1 PROVINCIAL MANAGER: LIMPOPO FLORAH N MOTSITSI 01 SEPTEMBER 2015 PRESENTED BY DHA Portfolio Committee Presentation.

1

PROVINCIAL MANAGER: LIMPOPO

FLORAH N MOTSITSI

01 SEPTEMBER 2015

PRESENTED BY

DHA Portfolio Committee Presentation

Table of ContentsSLIDE NO AND CONTENT

4 - Introduction & Background 5 - Provincial Demographics – LP 6-16 Limpopo Home Affairs- Footprint 17-37 Provincial Targets- Business Plan 38-44 HR- Staff Profile, Provincial Capacity , Filling of Posts and PMDS 45 Summary of Budget 46 Revenue collection per Municipality 47 Fleet Management 49-49 Asset Management and SCM functions 50 Employee Relation Cases 51 Counter Corruption and Security Services 52- 54 Staff Engagement, Staff Development and Management of leave 55 Cash in transit 56- 67 Projects 68- 71 Achievements and Challenges

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PROVINCIAL OVERVIEW & FOOTPRINT

INTRODUCTION & BACKGROUND• Limpopo is the northernmost Province of South Africa. The Province shares international borders with three countries namely:

Botswana to the west, Zimbabwe to the north and Mozambique to the east. Limpopo is the gateway to the rest of Africa and the shared borders make it favourably situated for economic cooperation with other parts of Southern Africa

• Area = 125 754 square kilometres (10% of RSA land area)

• The capital city is Polokwane which lies right in the middle of the Province

• Population = 5 404 868 (2011) – 97% Black and 2,5% White

• Languages spoken: Sepedi = 52.9%, Xitsonga = 17.0%, Tshivenda = 16.7%, Afrikaans = 2.6%, Other= 10.8%

• The Province has 5 District Municipalities and 25 Local Municipalities-1. Capricorn (5 Local Municipalities – Polokwane, Blouberg, Lepelle-Nkumpi, Molemole and Aganang)

2. Mopani (5 Local Municipalities- Ba-Phalaborwa, Greater Giyani, Greater Letaba, Greater Tzaneen and Maruleng)

3. Sekhukhuni (5 Local Municipalities- Elias Motsoaledi, Fetakgomo, Greater Marble Hall, Greater Tubatse and Makhuduthamaga)

4. Waterberg (6 Local Municipalities- Belabela, Lephalale, Modimolle, Mogalakwena, Mookgophong and Thabazimbi)

5. Vhembe (4 Local Municipalities- Makhado, Musina, Mutale and Thulamela)

• DHA Offices in Limpopo are aligned to the 5 District Municipalities and 25 Local Municipalities

• All 25 Local and 5 District Municipal Stakeholder fora were formed and they are all chaired by the Speaker of the particular Municipality and the Provincial Stakeholder Forum is chaired by the Executive Mayor of Capricorn.

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PROVINCIAL DEMOGRAPHICS - LP

Population Statistics: 2011 % Population Distribution: 2011

CAPRICORN 1261463 23%

MOPANI 1092507 20%

SEKHUKHUNE 1076840 20%

VHEMBE 1294722 24%

WATERBERG 679336 13%

TOTAL: 2011 5404868 100%TOTAL LIMPOPO POPULATION IN 2014, AS PER STATISTICAL RELEASE P0302 IS 5 630 500 (10.4%).

BREAKDOWN PER DISTRICT IS NOT AVAILABLE

LIMPOPO HOME AFFAIRS FOOTPRINT (DOs & POE Only)

LOL Mokopane

LOL Jane Furse

LOL Thohoyandou

LOL Giyani

LOL Polokwane

POE Stockpoort

Gateway IA

POE Giriyondo

POE PafuriPOE Beitbridge

POE Pontdrift

POE Platjan

POE Zanzibar

POE Groblersbridge

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PROVINCIAL MANAGEMENT AND DERMACATION – NEW OPERATING MODEL

PROVINCIAL MANAGER

NTHORISENG MOTSITSI

PROVINCIAL COORDINATOR

CAPRICORN DISTRICT

DMO: MS E MHLANGA

10 OFFICES & 1 PORT

OF ENTRY

MOPANI DISTRICT

DMO: MS S D NTUKWANA

8 OFFICES & 1 PORT

OF ENTRY

SEKHUKHUNE DISTRICT

DMO: MS M SERAKI

6 OFFIC

ES

VHEMBE DISTRICT

VACANT

13 OFFICES

( REFUGEE CENTRE

3 PORTS OF ENTRY)

WATERBURG DISTRICT

DMO: MS J MACHABA

6 OFFICES

4 PORTS OF ENTRY

DIRECTOR: FINANCE & SUPPORT

MR T MATSHAYA

7

DHA FOOTPRINT – CONVENTIONAL OFFICES

District Local Municipalities DHA Presence

Capricon

Aganang,Blouberg, Lepele-Nkumpi, Molemole, Polokwane • Offices (10): Polokwane LO, Bochum MO, Lebowakgomo

