1 Periodic Monthly Statement Process Wesccon 2004 Dale H Wilson [email protected] Office 703 668 2301
1 Periodic Monthly Statement Process Wesccon 2004 Dale H Wilson [email protected] Office 703 668 2301.
Jan 01, 2016
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2
Agenda
• Periodic Monthly Statement Terminology • Periodic Monthly Statement Process• Portal Screens• Sample Periodic Monthly Statement• Additional Information • Questions
Periodic Monthly Statement Terminology
4
Periodic Monthly Statement Terminology
Daily StatementPeriodic Daily Statement (PDS)Periodic Monthly Statement (PMS)‘EI’ – Entry Summary‘HP’ – Statement Delete‘PN’ – Periodic Daily Statement Debit Authorization and/or Entry
Summary Presentation
Periodic Monthly Statement Process
6
Periodic Monthly Statement Process
The Periodic Monthly Statement process consists of the following steps:
1. Process entry summaries for Periodic Daily Statement2. Remove entries before preliminary Periodic Daily Statement3. Produce preliminary Periodic Daily Statement4. Remove entries before final Periodic Daily Statement5. Process Periodic Daily Statement ACH Debit authorization and/or
entry summary presentation6. Produce final Periodic Daily Statement7. Remove entries before preliminary Periodic Monthly Statement8. Produce preliminary Periodic Monthly Statement9. Remove entries before final Periodic Monthly Statement10.Process payment (ACH Credit / ACH Debit)11. Produce final Periodic Monthly Statement
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Periodic Monthly Statement ProcessStep 1 – Process Entry Summaries for Periodic Daily Statement
This process may be thought of as the existing daily statement process with no payment due until the 15th calendar day of the month following entry or release.
Filer transmits entry summary data and schedules it for a Periodic Daily Statement using existing EI application identifier.
The payment type indicator value (record identifier 30) indicates the statement type:
6 – Broker/Filer Periodic Daily Statement or7 - Importer Periodic Daily Statement or8 - Combined Importer Periodic Daily Statement
The periodic statement month (new field on record identifier 30) indicates the month for payment. This controls the Periodic Monthly Statement on which the entry summary will be included.
ACS
ABIEntry Summary
(EI)
Step 1
Process EntrySummaries forPeriodic DailyStatement
January 12
Entry Files
ACE
Entry Amt 1 10.00 2 20.00 3 30.00 4 40.00 5 50.00
8
Periodic Monthly Statement ProcessStep 1 – Process Entry Summaries for Periodic Daily Statement(Continued)
Entries excluded from the Periodic Monthly Statement process Reconciliation (Type 09) NAFTA Duty Deferral (Type 08) Entries with tax class codes Entries with Census errors/warnings
ABI release and entry messages same as existing daily statement.
This creates/updates a receivable in the subsidiary ledger for the entry summary.
Entry summary receivable can be viewed on the sub-ledger report through the reports tab of the ACE Secure Data Portal.
9
Periodic Monthly Statement ProcessStep 2 – Remove Entries Before Preliminary Periodic Daily Statement
The entry summary payment type indicator can be updated using the HP application identifier. This allows for: Changing method of payment from a single payment to a
statement payment (daily statement or Periodic Daily Statement) or vice versa.
If changing the entry summary to appear on a Periodic Daily Statement, the periodic statement month (new field on record identifier H) indicates the month for payment. This controls the Periodic Monthly Statement on which the entry summary will be included.
This reverses/updates a receivable in the subsidiary ledger for the entry summary.
ABIEntry Remov al
(HP)
ACS
Step 2
Remove EntriesBefore Prelim.Periodic DailyStatement
January 14
Remov e Entry 5
ACE
DailyStatement
Files
10
Periodic Monthly Statement ProcessStep 3 – Produce Preliminary Periodic Daily Statement
On the preliminary statement print date indicated on the EI transmission CBP will route the preliminary Periodic Daily Statement (application identifier QR) to the filer.
No difference in record layouts for a regular daily statement and a Periodic Daily Statement.
The payment type indicator value (record identifier B of the QR application identifier) indicates the statement type:
2 - Broker/Filer daily statement or3 - Importer daily statement or5 - Combined importer daily statement or6 - Broker/Filer Periodic Daily Statement or7 - Importer Periodic Daily Statement or8 - Importer Combined Periodic Daily Statement
This adds the Periodic Daily Statement number to the entry summary receivables in the subsidiary ledger.
