1 OAS Quarterly Resource Management and Performance Report March 31, 2013 Secretariat for Administration and Finance.

1

OAS Quarterly Resource Management and Performance Report

March 31, 2013

Secretariat for Administration and Finance

2

New Quarterly Report Format for 2013:

- Focus on Performance: dedicated section on programmatic results by subprogram.

- Focus on variances: New tables highlighting budgetary variances

- Focus on budgetary impact of human resource actions.

Introduction

Programmatic Results by Chapter

Las metas operativas fueron seleccionadas por las áreas entre las incluidas en el Programa Presupuesto 2013.

Expected results for the mandates that

correspond to the operative goals are

being reviewed by the technical areas based

on the draft submitted to the CAAP

The operational targets were selected by the areas from the ones

included in the Program Budget 2013

Total of programmed resources from all funds

Compliance with operational goals until March 31, 2013

Compliance expected by the end of the year

4

Budget Execution Highlights

Budget Execution by Fund(January 1, 2013 to March 31, 2013)

(in millions of USD) 2013 Expenditures

Regular FundPersonnel 53.0 12.9 40.1 24.4%Non-personnel 30.8 9.9 20.9 32.2%

Subtotal 83.9 22.9 61.0 27.2%

Indirect Cost Recovery (ICR)Personnel 3.9 1.0 2.9 25.3%Non-personnel 1.4 0.4 0.9 30.5%

Subtotal 5.3 1.4 3.8 26.7%

Specific FundsPersonnel 18.5 2.8 15.7 15.3%Non-personnel 53.5 9.5 43.9 17.8%

Subtotal 72.0 12.4 59.6 17.2%

All FundsPersonnel 75.4 16.7 58.7 22.2%Non-personnel 85.7 19.9 65.8 23.2%

TOTAL 161.1 36.6 124.5 22.7%

* Totals may differ from the sum of individual figures shown due to rounding.

ApprovedBudget Remaining

Budget%

Executed

5

Budget Execution Highlights

Explanations to Budget Execution by Fund(January 1, 2013 to March 31, 2013)

Average execution per quarter should be around 25%

-Regular Fund (27.2%): Over execution primarily because common costs charged at the beginning of the year.

-ICR (26.7%): Over execution primarily due to income tax reimbursement to qualified employees, National Office 2013 rent payment in advance to receive discount.

-Specific Funds (17.2%): Execution level during the first quarter of 2013, although under 25%, consistent with prior year.

6

Budget Execution Highlights

Budget Execution by Programmatic Pillar and Fund (January 1, 2013 to March 31, 2013)

A B C D E=B+C+D F=E/A

(in millions of USD) 2013 Regular Fund ICR Specific Funds Total

By Programmatic PillarDemocracy and Governance 28.6 1.6 0.2 4.0 5.8 20.3%Human Rights 13.5 3.0 0.1 0.9 3.9 29.2%Integral Development 36.9 3.3 0.1 2.4 5.7 15.4%Multidimensional Security 27.0 1.6 0.2 4.5 6.3 23.3%Support for the Member States 16.6 4.0 0.1 0.2 4.4 26.4%

Subtotal 122.5 13.4 0.7 12.0 26.1 21.3%

Policy Direction 7.4 1.7 0.2 0.1 2.0 27.6%Administration 16.6 3.1 0.5 0.2 3.8 23.1%Infrastructure and Common Costs 14.6 4.6 0.0 - 4.6 31.9%

Subtotal 38.6 9.4 0.7 0.3 10.5 27.3%

TOTAL 161.1 22.9 1.4 12.4 36.6 22.7%

* Net of ICR charges (USD 0.794 million)

* Totals may differ from the sum of individual figures shown due to rounding.

Year-to-Date Expenditures (Jan to Mar)Approved

Budget %Executed

*

7

Budget Execution Highlights

Explanations to Budget Execution by Programmatic Pillar and Fund (January 1, 2013 to March 31, 2013)

Average execution per quarter should be around 25%

-Human Rights (29.2%): Over execution mainly due to providing 2nd quarter subsidy from the Regular Fund to the Inter-American Court of Human Rights in late March. -Support for the Member States (26.4%): Over execution mainly due to the timing in which the separations took place in the various National Offices.