MO, Molemole MO, Mankweng MO, Seshego MO, Soekmekaar SO, Mogwadi SO, Moletjie SO and Eldorado SO.

• Ports of Entry (1): Gateway International Airport

• Provincial Office (1)

Waterberg

Bela Bela, Lephalale, Modimolle, Mogalakwena, Mookgophong, Thabizimbi

• Offices (6): Mokopane LO, Lephalale MO, Modimolle MO, Thabazimbi MO, Belabela SO and Mookgophong SO.

• Ports of Entry (4): Groblersburg, Stockpoort, Zanzibar and Platjan

Sekhukhune: 5

Elias Motsoaledi, Fetakgomo, Emphraim Mogale, Greater Tubatsi, Makhuduthamaga

• Offices (6): Jane Furse LO, Groblersdal MO, Nebo MO, Praktiseer SO, Sekhukhune SO, Fetakgomo SO.

• Ports of entry (0)

8

DHA FOOTPRINT – CONVENTIONAL OFFICES

District Local Municipality DHA Presence

Mopani

Ba-Phalaborwa, Greater Giyani, Greater Letaba, Greater Tzaneen, Maruleng

• Offices (8): Giyani LO, Tzaneen MO, Modjadjiskloof MO, Phalaborwa MO, Maruleng MO, Naphuno SO, Hlaneki SO, Senwamokgope SO.

• Ports of entry (1): Giriyondo

Vhembe

Makhado, Musina, Mutale, Thulamela • Offices (13) Thohoyandou LO, Dzanani MO, Makhado MO,

Malamulele MO, Musina MO, Mutale MO, Vuwani MO, Tshakuma SO, Tshikombani SO, Masisi SO , Phiphidi SO, Makuya SO and Bungeni SO.

• RCC (1) Musina RCC. • Ports of Entry (3): Beitbridge, Pafuri and Pontdrift

TOTAL

25Offices: 43

Provincial Office: 1

Ports of entry: 9

Refugee Reception Centre: 1

TOTAL – 54

9

DISTRICTSERVICE POINT

NAMEREPORTING

OFFICE STATUS

Capricorn (10)

Helene Franz Hospital Polokwane / Bochum Permanent HF staff, DOH network

Seshego Hospital Polokwane/ SeshegoPermanent HF staff, 3G connection

Willem F Knobel Hospital Polokwane / SeshegoPermanent HF staff, DOH network

Botlokwa Hospital Molemole No permanent HF staff , DOH network

Mankweng Hospital Polokwane / Mankweng Permanent HF staff, DOH network

Limpopo Private Medi Clinic PolokwaneVacant funded, DOH network

Pietersburg (Polokwane)

Hospital Polokwane

No permanent HF staff, DOH network

Lebowakgomo Hospital LebowakgomoNo permanent HF staff, DOH network

Blouberg CHC Bochum No permanent HF staff, DOH network

Zebediela Hospital Lebowakgomo No permanent HF staff, DOH network

Waterberg (10)

Thabazimbi Hospital Lephalale/ ThabazimibiNo permanent HF staff, DOH network

Witpoort (Seleka) Hospital Lephalale


Ellisras (Lephalale) Hospital Lephalale


Warmbaths (Bela Bela) Hospital Modimolle

No permanent HF staff, 3G connection

FOOTPRINT - HOSPITALS: LP

10

DISTRICTSERVICE POINT

NAMEREPORTING OFFICE STATUS

George Masebe

Hospital Mokoapane/PSP Bakenberg


Mokopane Hospital Mokopane No permanent HF staff, DOH network

Voortrekker Memorial

(Potgietersrus) Hospital Mokopane


Mosesetjane CHC Mokopane No permanent HF staff, DOH network

Lephalale Medi- Clinic Lephalale No permanent HF staff, DOH network

Mookgophong CHC Mookgophong No permanent HF staff, DOH network

Sekhukhune (9)

