1 Improvement Improvement for Long-Term Care for Long-Term Care Using Nursing Home IT Using Nursing Home IT for Optimal Care Delivery for Optimal Care Delivery Presentation to AHRQ Annual Conference Track 1. HIT Presentation to AHRQ Annual Conference Track 1. HIT Improving Quality of Care for Vulnerable Improving Quality of Care for Vulnerable Populations Through HIT Populations Through HIT September 8, 2008 September 8, 2008 by by Susan D. Horn, Ph.D Susan D. Horn, Ph.D Institute for Clinical Outcomes Research Institute for Clinical Outcomes Research 699 East South Temple, Suite 100 699 East South Temple, Suite 100 Salt Lake City, Utah 84102 Salt Lake City, Utah 84102 801-466-5595 (V) 801-466-6685 (F) 801-466-5595 (V) 801-466-6685 (F) [email protected][email protected]www.isisicor.com www.isisicor.com
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1 On-Time Quality Improvement for Long-Term Care Using Nursing Home IT for Optimal Care Delivery Presentation to AHRQ Annual Conference Track 1. HIT Improving.
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On-Time Quality Improvement On-Time Quality Improvement for Long-Term Carefor Long-Term Care
Using Nursing Home IT Using Nursing Home IT for Optimal Care Deliveryfor Optimal Care Delivery
Presentation to AHRQ Annual Conference Track 1. HITPresentation to AHRQ Annual Conference Track 1. HIT
Improving Quality of Care for Vulnerable Populations Through HITImproving Quality of Care for Vulnerable Populations Through HIT
September 8, 2008September 8, 2008
byby
Susan D. Horn, Ph.DSusan D. Horn, Ph.DInstitute for Clinical Outcomes ResearchInstitute for Clinical Outcomes Research
699 East South Temple, Suite 100 699 East South Temple, Suite 100 Salt Lake City, Utah 84102Salt Lake City, Utah 84102
through Information Technologythrough Information Technology
Findings from 3 ProjectsFindings from 3 Projects
1. Real-Time Optimal Care Plans for Nursing 1. Real-Time Optimal Care Plans for Nursing Home QIHome QI
2. Nursing Home IT: Optimal Care Delivery2. Nursing Home IT: Optimal Care Delivery
3. On-Time Quality Improvement for Long-3. On-Time Quality Improvement for Long-Term CareTerm Care
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1.1. Integrate evidence-based research on Integrate evidence-based research on pressure ulcer prevention into long term care pressure ulcer prevention into long term care daily practicedaily practice
2.2. Implement pre-IT and HIT solutions in long Implement pre-IT and HIT solutions in long term care to support redesigned processes term care to support redesigned processes and improved outcomesand improved outcomes
3.3. Identify HIT implementation best practicesIdentify HIT implementation best practices
ObjectivesObjectives
NURSING HOME IT: NURSING HOME IT: OPTIMAL CARE DELIVERYOPTIMAL CARE DELIVERY
Pressure ulcer (PrU) rates remain high Pressure ulcer (PrU) rates remain high Despite guidelinesDespite guidelines Despite trainingDespite training
NH staff know how to prevent PrUsNH staff know how to prevent PrUs
Need to identify high risk residents on weekly basisNeed to identify high risk residents on weekly basis
Knowledge not integrated into day to day practice Knowledge not integrated into day to day practice
Entire multi-disciplinary team needs to coordinate Entire multi-disciplinary team needs to coordinate care better for high risk residents (including CNAs)care better for high risk residents (including CNAs)
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Background - OperationsBackground - Operations
• CNAs document in 7-8 different placesCNAs document in 7-8 different places
• Communication is fragmentedCommunication is fragmented
• Difficult to track down information for Difficult to track down information for MDS assessmentsMDS assessments
• CNA documentation often incomplete CNA documentation often incomplete and inaccurate, yet they spend the most and inaccurate, yet they spend the most time with residents time with residents
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Steps to SuccessSteps to Success
1.1. Research-based foundationResearch-based foundation
• 1,343 residents with pressure ulcer; 1,147 at 1,343 residents with pressure ulcer; 1,147 at
riskrisk
• 70% female; Average age = 79.8 years70% female; Average age = 79.8 yearsFunded by Ross Products Division, Abbott LaboratoriesFunded by Ross Products Division, Abbott Laboratories