DailyStatement
Files
PreliminaryPeriodic Daily
Statement sentto Importer/
Broker
Step 3
ProducePreliminaryPeriodic DailyStatement
January 18
ACS
Daily Statement 1
Entry Amt 1 10.00 2 20.00 3 30.00 4 40.00
ACE
11
Periodic Monthly Statement ProcessStep 4 – Remove Entries Before Final Periodic Daily Statement
The entry summary payment type indicator can be updated using the HP application identifier. This allows for: Deleting an entry from an unpaid preliminary statement (daily
statement or Periodic Daily Statement) Changing the payment type indicator and preliminary statement
print date (record identifier H) after the preliminary statement is issued
If changing the entry summary to appear on a Periodic Daily Statement, the periodic statement month (new field on record identifier H) indicates the month for payment. This controls the Periodic Monthly Statement on which the entry summary will be included.
ABIEntry Remov al
(HP)
ACS
Step 4
Remove EntriesBefore FinalPeriodic DailyStatement
January 19
Remov e Entry 4
ACE
DailyStatement
Files
12
Periodic Monthly Statement ProcessStep 4 – Remove Entries Before Final Periodic Daily Statement(Continued)
If an entry summary is deleted from a preliminary statement (daily statement or Periodic Daily Statement) it will be included with record identifier Q7 as part of the final daily statement transmission.
This reverses/updates a receivable in the subsidiary ledger for the entry summary.
13
Periodic Monthly Statement ProcessStep 5 – Process Periodic Daily Statement ACH Debit authorization and/or entry summary presentation (PN)
New application identifier (PN) will be used for Periodic Daily Statement ACH Debit authorization and/or entry summary presentation.
For ACH Debit participants this is similar to the existing ACH Debit authorization (application identifier QN) for daily statements.
For ACH Credit participants this is new. They will not use the payer unit number field of this transaction.
Like the QN transaction for the existing Daily Statement, multiple Periodic Daily Statements can be included in a single PN transaction.
The PN transaction stops the ’10 day’ clock for late file purposes. Entry summaries and a copy of the Periodic Daily Statement must also be presented to the entry section at this time.
Step 5
ProcessPeriodic DailyStatementAcceptance
January 20
ABIEntry Summary
Presentation/DebitAuthorization
(PN)
ACS
Entry Files
ACE
14
Periodic Monthly Statement ProcessStep 5 – Process Periodic Daily Statement ACH Debit authorization and/or entry summary presentation (PN) - Continued
When the PN transaction is processed the Periodic Monthly Statement number is added to the entry summary receivables in the subsidiary ledger.
At this time the Periodic Monthly Statement (that this Periodic Daily Statement belongs to) can be viewed through the statements tab of the ACE Secure Data Portal.
15
Periodic Monthly Statement ProcessStep 6 – Produce Final Periodic Daily Statement
During the ACS end-of-day cycle, on the night the PN transaction is processed, CBP will route the final Periodic Daily Statement (application identifier QR) to the filer.
No difference in record layouts for a regular daily statement and a Periodic Daily Statement.
The payment type indicator value (record identifier B of the QR application identifier) indicates the statement type:
2 - Broker/Filer daily statement or3 - Importer daily statement or5 - Combined importer daily statement or6 - Broker/Filer Periodic Daily Statement or7 - Importer Periodic Daily Statement or8 - Importer Combined Periodic Daily Statement
Step 6
ProduceFinalPeriodic DailyStatement
January 21
DailyStatement
Files
Final Periodic DailyStatement sent
to Importer/Broker
ACS
Daily Statement 1
Entry Amt 1 10.00 2 20.00 3 30.00
16
Periodic Monthly Statement ProcessStep 7 – Remove Entries Before Preliminary Periodic Monthly Statement
An entry summary can be removed from a Periodic Daily Statement after the final Periodic Daily Statement has been generated but prior to payment of the Periodic Monthly Statement.
The entry summary is removed using the existing HP application identifier.
When the entry summary is removed after the final Periodic Daily Statement has been generated, the entry becomes a ‘single pay’.
This reverses a receivable in the subsidiary ledger for the entry summary.
If an entry summary is removed after the final Periodic Daily Statement has been generated, it will be included with record identifier Q7 as part of the of the preliminary and final Periodic Monthly Statement transmission (application identifier MS).
ABIEntry Remov al
(HP)
ACS
Remov e Entry 3
ACE
DailyStatement
Files
Step 7
Remove EntriesBefore PreliminaryPeriodic MonthlyStatement
January 30
17
Periodic Monthly Statement ProcessStep 8 – Produce Preliminary Periodic Monthly Statement
CBP will route the preliminary Periodic Monthly Statement (new application identifier MS) to the filer on the date selected.