-Policy Direction (27.6%): Over execution mainly due to costs related to IPSAS requirements definition regarding current enterprise system.

-Infrastructure and Common Costs (31.9%): Over execution mainly due to annual common costs charged during the first quarter of the year.

8

Financial Highlights

Regular FundStatement of Changes in Fund Balance (comparative)

*Amount to be financed by quota receivables from member states and other income.

*

2013 2012 (in millions of USD) Jan-Mar Jan-Mar

Beginning Fund Balance (4.8) (2.9)

Plus: Income 35.8 24.3

Less: Expenses 22.9 22.2

Ending Cash Balance 8.1 (0.8)

Less:Obligations 49.4 49.1

Ending Fund Balance (41.3) (49.9)

9

Financial Highlights

Explanations to the Regular FundStatement of Changes in Fund Balance

Increased 1st quarter income in 2013 compared to 2012:- Arrear quota payments of USD 4.7 million received during 1st quarter

2013 compared to USD 0.1 million in 2012.

- Significant improvements due to earlier quota payments.

Increased 1st quarter expenses in 2013 compared to 2012:- Slightly higher expenses mainly in the non-personnel category (e.g.,

large number of meetings).

Obligations include personnel execution projected through the remainder of the year.

10

Financial Highlights

Indirect Cost Recovery FundStatement of Changes in Fund Balance (comparative)

2013 2012 (in millions of USD) Jan-Mar Jan-Mar

Beginning Fund Balance 0.2 1.4

Plus: Income 1.0 0.9

Less: Expenses 1.4 1.9

Ending Cash Balance (0.2) 0.4

Less:Obligations * 3.3 1.8

Ending Fund Balance (3.5) (1.4)

* Refers to payroll obligations through year-end. Does not include $1.5 million transfer to Regular Fund.

11

Financial Highlights

Explanations of the Indirect Cost Recovery Fund Statement of Changes in Fund Balance

Lower expenses-During the first quarter of 2013, the ICR Fund had lower payroll expenses than the previous year due to lower number of posts.

Increased obligations-Obligations refer to payroll commitments through year-end. -1st quarter 2013 obligations increased compared to 2012 mainly because there was a change in the length of the employee contracts, from 6 to 12 months.

Negative cash balance-The negative cash balance will be reverted in the upcoming months when ICR Fund continues to receive collections.

12

Financial Highlights

Specific FundsStatement of Changes in Fund Balance (comparative)

2013 2012 (in millions of USD) Jan-Mar Jan-Mar

Beginning Cash Balance 79.3 77.8

Plus: Income 17.3 6.0

Less:Expenditures 13.2 12.2 Return to Donors 0.9 0.3 Others 0.1 0.8

Ending Cash Balance 82.4 70.5

13

Financial Highlights

Explanations to the Specific Funds Statement of Changes in Fund Balance

- Higher income during 1st quarter of 2013 mainly due to early receipt of large contribution from donor of USD 9.6 million that normally would have ben received during 2nd quarter.

- Overall activity in 2013 is comparable to activity in 2012

14

Financial Highlights

Total Amounts Signed and Agreed with Donors with Start Date Between January 1 and March 31, 2013Donor Category Donor

Reference No. (Award)

