1. NAME OF WORK: Tender Document for Comprehensive ...14.139.47.11/Movingmenu/Tender-Housekeeping-16Nov17.pdfCampus & Maharani Bagh Guest House New Delhi Contents S.No. Description

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CSIR - NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND INFORMATION RESOURCES (NISCAIR)

Dr. K. S. Krishnan Marg (Near Pusa Gate), New Delhi-110012. 14, Satsang Vihar Marg, New Delhi-110067

1. NAME OF WORK: Tender Document for Comprehensive work for Cleaning & Disposal of Garbage at Pusa Campus, S.V. Marg Campus & Maharani Bagh Guest House

A: CSIR - NISCAIR Pusa Campus (Dr. K.S. Krishnan Marg, New Delhi – 110012)

B: CSIR - NISCAIR, SV Marg Campus (14 Satsang Vihar Marg, New Delhi – 110067)

C: CSIR - NISCAIR Guest House Maharni Bagh, New Delhi- 110065

YEAR 2017

Cost of tender: Rs. 1000/-

CSIR - NISCAIR, Dr. K. S. Krishnan Marg (Near Pusa Gate), New Delhi-110012.

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CSIR - NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND INFORMATION RESOURCES (NISCAIR)

Pusa Campus: Dr. K. S. Krishnan Marg (Near Pusa Gate) New Delhi ‐ 110012

SVM Campus: 14, Satsang Vihar Marg, New Delhi ‐ 110067

Tender DOCUMENT

1. Name of Work: “Comprehensive work for Cleaning & Disposal of Garbage at Pusa Campus, S.V. Marg Campus and Maharani Bagh Guest House New Delhi

2. Implementation Site: A: CSIR‐NISCAIR, Pusa Campus Dr. K. S. Krishnan Marg (Near Pusa Gate) New Delhi ‐ 110012

B : CSIR‐NISCAIR, SV Marg Campus, 14 Satsang Vihar Marg, New Delhi‐110067

C: CSIR-NISCAIR Guest House Maharni Bagh, New Delhi‐ 110065

3. Cost of Tender: Issued by NISCAIR at a cost of Rs.1000/‐ (Rs. One Thousand only) by Demand Draft. Tender copy can also be seen from website. (http://www.niscair.res.in/)

4. Duration : 24 months 5. Estimated Cost :Rs. 17421665/‐ 6. Last date and time for sale of tender document up to :01/12/2017 upto 5.00 P.M

(from NISCAIR Book Shop at Pusa Campus)

7. Last date, time and venue for submission of tender document :04/12/2017 at 3.00 P.M (in the Tender Box kept in the NISCAIR Book Shop at Pusa Campus)

8. Earnest Money to be deposited by Demand Draft :Rs. 3,48,500/- (in favour of “Director NISCAIR”, payable at NISCAIR Book Shop, Pusa Campus)

9. Date and Venue of opening bid :04/12/2017 at 3.30 P.M (at 15:30 hrs in the Conference Hall, First Floor, Pusa Campus)

10. Contents of Tender Document :40 Pages Notice Inviting Tenders (NIT) & Conditions for Works Schedule of Quantities

All payments are to be made by Demand Draft in favour of “Director NISCAIR”, payable at New Delhi, unless stated otherwise. Tenderer should confirm that they have received all the above mentioned papers, including GCC. All the documents Issued are to be returned duly signed by the tenderer while submitting his offer. TENDER ISSUED TO:

M/s ___________________________

___________________________

___________________________ Telephone No. _________________________

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Signature of the Officer Issuing the Tender

CSIR- NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND INFORMATION RESOURCES (NISCAIR)

Dr. K S Krishnan Marg (Near Pusa Gate) New Delhi-110012

Name of work:- “Comprehensive work for Cleaning & Disposal of Garbage at Pusa Campus, S.V. Marg

Campus & Maharani Bagh Guest House New Delhi

Contents

S.No. Description No. Of Pages

1 Contents 3

2 Notice Inviting Tenders 4‐6

3 Scope of work 7

4 General Instructions and Payment Terms 8‐14

5 General condition of contract 15‐18

6 Special terms and condition 19‐25

7 Technical Details and undertaking by the contractor (For issue of tender & submission of bid) 26‐29

8 Financial details/ Abstract of cost 30

8(a) Schedule of Quantity and Details of cleaning material required 31‐35

9 Upkeep schedule 36

10 Indenture of secured advance and performance guarantee 37‐40

NOTE: Tenderer should confirm that they have received all the above papers/documents.

Crossed Demand Draft No.______________ Dated _______________ for Rs. ___________in favour of

Director, NISCAIR New Delhi drawn on (Name of

Bank)__________________________________________________towards tender fee is enclosed.

Particulars of cash deposited with Director, NISCAIR, New Delhi.

Receipt No._____________________ Book No. __________________ Dated______________ For Rs.______________________________________ . TENDER ISSUED TO: M/s ___________________________ ___________________________ ___________________________ Telephone No. _________________________

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Signature of the Officer Issuing the Tender

NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND

INFORMATION RESOURCES (NISCAIR)

Dr. K S Krishnan Marg (Near Pusa Gate) New Delhi-110012

NOTICE INVITING TENDER

1. Sealed Tenders are hereby invited in two bid system (i.e. Technical & Financial) for the work of “Comprehensive work for Cleaning & Disposal of Garbage at Pusa Campus & s. V Marg (both locations”) at NISCAIR Pusa Campus (Dr K. S. Krishan Marg, New Delhi -110012 & NISCAIR ,S.V. Marg Campus (14 Satsung Vihar Marg, New Delhi-110067, NISCAIR Guest House Maharni Bagh, New Delhi- 110065 from contractors working with CSIR or its National Laboratories/Institutes, Govt. Depts., Semi-Govt. Organizations, Institutional Campuses having an area of 5 acres and above and having successfully carried out minimum one/two/three similar works of amounting 80%/60%/40% value of estimated cost or above for providing minimum 25 safaiwalas in a single contract during last 5 years need to apply with proof of fulfilling the above conditions. The tenderers are required to produce proof of fulfilling these conditions along with the copy of valid licence under the contract labour Act (Regulation & Abolition) 1970, service tax, GST, PAN No./ TIN no., GST No. (Registered under Govt department) EPF/ESI etc. while making request for issue of Tender documents.

2. Estimated cost of the work is Rs. 17421665/- (Rupees One crore seventy four lakh twenty one thousand six

hundred Sixty five only) (Based on Market Rates).

3. Time for carrying out the work will be Twenty Four months and the date of commencement shall be reckoned from the tenth day of issue of award letter/intimation letter for the work. Rates quoted will be valid for Two years from the date of commencement. However, the contract may be extendable for one more year on mutually agreed upon terms and conditions, if the service rendered were found to be satisfactory.

4. Completed tender document to be complied with by the tenderer whose tender may be accepted can be seen at the book shop, NISCAIR Delhi-110012.

5. Tender should be on the specified form (Non- transferable) which may be obtained up to 01/12/2017 upto 1700 hrs from Book shop, during office hour on payment of Rs. 1000/- (One Thousand only) Demand Draft in favour of Director, NISCAIR payable at Delhi. Tender documents can also be seen from our website www.niscair.res.in (under the heading 'Tenders') and submitted along with tender fees and EMD in the form of Demand Draft favouring ‘Director NISCAIR’.