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Long Term Care CPI ResultsLong Term Care CPI ResultsOutcome: Develop Pressure UlcerOutcome: Develop Pressure Ulcer
• disease-specificdisease-specific• high calorie/high high calorie/high proteinprotein
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Effects of Nutritional SupportEffects of Nutritional Supportin Long Term Carein Long Term Care
Nutritional Treatment Strategies
N Pressure
Ulcer Develop Rate
Oral Supplement / Standard Medical Nutritional
134 21.6%
Enteral Formula 210 23.8%
Fluid Order 396 25.0%
Snacks, House Shakes 403 27.3%
No Nutritional Risk -- No Nutritional Treatment
195 27.2%
At Nutritional Risk -- No Nutritional Support
323 35.6%
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Bladder Incontinence Management Bladder Incontinence Management in Long Term Carein Long Term Care
Treatments N PU Develop Rate
Incontinent-Use one or more of following treatments: 1,441 34.2% Briefs, disposable 501 23.6% Toileting program 549 23.9% Briefs, reusable 118 26.3% Topical Treatment 1,159 29.1% Bed pads, disposable 193 29.5% Bed pads, reusable 221 32.1% Use of catheter 195 51.3% Continent-No incontinence treatment 209 26.3%
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Step 2: PartnershipsStep 2: Partnerships
• Empower all members of a facility teamEmpower all members of a facility team
• Encourage inter-facility sharing and Encourage inter-facility sharing and observe facilities come to consensus over observe facilities come to consensus over timetime
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Redesign DocumentationRedesign Documentation
CNACNA
• Daily flow sheet Daily flow sheet
• Single form replaced Single form replaced multiple logs, clipboards, multiple logs, clipboards, bedside chartsbedside charts
• Reduced redundant Reduced redundant documentation “document documentation “document one thing, one time, in one one thing, one time, in one place” place”
nurses contribute to care nurses contribute to care plans plans
• Used by multiple members Used by multiple members of the care team to of the care team to plan/implement care plan/implement care
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Transition from Paper to HITTransition from Paper to HIT
• CNA staff for daily documentationCNA staff for daily documentation
• Wound nurse for documentation - Wound nurse for documentation - tracking pressure ulcerstracking pressure ulcers
• Nursing Management, charge nurses, Nursing Management, charge nurses, and Dietary access on-line reports to and Dietary access on-line reports to support decision-making, care planning, support decision-making, care planning, and CQI activitiesand CQI activities
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•Digital PenDigital Pen» Thin and light device that writes like an Thin and light device that writes like an
ordinary penordinary pen» Includes camera that records pen strokesIncludes camera that records pen strokes» Used with digitized form, digital pen Used with digitized form, digital pen
reads unique pattern of dots to interpret reads unique pattern of dots to interpret the datathe data
•Docking StationDocking Station » Battery chargingBattery charging» Uploading data from memory to Uploading data from memory to
database via Internetdatabase via Internet
Example Technology #1Example Technology #1 Digital Pen & Paper Digital Pen & Paper
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Digital Pen SystemsDigital Pen Systems
In the absence of existing HIT, the Digital Pen and In the absence of existing HIT, the Digital Pen and Paper solution was used because of its:Paper solution was used because of its:
» Ease of use and low costEase of use and low cost» Minimal staff training requirements Minimal staff training requirements » Minimal set up and support requirements Minimal set up and support requirements » Minimal impact to existing clinical workflow resulting in Minimal impact to existing clinical workflow resulting in
rapid staff adoption ratesrapid staff adoption rates» Rapid report development cycle supports accelerated Rapid report development cycle supports accelerated
implementation timelineimplementation timeline» The Digital Pen and Paper solution does not interfere with The Digital Pen and Paper solution does not interfere with
existing facility IT applications. existing facility IT applications.