Agreement Start Date

Agreement End Date

Agreement Amount

Member States Argentina ARGEN13/01 3/7/2013 12/31/2013 400,000 ARGEN13/02 3/11/2013 12/31/2016 30,000 ARGEN13/03 2/14/2013 12/31/2014 20,000 ARGEN13/04 2/19/2013 12/31/2016 10,000 Belize BELIZ13/01 2/22/2013 12/31/2016 25,000 Bolivia BOLIV13/01 3/22/2013 12/31/2016 5,000 Canada CADFAIT13/01 3/28/2013 4/30/2014 34,176 CANAD13/01 3/22/2013 3/25/2014 72,548 Chile CHILE13/02 1/31/2013 12/31/2013 5,000 CHILE13/04 2/25/2013 12/31/2013 50,000 CHILE13/05 2/25/2013 1/31/2014 5,000 Ecuador ECUAD13/01 2/1/2013 12/31/2016 50,000 Guatemala GUATE13/01 2/5/2013 12/31/2013 366,126 Peru PERU13/01 1/23/2013 12/31/2016 10,000 United States USDEP13/01 1/31/2013 7/31/2013 100,000 USDEP13/02 2/7/2013 7/31/2013 25,000 USDEP13/03 3/13/2013 7/31/2013 217,067 USINL13/01 1/31/2013 12/31/2015 500,000 USINL13/03 3/21/2013 12/31/2014 480,000 USOAS13/01 2/19/2013 12/31/2013 100,000 USOAS13/02 3/5/2013 9/14/2014 241,275 USOAS13/03 3/21/2013 12/31/2013 35,000 Member States Total 2,781,192 Permanent Observers China CHINA13/01 3/6/2013 12/31/2016 20,000 Denmark DENMA13/01 1/1/2013 6/30/2015 1,470,000 Sweden SWEDE13/01 1/1/2013 9/30/2014 688,340 Switzerland SWITZ13/02 3/18/2013 4/30/2014 16,188 United Kingdom UNKNG13/01 2/7/2013 12/31/2016 18,000 UNKNG13/02 1/31/2013 12/31/2016 96,314 UNKNG13/03 1/31/2013 12/31/2016 59,908 Permanent Observers Total 2,368,750 Institutions and Others Applied Energy Services (AES) AESCO13/01 1/2/2013 4/1/2014 68,453 Chevron CHEVR13/01 3/4/2013 12/31/2015 50,000 Collective Prosperity Foundation FPROSP13/02 2/22/2013 12/31/2013 73,994 Mexico United Against Crime, A. C. MUCD13/01 2/25/2013 12/31/2013 25,000 National Gas Company of Trinidad and Tobago Limited (NGC) MULTI13/02 1/1/2013 12/31/2016 20,000 Pacific Rubiales Energy Corp. PACIF13/01 1/16/2013 12/31/2013 102,338 Western Union Foundation WESTE13/01 1/1/2013 12/31/2013 50,000 Institutions and Others Total 389,785 Grand Total 5,539,728

Quota Collection (comparative)(as of March)(in USD)

Financial Highlights

Current Arrears

Year Quotas Collections Balance Due Prior Year Balances

Collection on Balances Balance Due Total Balance Due

2012 81,105,400 24,652,082 56,453,318 2,908,247 65,940 2,842,307 59,295,625

2013 81,105,400 31,364,113 49,741,287 4,849,615 4,706,369 143,246 49,884,533

16

Financial Highlights

Quota Balance Due from Member States as of March 31, 2013(in USD)

Member States with Payment Plan Balance Due Member States without Payment Plan Balance DueJamaica 75,900 Antigua and Barbuda 44,567 Nicaragua 22,948 Argentina 1,964,300 United States 36,384,586 Bahamas, Comm. of 49,082

Barbados 36,700 Bolivia 39,600 Brazil 8,109,519 Dominica, Comm. of 17,900 Dominican Republic 206,195 El Salvador 93,000 Grenada 93,482 Haiti 27,700 Honduras 41,600 Panama 123,292 Peru 561,200 St. Kitts and Nevis 17,219 St. Lucia 17,364 St. Vincent and the Grenadines 35,830 Trinidad and Tobago 146,800 Uruguay 174,600 Venezuela 1,601,149

Subtotal 36,483,434 Subtotal 13,401,099

Grand total 3/31/13 49,884,533

17

Financial Highlights

Payments received since 3/31/13 from Argentina, Brazil, Panama, St. Kitts and Nevis, St. Lucia, Trinidad and Tobago, and United States.