Matlala Hospital Jane Furse Permanent HF staff, DOH network

Groblersdal Hospital Groblersdal Permanent HG staff, DOH network

Jane Furse Hospital Jane Furse Permanent HF staff , DOH network

St Ritas Hospital Jane Furse / Nebo Permanent HF staff, DOH network

Philadelphia Hospital Groblersdal No permanent HF staff, DOH network

Dilokong Hospital Jane FurseVacant funded, DOH network

Mecklenburg Hospital Jane Furse No permanent HF staff, DOH network

Mohlaletse Clinic Jane FurseNo permanent HF staff, DOH network

Manotoane Clinic AtokNo permanent HF staff, DOH network


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DISTRICT SERVICE POINT NAME REPORTING OFFICE STATUS

Mopani (9)

Nkhensani Hospital GiyaniNo permanent HF staff, DOH network

Kgapane Hospital

Tzaneen /

Modjadjiskloof


Dr CN Phatudi Hospital TzaneenNo permanent HF staff, DOH network

Van Velden Memorial (Tzaneen)

Hospital Tzaneen


Tzaneen Medi Clinic Tzaneen

No permanent HF staff, clinic network

Letaba Hospital Tzaneen


Phalaborwa Hospital Phalaborwa


Maphutha-malatji Hospital Phalaborwa


Sekororo Hospital Tzaneen / Sekororo



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DISTRICT SERVICE POINT NAME

REPORTING OFFICE POST STATUS

Vhembe (8)

Elim Hospital Elim No permanent HF staff, DOH network

Malamulele Hospital MalamuleleNo permanent HF staff, DOH network

Tshilidzini Hospital ThohoyandouNo permanent HF staff, DOH network

Donald Fraser Hospital ThohoyandouNo permanent HF staff, DOH network

Louis Trichardt Hospital MakhadoNo permanent HF staff, DOH network

Siloam Hospital DzananiNo permanent HF staff, DOH network

Musina Hospital MusinaNo permanent HF staff, DOH network

Mutale Hospital MutaleNo permanent HF staff, DOH network


URBAN= 25

RURAL = 21

PERMANENT HF STAFF = 8 FILLED, 2 VACANT (10)

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FOOTPRINT - MOBILE OFFICE - LP

DISTRICT MOBILE OFFICE LOCATION MOBILE OFFICE MANAGER COMMENT

Capricon

VGM587GP-GNH021L

Bochum Ms J ManthataNew Satellite dish installed, dish broken

VJC105GP-GNH015L

Lebowakgomo Mr S MasipaNew Satellite dish installed, restore the dish

VGM549-GNH025L Molemole vacantNew Satellite dish installed, Fully Functional

VGN215GP-GNH004L

Polokwane Mr G MaphangaNew Satellite dish installed, fully functional

Waterberg

VHH006GP-GNH013L

Mokopane Ms M ShonisaniNew Satellite dish installed, to be configured

VGM535GP-GNH033L

Lephalale Mr C MashisaNew Satellite dish installed, Fully Functional

Sekhukhuni

VGN184GP-GNH022L

RO Jane Furse Mr M MoabeloNew Satellite dish installed, fully functional

TYS930GP-GNH050L

RO Praktiseer Mr M PhagoNew Satellite dish installed, Fully Functional

VGJ715GP-GNH020L

Groblersdal Mr L MolebaNew Satellite dish installed, restore the dish

FOOTPRINT - MOBILE OFFICE - LP

DISTRICT MOBILE OFFICE LOCATION MOBILE OFFICE MANAGER COMMENT

Mopani

VJK731GP-GNH014L

Giyani Mr Billy MabasaNew Satellite dish installed, restore the dish.

VJK733GP-GNH003L

Phalaborwa Mr. Pheto MalebeNew Satellite dish installed, Fully functionality

VGN212GP-GNH039L

Tzaneen Mr Joseph MavasaNew Satellite dish installed, restore the dish

Vhembe

VJC117GP-GNH028L

Thohoyandou Mr Musa MabyalaneNew Satellite dish installed, Fully Functionality.