6. Tenders should be submitted in double sealed cover superscribed with the name of the work, date & time of opening written both on the inner and outer envelopes. They will be received up to 3.00 pm upto 04/12/2017 and will be opened at 3.30 pm on the same day in the Committee room no. 104 at Ist floor. Tenders should be dropped in the tender box before the closing date and time indicated. In case these are sent by post these should be sent by regd. Post / speed post addressed to Controller of Administration. Tenderers are to ensure that they post the tender well in advance so as to reach before the closing time and date indicated.

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7. The Earnest money amounting to Rs. 3,48,500./- (Rupees Three Lakh forty eight thousand five hundred Only) as Demand Draft or pay order of a schedule bank and drawn in favour of Director, NISCAIR payable at Delhi should accompany the tender. Tenders received without earnest money will be invalid.

8. Earnest money will be fully forfeited if the contractor fails to commence the work as per letter of award. If any tenderer withdraws this tender within the validity period or makes any modification in terms and conditions of the tender which are not acceptable to the department, then NISCAIR shall without prejudice to any right or remedy, be a liberty to forfeit the Earnest Money absolutely.

9. Canvassing in connection with the tenders is prohibited and the tenders submitted by the contractor who resort to canvassing are liable for rejection.

10. The tenderer shall not be permitted to tender for works in the concerned unit of NISCAIR in which a relative is posted in the grade between controller of Administration and Concerned in-charge (both inclusive). He shall also intimate the names of persons who are working with him in any capacity or subsequently employed by him and who are relatives as mentioned above.

Note: A person shall be deemed to be a relative of another if, and only if (a) they are members of a Hindu undivided family; or (b) they are Husband and Wife; or (c) the one is related to the other in the following manner: Father, Mother (including step mother), Son (including step son), Son’s Wife, Daughter (including step Daughter), Father’s Father, Son’s Son, Son’s Son’s Wife, Son’s Daughter, Son’s Daughter Husband, Daughter’s Husband, Daughter’s Son, Daughter’s Son’s Wife, Daughter’s Daughter, Daughter’s Daughter’s Husband, Brother (including step Brother), Brother’s Wife, Sister(including step sister), Sister’s Husband.

11. Tender submitted shall remain valid for 90 days from the date of opening for the purpose of acceptance and award of work. Validity beyond 90 days from the date of opening shall be by mutual consent.

12. Tender should be submitted in two parts. Part I should consist of all the technical bids details including their previous experience, nature of work to be carried out, number of trained manpower to be provided for each work etc and other parameters points. Part II should contain only the financial bids (price). Signed and sealed Part I and Part II should be kept in separate sealed covers. The cover for Part I should be superscribed as “Comprehensive work for Cleaning & Disposal of Garbage at Pusa Campus, S.V. Marg Campus & Maharani Bagh Guest House New Delhi Part I (Technical)“and the cover for Part II should be super-scribed as “Comprehensive work for Cleaning & Disposal of Garbage at Pusa Campus, S.V. Marg Campus & Maharani Bagh Guest House New Delhi Part II (commercial). EMD should be kept in a separate sealed cover super-scribed as “EMD – Cleaning/ Housekeeping service” and all the three covers should be kept in a big single sealed cover super-scribed as “Comprehensive work for Cleaning & Disposal of Garbage at Pusa Campus, S.V. Marg Campus & Maharani Bagh Guest House “New Delhi.

13. For due performance of his/their obligations under the contract, during the validity, the successful tenderers shall have to deposit 10% of the contract value ( inclusive of EMD amount) as Security Deposit which will be free of interest, immediately after conclusion of the contract. This security deposit is to be furnished in the form of Bank Guarantee as per the format furnished by the Institute from any of the Nationalised Banks or SBI or in the form of DD from any one of the scheduled banks. The security deposit will be forfeited in case of breach of contract. After successful completion of the contract, the security deposit will be refunded after adjusting dues if any to the Employer from the Contractor.

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11. The tenderer shall quote rates both in figures and words. He shall also work out the amount for each item of work and write in both figures and words. On check, if there are differences between the rates quoted by the tenderer in words and in figures or in the amount worked out by him, the following procedure will be followed:-

(i) When there is a difference between the rates in figures and in words. The rates which correspond to the amounts worked out by the tenderer shall be taken as correct.

(ii) When the amount of an item is not worked out by the tenderer or it does not correspond with the rate written either in figure or in words, the rate quoted by the tenderer in words shall be taken as correct.

(iii) When the rate quoted by the tenderer in figures and in words tallies but the amount is not worked out correctly the rate quoted by the tenderer shall be taken as correct and not the amount.

(Signature of the Tenderer)

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SCOPE OF WORK Introduction The National Institute of Science Communication and Information Resources (NISCAIR) is a constituent unit of Council of Scientific & Industrial Research (CSIR) The R & D programs being undertaken at NISCAIR are geared towards-meeting the information needs of the different segment of the society. Apart from bringing out a variety of scientific and technical, publications, providing information services and training in science communication, NISCAIR undertakes consultancy work in designing, editing and publication of journals, books, reports, etc. NISCAlR has also an active program in electronic publishing and IT facilities are also being developed. NISCAIR is situated in two campuses (1) Pusa Campus (near Pusa Gate). Dr K S Krishnan Marg, New Delhi 110 012 (2) Satsang Vihar Marg Campus, 14, Satsang Vihar Marg, New Delhi 110067 (3) NISCAIR Guest House Maharni Bagh, New Delhi- 110065. The Cleaning work is one unit/contract including garbage disposal of sister laboratory, the National Institute of Science Technology & Development Studies (NISTADS), TKDL and CSIR-IPU located along with NISCAIR in Pusa and NISCAIR SV Marg premises.

Scope of the Work To clean the office premises by 08.30 a.m. daily positively. For maintaining neat clean and hygienic office environment, collect the garbage and its environment friendly disposal, clearing of internal sewer lines. Whenever additional manpower is required, the contractor will have to arrange it on the minimum wage rates, statutory charges, etc. quoted by the contractor. It is proposed to award as one contract on job contract basis for services of cleaning work including Garbage disposal of both Campuses of NISCAIR. The specifications of the work involved are: 2.1 Requirement of cleaning work (including Garbage disposal) persons on job contract basis: (i) Present deployment of cleaning persons including Garbage disposal manpower are shown in table below: Manpower deployment:

Location

Cleaning persons

Supervisor

Semi-skilled Male Safaiwala and Garbage Disposal Persons Unskilled

Female Safaiwali Unskilled

Dr. K.S. Krishnan Marg, Pusa Campus

01

14 02

S.V. Marg Campus

01

10

02

NISCAIR Guest House Maharni Bagh

00 02 00

Total

02

26

04

Note: Contractor has to use his own three/four wheeler vehicle for the disposal of garbage to (MCD) Khatta) daily from the garbage pits from both the campuses/locations. Contractor should find out and

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negotiate regarding the place of disposal (MCD) Khatta) also on his own. Any expenditure, if required has to be met by the contractor.

PAYMENT TERMS:

DECLARATIONBYTHETENDERER

I, ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐, declare that I have submitted my tender for the work

Described in the tender after acquainting myself fully with the details of work involved and

after Understanding the responsibilities to be discharged by me under this contract and have

read the complete tender very carefully.