Quota Balance Due from Member States as of May 17, 2013

(in USD)

Member State with Payment Plan Balance Due Member States without Payment Plan Balance DueJamaica 75,900 Antigua and Barbuda 44,567 Nicaragua 22,948 Argentina 464,300 United States 24,236,337 Bahamas, Comm. of 49,082

Barbados 36,700 Bolivia 39,600 Brazil 171 Dominica, Comm. of 17,900 Dominican Republic 206,195 El Salvador 93,000 Grenada 93,482 Haiti 27,700 Honduras 41,600 Peru 561,200 St. Lucia 19 St. Vincent and the Grenadines 35,830 Trinidad and Tobago 14,300 Uruguay 174,600 Venezuela 1,601,149

Subtotal 24,335,185 Subtotal 3,501,395

Grand total 5/17/13 27,836,580

18

Financial Highlights

Prompt Payment Credits Earned by Member States

2008 16 443,312 2009 12 460,732 2010 14 540,351 2011 14 422,274 2012 13 336,945 2013 12 553,385

Credits Earned in USD

Number of Member StatesYear

Although number of member states taking discount in 2013 is equal or lower than previous years (since 2008), amount of discount earned is higher. This is primarily because a member state with a large assessed quota took advantage of full discount.

19

Financial Highlights

Liquidity Risk Assessment

Actual Cash Balance to March 31, 2013 and Projections through December 31, 2013

(in millions of USD)

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TotalBeginning Cash Balance 3.5 10.6 17.5 9.5 15.3 8.9 3.2 9.7 4.0 4.6 (1.4) (5.7) 3.5

InflowsQuota Collections * 15.0 13.6 0.4 12.4 0.1 2.0 12.3 0.2 8.1 0.6 1.6 12.5 78.7 Other Income 0.0 0.0 0.0 0.0 0.1 - 0.0 0.1 1.5 0.1 - 0.8 2.7

OutflowsPayroll 4.3 4.3 4.3 4.5 4.5 4.5 4.5 4.5 4.5 4.5 4.5 4.5 53.2 Non payroll 3.5 2.4 4.1 2.1 2.1 3.2 1.4 1.5 4.5 2.2 1.5 1.5 29.9

Ending Cash Balance 10.6 17.5 9.5 15.3 8.9 3.2 9.7 4.0 4.6 (1.4) (5.7) 1.7 1.7

* Projections are based on approved payment plans and prior years' payment tendency.

** Totals may differ from the sum of individual figures shown due to rounding.

Actuals Projections

- Satisfactory cash balances for first three quarters of 2013- Cash balance concern for the months of October and November

20

Human Resources Highlights

Previous Format:-Personnel Actions (new appointments, transfers, separations and reclassifications)

were reported in separate charts, each one including information of all funds.

New Format:-Personnel Actions are reported together and information is divided in three charts by type of fund: Regular fund, Specific funds and ICR. -By having all personnel actions reported in the same chart this facilitates having an overview of all changes that occur each quarter by type of fund, type of action and by Chapter.-Information of the budgetary impact of each personnel action for the Regular fund and ICR is included based on the annual cost of the position considered in the 2013 approved program budget of the organization.-A summary of relevant information included in the new chart is reported in the “Highlights of this Quarter” section. Additionally:-A summary of the current status of geographic representation of each Region and Country is included in the new report.

21

Human Resources Highlights

DHR Highlights of this quarter:

4 new hires and 15 separations in the regular fund during the 1st quarter of 2013. 11 vacant posts in the regular fund under competitive recruitment process.11 new hires and 8 separations in the Specific funds and Indirect Cost Recovery fund (ICR). 11 vacant posts in the Specific funds and ICR under competitive recruitment process.Increased average of applications per vacancy from 58, in the previous quarter, to 64 in selection competitions for Series A (short term) contracts. Continuing Contract Competition in process; 37 applicants from 71 eligible staff members.