VGN181GP-GNH034L

Musina Ms Sana ManieNew Satellite dish installed, Fully Functionality

VGM544GP-GNH027L

Malamulele Mr. Magezi BilaNew Satellite dish installed, Fully Functionality

VGN199GP-GNH024L

Makhado Mr. Nthupheni MagondaNew Satellite dish installed, re installation of modern

TOTAL 16

Smart Card Offices: Footprint

District OfficeNo of FLO

applications No of FLO collectionsQuarter 1: Target

Q1 Performance

CapriconPolokwane 4 2 6720 7715

Lebowakgomo 3 2 5040 5280

WaterbergMokopane 2 2 3360

3836

Lephalale 2 2 3360 3047

SekhukhuneJane Furse 3 3 5040 5114

Groblersdal 3 2 5040 5471

Mopani

Giyani 3 3 5040 4542

Tzaneen 3 2 5040 5626

Phalaborwa 3 2 5040 2608

Modjadjiskloof 2 1 3360 3849

Vhembe

Thohoyandou 2 2 3360 4135

Makhado 3 2 5040 5480

Musina 1 1 1680 990

Vuwani 1 1 1680 3850

Dzanani 1 2 3360 3542

TOTALS 36 29 62160 65085

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TARGETS AS PER PROVINCIAL BUSINESS PLAN

18

DHA Annual Target: Birth: New born children registered within 30 calender days of the birth

BASELINE for Province (14/15)

ANNUAL TARGET for Province (15/16)

QUARTER 1 TARGET for Province

88 351 (as per birth tool) 94 676 21 708

Q1 PROGRESS:

STATISTICS

Province: 23 673 HQ: 22 570

ANALYSIS

Achieved

REMARKS

Of 23 673 birth registered at Province, 9433 were registered at health facilities

Registration of birth for category of 31-15 years remains a challenge for the Province.

In Q1 9689 births were registered after 31 days and 649 births were registered after 15 years.

19

DHA Annual Target: ID Smart Card: Number of Smart ID cards applications captured for citizens 16 years and above




103 488 (as per BP)

174 720 (Revised)241 920 60 480

Q1 PROGRESS:STATISTICS

66 634 (applications processed)63 286 (cards issued)

ANALYSIS

Achieved

REMARKS

Low collection rate by senior citizens.

20

DHA Annual Target: Outreach Campaigns: Number of outreach campaigns conducted in support of LRB mop up campaign




5 1 Outreach conducted (144

Areas visited in that outreach)

1 Outreach programme per Province

Q1 PROGRESS: AchievedSTATISTICS

1(144 Areas visited)LRB Mop up campaign was conducted from 8-20 June 2015

ANALYSIS

Achieved

REMARKS:

There is no sufficient budget allocated for outreach programmes

21

DHA Annual Target: Front office toolkit: Implementation of front office toolkit at small medium and large offices




Target was implemented from

2015/16100% 100%

Q1 PROGRESS: STATISTICS

100%

ANALYSIS

Achieved

CHALLENGES: N/A

22

DHA Annual Target: Service standards for resolution of complaints: 95% of complaints addressed within specific timeframe




90% 95% 95%

Q1 PROGRESS: STATISTICS: 64%

Received: 248Addressed: 158

ANALYSIS

Not achieved

CHALLENGES:

23

DHA Annual Target: SA Learners: South African learners, 16 years and above, issued with IDs in province (applications collected {taken in at schools} and delivered)




100% 100% 100%


Smart ID Card issued : 9263Green Barcoded issued: 1305

ANALYSIS

Achieved

REMARKS:

Learners are no longer interested in applying for green id books during school visitations.

Learners apply for Smart ID Card on Saturdays and during school holidays.

24

DHA Annual Target: Schools visited: Secondary schools visited in province* to collect ID applications from learners of 16 years and above

NOTE: EXCLUDING SCHOOLS IN VICINITY OF A SMART CARD OFFICE




100%

(100%)

Sekhukhune: 372

Capricon: 323

226/226 (100%)

Q1 PROGRESS:

STATISTICS

100%

ANALYSIS

Achieved

CHALLENGES: N/A

25

DHA Annual Target: Undocumented foreigners deported within 30 calendar days (direct deportations)




7110/7110 (100%) 100% 100%


679/ 679 (100%)

ANALYSIS

Achieved

CHALLENGES: N/A

26

DHA Annual Target: Undocumented foreigners transferred to Lindela within 20 calendar days




747/ 841 (89%)100% 100%


20/ 20 (100%)

ANALYSIS

Achieved

CHALLENGES: N/A

27

DHA Annual Target: Number of employers charged in provinces in terms of Section 38 (4) (a) of the Immigration Act




77 159 40


12

ANALYSIS

Not achieved

CHALLENGES:

Most workplaces are always locked denying inspectorate access, especially farms

28

DHA Annual Target: Transgressors charged in terms of Immigration Act




2500 4156 936

Q1 PROGRESS:

STATISTICS

1013

ANALYSIS

Achieved

CHALLENGES: N/A

29

DHA Annual Target: Fraudulent marriage & marriages of convenience cases finalized




40 100% 100%

Q1 PROGRESS:STATISTICS

1/1 (100)

ANALYSIS

Achieved

CHALLENGES

Target is dependent on fraudulent marriages/marriages of convenience being reported to the Department, on instances where citizens report incorrect status.