The default date will be the 11th of the month.
A date from the 1st through the 11th of the month may be selected by: The importer for importer and importer combined statements The broker/filer for broker/filer statements
The payment type indicator value (record identifier B of the MS application identifier) indicates the statement type:
6 – Broker/filer Periodic Monthly Statement or7 - Importer Periodic Monthly Statement or8 - Importer Combined Periodic Monthly Statement
ACE
PreliminaryPeriodic MonthlyStatement sent
to Importer/Broker
Monthly Statement
Daily Stmt Amt1 30.00x xx.00
Total xx.00
Step 8
ProducePreliminaryPeriodic MonthlyStatement
February 11
18
Periodic Monthly Statement ProcessStep 9 – Remove Entries Before Final Periodic Monthly Statement
An entry summary can be removed from a Periodic Daily Statement after the final Periodic Daily Statement has been generated but prior to payment of the Periodic Monthly Statement.
The entry summary is removed using the existing HP application identifier.
When the entry summary is removed after the final Periodic Daily Statement has been generated, the entry becomes a ‘single pay’. If paid after the 10th day, the entry becomes a late pay.
ABIEntry Remov al
(HP)
ACS
Remov e Entry 2
ACE
DailyStatement
Files
Step 9
Remove EntriesBefore FinalPeriodic MonthlyStatement
February 13
19
Periodic Monthly Statement ProcessStep 9 – Remove Entries Before Final Periodic Monthly Statement(Continued)
This reverses a receivable in the subsidiary ledger for the entry summary.
If an entry summary is removed after the preliminary Periodic Monthly Statement has been generated, it will be included with record identifier Q7 as part of the of the final Periodic Monthly Statement transmission (application identifier MS).
20
Periodic Monthly Statement ProcessStep 10a – Process Payment (ACH Credit)
For ACH Credit participants, the Periodic Monthly Statement payment is initiated by the participants with their bank.
When the payment is received and processed during the ACS end-of-day cycle, the final Periodic Monthly Statement (new application identifier MS) is routed to the filer.
The receivables created for the entry summaries are marked paid in the subsidiary ledger.
The Periodic Monthly Statement is marked paid and can be viewed through the statements tab of the ACE Secure Data Portal.
Step 10a
ProcessPayment(ACH Credit)
February 15
ACS
ACE
CollectionFile
Bank TransmitsACH Credit
Pay ment
21
Periodic Monthly Statement ProcessStep 10b – Process Payment (ACH Debit)
For ACH Debit participants, the Periodic Monthly Statement payment is initiated by CBP on the 15th of the month. The debit authorizations processed during the month will be sent to the bank for processing.
No action is required by the ACH Debit participant.
The receivables created for the entry summaries are marked paid in the subsidiary ledger.
The Periodic Monthly Statement is marked paid and can be viewed through the statements tab of the ACE Secure Data Portal.
ACS
ACE
CollectionFile
Step 10b
ProcessPayment(ACH Debit)
February 15
22
Periodic Monthly Statement ProcessStep 11 – Produce Final Periodic Monthly Statement
After the payment is processed during the ACS end-of-day cycle, the final Periodic Monthly Statement (new application identifier MS) will be routed to the filer.