SIGNATURE OF THE TENDERER

SEAL OF FIRM/COMPANY

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GENERAL INSTRUCTIONS

1. Before tendering, the tenderer shall inspect the site to fully acquaint himself about the condition in regard to accessibility of site, nature and extent of ground, working condition of site and locality including stacking of materials, installations of tools and plants etc., conditions affecting accommodations and movement of labour etc. required for the satisfactory execution of the work contract. No claim whatsoever on such account shall be entertained by the Employer in any circumstances.No material will be supplied by the department. Contractor has to arrange all the material and T&P for completion of the work. Selection of material to be used in the work will rest with the employer.

2. The work is to be carried out in running office; the contractor should plan the execution in such a way that working of office is not disturbed.

3. Any damages incurred during work execution shall be rectified by the contractor at his own cost.

4. Payment Terms: i) The payment to the firm shall be made on Monthly basis, subject to satisfactory

performance and completion of works as per listed scope of work. ii) If performance is not found satisfactory, payment for that period will be forfeited and if

un-satisfactory performance is continued then contract is liable to be terminated.

5. Mode of Payment: The relevant details of bank account may be furnished for Electronic Clearance System (ECS). The beneficiary is requested to either provide the Photostat copy of cancelled cheque or to take attestation from concerned bank, as a documentary support. i) Bank account No. branch name & complete address of the bank.

ii) digit IFSC (Indian Financial System Code) of the bank.

iii) 9 digit MICR (Magnetic ink Characters Recognition) code of the bank.

vi) PAN no. & TAN no. in the name of firm.

v) Phone no./mobile no/ and e-mail address of the bank.

6. TDS & WCT (as applicable) will be deducted from the bill. 9. One-month notice will be given by either party for termination of the contract during the

tenure of contract for breach of clause or otherwise.

10. Corrupt or Fraudulent Practices: i) Bidders & Suppliers shall observe the highest standard of ethics during the procurement

and execution of the contract. ii) NISCAIR will reject a proposal for award if it determines that the Bidder recommended

for award has engaged in corrupt or fraudulent practices in competing for the contract in question.

iii) NISCAIR will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for this bid, or in executing the contract.

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11. The Employer does not bind himself to accept the lowest or any tender and reserves to himself the right of accepting the whole or any part of the tender and the tenderer shall be bound to perform the same at the rates quoted.

12. Except writing rates and amount the tenderer should not write any conditions or make any changes, additions, alterations and modifications in the printed form of tenders. Tenderers who are desirous to offer rebate, the same should be brought out separately in the covering letter and submitted along with the tender.

13. Any action on the part of the tenderer to influence any officer of the Employer or canvassing in any form shall make the tender liable for rejection.

14. All works shall be executed as per detailed specifications and as directed by an officer/official nominated by the Employer.

15. The Scope of work are approximate and likely to vary on either side. 16. Time is the essence of this contract. In case the Contractor fails in fulfilling the obligations fully and in time, the Employer shall have the absolute right to take up the work at the Contractor’s cost and risk and recover any and all such expenses from the amounts due to the Contractor including Security Deposit. The Institute shall have right to impose penalty commensurate with the fault and amount towards damages if any, shall be recovered from the bill. 17. The Contractor will be required to bring all Tools, Material and Labour required for proper execution of work. 18. The Contractor shall abide by all laws and regulations and statutory obligations in force from time to time including labour laws and shall indemnify the Employer from any claims in this regard. 19. The Contractor will be required to depute semi- skilled manpower as may be needed to supervise and guide the workers for proper execution of the work as per directions of the Officer-in-charge nominated by Employer to administer the contract. 21. All letters posted to Contractor at the address given by him will be considered to have been delivered in time. 22. If it is observed at any stage that the quality of the work is not satisfactory, the contract/ work order as a whole may be terminated and Security deposit forfeited. The Contractor will have no claims what so ever on the Employer. 23. In case it is found at a later date that the work done is of inferior quality and proper action was not taken at the time of execution of the work, the Contractor shall remain liable to pay compensation to the Institute for the inferior works as determined by the Employer and in case all payments have been made to the Contractor for this work, this amount may be deducted from any sum due to the Contractor on any other work within the Institute. 24. Water and Electricity required for the work shall be provided free of cost by the Employer. 25. Contractor will be fully responsible for any accident or mishaps involving workers engaged by the Contractor and the Contractor would pay claims made by these victims. The Contractor shall indemnify the Employer from any claims arising out of accidents, disabilities of any nature or death or arising out of provisions under law, or any other nature in respect of all workers engaged by the Contractor. The contractor will fully indemnify Employer against all claims in this regard. 26. The contractor shall identify the personnel to be deployed exclusively for the cleaning of all the toilets in the area mentioned. The contractor shall be responsible for cleaning as well as security of the toilet fixture handed over at the time of commencement of the contract. In case of items/fixtures stolen/broken due to the

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fault of the contract personnel from the toilets, either the penalties to recover the cost shall be imposed or the contractor shall have a choice to replace these fixtures of the same quality & under approval from nodal officer appointed by the Employer. 27. It will be the sole responsibility of the contractor to abide by the provisions of the following acts as to the

workers engaged by him for performance of this contract: a. Employment of Children Act b. Workmen compensation Act c. Employment of Labour/Contract Labour Act d. Industrial Employment Act e. Contract Labour Abolition & Regulation Act 1970. f. Minimum Wages Act g. Employee Provident Fund Act h. Any other act or legislation, which may govern the nature of the contract.

28. Any liability arising on the Employer shall be deducted from the bills of the contractor and if the full amount is not recovered then the same shall be recovered from the security money of the contractor. There would be no liabilities towards the workers of the contractor to the Employer. 29. The Employer through its officers, reserves the right of altering the specifications of works of adding to or omitting any items of work or of having portions of the same carried out in the Institute by others and such alterations and variations shall not violate this contract. 30. The Contractor is required to post his authorized representative at the site of the work who shall receive the instructions from the Officer from time to time. All such instructions received by the authorized representative on behalf of the Contractor shall be deemed to have been received by the Contractor within the scope of this work order. 31. In the event of the contractor failing to execute the Housekeeping Work assigned under contract in whole or in part an alternative arrangement will be made by the Employer totally at the cost & risk of contractor besides any suitable fine /penalty. 32. The contractor shall be liable to pay compensation for any loss & damage caused to the property of the Employer or its Staff Members/Students/Visitors by the contractor or his workers. 33. The contractor shall be personally responsible for the conduct of his staff and in case of any complaint against any of his staff, the contractor will be under an obligation to change the worker concerned when instructed by Employer authority. The contractor shall observe all the laws and will be responsible for any prosecution or liability arising from breach of any of those laws. The Employer shall not and cannot hold any responsibility with regard to staff on the role of the contractor what so ever. 34. The contractor & his staff shall follow the rules & regulations of the Employer in force and instructions issued from time-to-time. The Employer will be free to take action against the contractor for violating the same. 35. The Employer reserves the right to terminate the contract without assigning any reason by giving a notice of three months. The contractor will also have to serve a notice of 3 months, if he wishes to terminate the contract. 36. In the event of any dispute arising out of or in connection with this contract, whether during the subsistence of the contract or there after the matter shall be referred to the Employer or any other officer nominated by the Employer for arbitration whose decision shall be final and binding on the parties. The contractor agrees that the arbitrator could be an employee of the Institute & shall not have any objections in this regard. The proceedings before the arbitrator would be governed by the provision of the Arbitration Act 1996.