30

DHA Annual Target: 75% of First instance status determinations finalized within 3 months in province




14773/14773 (100%) 100% 100%%


2630/ 2630 (100%)

ANALYSIS

Achieved

CHALLENGES: N/A

31

DHA Annual Target: General inspection of businesses: Number of inspections of businesses




100% (Target now measured in

numbers) 1494 307


266

ANALYSIS

Not achieved

CHALLENGES:

32

DHA Annual Target: Hotel Inspections: Number of inspections of registers in hotels, lodges and hostels to ensure status of residents is legal




100% (Target now measured in

numbers) 386 88


77

ANALYSIS

Not achieved

CHALLENGES:

33

DHA Annual Target: General inspections of Schools: Number of general inspections




New Target 1084 247


2

ANALYSIS

Not achieved

CHALLENGES:

34

DHA Annual Target: Valid invoices settled within 30 days of certification of invoices




98% 100% 100%


100%

ANALYSIS

Achieved

CHALLENGES:

35

DUPLICATE CASES: ONE PERSON MULTIPLE ID NUMBERS : QUARTER 1

District Cases Received Cases Finalised

Capricon 64 2

Waterberg 33 0

Sekhukhune 0 0

Mopani 93 0

Vhembe 47 0

TOTALS 237 2

36

DUPLICATE CASES: MULTIPLE PERSONS SHARING SAME ID NUMBER: QUARTER 1

District Cases Received Cases Finalised

Capricon 17 0

Waterberg 0 0

Sekhukhune 0 0

Mopani 22 0

Vhembe3

0

TOTALS 42 0

37

OPERATION FIELA: MAY TO 17 AUGUST 2015

DISTRICT

NO.OF OPERATIONS UNDOCUMENTED FOREIGNERS DEPORTED

FEMALES MALES MINORS TOTAL

Capricorn 10 7 137 3 147

Waterberg 18 49 158 0 207

Sekhukhune 14 8 77 0 85

Mopani 11 15 42 0 57

Vhembe 27 20 171 0 191

TOTAL 80 99 585 3 687

FINANCE AND SUPPORT SERVICES

STAFF PROFILE

LEVEL MALE DISABILITY FEMALE DISABILITY TOTAL14 0 0 1 0 113 1 0 4 0 5

12 5 0 5 0 10

11 0 0 1 0 1

10 22 1 9 0 32

9 2 0 1 0 3

8 66 1 56 0 123

7 55 1 79 0 135

6 234 5 280 5 524

5 12 0 21 1 34

3 12 0 36 2 50

417 8 493 8 918

40

PROVINCIAL CAPACITY – FILLED AND VACANT FUNDED POSTS

OfficesTotal

Establishment Total FilledVacant Funded

PM’s office 33 29 4

Capricorn 163 152 11

Mopani 151 145 6

Sekhukhune 93 84 9

Waterberg 115 109 6

Vhembe 421 399 22

976 918 58

Capacity Rate 94% 6%

41

Filling of Vacancies:Nr of Posts

Advertisement Closing date of advertisement

Deadline for filling

Nr of posts advertised

Nr of posts shortlisted end of April

Nr of posts interviewed end April 2015

Nr of staff assuming duty w.e.f April 2015

1 HRMC 6/15/8F 06/02/2015 30/04/2015 0 0 0 01

1 HRMC 75/14/15 12/12/2014 30/04/2015 0 0 0 01

1 HRMC 45/14/15C 23/06/2015 30/06/2015 0 0 0 01

1 HRMC 45/14/15C 23/06/2015 30/06/2015 0 0 0 01

1 HRMC 75/14/18 12/12/2014 30/06/2015 0 0 0 01