The payment type indicator value (record identifier B of the MS application identifier) indicates the statement type:
6 – Broker/Filer Periodic Monthly Statement or
7 - Importer Periodic Monthly Statement or
8 - Importer Combined Periodic Monthly Statement
ACE
Final PeriodicMonthly
Statement sentto Importer/
Broker
Monthly Statement
Daily Stmt Amt1 10.00x xx.00
Total xx.00
Step 11
Produce FinalPeriodic MonthlyStatement
February 16
23
Periodic Monthly Statement Process
DailyStatement
Files
ABIEntry Remov al
(HP)
ACS
ABIEntry Summary
(EI)
PreliminaryPeriodic Daily
Statement sentto Importer/
Broker
Step 1
Process EntrySummaries forPeriodic DailyStatement
January 12
Entry Files
Step 3
ProducePreliminaryPeriodic DailyStatement
January 18
ACS ACS
Step 4
Remove EntriesBefore FinalPeriodic DailyStatement
January 19
Step 5
ProcessPeriodic DailyStatementAcceptance
January 20
ABIEntry Summary
Presentation/DebitAuthorization
(PN)
ACS
Entry Files
ACE
Entry Amt 1 10.00 2 20.00 3 30.00 4 40.00 5 50.00
Daily Statement 1
Entry Amt 1 10.00 2 20.00 3 30.00 4 40.00
Step 6
ProduceFinalPeriodic DailyStatement
January 21
Remov e Entry 4
TRADE
CBP
ACE
DailyStatement
Files
Final Periodic DailyStatement sent
to Importer/Broker
ACS
Daily Statement 1
Entry Amt 1 10.00 2 20.00 3 30.00
DailyStatement
Files
ACE ACE
ABIEntry Remov al
(HP)
ACS
Step 2
Remove EntriesBefore Prelim.Periodic DailyStatement
January 14
Remov e Entry 5
ACE
DailyStatement
Files
24
Periodic Monthly Statement Process
ACE
PreliminaryPeriodic MonthlyStatement sent
to Importer/Broker
ACS
ACE
CollectionFile
Monthly Statement
Daily Stmt Amt1 30.00x xx.00
Total xx.00
TRADE
CBP
ABIEntry Remov al
(HP)
ACS
Remov e Entry 2
ACE
DailyStatement
Files
Step 8
ProducePreliminaryPeriodic MonthlyStatement
February 11
Step 10a
ProcessPayment(ACH Credit)
February 15
ACE
Final PeriodicMonthly
Statement sentto Importer/
Broker
Monthly Statement
Daily Stmt Amt1 10.00x xx.00
Total xx.00
Step 11
Produce FinalPeriodic MonthlyStatement
February 16
ABIEntry Remov al
(HP)
ACS
Remov e Entry 3
ACE
DailyStatement
Files
Step 10b
ProcessPayment(ACH Debit)
February 15
ACS
ACE
CollectionFile
Bank TransmitsACH Credit
Pay ment
Step 7
Remove EntriesBefore PreliminaryPeriodic MonthlyStatement
January 30
Step 9
Remove EntriesBefore FinalPeriodic MonthlyStatement
February 13
Portal Screens
26
Statements Tab – Open Periodic Monthly Statements
27
Periodic Daily Statements associated to a specific Periodic Monthly Statement
28
Entry Summaries associated to a specific Periodic Daily Statement
Broker Application Process•Broker Account Application Process – see 69 FR 5362,
dated Feb. 2, 2004Requires Internet access and participation in Customs-Trade
Partnership Against Terrorism (C-TPAT)
•Additional requirements for use of Periodic Monthly Payment/Statement – see 69 FR 5362, dated
Feb.4, 2004 Requires payment via ACH Credit or ACH Debit
and participation in ABI
•See also – 69 FR 54302, dated Sept 8, 2004 (Importers and Brokers)
69 FR 55167, dated Sept 13, 2004 (Truck Carriers)
29
30
Broker Application Process
• Send application to: [email protected]
• Broker Account Applicants must provide following information Broker Name Filer Code Unique Identification Number (EIN, SSN) C-TPAT Certification Internet access ABI participation ACH Credit or Debit participation
BenefitsPeriodic Monthly Statement (PMS)
Ability to service customers who are ACE Importer Accounts
Ability to pay Via PMS when broker is shown as importer of record. If acting as Importer of record, must obtain bond rider as stated in FRN.
Ability to view statement as it is being built.
Ability to select either a national or a port statement.
ReportsOver 60 reports available plus quick views covering account financial and
transactional data.
User accessAbility for the Account Owner to set user access privileges.
No Access, View Only or Full Access can be granted at the portal tab level
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Questions?
Additional Information
34
Additional Information – The Pay Basis Indicator
The Pay Basis Indicator of the Entry Summary EI transaction (submitted through ABI) is what determines the type of Periodic Daily Statement on which a particular entry summary will appear:
Broker Periodic Daily Statements have entry summaries with a Pay Basis Indicator 6
Importer Periodic Daily Statements have entry summaries with a Pay Basis Indicator 7
Importer Combined Periodic Daily Statements have entry summaries with a Pay Basis Indicator 8
If an entry summary appears on a Broker Periodic Daily Statement, that Periodic Daily Statement will appear on a Broker Periodic Monthly Statement.
If an entry summary appears on an Importer Periodic Daily Statement, that Periodic Daily Statement will appear on an Importer Periodic Monthly Statement.
If an entry summary appears on an Importer Combined Periodic Daily Statement, that Periodic Daily Statement will appear on an Importer Combined Periodic Monthly Statement.