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37. The personnel of Contractor should observe only closed holidays. The services of employees of Contractor should be made available on all days on six day week basis in a month irrespective of holidays except on Sundays. 38. A verification report in respect of all the personnel of contractor from the concerned police station of concerned residential areas should be submitted and also list of employees with bio-data of each employee posted to the Institute along with photo and thumb impression should be handed over to the Officer-in-Charge of the Employer. Any changes should be informed immediately. The personnel engaged by the contractor should have minimum literacy level. 39. The Contractor shall be fully responsible for providing leave benefits, weekly offs, National & Festival holidays etc., to the personnel deployed and as and when any of personnel comes late or proceeds on leave or absents himself/herself, it will be the prime responsibility of the contractor to provide a suitable substitute. 40. The contractor shall not lease or sub-contract the whole or any part of the contract to anybody without the prior permission of the Employer. 41. The contractors should make payment to the workers before 7th of every month and there should be no linkage between this payment and settlement of the contractor’s bill from the Employer.

(Signature of Tenderer with the seal of the firm)

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PART –I (TECHNICAL DETAILS)

Technical Details should be provided in the prescribed format i.e.

Annexure “I,II,III” which should inter alia contain the following: a. The tenderer should furnish the proof of his experience of providing sanitation/ housekeeping service in large hospital, research institute or reputed organization. The contractor should furnish the details of staff strength, qualification & experience of his supervisory staff, office address for correspondence, contact telephone numbers etc. The details of the supervisory staff and number of field workers for each work to be deployed for this contract should be indicated separately. Work done certificate for having successfully executed/completed similar works during the last 5 years ending last day of March of the current year, should be either of the following

i) Three similar completed works costing not less than the amount equal to 40% of the estimated cost OR

ii) Two similar completed works costing not less than the amount equal to 60% of the estimated cost OR

iii) One similar completed work costing not less than the amount equal to 80% of the estimated cost.

“Similar work” means execution of cleaning, house keeping, sanitary works. The work “completion certificate“ should mention the details of work executed, the date of commencement and date of completion of the work. b. Tenderer should supply the list & quantity of necessary equipment, tools and implements, he possesses for the works such as pans, carts, wheel barrows, trolleys, , spades, ladders, bamboo, and the details of such items which can be exclusively deployed for this work. c. An Earnest Money Deposit of Rs 3,48,500/- will have to be furnished along with tender documents in the form of DD / Bankers cheque from any one of the Scheduled banks drawn in favour of Director NISCAIR and payable at Delhi, which will be adjusted towards the Security Deposit, if the contract is awarded to him/her/firm. d. The tenderer must have annual financial turnover during the last 3 years ending 31st March of the previous financial year not less than 30% the amount to tender (estimated cost) in each financial year which shall be duly certified by a Chartered Accountant. e. PAN details of the firm has to be indicated along with a certified copy. f. An affidavit duly certified by a Notary that the Partners of the firm or sole proprietor or Company as the case may be, has never been black listed or changed the name of the firm. The contractor will be

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responsible for the persons deployed for work at site after necessary verifications etc. Done at their level. g. An affidavit duly certified by a Notary that there is no police case/vigilance enquiry pending against the Partners of the firm or sole proprietor or Company as the case may be, and that has never been punished by any Hon’ble Court. h. Names/address of two persons who can vouch for the credentials of the contractor and stand surety. i. The entire tender document should be duly signed & sealed by the tenderer. j. The tenderer shall submit the information regarding his firm in the format enclosed as Annexure I ,II, and III as part of Technical bid along with terms & conditions (duly signed) of Housekeeping Work at CSIR - NISCAIR Pusa campus, New Delhi. The tenderer must have E.P.F. /E.S.I.C Registration number as per the rules to contribute to E.P.F./E.S.I.C. l. The workers must be provided with uniform/shoes and other materials for safety and safe handling of chemicals, etc. by the contractor. They should maintain personal hygiene. They should behave politely and amenable to discipline. m. If in the opinion of the “ Employer" the performance of any of the persons deployed is not satisfactory or he/she is not amenable to discipline or their behavior is not conducive to retain them for the work, he/she should be replaced immediately. n. All copies of documents submitted by the tenderer should be attested by a Gazetted Officer or a Notary, otherwise the bids are liable for disqualification. The original documents should be produced for verification at any stage of tender process as and when sought for, failing which, the bids are liable for disqualification.

PART – II (Financial (PRICE)-BID)

a. Price bid should be in the format enclosed with tender at PRICE-BID Part II in separate sealed cover. Failure to provide price bid in a sealed separate cover will result in invalidation of the offer. b. Tender envelope should be sealed by sealing wax. The envelopes containing Technical Bid, Price Bid & EMD should be in separate sealed covers and all the three covers should be put in one sealed cover as indicated above.

c. The tender should be clearly filled and signed in ink legibly or type written giving full address of the tenderer. The tenderer should quote in figures as well as in words the amount tendered by him. Alteration if any, unless legibly attested by the tenderer with his full signature shall invalidate the tender. The tenderer should duly sign the entire tender documents personally.

d. The tenderer should ensure that the amounts are written in such a way that interpolation is not possible. No blank space should be left.

e. Failure to fulfill any of the conditions given above shall render the tender liable for rejection.

f. The quantity of material to be provided is as per Schedule of Quantities (annexure IV and V) .

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GENERAL CONDITIONS OF CONTRACT

1. The persons deployed by the contractor for the services shall be the employees of the contractor for all intents and purposes and that the persons so deployed shall remain under the control and supervision Of the contactor and in no case, shall a relationship of employer and employee between the said persons and the CSIR shall accrue/arise implicitly or explicitly. 2. On taking over the responsibility of the work assigned the Contactor shall formulate the mechanism and duty assignment of work to its personnel in consultation with Director of the Lab./Instt. or his nominee. Subsequently, the contactor shall review the work assigned from time to time and advise the Director of the Lab./Instt. for further streamlining their system. The contractor shall further be bound by and carry out the directions/instruction given to him by the Director of the Lab./Instt. or the officer designated by the Director in this respect from time to time. 3. Director of the Lab./Instt. or any person authorized by the Director shall be at liberty to carry out surprise check on the persons as deployed by the Contractor in order to ensure that persons deployed by him are doing their duties.

4. In case any of the persons so deployed by the Contractor does not come up to the mark or does not perform his duties properly or commits misconduct or indulges in any unlawful riot or disorderly conduct, the contractor shall immediately withdraw and take suitable action against such persons on the report of the Lab. Instt / CSIR in this respect. Further, the Contractor shall immediately replace the particular person so deployed on the demand of the Director of the Lab./Instt/CSIR in case of any of the aforesaid acts on the part of the said person. 5. In case total cost quoted by more than one firm is at par with L1 cost then L1 will be decided further on the criteria of average maximum turnover of the firm in last three years. 6. The bidder should not write any conditions or make any changes, addition, alterations and modifications in the printed form of tender document, falling which the bidder will be treated ad disqualified. 7. As per the notification issued by CSIR, vide OM no.14(6)/1/86-E II dated 6/11.10.2004, The labs./Instts may ensure that whenever new job contracts are awarded, it should be ensured that no worker deployed by the earlier contractor is re-deployed. To ensure this, an undertaking may also be obtained from the concerned contractor in writing that no workers deployed by the earlier contractor will be engaged and re-deployed in the Lab./Instt.

B. CONTRACTOR’S OBLIGATIONS

1. The contractor shall carefully and diligently perform the work assigned to him as mentioned, as deemed fit by him in consultation with the lab. 2. For performing the assigned work, the Contractor shall deploy medically and physically fit persons. The Contractor shall ensure that the persons are punctual and disciplined and remain vigilant in performance of their duty.