02 HRMC 44/14/17E 13/06/2014 30/06/2015 0 0 0 02

1 HRMC 75/14/20C 12/12/2014 30/06/2015 0 0 0 01

1 HRMC 30/14/17A 16/05/2014 30/06/2015 0 0 0 01

1 HRMC 75/14/11 12/12/2014 30/06/2015 0 0 0 01

1 HRMC 45/14/16 23/06/2015 30/06/2015 0 0 0 01

1 HRMC 75/14/12 12/12/2014 30/06/2015 0 0 0 01

1 HRMC 2/15/4F 16/01/2015 30/06/2015 0 0 0 01

1 HRMC 2/15/4G 16/01/2015 31/05/2015 0 0 0 01

1 HRMC 2/15/7A 16/01/2015 31/05/2015 0 0 0 01

1 HRMC 75/14/8D 12/12/2015 31//05/2015 0 0 0 01

1 HRMC 45/14/17B 23/06/2014 30/06/2015 0 0 0 01

Totals 0 0 0 17

42

Filling of Vacancies:

Breakdown of posts as per advertisement:

Nr of Post




Nr of posts shortlisted end of May

Nr of posts interviewed end May 2015

Nr of staff assuming duty w.e.f May 2015

1 HRMC 2/15/8B 16/01/2015 30/04/2015 0 0 0 01

1 HRMC 30/14/2015 16/05/2015 30/04/2015 0 0 0 01

1 Filled on Transfer N/A 30/09/2015 0 0 0 01

Totals 0 0 0 03

Nr of Post




Nr of posts shortlisted end of June

Nr of posts interviewed end June 2015

Nr of staff assuming duty w.e.f June 2015

1 HRMC 75/47/7B 12/12/2014 31/05/2015 0 0 0 01

1 HRMC 12/15/5C 23/02/2015 30/06/2015 0 0 0 01

1 HRMC 12/15/5D 23/02/2015 30/06/2015 0 0 0 01

1 HRMC 12/15/5B 23/02/2015 30/06/2015 0 0 0 01

1 HRMC 6/15/4A 06/02/2015 30/06/2015 0 0 0 01



Totals 0 0 0 07

HRMCM 2/2014

HRMCM 6/2015

HRMCM 11/2015

HRMCM 12/2015

HRMCM 30/2015

HRMCM 44/2015

HRMCM 45/2015

HRMC 75/2015

1 x AC – Vuwani

1 x CAC – Bungeni

1 x CAC – Maruleng

1x IO – Giriyondo

Total (4)

1 x AC – Jane furse

1 x AC – Mokopane

1 x CSS – Vuwani

1 x AC Thohoyan-dou

Total (4)

1 x LOM – Mutale

Total (1)

4 x AC: Lebowa-kgomoMalamuleleMakhadoVuwaniand Makuya

Total (4)

1 x AC Hospital – Seshego

1 x IO Beitbridge

Total (2)

2 x IO – Polokwane

Total (2)

2 x AC –Polokwane

1 x RC –RRC Musina

1 x IO –RRC Musina

Total (4)

1 x CAC – Makuya

1 x AO – Modjadjis-kloof

1 x IO – Pafuri

1 x RROM- RRC Musina

1 x CIO – Pontdrift

1 x SPP – Provincial Office

Total (6)

A total of 27 post were filled in first quarter were advertised, shortlisted and interviewed in 2014/15 financial year and filled in 1st quarter 2015/16

Filling of Vacancies: Posts filled in Quarter 1

44

PERFORMANCE MANAGEMENT DEVELOPMENT SYSTEM

DESCRIPTIONPERFORMANCE AGREEMENT PERCENTATAGE%

PMDS Conducted (2013/14) 886 100%

PMDS Conducted (2014/15) 932 100%

PMDS 1st quarter (2015/2016) 914 85.4%

A total of 130 Performance Agreements for Beitbridge Port of entry were submitted to the Chief Directorate Port Control hence they could not be captured in the province. 3 Performance agreements for Polokwane office could not be submitted due to the 3 official being on suspension.

