1 Reference of the Call: EuropeAid/133760/L/SV/GH Supporting participation of national civil society organisations and national private sector federations/entities.

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Reference of the Call: EuropeAid/133760/L/SV/GH

Supporting participation of national civil society Supporting participation of national civil society organisations and national private sector organisations and national private sector

federations/entities in FLEGT VPA -related activities federations/entities in FLEGT VPA -related activities - Ghana component- Ghana component

INFORMATION SESSIONOn administrative and financial regulations

Monday 14 January 2013

EU Delegation to GHANA

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CONTENTS

1. Context of the Call

2. Selection process

3. Questions ?

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I. CONTEXT

Ghana: first country to sign a VPA in November 2009Ghana: first country to sign a VPA in November 2009

Civil society: active role in the VPA process and on issues relating to forest governance (i.e. Forest Watch Ghana)

Need to ensure the legality of Ghanaian timber exports with the new EU Timber Regulation (March 2013)

Current formulation of the national wood tracking system => Need to support Government, private sector and civil society to fulfil their respective roles in relation to the Legality Assurance System

Commitment of GoG to work with civil society on areas to be improved for greater transparency i.e outreach and communication

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OBJECTIVESGen:

Support to key stakeholder groups to undertake awareness raising and capacity building

S.O:

Effective implementation of the Legality Assurance System (LAS) and private sector preparedness for the EUTR;

Recognition and strengthening of community rights;

Reduction of illegal timber supplying the domestic market

FLEGT actions under this call for proposals should complement ongoing efforts.

Indicators:

Number of companies that have Social Responsibilities Agreements (SRA)

Number of companies trained on their requirements for full compliance with Ghana’s legality definition as set out in Annex II of the Ghana VPA.

Percentage of lumber on the domestic market from verified legal sources.

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SIZE OF THE GRANTS

TOTAL: EUR 1,200,000

Grants:

Min amount: EUR 200,000

Max amount: EUR 400,000

Condition: Any grant requested under this Call for Proposals must not exceed 90% of the total estimated eligible costs of the action

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ELIGIBILITY CRITERIAGRANT BENEFICIARY

be legal persons and

all types of non-profit making non-state actors who are nationals of Ghana Eligible candidates: non-governmental organisations, traditional authorities, private sector trade associations/Federations

PARTNERSSame criteria than grant beneficiary. In addition to the categories referred to in section 2.1.1, the following are however also eligible:– Be international organisations which have representation in Ghana. – Be established as legal entities within a Member State of the EU or an ACP country – Partners have regular activities in the field of forest governance, timber trade or VPA

support to in Ghana or in other VPA countries.

Associates, Contractors, Sub-grantees are not partners and do not sign the “partnership statement”:

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TYPE OF ACTIVITIESDuration: not be lower than 12 months nor exceed 36 months

Activities:– (i) Capacity building and outreach– (ii) Monitoring and information availability– (iii) Safeguards

The above list is only indicative.

Only actions whose immediate objective is non-commercial are eligible

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II. SELECTION PROCESS

Prior registration in PADOR is obligatory.

Phase 1, concept note: Registration in PADOR is obligatory for all applicants.

Phase 2, full proposal: Registration in PADOR is obligatory for all pre-selected applicants and all their partners

All questions related to PADOR registration should be addressed to the PADOR help desk: [email protected]

Selection: two step process:

Submission of Concept Note: Friday 15 February 2013 at 2:00 pm

Deadline for the submission of full proposal will be indicated in the letter sent to the applicants whose application has been preselected

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4. SUSTAINABLE GROWTH: Sustainable agriculture and renewable energy

Dates* Time*

Information meeting (if any) Monday 14 January 2013

10:00am EU Delegation's

Conference Room

Deadline for request for any clarifications from the Contracting Authority

Friday 25 January 2013 2:00 pm

Last date on which clarifications are issued by the Contracting Authority

Monday 4 February 2013

4:00 pm

Deadline for submission of Concept Notes Friday 15 February 2013 2:00 pm

Information to applicants on the opening & administrative checks for concept note evaluation (step 1)

Wednesday 20 February 2013

9:00 am EU Delegation

Invitations for submission of Full Application Form]

Monday 11 March 2013**

-

Deadline for submission of Full Application Form] Friday 26 April 2013** -

Information to applicants on the evaluation of the Full Application Form (step 2)

Thursday 2 May** -

Notification of award (after the eligibility check) (step 3)

Friday 31 May 2013** -

Contract signature Friday 28 June 2013** -

**: Dates subject to further written confirmation

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Concept Notes Clarifications by EM : [email protected] and [email protected]

EU has no obligation to provide further clarifications after 4 February 2013.

In the interest of equal treatment of applicants, the EU cannot give a prior opinion on the eligibility of an applicant, a partner, an action or specific activities.

It is highly recommended to regularly consult the below listed websites in order to be informed of the questions and answers published.

At the EuropeAid web site: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome

Or At the EU Delegation web site:

http://eeas.europa.eu/delegations/ghana/funding_opportunities/grants/index_en.htm

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FULL PROPOSAL (only for entities invited to tender)

The elements of the concept note cannot be modified in the full application form. Applications must be submitted in one original and two copies in A4 size, each bound Applicants must verify that their application is complete using the checklist (Section 6 of Part

B of the grant application form).

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SELECTIONSTEP 1: evaluation of concept notes

Opening and administrative checks

Evaluation of the Concept Note: scoring and ranking ( see table page 17 of the guidelines)

– minimum of 30 points for pre-selection.

– The list of Concept Notes will be reduced to 2,400,000 EUR.

STEP 2: evaluation of full proposal

Evaluation of the full proposal: scoring and ranking (see table pages 18-19 of the guidelines)

Criteria:

Stable and sufficient sources of finance;

Management capacities

Set objectives and priorities which maximise the overall effectiveness of the Call for Proposals.

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LIST OF ANNEXES Documents to be completed

– Annex A: Grant Application Form (Word format)– Annex B: Budget (Excel format)– Annex C: Logical Framework (Excel format)– Annex D: Legal Entity Sheet– Annex E: Financial identification form– ANNEX F: PADOR OFF-LINE FORM

Documents for information– Annex G: Standard Grant Contract– Annex II: General conditions applicable to European Union-financed grant contracts for external actions– Annex IV: contract award procedures– Annex V: standard request for payment– Annex VI: model narrative and financial report– Annex VII: model report of factual findings and terms of reference for an expenditure verification of an EU

financed grant contract for external actions– Annex VII: model financial guarantee– Annex IX: standard template for transfer of ownership of assets– Annex H: Daily allowance rates (Per diem), available at the following address:

http://ec.europa.eu/europeaid/work/procedures/implementation/index_en.htm– ANNEX J: Information on the tax regime applicable to grant contracts signed under the call.– Project Cycle Management Guidelines http://ec.europa.eu/europeaid/multimedia/publications/publications/

manuals-tools/t101_en.htm – List of FLEGT projects implemented in Ghana

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QUESTIONS

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