3. The Contractor shall submit details, such as names, parentage, residential address, age, etc. of the persons deployed by him in the premises of the Lab./Instt./CSIR. For the purpose of proper identification of the employees of the Contractor deployed for the work, he shall issue identity cards bearing their photographs/identification, etc. and such employees shall display their identity cards at the time of duty. 4. The Contractor shall be liable for payment of wages and all other dues which they are entitled to receive under the various labour laws and other statutory provisions. 5. The Contractor shall at his own cost, if required, take necessary insurance cover in respect of the

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aforesaid services rendered to CSIR and shall comply with the statutory provisions of Contract Labour (Regulation & Abolition) Act, 1970, Employees State Insurance Act, Workman’s Compensation Act, 1923, Payment of Wages Act, 1936, The Employees Provident Fund (and Miscellaneous Provisions) Act, 1952, Payment of Bonus Act, 1965, The Minimum Wages Act, 1948, Employer’s Liability Act, 1938, Employment of Children Act, 1938, Maternity Benefit Act and / of any other Rules/regulations and / or statutes that may be applicable to them. 6. The Contractor shall be solely responsible for any violation of provision of the labour laws or any other statutory provisions and shall further keep the CSIR indemnified from all acts of omission, fault, breaches and/or any claim, demand, loss, injury and expense arising out from the non-compliance of the aforesaid statutory provisions. Contractor’s failure to fulfil any of the obligations hereunder and /or under the said Acts, rules/regulations and/or any bye-law or rules framed under or any of these, the CSIR shall be entitled to recover any of such claims, demand, loss or injury, from the Contractor’s monthly payments. 7 The Contractor shall be required to maintain permanent attendance register/roll within the building premises which will be open for inspection and checking by the authorized officers of CSIR/Lab./Instt.

8 The Contractor shall make the payment of wages, etc to the persons so deployed in the presence of representative of the Lab./Instt./CSIR and shall on demand furnish copies of wage register/muster roll, etc. to the Lab./Instt. for having paid all the dues to the persons deployed by him for the work under the Agreement. This obligation is imposed on the Contractor to ensure that he is fulfilling his commitments, towards his employees so deployed, under various laws, having regard to the duties of CSIR in this respect as per the provisions of Contract Labour (Regulation and Abolition) Act, 1970. The Contractor shall comply with or cause to be complied with the Labour regulations from time to time in regard to payment of wages, wage period deductions from wages, recovery of wages not paid and deductions unauthorized made, maintenance of wages book, wages slip, publication of scale of wages and terms of employment, inspection and submission of periodical returns. 9. The Contractor shall submit the proof of having deposited the amount of ESI & EPF contributions towards the persons deployed at CSIR Lab/Instt. in their respective names before submitting the bill for the subsequent month. In case the Contractor fails to do so, the amount towards ESI & EPF contribution will be withheld till submission of required documents. 10 The Contractor shall take all reasonable precautions to prevent any unlawful riot or disorderly conduct or acts of his employees so deployed and ensure preservation of peace and protection of persons and property of CSIR. 11 The Contractor shall deploy his persons in such a way that they get weekly rest. The working hours/leave, for which the work is taken from them, do not violate relevant provisions of shops and Establishment Act. The Contractor shall in all dealings with the persons in his employment have due regard to all recognized festivals, days of rest and religious or other customs. In the event of the Contractor committing a default or breach of any of the provisions of the Labour Laws including the provisions of Contract Labour (Regulation and Abolition) Act 1970 as amended from time to time or in furnishing any information, or submitting or filling any statement under the provisions of the said regulations and rules which is materially incorrect, he shall without prejudice to any other liability pay to the Director of Lab./Instt. a sum as may be claimed by Lab./Instt./CSIR. 12 The Contractor shall remove all workers deployed by him on termination of the contract or on expiry of the contract from the premises of the Lab./Instt. and ensure that no such person create any disruption/hindrance/problem of any nature in Lab./Instt. either explicitly or implicitly. 13 The security money so deposited shall be liable to be forfeited or appropriate in the event of unsatisfactory performance of the Contractor and / or loss / damage if any sustained by the Institute on account of the failure or negligence of the workers deployed by him or in the event breach of the agreement by the Contractor. 14 The security will be refunded to the Contractor within one month of the expiry of the contract only on the satisfactory performance of the contract. 15 The Contractor shall keep the CSIR indemnified against all claims whatsoever in respect of the

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employees deployed by the Contractor. In case any employee of the Contractor so deployed enters in dispute of any nature whatsoever, it will be the primary responsibility of the Contractor to contest the same. In case CSIR is made party and is supposed to contest the case, the CSIR will be reimbursed for the actual expenses incurred towards Counsel fee and other expenses which shall be paid in advance by the Contractor to CSIR on demand. Further, the Contractor shall ensure that no financial or any other liability comes on CSIR in this respect of any nature whatsoever and shall keep CSIR indemnified in this respect. 16 The Contractor shall further keep the CSIR indemnified against any loss to the CSIR property and assets. The CSIR shall have further right to adjust and / or deduct any of the amounts as aforesaid from the payments due to the Contractor under this contract. 17 Rates quoted by the contractor shall include GST/sales tax/vat purchase tax, turnover tax, duties, octroi, toll tax, royalties and all other taxes in respect of the contract as applicable as per government guidelines. The employer shall not entertain any claim whatsoever in this respect. However, in respect of GST, same shall be paid by the contractor to the concerned department on demand and it will be reimbursed to him by the department after satisfying that it has been actually and genuinely paid by the contractor. The applicable and eligible GST shall be reimbursed preferably within 07 days but not later than 30 days of submission of documentary proof of payment provided same are in order..Tendered rates are inclusive of all taxes and levies payable under the respective statutes. However pursuant to the Constitution (Forty Sixth Amendment) Act, 1982 if any further tax of receipt of tenders and the contractor thereupon necessarily and properly pays such taxes /levies the contractor shall be reimbursed the amount as per the rules on producing proof of payment so made provided such payments, if any, is not in the opinion of the Employer(whose decision shall be final and binding) attributable to delay in executing of work within the control of the contractor.

18 The contractor shall keep necessary books of accounts and other documents for the purpose of this condition as may be necessary and shall allow inspection of the same by a duly authorized representative of the Employer and further shall furnish such other information and documents as the Employer may require. 19 The contractor shall within a period of thirty days of imposition of any further tax or levy pursuant to the Constitution (Forty Sixth Amendment) Act,1982 give a written notice thereof to the Employer that same is given pursuant to this condition together with all necessary information relating thereto. 6. CSIR’S OBLIGATIONS

a. In consideration of the services rendered by the Contractor as stated above, he shall be paid a lump sum on monthly basis. Such payment shall be made by the 10th day of the month on the basis of the bills raised by the Contractor and duly certified by the officer designated by Lab./Instt./ in this regard. b. CSIR/Lab./Instt. shall reimburse the amount of GST, if any paid by the Contractor to the authorities on account of the services rendered by him. This reimbursement shall be admissible on production of proof of deposit of the same by the Contractor. c. The payment on account of enhancement/escalation charges of revision in wages by the appropriate Govt. from time to time shall be payable by CSIR to the contractor. d. That the CSIR/ NISCAIR, New Delhi-110012 shall reimburse the amount of GST, if any, paid by the contractor to the authorities on account of the services rendered by him. This reimbursement shall be admissible on production of proof of deposit of the same by the contractor. 7. PENALTIES / LIABILITIES

a. The Contractor shall be responsible for faithful compliance of the terms and conditions of this agreement. In the event of any breach of the agreement, the same may be terminated and the security deposit will be forfeited and further the work may be got done from another agency at his risk and cost. b. If the Contractor violates any of the terms and conditions of this agreement or commits any fault or his services are not to the entire satisfaction of officer authorized by the Director of Lab in this behalf, a penalty leading to a deduction upto a maximum of 10% of the total amount of bill for a particular month will be imposed.