45

SUMMARY OF BUDGET 2015/2016

Classification Voted

R’ 000

Expenditure on BAS as at 30 June 2015

R’ 000

Commitments pending

R’000

% Spend as at end June 2015

Projected expenditure

R’ 000

Comp of Employees

237,614 60,237 0 25% 177,377

Goods & services 21,566 4,096 1,385 25% 14,761

Transfer & Subsidies

232 796 0 343% 232

Machinery & Equipment

19 0 0 0% 546

Total 259,431 65,130 1,385 25.63% 192,916

46

REVENUE COLLECTION PER MUNICIPALITY

MUNICIPALITY REVENUE AMOUNT

Capricorn District R2,158,625.00

Mopani District R1,564,850.00

Sekhukhune District R1,129,245.00

Waterberg District R1,428,678.22

Vhembe District R2,228,037.23

TOTAL R8,509,435.45

47

FLEET MANAGEMENT

KEY AREA NUMBER PERCENTATAGE

Vehicles

Number of vehicles in the Province 123 100

New vehicles received0

(1 Replacement) 0

Number of Functional vehicles118 95.93

Number of vehicles involved in accidents 3 0.02

Mobile offices

Number of mobile offices 16 100

Number of dysfunctional mobile 0 0

Number of Functional mobiles 16 100

48

Asset management & SCM Functions:

Nr of Assets on Province FAR

Additional assets not on register

Leased assets

F/ L Assets

Not verified Audit information

15 823 0 0 71 84 None

AG asset audit concluded at:

Department of Home Affairs Limpopo Provincial Office was audited on the 2014/15 assets additions.

Outcomes:

The Auditor-General concluded that there were no findings on the audit.

49

• Asset verification is performed bi-annually to ensure the existence and completeness of the Departmental asset register.

• Quarterly asset verifications are performed in the Province whereby the inventory list is agreed to the assets physically on the floor to ensure accuracy of the register and to identify and report any discrepancies.

• Movement of assets is monitored by the utilisation of Asset Movement Forms

• Additions of assets are reported monthly to Head Office Asset Management Directorate.

• Assets identified for disposal are reported to the Provincial Office by the Districts for consolidation and implementation of the disposal process. Assets are disposed through auction.

Maintenance of Asset Registers

50

EMPLOYEE RELATIONS CASES

KEY AREA NUMBER OF CASES REPORTED OUTCOMES

Fraud & Corruption 7 01 dismissal

06 pending

Improper Conduct 4 01 suspension with salary

03 pending

SANCTIONS

Dismissals 1Warnings 0

Suspension without salary 1

51

COUNTER CORRUPTION AND SECURITY SERVICES

• Corruption Unit and Security (CCSS):• Cases received = 4• Hearing held = 0• Outcome = None

• Challenges

Progress : Vetting• Centralized at Head Office (No vetting officer in the Province)

Current priority• Functioning of Security Committee

52

STAFF ENGAGEMENTS

MANAGEMENT INTERACTION WITH STAFF

The Province interact with staff through the following:

• Youth Forum• Provincial Disability Forum• Men's and Women's Health days• Provincial Consultative Forum• Extended management meetings • Provincial Exco meetings• District Management meetings• Monthly office staff meetings

53

STAFF DEVELOPMENT

MONTH

TRAINING CONDUCTED

EQUITY RACE

April 2015 DHA induction 3 male, 5 female Black

April 2015 Diamond release training and support 81 male, 107 female 12 white, 176 black

May 2015 Induction 1 male, 1 female Black

May 2015 Diamond release training and support 4 male, 4 female Black

May 2015 DHA Modernization 11 male, 17 female Black

TOTAL 5 100 male134 female

222 Black12 White

54

MANAGEMENT OF LEAVE

Annual targets

Leave declaration certificate submitted

(Y/N)

Number of discrepancies found

Number of discrepancies

rectified

100% Yes 1315 Yes

12 PILLIR submitted to head Office and still waiting approval

55

CASH IN TRANSIT

ARRANGEMENTS

• Limpopo Provincial Office arranged cash in transit for 21 offices in the Province

• The cash is collected 5 days a week (Monday – Friday) • “Fidelity” is the service provider• The person who collect the cash for the day identify him/her by means

of an ID card and a copy is made of his/her ID card upon collection

PROJECTS

LATE REGISTRATION OF BIRTH (LRB) MOP UP CAMPAIGN: 08-20 JUNE 2015

District

zero to 30 days

31 days to 6 years

7 to 14 Years

UBCLRB 15 years

LRB 16 years above

1st ID 16 years

1st ID 17 and above

Re -issue ID

Vhembe 36 18 21 35 2 58 109 136 38

Sekhukhune 48 47 10 23 10 126 243 942 261

Waterberg 65 101 7 41 9 96 63 245 96

Capricorn 8 50 1 13 0 29 63 173 35

Mopani 19 61 7 36 4 51 110 345 140

STATISTICS: LRB MOP UP CAMPAIGN 08-20 JUNE 2015

Home Affairs officials receiving marching orders during the dry-run at Vhembe district.

