1 PUT TITLE HERE Ministry of Education Enrolment/ESL Compliance Audits Information Session for School Board Finance Staff and External Auditors Transfer Payments & Financial Reporting Branch Fall 2008
Jan 12, 2016
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PUT TITLE HEREMinistry of Education Enrolment/ESL Compliance
Audits
Information Session for School Board Finance Staff and External AuditorsTransfer Payments & Financial Reporting BranchFall 2008
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Presentation Objectives
• Overview of – Ministry Fall 2008 compliance audit process– Significant Areas of Non-Compliance noted during
Ministry Audits– Recommendations to address Compliance Issues
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Audit ProcessFall 2008
• At least 10 boards selected– Day School Enrolment– English as a Second language (ESL) or
Perfectionnement du français (PDF)
• Audit Period 2007-08 school year
• Audits conducted using standard provincial audit instruments
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Audit ProcessFall 2008
• Field visits to secondary schools– 2 to 4 schools depending on board size
• Desk audits for elementary schools– 2 to 4 schools depending on board size– lower risk– expanded to field visit if required
• Board wide self audits if material systemic errors uncovered in schools
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Audit ProcessFall 2008
• Ministry findings & recommendations confirmed in school and board reports
• Adjustments made to financial related data in board Financial Statements
• Provincial Report posted to Transfer Payments and Financial Reporting Branch web site http://tpfr.edu.gov.on.ca/
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Compliance IssuesDay School Enrolment
• Failure to retain required enrolment records for audit purposes
• School Summary OnSIS values do not equal those recorded in the enrolment register monthly summaries for count dates
• Attendance counsellor reports & medical documentation unavailable for pupil prolonged absences
• Failure to remove pupils from the register on their effective date of transfer or retirement
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Compliance IssuesDay School Enrolment
• E-learning course enrolment incorrectly recorded
• Pupil Educational Exchange programs not in accordance with ministry requirements
• Fee paying pupils incorrectly reported as pupils of the board
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Compliance IssuesEnglish as a Second Language
• Pupils claimed that were not enrolled on October 31st
• Immigration documentation unavailable that confirm pupil date of entry into Canada
• Schools unable to provide listing of pupils claimed for funding
• Pupils recorded in wrong qualifying year
• Pupils born in Canada claimed for funding
• Misconception that pupils need to receive ESL programs to qualify for funding
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Appropriate Corrective Action
• Ensure school staff are aware of “rules” – Register Instructions
http://www.edu.gov.on.ca/eng/document/forms/enrol/212372e.pdf).
• Review documentation requirements for pupils with prolonged absences with school staff
• Review OnSIS ESL instructions with school staff. – OnSIS Verification Reports – Guidelines and Instructions – July 2008).
• Appropriate ongoing training for school staff – annual workshops– Ministry Enrolment/ESL Presentation available upon request.– Federal immigration forms required to support ESL claim.
• School audits conducted by board staff – Ministry audit instruments are available for this purpose).
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Ministry of EducationEnrolment/ESL Compliance Audits
• Board Finance Officer– [email protected]
SANJAY CHITAPAIN JANE COLLINS
DAVID CORKETT CHERYL DALRYMPLE
GREG FIORIDO VINOD GUREWAN
TIM KIELMAN BRENDA SHAW
LISA TARINI2 DAVID WRIGHT2
• Dave Christie– Project Manager, Enrolment– (416) 325-2048– [email protected]
• QUESTIONS?