35
Additional Information – Broker Accounts
In ACE Release 3, Broker Accounts (brokers set up with a broker account, and importers with a filer code set up with a broker account) will have the ability to produce:
Broker Port Periodic Monthly Statements (Pay Basis Indicator 6) Broker National Periodic Monthly Statements (Pay Basis Indicator 6) Importer Port Periodic Monthly Statements by filer code (Pay Basis Indicator 7) Importer Combined Port Periodic Monthly Statements by filer code (Pay Basis
Indicator 8)
The way a broker or importer with a filer code indicates a port or national Broker Periodic Monthly Statement (Pay Basis Indicator 6) is to indicate this when setting up their broker account. Broker accounts will have the option of ‘Port’ or ‘National’ Periodic Monthly Statements.
36
Additional Information – Importer Accounts
In ACE Release 3, Importer accounts will not have the ‘Port’ or ‘National’ Periodic Monthly Statement option. Importer (Pay Basis Indicator 7) and Importer Combined (Pay Basis Indicator 8) Periodic Monthly Statements will always be ‘Port’ statements.
There will be no such thing as an Importer National Periodic Monthly Statement or Importer Combined National Periodic Monthly Statement (Pay Basis Indicator 7 and 8). If an Importer wishes to have a national statement, the only way to do this will be to use one filer code for all their entry summaries and to place them on a Broker National Periodic Monthly Statement (Pay Basis Indicator 6).
37
Additional Information – Using Multiple Filer Codes in One Port
Note: Just like today with Daily Statements, with Periodic Daily Statements and Periodic Monthly Statements, if an importer uses different brokers to process their entry summaries in a given port these entry summaries will appear on different Periodic Daily Statements and Periodic Monthly Statements if they are filed with different filer codes. Only if they are filed with one filer code (usually the importer’s if they have one), will all the entry summaries for that port appear on one Periodic Daily Statement and one Periodic Monthly Statement.
38
Additional Information – Broker Account Portal View
A broker account will be able to view the following Periodic Monthly Statements through the ACE Secure Data Portal: Broker Periodic Monthly Statements containing their filer code Importer Periodic Monthly Statements containing their filer code Importer Combined Periodic Monthly Statements containing their filer code
Brokers will be also able to view all entry summaries with their filer code (no matter what importer number is used) through the Subsidiary Ledger Report of the ACE Secure Data Portal.
If a broker uses an importer’s filer code when filing entry summaries the broker will not be able to view the Periodic Monthly Statements on which those entry summaries are reported through the ACE Secure Data Portal. This is true no matter what type of Periodic Monthly Statement (Broker, Importer or Importer Combined).
Brokers will not be able to view entry summaries filed with an importer’s filer code through the Subsidiary Ledger Report of the ACE Secure Data
39
Additional Information – Importer Account Portal View
An importer account will be able to view the following Periodic Monthly Statements through the ACE Secure Data Portal: Importer Periodic Monthly Statements (no matter what filer code) for their importer
numbers Importer Combined Periodic Monthly Statements (no matter what filer code) for their
importer numbers
Importers will also be able to view all entry summaries with their importer number (no matter what filer code is used) through the Subsidiary Ledger Report of the ACE Secure Data Portal.
If a broker uses their own filer code when filing entry summaries for an importer, the importer will not be able to view the Periodic Monthly Statements on which the entry summaries are reported through the ACE Secure Data Portal if they are reported on a Broker Periodic Monthly Statement.
40
Additional Information – Subsidiary Ledger Report vs Periodic Monthly Statement Report
As was shown earlier, entry summaries go through several steps from the time that they are first filed through ABI until they are ultimately paid on a Periodic Monthly Statement. As they go through these steps, they may or may not be able to be queried through the ACE Secure Data Portal.
When an entry summary is filed, a release date, and class code information are present it can be queried through the Subsidiary Ledger Report of the ACE Secure Data Portal.
When an entry summary is filed and a release date is not available, but class code information is, and it appears on a preliminary Periodic Daily Statement, it can be queried on the Subsidiary Ledger Report.
When an entry summary appears on a Periodic Daily Statement it is assigned a Periodic Daily Statement number.
41
Additional Information – Subsidiary Ledger Report vs Periodic Monthly Statement Report (Continued)
When an entry summary appears on a Periodic Daily Statement and that statement has a ‘PN’ transaction processed against it, it is assigned a Periodic Monthly Statement.
Not until an entry summary has been assigned a Periodic Monthly Statement number can the monthly statement, and thus the entry summary be queried through the Periodic Monthly Statement Report (Statements Tab) of the ACE Secure Data Portal.
In almost all circumstances an account will have more entry summaries that can be queried through the Subsidiary Ledger Report than the Periodic Monthly Statement Report.
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