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c. For non supply of cleaning consumables/items and consumables/items in the scope of work, the amount shall be deducted as per the market rates for the particular item. For non providing of machinery as mentioned in the scope of work, Rs. 500/- per day shall be deducted for each machine.

8. COMMENCEMENT AND TERMINATION

a. That this agreement may be terminated on any of the following contingencies:- b. On the expiry of the contract period as stated above c. By giving one month’s notice by CSIR on account of:

i) Committing breach by the Contractor of any of the terms and conditions of this agreement.

ii) Assigning the contract or any part thereof to any sub contractor by the Contractor without written permission of the Lab./Instt.

d. On Contractor being declared insolvent by competent Court of Law. During the notice period for termination of the contract, in the situation contemplated above, the Contractor shall keep on discharging his duties as before till the expiry of notice period.

e. If the contractor wishes to surrender the contract during contract period, he will have to give prior notice of two months.

9. ARBITRATION

a. In the event of any question, dispute/difference arising under the agreement or in connection herewith (except as to matters the decision of which is specially provided under this agreement) the same shall be referred to the sole arbitration to DG CSIR or his nominee. b. The award of the arbitrator shall be final and binding on the parties. In the event of such arbitrator to whom the matter is originally referred is being transferred or vacating his office or resigning or refusing to work or neglecting his work or being unable to act for any reason whatsoever, the Director- General, CSIR shall appoint another person to act as arbitrator in place of the out-going arbitrator In accordance with the terms of this agreement and the person so appointed shall be Entitled To proceed with the reference from the stage at which it was left by his predecessor. c. The Arbitrator may give interim award(s) and/or directions, as may be required. d. Subject to the aforesaid provisions, the Arbitration & Conciliation Act, 1996 and the rules made here under and any modification thereof from time to time being in force shall be deemed to apply to the arbitration proceedings under this clause.

(Signature of Tenderer with the seal of the firm)

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SPECIAL TERMS & CONDITIONS OF CONTRACT 1. The contractor shall maintain register for marking the attendance by housekeeping personnel

deployed by him, which can be seen/verified by the Incharge or an authorized officer of NISCAIR periodically.

2. The contractor shall furnish necessary certificate or intimation proof to the police authority

about police verification of character and antecedents of all the personnel to be engaged for housekeeping duty. He will also provide a complete list of the Safaiwala to be deployed in this office indicating their names, father's name, local address, with stamped photographs and permanent home address on company's letter head to the In-charge of NISCAIR. Any changes in the list will be immediately informed subsequently with all the above details. The successful contractor should submit full details of the individual employee along with their individual Bank Account (preferably at nearby branch of the Bank), ESI and EPF Account No. or a proof therein (copies of the respective applications of the individuals may be attached) by 10th day of the implementation of the contract.

3. The contractor shall issue photo-identity cards to his personnel deployed in the building for

performing duty, which will be signed by him and displayed by them on their person while they are in the premises of NISCAIR.

4. The deployed manpower must wear proper uniform and Badges displaying their names along with I-card issued by contractor. The two nos. uniform annually to each safaiwala and other needed materials will be provided by the contractor at his own cost. They should maintain personal hygiene and should have politely and amenable to discipline. Two sets of uniform + Identity card + 1 pair of safety shoes will be given to all the workers within 15 days of award of work and it will be replaced as and when required. No workman will be allowed to enter NISCAIR premises without uniform & identity card issued by the contractor. The contractor shall be responsible for proper maintenance of decorum, punctuality, discipline and work output. The personnel so deployed should be in a proper and neat and clean well-dressed uniform. The choice of color of the uniform will be decided in consultation with NISCAIR. Non compliance of uniform shall attract penalty @ Rs 500/-per person per month which shall be recovered from the monthly bill.

5. The contractor shall make payment of wages by online (NEFT/ RTGS) to his personnel engaged by him by 7th of the following month, so that there is no disruption in the performance of duties of the deployed personnel. The work relating to cleaning, housekeeping is proposed to be get done through reputed agency using mechanized

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equipments and gadgets on monthly payment basis as per labour laws applicable to Govt. of NCT, Delhi and tenders are invited for the work. Wages should be according to Minimum Wages Act and other Statutory Acts applicable for National Capital Region of Delhi. NISCAIR reserves the right to check periodically payment of wages made by him to housekeeping personnel deployed. The payment by the contractor to his staff including extra manpower, whenever deployed, should be done on pre defined date in one go by online mode. In the event of contractor’s failure to pay the minimum wages alongwith other emoluments and bonus etc. to his employees by the due date of the current month, he shall be given maximum two reminders and time limit of two weeks to make the payment and if he still fails to comply with, NISCAIR would make the payment to the worker directly. Such payments made on behalf of the contractor will be recovered from the bill of the month concerned and the penalty clause will also be implemented by the implementation committee after due approval of the Director.

6. It shall responsibility of contractor to ensure that he pays his employee’s wages before 7th

day of each month, which are not less than minimum wages prescribed by the union govt. / state govt. in Delhi and / or required under the labour act. In the event of contractor’s failure to pay the minimum wages by 7 th day of each month and the fault of non-payment of workers found at contractor end than a penalty leading to a deduction of 10 % of the total amount of bill for a particular month may be imposed.

7. The contractor shall properly maintain and account for all the items of furniture, registers. etc. provided by NISCAIR.

8. The contractor shall at their own cost, if required, take necessary insurance cover in respect of the aforesaid services rendered to NISCAIR/CSIR and shall comply with the statutory provisions of relevant Contract Labour (Regulation & Abolition) Act, 1970; Employees State Insurance Act; Workman's Compensation Act, 1923; Payment of Wages Act, 1936; The Employees Provident Fund (and Miscellaneous Provisions) Act 1952; The Payment of Bonus Act 1965; The Minimum Wages Act, 1948; Employer's Liability Act, 1938; Employment of Children Act, 1938 and/or any other Rules/regulations and/or statutes that may be applicable to them and shall further keep the CSIR indemnified from all acts of omission, fault, breaches and/or any claim, demand; loss; injury and expense arising out from the non compliance of the aforesaid statutory provision. Contractor's failure to fulfill any of the obligations hereunder and/or under the said Acts, rules/regulations and or any bye-laws or rules framed under or any of these, the CSIR shall be entitled to recover any of the such losses or expenses which it may have to suffer or incur on account of such claims, demands, loss or injury from the contractor s monthly payments.

9. No Safai personnel will be permitted to use any part of the NISCAIR complex for residential

purpose except in exceptional circumstances with the permission of the Director, NISCAIR.

10. Non-compliance with any of the conditions by contractor will lead to termination of contract and forfeiture of the amount of Bank-Guarantee/FDR as per decision of the authority.

11. The contractor shall be required to sign an agreement on a non-judicial stamp paper of

appropriate value for satisfactory performance of housekeeping of the building contract.

