to similar information found in a curriculum vitae. In this respect it must be treated as personal property. Without the expressed permission of the owner of the information, others should not modify such elements of a personal electronic record any more than they would modify a paper-based c.v. record.
Suggested Design to Accommodate Single Point of Ownership
Observe single point of ownership Profile creation yields unique IMPAC II person
profile I.D. I.D. is immutable I.D. always points to same profile
Can only be modified by profile owner Allow for NIH staff to create versions
Alternate version of any profile created by NIH staff
Version always bounded by singly-owned profile through IMPAC II person profile I.D.
i.e., NIH view can change, but profile is constant
Next Issues for CWG Feedback
Institutional Report Requirements Improved report requirements for P.I. Improved report requirements for institutional officials
Institutional Hierarchy Need for self-identification for inst. profile Justification for NIH definition of institutional hierarchy
Institutional User Types: Approvals Define Institutional Roles and Rights Use MIT’s COEUS roles and rights definitions to start
Improve creation of new user accounts Need better performance of unique person algorithm User-driven selection of correct person
The SNAP Noncompeting Award Process: Policy and Procedural Considerations for
Streamlining Grants Policy Considerations Historical Perspective What we’ve tried before Proposed changes in current SNAP process
Administrative information Scientific Progress Report and Related information Assurances and Certifications
Agenda for CWG Meeting, May 16, 2001Afternoon Session
Progress Reporting—Policy & Historical Perspective
SNAP: Progress Reporting
SCIENCEREPORTING
CURRENT SNAP
MASTERAGREEMENT
IFA NIHREINVENTION
CONCEPT
Abstract Part of Competing Application Only(Public)
Same as Current SNAP
Updated with Progress Report(Public)
Updated Annually in the Fall(Public)
SNAP: Progress Reporting
SCIENCEREPORTING
CURRENT SNAP
MASTERAGREEMEN
T
IFA NIHREINVENTION
CONCEPT
ProgressReport
Annual Submission 2 Months Prior to Start Date
Same as Current SNAP
Same as Current SNAP
Anytime But Must Be Submitted in the Fall(Confidential)
ResearchAccomplishments
Part of Progress Report
Same as Current SNAP
Same as Current SNAP
Submit in the Fall as a Brief Narrative (Public)
SNAP: Progress Reporting
SCIENCEREPORTING
CURRENT SNAP
MASTERAGREEMENT
IFA NIHREINVENTION
CONCEPT
SNAP Questions
Part of Progress Report
Same as Current SNAP
Same as Current SNAP
Not Addressed
Citations Listed in Annual Submission & 1 Copy
Same as Current SNAP
Same as Current SNAP
Anytime with Web Link to Publication
SNAP: Progress ReportingAdministrative Assurance. & Certifications
CURRENT SNAP
MASTERAGREEMENT
IFA NIHREINVENTION
CONCEPT
Human Subjects
Information Required with Annual Progress Report
Same as Current SNAP
Once A Year Reporting on All Grants
Not Addressed
Animal Subject
Information Required with Annual Progress Report
Same as Current SNAP
Once A Year Reporting on All Grants
Not Addressed
Other Signature on Face Page
Same as Current SNAP
Part of Agreement No Institutional Signature
Not Addressed
SNAP: Progress Reporting
Other SNAP issues
CURRENT SNAP MASTERAGREEMENT
IFA NIHREINVENTION
CONCEPT
Financial Reporting
Quarterly PMS 272 and FSR at End Competitive Segment
Same as Current SNAP
Same as Current SNAP
Not Addressed
Notice of Grant Award
Total Direct and Indirect Costs for Each Grant
1 Award for All SNAPs at 1 Time
Same as Current SNAP
Same as Current SNAP