1 Project Cycle Management and Statistics Module 5.

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Project Cycle Management and Statistics

Module 5

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Who is this course for?

This module aims to provide an understanding of how to better use statistics in planning, implementation, monitoring and evaluation in local government development planning and execution.

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What will this course cover?

Concepts, practices and use of statistics in: Overview of Project Cycle Management Identification of projects Project design Project appraisal Project implementation Monitoring and evaluation

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Learning objectives (module) Explain the basic concepts of project planning and

management Equiping participants with project identification skills Training participants on how to prepare/design

projects for funding and implementation Explain the use of statistics in project cycle

management Train participants on how to implement and manage

projects Orient participants into the world of project

monitoring and evaluation

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Prerequisites

Completion of Modules 1 to 4 of this course.

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Duration and timetable

6 hours for 6 days (12 sessions)

Day 1: Basic Concepts

Day 2: Project Identification

Day 3: Project Design

Day 4: Project Appraisal & Implementation

Day 5: Monitoring and Evaluation

Day 6: Review

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Resources

Training course materials that have been prepared for the course.

The 2004 NSDS Annex Tables District Development Plans District sector reports (District Statistical

Abstracts)

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Discussion

Discuss as a class (for about 15 mins):

What you hope to get out of this Module Why you have come on it What you feel you have to offer this

Module Whether you feel the learning objectives

are feasible

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Module 5: Session 2

The Basic Concepts of Project Cycle Management

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Overview

The session covers the concepts used in all stages of project cycle starting with the identification of objectives, then design and proceeding to the implementation, and includes monitoring and evaluation of development projects

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Learning objectives (session)

By the end of this session, participants should be able to;

Explain the basic concepts of project planning and management

Describe project cycle management, its elements and relationships

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Activity (45 mins)

Introduce the session to the participants Brainstorming to list basic concepts used in

project cycle management. Write down the meaning of the different

concepts used in project planning and management

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What is a project?

The difinition of the term project should include the following terms/words

Planned undertaking Set of interrelated and coordinated activities Budget Time Specific objectives

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What is a project? …

A project may be defined as a set of activities, which aim at achieving specific objectives within a stipulated period of time and budget.

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The Project Cycle

A continuous process made up of separate and complementary stages (phases) each with its own characteristics and each setting a ground for the next one.

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The project cycle

Identification

Design

Appraisal

Implementation

Monitoring

Evaluation

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Project Cycle Management

The process of planning and managing projects, programmes and organizations

Involves a set of planning tools that feed into the logical framework

All aspects of the project cycle are considered to ensure that any changes are included in the project design

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What is a log Frame?

An overview of a project or programme plan

A tool used to help strengthen project design, implementation and evaluation

A table of 4 rows and 4 columns defining objectives, outputs, indicators, means of verification, risks and assumptions

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The Log Frame

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What shows that a project has begun ?

When somebody conceives the idea When a Government official makes a

statement about it. When data is collected about the

area/community needs/problems. When one identifies a problem

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Stages/ Phases of the Project Cycle

Idea conception and project identification Project write up/formulation/preparation/

design Project presentation, appraisal, selection,

negotiation, approval Project implementation and management Project monitoring and supervision Project evaluation

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What is Project Identification?

Involves needs assessment - collecting, processing and analyzing data on

problems/needs of communities The data/ information provides a basis for the

next or second stage of the project cycle.

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Project Identification ….

Review of secondary data Look at books, survey reports/ research papers,

publications, media reports, internet e.t.c. Are the facts accurate? Are the facts supported by evidenece? Is the information up-to-date?

Example: the 2004 NSDS report, the 2002 census report, the district statistical abstracts

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Project Identification …

Collecting and analyzing primary information Interviews Community mapping Focus Group Discussions Other methods

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Project Preparation / Design

Involves analyzing the information from the identification stage in detail to formulate a project document. Stakeholders Analysis Research Problem Analysis Log Frameworks

The economic, financial, social, ecological are analysed and the results documented.

These dimensions are summarized into a project write up or proposal.

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Project Appraisal

This is the assessment or in depth analysis or examination of all the aspects of the project

technical, financial, community participation, socio-economic benefits, organization and management, environmental impact, political risks, project

sustainability and replicability.

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Project Implementation

This stage involves transforming the project proposal into the actual project or reality.

Putting into practice the plans that had earlier on been appraised following the already laid down time table or work plan.

It leads to the realization of project outputs and immediate objectives.

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Project Monitoring

It is a continuous assessment or review and surveillance by the project management at every level of the hierarchy of the implementation of the project

It is aimed at tracking the progress of the project by ensuring that input and material deliveries, work schedules, targeted outputs and other required actions are proceeding according to plan.

It is “Keeping track of events in relation to work plan and targets.

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Basis for Monitoring

Periodic reports Regular project management and staff

meetings Observations Field visits and inspection.

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Project Evaluation

This is a process of determining systematically and objectively the relevance, efficiency, effectiveness and impact of the project in light of its objectives.

The comprehensive review, assessment and critical analysis not only of the project results, but also the initial assumptions underlying the project elements including the relevance of the problem statement.

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Module 5: Session 3

Overview of Statistics in Project Cycle Management

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What does the Session Cover?

The Session covers: An overview of the use of statistics in each of

the phases of the project cycle

Learning Objectives (Session) Explain the use of statistics in project cycle

management

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Relevance of statistics to planning

What data is needed to: Prepare a plan or project? Appraise a plan or project? Implement a plan or project? Monitoring a plan or project? Evaluate a plan or project?

Data and statistics are required!!

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Use of Statistics in project cycle management

Statistics/ data is used in the different stages.

In this session we shall consider:Project IdentificationProject DesignProject Implementation