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12. The payment of the housekeeping contract will be made on monthly basis within ten working days from the date of receipt of the contractor's bill in duplicate, duly pre-receipted on revenue stamp and complete in all respect. The contractor has to ensure that while discontinuing his staff member, he/she should be paid wages as well as bonus at the time of his/her discontinuation.

13. The cleaning work should start in such a way that the contractor should ensure that cleaning work is completed by 8.30 a.m. It might necessitate cleaning work during late hours for which the FIRST PARTY will have to make its own arrangement.

i) All the waste/garbage shall be collected and dumped off at the pit situated within the campus, by using his own riksha(s) at both the locations. Contractor has to use his own three/four wheeler vehicle for the disposal of garbage to (MCD) Khatta) daily from the garbage pits from both the campuses/locations Contractor should find out and negotiate regarding the place of disposal (MCD) Khatta) also on his own. Any expenditure, if required has to be met by the contractor.

ii) All the material required for the work shall be provided by Contractor on monthly basis (Annexure V). At the time of submission of tender contractor should submit the rate list. The contractor shall verify the requirement well in advance by concerned in-charge on monthly basis. The maximum limit of material supplied by the contractor is of Rs. 24000/- for pusa campus, Rs. 16000/- for SV Marg campus & Rs. 10000/- for Maharani Bagh Guest House. The limit is subject to revision depending upon the rates quoted by the vendor. iii) Workmen deployed for safai/upkeep should have good knowledge and experience in cleaning. A monthly programme for polishing of floors with floor grinding and/or polishing ( to be provided to contractor by NISCAIR), cleaning of fittings and fixtures, including ceiling fans, removing of cobwebs shall be furnished by the contractor well in advance and approval obtained from the officer in charge.

iv) The Safai/upkeep work has to be done with utmost care, diligently and the contractor shall supervise, inspect and issue instructions to its workers for the proper and efficient discharge of the work.

v) The Safai personal/upkeep workers shall work from Monday to Saturday and be given weekly off on Sunday. vi) NISCAIR will arrange to verify the attendance record of the Safai/upkeep personnel as maintained by the contractor, daily or at regular intervals as convenient and certify to the correctness of the attendance to avoid any discrepancy in the monthly bills prepared.

vii) If NISCAIR considers that, the replacement of a particular person is essential this will be done by the contractor immediately on receipt of specific instructions of NISCAIR.

viii) That during the tenancy of this contract, the contractor will provide. free of any charge, written or verbal advice on improving Safai/Upkeep in the campus of NISCAIR from time to time and NISCAIR shall consider such advice for implementation or otherwise.

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ix) Disposal of the garbage, including pruned tree branches is to be made every day from the garbage pit situated within the campus at both locations.

x) That the contractor would provide efficient, experienced, honest workmen to complete the Safai/upkeep work within the specified time. The Safai/upkeep work shall include cleaning of floors, Corridors, staircases, Door, windows, panel/glazed aluminium portions, toilets, removal of cobwebs, sweeping road/open area. removal of garbage and dumping the same at dumping site situated in the NISCAIR Campus as per details given below:

a) Sweeping of floors using soft brooms, thrice daily (morning, before lunch & post lunch) and swabbing with swabbers drenched with cleaning powder/f1uid, cleanzo etc. thrice or more as required. b) Cleaning and dusting doors, partitions, doorframes, windows, ventilators etc. once in a week or more as required. c) Cleaning & washing of floors, urinal portion walls of toilets and mopping the surfaces with mops twice daily or as required. d) Putting of naphthalene balls and air freshener cakes in urinals/commodes of toilets twice a week or more as required. e) All the exposed porcelain surfaces shall be kept sparkling clean. No dirty stains/spots must be seen on the walls or floors. f) Machine Polishing/ Broofing of floors shall be done once in everv month at their own cost. g) Removal of cobwebs using cobweb brush inside and outside the building once in every month or more as required. h) Sweeping of road area/open area once daily early in the morning. i) Housekeeping of building includes the cleaning of terraces and open verandas etc. j) Cleaning the sewer lines once every week so that it is ensured that the same is not choked. If it happened, the contractor has to clear the sewer line by the proper technician at his own cost. k) All cleaning materials like brushes, Brooms, Vim. cleanzo etc. (list enclosed) shall be provided by contractor and be kept in the storage space provided for the purpose. Contractor will give the rate of the material with the tender document. l) Methods of cleaning & disposal of different type of wastes should be ascertained from the In-charge concerned and the instructions issued by him shall have to be strictly adhered to. Register/Check list of cleaning/upkeep schedule (Annexure - VI) verified by the supervisor of agency will be submitted to NISCAIR's Cleaning lncharge or designated official. This register can be checked by NISCAIR's designated official at any time on weekly basis. This will form the basis of payment.

14. Indemnification:

1. That the contractor shall keep the NISCAIR indemnified against all claims whatsoever in respect of the manpower deployed by the contractor. In case any employee of the contractor so deployed enters in dispute of any nature whatsoever it will be the primary responsibility of the contractor will be to contest the same. In case NISCAIR is made party and supposed to contest the case the NISCAIR will be reimbursed for the actual expenses incurred towards Counsel fee and other expenses which shall be paid in advance by the contractor to NISCAIR on demand.

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Further, the contractor shall ensure that no financial or any other liability comes on NISCAIR in this respect of any nature whatsoever and shall keep NISCAIR indemnified in this respect. 1. The contractor shall further keep the NISCAIR indemnified against any loss to the NISCAIR

property and assets. The NISCAIR shall have further right to adjust and/or deduct any of the amounts as aforesaid from the payments due to the contractor under this contract.

15. Penalties/ Liabilities 1. That the contractor shall be responsible for the faithful compliance of the work award order. Any breach or failure to perform the same may result in termination of the work award order and the forfeiture of the security deposit. 2. That if the contractor violates any of the terms and conditions of the work order or commits any fault or their services are not to the entire satisfaction of the officer authorized by the Director, NISCAIR, in this behalf, a penalty leading to a deduction of up to a maximum of 20 % of the total amount of bill for a particular month may be imposed. 3. In case of breach of any conditions of the contract and for all types of losses caused by the Contractor, NISCAIR shall make deductions as deemed suitable or as specified in the contract, from the bills preferred by the Contractor. 4. Machine Polishing/ Broofing of floors shall be done once in everv month at their own cost. In the event of contractor’s failure to done by the month, he shall be given maximum one reminders and time limit of two weeks to do the work and if he still fails to comply with, then the same may be got done through some other agency. Such payments made on behalf of the contractor will be recovered from the bill of the month concerned and the penalty clause will also be implemented by the implementation committee a penalty leading to a deduction of 5 % of the total amount of bill for a particular month may be imposed. 5. The manpower deployed shall work in 8 hours, 6/7 day a week basis as applicable for Cleaning, failing which necessary deductions will be made from the monthly bills. 6. All the material required for the work shall be provided by Contractor on monthly basis (before 7th day of each month). Any breach or failure to perform a penalty leading to a deduction of 10 % of the total amount of bill for a particular month may be imposed. 7. It shall responsibility of contractor to ensure that he pays his employee’s wages before 7th day of each month, which are not less than minimum wages prescribed by the union govt. / state govt. in Delhi and / or required under the labour act. In the event of contractor’s failure to pay the minimum wages by 7 th day of each month and the fault of non-payment of workers found at contractor end than a penalty leading to a deduction of 10 % of the total amount of bill for a particular month may be imposed. 16. Licence: The Contractor should have a valid license / registration to run cleaning/ housekeeping services. 17. Safety Regulations: The Contractor shall be responsible to take all precautions to ensure the safety of all the equipment, persons, public & NISCAIR property. 18. Payment Terms:

