1 NIH electronic Research NIH electronic Research Administration: Administration: NIH Commons Interface to the NIH Commons Interface to the Extramural Grantee Community Extramural Grantee Community George Stone, Ph.D. George Stone, Ph.D. Extramural Inventions and Technology Extramural Inventions and Technology Resources Branch Resources Branch OPERA/NIH OPERA/NIH [email protected][email protected](301) 435-0679 (301) 435-0679
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1 NIH electronic Research Administration: NIH Commons Interface to the Extramural Grantee Community George Stone, Ph.D. Extramural Inventions and Technology.
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NIH electronic Research NIH electronic Research Administration:Administration:
NIH Commons Interface to the NIH Commons Interface to the Extramural Grantee CommunityExtramural Grantee Community
George Stone, Ph.D.George Stone, Ph.D.Extramural Inventions and Technology Resources Extramural Inventions and Technology Resources BranchBranchOPERA/NIHOPERA/[email protected]@nih.gov(301) 435-0679(301) 435-0679
Objective = Full Electronic Grants Objective = Full Electronic Grants AdministrationAdministration
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NIH Electronic Grants NIH Electronic Grants Administration ComponentsAdministration Components NIH and OER Web Sites – Information dissemination to public Awards Database – Public site Commons Registration – Secure access for grantee institutions Accounts Administration – Secure access for grantees Application/Award Status – Monitor pending grant applications Institutional & Professional Profiles – Maintain repetitive
information about institutions and investigators Competitive Application – Competing Grant Application Submission of non-competing progress reports (e-SNAP) Trainee Appointments (X-Train) – Appointment and
administration of grantee trainees Fellowship applications Financial Status Report (FSR) Interagency Edison – Invention Reporting
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System Design to Complement Diverse User Community High Level User Requirements
Human-to-computer interfaces required for some business processes
Human-to-computer or computer-to-computer option for some business processes
Security is critical System design must accommodate low-end
institutions/users Minimize redundant data entry Minimize duplication of data entry Exact representation of complex documents, I.e. rich
text Users want customizable Information push; proactive notifications
Software to support and allow for control of complex organizational hierarchies and workflow
Open systems, open code, avoid proprietary software solutions
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NIH IC Staff
eRA Concept of OperationseRA Concept of Operations
IMPAC II
Private Data
Access Limited
to NIH Staff
IMPAC
Existing Infrastructure• IMPAC = Mainframe• IMPAC II = Client/server
Oracle DBMS C/S Oracle Forms
• Fully Secure Trans-NIH Network
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ExtramuralResearch
Community
• Institutional Offices• Applicants• Researchers• Reviewers• Public
NIH IC Staff
eRA Concept of OperationseRA Concept of Operations
IMPAC II
Private Data
Access Limited
to NIH Staff
IMPAC
• Security• Coordination with IMPAC/IMPAC II• Difference in User Requirements
NIHCommons
Info.Staging
Area
Public Data
Private Data
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Information Information Dissemination:Dissemination:
NIH eRA Systems Design NIH eRA Systems Design PrinciplesPrinciples- Accommodating Extramural “Business - Accommodating Extramural “Business Partners” - Partners” -
NIH eRA Systems Design NIH eRA Systems Design PrinciplesPrinciples- Accommodating Extramural “Business - Accommodating Extramural “Business Partners” - Partners” -
All eRA systems will adhere to a public data standard Common Data Dictionary (194 Data Set) for grant application http://grants.nih.gov/grants/era/era.htm Build all database systems to this standard
All eRA systems will offer security for grantee data Data Access & Data Transmission Build all networks with security
All eRA systems will avoid proprietary software solutions You don’t need to buy proprietary software to do eRA with NIH
All eRA systems will adhere to standard interface options
Interactive Web Forms: human-to-computer Datastreams: XML/EDI: computer-to-computer These formats will provide options for institutions of all sizes
and levels of IT sophistication
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Grantee Institution Efforts Assess level of institutional commitment to
eRA Leadership is critical: top-down is crucial Level of Support for change/reengineering Level of financial and human resource allocation
Analysis of existing IT infrastructure Hardware/software Staffing
Status of grants administration hierarchy and business process
Well-defined vs. diverse Simple vs. complex
Ways to Proceed with eRA Ways to Proceed with eRA
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Cost and Implementation Issues
How much will it cost? How easy/difficult will it be to implement? What about maintenance and operations?
Answers determined according to selection of interface format Interactive Web: human-to-computer Datastream: computer-to-computer Electronic Forms
Substitute format for paper submission Interim solution until full eRA
CRISP Interface Records include 1972 thru Current Awards ~30,000 CRISP queries per week http://crisp.cit.nih.gov
Current NIH Current NIH Development/Deployment EffortsDevelopment/Deployment Efforts
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Current eRA Current eRA Development/Deployment…cont.Development/Deployment…cont.
Restricted Access Interfaces Interagency Edison = Production Deployment
390 Grantee Organizations Registered Reporting for 16 Federal Agencies through single IEdison
gateway Currently in redesign – planned deployment Sept. 2002
Commons Registration/Accounts & Application/Award Status Interfaces
185 Grantee Organizations Registered 4,810 User Accounts created Maintain current operations for existing institutions No new registrations pending deployment of new
Commons Version – June 2002
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Restricted Access Interfaces…cont. X-Train Pilot Deployment: October 1, 2001
12 Grantee Organizations Participating 36 trainee appointments processed Proceed to Production Deployment by May 2002.
Development of new Commons architecture Migration to J2EE implementation of N-Tiered
architecture Deployment scheduled for June 2002
Current eRA Current eRA Development/Deployment…cont.Development/Deployment…cont.
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Deployment of new NIH Commons user interface – June 2002 New GUI standards Production deployment to all grantee
institutions Interfaces
Commons registration Accounts admin Application/award status
All institutions to register whether submitting electronically or in paper
Improve data quality for electronic and paper submissions
NIH Commons V 2.0 User NIH Commons V 2.0 User InterfaceInterface
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Deployment of e-SNAP – October 2002 Non-competing progress report Introduction of further streamlining of this
business process Development and deployment of Financial Status Report (FSR) – October 2002 Design/develop Electronic Competing Grant
Application Pilot deployment possible near end of FY03 First deployment limited to datastream Interactive web version – FY04
Planned eRA Implementation:FY 2003
Commons Version 2.0 Implementation Schedule
Jan Jul Dec Jan Jul Dec Jan Jul DecJan Jul Dec Jan Jul Dec Jan Jul Dec
Commons Version 2Phase 1 Infrastructure
Phase 2
Phase 3
SNAP Progress Report
* * Includes business process reengineering and design
Legend: Analysis* Development DeploymentStart Continuing
BPR only
20012001 20022002 20032003
Competing Application (R01)
CGAP (XML Datastream)
E-SNAP
Profiles
X-Train V 1.5Status V 2.0
Admin Module
BPR only
Commons V 2.0: New User InterfaceCommons V 2.0: New User Interface
New e-SNAP InterfaceNew e-SNAP Interface
Electronic submission of Electronic submission of Competitive Grant Appl.Competitive Grant Appl.