Vhembe Acting DMO Mr. Zamba Maluleke and stakeholder forum members singing the national anthem during the dry-run.

Home Affairs official taking sets of fingerprint for a school learner

Home Affairs Mobile office arriving at the service point

Clients waiting to be served by Home Affairs officials

Client receiving a birth certificate on the spot

Client applying for Late Registration of Birth

Mobile teams from Limpopo, Nothwest, Gauteng and Mpumalanga

Clients waiting on a queue to be served at Smashblock Thabazimbi

Issue Achievements What has improved

Inspectorate officials • Province increased a number of inspectorate officials on structure from 87 to 104 officials

Improvement in achievement of Inspectorate target in Q3

Smart Identity Card

• Smart ID Card footprint has increased , since the rollout in 2013/14 financial year, 15 offices in the Province can issue the Smart ID Card.

• 63 286 Smart ID Cards were issued for collected in the Province in Q1

More members of the public have switched from Green ID book to Smart ID Cards

Hospital optimization• 6 Health facilities were optimized (Mankweng,

Mokopane, Philadelphia, Kgapane, Letaba and Tshilidzini). Signages are in place, 3Gs have been allocated, IT equipments and furntiure

New born babies can be registered without hindrance a

Stakeholder Relations

• Collaboration in common projects: Department of Sports, Arts and Culture as well as Molemole Municipality-Youth day celebrations, Office of the Premier, EXCO Imbizo at Makhado Municipality,

Public education on DHA services, application and collection of documents

Payments of invoices • 100% invoices were paid within 30 days Services providers are paid

on time

Achievements

Issue Achievements What has improved

Relocation of Offices to alternative

The following offices were relocated to alternative office accommodation:• Thabazimbi Medium Office• Musina Medium Office• Nebo Medium Office• Makhado Medium Office• Modimolle Medium Office

More efficient service delivery

Renewal of Leases

The following leases for office accommodation were renewed:• Thohoyandou Large Office (Lease runs until 31st

December 2018)• Limpopo Provincial Office (Lease runs until 31st

January 2017)• Lebowakgomo Medium Office (Lease runs until 31st

December 2018)• Jane Furse Large Office (Lease runs until 31st

December 2018)• Praktiseer Small Office (Lease runs until 31st

December 2016)• Mokopane Large Office (Lease runs until 31st

December 2016)

Achievements

Issue Challenges What needs to be been done

Polokwane Large Office

• There is a large influx of clients to Polokwane Large office and the office space has become minimal and cannot accommodate the clients that need to be services.

The Office needs to be relocated to alternative adequate and sufficient office accommodation

Praktiseer Small Office

• The office space is minimal making it difficult to service clients and it is located next to a bottle store.

• The relocation process of the office has been underway and the Department of Public Works has already advertised two times for alternative accommodation with no positive results. The second bid is still going for evaluation and only one bid was received.

The Office should be relocated to adequate accommodation that meets the needs of Home Affairs.

Fetakgomo • The office is currently operating from a Thusong Centre with no formal lease agreement

• The Office has not been on-lined as there is no lease agreement and Home Affairs cannot be allowed to install network equipment without the agreement.

• The request to relocate the office was approved and a service provider appointed by the Department of Public Works however, the process was delayed by a dispute over the ownership of the land between the service provider and the Municipality

The Office should be relocated to adequate accommodation that meets the needs of Home Affairs.

Challenges

Issue Challenges What needs to be been done

HR Registry • Lack of HR Registry Personnel Creation of HR registry posts

Departmental HR Policies • Implementation of unsigned Departmental HR policies e.g. Recruitment, PMDS

HR policies to be signed and approved

Finance Personnel structure at Provincial offices

• Provincial Finance and Supply Chain rely on seconded staff from offices to perform finance duties at Provincial level.

Increase establishment

Duplicate cases Applications take too long to be resolved, especially on cases of multiple persons sharing same ID number.

Strict turn around times

Responses to be within the law

Collection of Green Identity Documents High volumes of green barcoded IDs books at our offices (7520)

Members of the public to collect their IDs as IDs must be returned to Head Office after 6 months.

IMS Deportation vehicles Deportation vehicles have exhausted their life span Allocate budget to Procure deportation vehicles

Ablution facilities for members of the Public Frequent blockages of ablution facilities Availability of budge to hire

mobile toilets

Challenges

Thank you

Siyabonga