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Ex: CNA DocumentationEx: CNA Documentation
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Example technology #2 Example technology #2 Electronic Medical RecordElectronic Medical Record
ProfileProfile:: Add CNA standardized documentation data elements into Add CNA standardized documentation data elements into
EMREMR Add Wound RN standardized documentation data elements Add Wound RN standardized documentation data elements
into EMRinto EMR
Project RequirementsProject Requirements:: Incorporate standardized data elements, including best Incorporate standardized data elements, including best
practices, into applicationpractices, into application Produce On-Time reportsProduce On-Time reports
Vendors to dateVendors to date Optimus EMR, Lintech, CareTracker, eHealth, ReliableOptimus EMR, Lintech, CareTracker, eHealth, Reliable
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Step 4: Timely FeedbackStep 4: Timely Feedback
• Use comprehensive standardized documentation Use comprehensive standardized documentation datadata
• First reports provide feedback on completenessFirst reports provide feedback on completeness
• Other reports target specific components of careOther reports target specific components of care
• Summarize clinical information in variety of Summarize clinical information in variety of formats for use by RNs, MDS coordinators, formats for use by RNs, MDS coordinators, dieticians, CNAs, etc.dieticians, CNAs, etc.
• Reports contribute to care planning processesReports contribute to care planning processes
• Nutrition SummaryNutrition Summary» Low meal intake flagLow meal intake flag» Average meal intake for 4 Average meal intake for 4
weeksweeks» Tube feeding indicatorTube feeding indicator» Dietary consult dateDietary consult date» Weight change Weight change » Existing pressure ulcerExisting pressure ulcer» History of resolved ulcerHistory of resolved ulcer
• Weight SummaryWeight Summary» Weight 180 days priorWeight 180 days prior» Weight 30 days priorWeight 30 days prior» Weight trendsWeight trends» Recent weight changeRecent weight change» 5-10% weight loss past 30 5-10% weight loss past 30
daysdays» >10% weight loss past 180 >10% weight loss past 180
Stratified by RiskStratified by RiskProvide ‘BIG picture’ over time, not just snapshot of one shift or one dayProvide ‘BIG picture’ over time, not just snapshot of one shift or one day
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Step 5: Integrate Reports into Step 5: Integrate Reports into Care Planning ProcessesCare Planning Processes
Support clinical team in understanding Support clinical team in understanding reportsreports– Education in use of reportsEducation in use of reports
Facilitate use of reports in team processesFacilitate use of reports in team processes– Multi-disciplinary team processes for care Multi-disciplinary team processes for care
planningplanning– Accountability for best practice Accountability for best practice
implementation and resident outcomes implementation and resident outcomes monitoringmonitoring
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Prevention Reports
Standardized CNA documentation
QI Team
Access timely information
Reduce redundancy
Consolidate documentationFront-line team members use reports in daily work
Identify high-risk residents
Information TechnologyStep 1
Step 2 Step 3
Step 4
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Q4 03 (Pre-Implementation) to Q3 05 (Post-Intervention Review) Combined Facilities Average
Front-line driven; include all caregivers in Front-line driven; include all caregivers in redesign of workflow and documentationredesign of workflow and documentation
Standardize data elements and redesign Standardize data elements and redesign workflow workflow prior prior to HIT implementationto HIT implementation
Lessons LearnedLessons Learned
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HIT development challengesHIT development challenges
Resistance to changing documentationResistance to changing documentation
Staff turnoverStaff turnover and/or and/or Administrator and DON turnoverAdministrator and DON turnover
Resistance to adopt reports and redesign processes to use Resistance to adopt reports and redesign processes to use reportsreports
Resistance to delegate to team membersResistance to delegate to team members
IT knowledge deficit in nursing homesIT knowledge deficit in nursing homes
Obstacles to ImprovementObstacles to Improvement
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SummarySummary
Start with automating CNA documentationStart with automating CNA documentation
Monitoring compliance is on-going Monitoring compliance is on-going
Training needs are on-going Training needs are on-going
HIT by itself does not lead to QI HIT by itself does not lead to QI
Plan for how information will be used by Plan for how information will be used by clinical teamclinical team
Assign a consistent dedicated person or Assign a consistent dedicated person or team of resources to manage the HIT team of resources to manage the HIT implementationimplementation
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On-Time Prevention of On-Time Prevention of Pressure Ulcers Pressure Ulcers
55 Nursing Homes in55 Nursing Homes in California, New York, Idaho, California, New York, Idaho,
Maryland, Arizona, North Carolina, Maryland, Arizona, North Carolina, Washington, DCWashington, DC
Funded by AHRQ, CHCF Funded by AHRQ, CHCF
Partners: NY State Health Dept, Partners: NY State Health Dept, Delmarva FoundationDelmarva Foundation
On-Time has been expanded toOn-Time has been expanded to