1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration.

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Oregon Vital Events Registration System

Electronic Death Registration System

Information and Demonstration

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What is an Electronic Death Registration System (EDRS)?

Paperless death certificates

Web based technology

Biometric (fingerprint) authentication

Disposition permit printing at funeral home

Printing certified copies at the county office

Electronic amendments and corrections

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Overall benefits of an EDRS

Improved timeliness

Higher quality

More efficient communication – participants interact electronically

Increased security

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Who benefits?

Families

Funeral directors

Medical professionals and medical examiners

Local and state registrars

Federal, state, and local agencies

Public health researchers

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Specific benefits of EDRS… Faster service to families

Electronic referrals between funeral directors and medical certifiers

“Drop to paper” feature if the funeral director or medical certifier is not utilizing EDRS

Electronic SSN verification forthcoming

Medical certifiers are able to initiate the death certificate without waiting for the funeral home

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More specific benefits of EDRS… Conformance with a 2002 American Medical

Association Resolution calling for moreuniform cause of death reporting

Automatic error checking Reduces internal inconsistencies Reduces missing values

Electronic corrections and amendments

Amended/corrected records immediately available at the county – no fax, no fuss

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What does the Oregon EDRS look like?

The Oregon EDRS software is called DAVE, which stands for

Database Application for Vital Events.

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Login to DAVE

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Funeral Director Start/Edit Case

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Decedent Information

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Resident Address

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Family Members

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Informant Information

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Disposition

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Decedent Attributes

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Funeral Director can complete Place of Death

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Affirmation & Sign with Fingerprint

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Refer to Medical Certifier

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Disposition Approval

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Funeral Director Print Forms

Working copy, for your records

Drop-to-paper, if medical certifier is not part of the EDRS system

Disposition permit

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Medical Certifier Begins Case The medical certifier receives a system-

generated email when the funeral director requests medical certification.

They login to DAVE and select the case from the internal message requesting medical certification.

Medical certifiers can also start a case, which the funeral director can later locate and then complete the personal information.

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Medical Certifier Work Queues & Messages

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Date/Time of Death

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Place of Death

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Cause of Death

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Other Factors

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Injury

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Certifier Information

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Affirm and Certify with Fingerprint

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Medical Certifier Print Forms

Working copy, for your records

Drop-to-paper, if the funeral director is not part of the EDRS system

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Immediately Registered The case is immediately and automatically

registered unless there is information that requires review by the Registrar.

Cases requiring review include rare or reportable causes of death, possible duplicate record, etc.

Our goal is to review cases within 24 hours of receipt.

The funeral director will be automatically notified when a case is registered.

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Amend Records

Amendments to the death certificate can be submitted by funeral directors or medical certifiers within DAVE.

Our goal is to process amendments with 24 hours after receipt.

After submitting the amendment, replacement certificates can be immediately ordered and they will be issued as soon as the amendment is processed and the original certificates have been returned.

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Amend Record in DAVE

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Type of Amendment

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Amendment Detail

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Amendment Affirmation

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Registrar Ordering Process State and County registrars can process

certificate orders within DAVE for fully electronic records or paper records that have been processed by the State.

County registrars may also continue to issue copies from paper certificates.

Orders may be received from funeral directors directly through DAVE or manually.

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Applicant Information

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Search for Decedent

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Match Decedent to Order

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Request Certified Copies: Called Services in DAVE

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Services Summary

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Payment Information

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Order Summary

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Issue Copies

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Death Certificate Prints as a PDF

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Next steps…

January-August 2006 Testing of Customized System

Early August 2006 Pilot Site Refresher Training

August-Sept. 2006 Pilot of System

Mid-September 2006 Statewide Rollout Begins

January 2007 Electronic Birth RegistrationSystem (EBRS) begins

August 2007 EDRS Statewide Rolloutcomplete