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1. The Contractor shall pay his workers the minimum wages fixed by the Central Govt./State Govt. which will include Basic Pay, Special Allowance, EPF, Bonus, Medical Leave, Welfare charges, paid holidays, etc. for unskilled / Semi-skilled/ Skilled workers from time to time, throughout the tenure of contract in the presence of the representative of the In-charge of the NISCAIR. The contractor shall pay wages to multi-task workers employed by him not less than the minimum wages on 7th

of every month along with payment slip. ESI, EPF statements of deployed staff are to be submitted along with the bills by the contractor each month. 2. Income Tax, WCT and other statutory levies as applicable from time to time will be deducted from the bills of the Contractor. 3. Contractor cannot claim any damages due to loss whatsoever incurred due to unforeseen reasons, which are beyond the control of NISCAIR. 4. In case of any delay in processing of the bills, the contractor would be required to ensure the payment of its workers as per statutory labour laws and there should be no linkage between this payment and settlement of the contractor’s bill from NISCAIR. 5. In case the Contractor fails to execute/ perform the assigned works or a part thereof, NISCAIR shall be authorized to make suitable deductions as deemed fit by NISCAIR from the bills of the Contractor and damages shall be charged to the extent of loss incurred by NISCAIR. The decision of NISCAIR shall be final & binding on the Contractor. 6. In case the contractor does not adhere to the time schedule in carrying out the work or for not doing the work properly, the In-charge, NISCAIR reserves the right to get the work done from other agency at the cost of contractor plus the departmental charges which will be 20% of the value of work done from the amount due to the contractor without any notice and intimation to the contractor. The recovery statements prepared by the Officer-in-Charge duly approved by In-charge, NISCAIR shall be final and binding on the contractor. 19. Status of the Contractor and its Staff Members: 1. The Contractor shall have the legal status of an independent Contractor. Neither the Contractor nor its staff members, nor any person deployed by the Contractor or its agents for, or within the framework of, the performance of the services under the present contract shall be considered in any way as being employee of NISCAIR/CSIR. 2. NISCAIR shall accept no liability explicit or implicit for, nor any financial or other consequences arising from, sickness, injury, damages or death of the personnel of the Contractor, of the staff members or of any sub-Contractor or agent or of any person performing on their behalf any work under the present contract, including the time spent in travel, nor for any damages which may arise by reason of the neglect or default of any of them. 3. Contractor will be fully responsible for any accident or mishaps involving workers engaged by the Contractor and the contractor would pay claims made by these victims. The Contractor shall indemnify and hold harmless the NISCAIR/CSIR for any claim arising out of accidents, disabilities of any nature or death or arising out of provisions under law, or any other nature in respect of all workers engaged by the contractor. The Contractor will fully indemnify the NISCAIR/CSIR against all claims in this regard.

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4. Notwithstanding anything to the contrary contained in this contract, the Contractor shall only be liable, and shall only be required to indemnify the NISCAIR/CSIR, in respect of claims or liabilities that arise out of the negligence, breach of contract or unlawful conduct of the Contractor or its staff members or agents in the performance of this contract. 5. Any loss sustained by the Centre by way of theft, pilferage or damages to the properties i.e. equipments, fittings, fixtures, furniture or instruments due to negligence or carelessness by the contractor or his workmen solely rest with contractor and shall be debitable to the account of the contractor. The assessed value of the damages shall be deducted from the bills. The decision of the Officer-in- Charge duly approved by In-Charge, NISCAIR in this regard shall be final and binding on the contractor. 6. The Contractor shall not use iron buckets which may damage the floors and glazed tiles and only plastic buckets will be used for the above work. 7. The burning of waste material is not permitted anywhere in the campus. In case of any damage due to such activity, the contractor shall be penalized and the damages estimated by the Centre shall be recoverable from the contractor’s bills. 8. The normal working hours shall be 7.00 AM to 3.30 PM with 12.30 noon to 1.00 PM lunch break. However in special cases the lunch hours can be changed. 9. During the above working hour the staff can be deployed for some other works like shifting of furniture, material etc. 10. The personnel of contractor should observe only closed holidays in a calendar year. 11. The services of employees of contractor should be made available in NISCAIR on six day of week basis. 12. The contractor should be submitted list of employees with bio-data of each employee posted to the Institute along with photo & thumb impression and ID proof should be handed over to the Officer-in-Charge of the NISCAIR. Any changes should be informed immediately. 13. Supervisor of pusa campus shall look after Maharani Bagh as well as Pusa Campus.

SIGNATURE OF THE BIDDER

ADDRESS OF THE BIDDER

SEAL OF THE BIDDER

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TECHNICAL DETAILS

Technical details should be provided in the prescribed format i.e. Annexure “I,II,III” which should inter alia contain the following:

a. The tenderer should furnish the proof of his experience of providing sanitation/housekeeping service in Govt. / large corporate. The contractor should furnish the details of staff strength, qualification & experience of his supervisory staff, office address for correspondence, contact telephone numbers etc. i) Work done certificate for having successfully carried out minimum

one/two/three similar works of amounting 80%/60%/40% value of estimated cost (as specified in NIT) or above in a single contract during last 5 years need to apply. “Similar work” means execution of cleaning, housekeeping, sanitary works etc. and must produce work done certificate from the clients. The work done certificate should mention the details of work executed, the date of commencement and date of completion of the work etc.

b. Tenderer should supply the list of necessary equipment, tools and implements, he possesses for the works and details of such items may be exclusively deployed for this work.

c. EMD will have to deposit by the tenderer along with tender documents in the shape of DD/ Bankers cheque from any one of the nationalized / scheduled banks drawn in favor of Director NISCAIR and payable at Delhi, which will be adjusted towards the Security Deposit, if the contract is awarded to him/her/firm.

d. The tenderer must have annual financial turnover during the last 3 years ending 31st March of the previous financial year as specified in NIT(not less than Rs 17421630/-) in each financial year which shall be duly certified by a Chartered Accountant.

e. PAN details of the firm have to be indicated along with a certified copy.

f. Undertaking with respect to cases, if any, pending against the partners of the firm or sole proprietor or company as the case may be and that they have never been punished by Court.

g. The tender document should be duly signed & sealed by the tenderer. h. The tenderer shall submit the information regarding his firm in the format enclosed

as Annexure “I” as part of Technical bid along with terms & conditions (duly signed). i. The tenderer must have EPF/ESIC Registration number as per the rules to

contribute to EPF/ESIC. j. All copies of documents submitted by the tenderer should be self attested. The

original documents should be produced for verification at any stage of tender process as and when sought for, failing which, the bids are liable for disqualification.

Signature of Tenderer

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Annexure-I

TECHNICAL DETAILS

S.no. Particulars Fill in the details 1 Name of Firm/Tenderer/Company (in block

letters)

2 Permanent Address & Telephone No.

3 Year of incorporation of the Firm/ Company

4 Full Post Address: Telephone/Fax No./E-mail

5 Details of experience of providing housekeeping /sanitation services for the last five years (separate sheet may be attached).

(Attach as enclosure & refer here)

5(a) Names of the major clients with their addresses, telephone numbers (enclose completion certificates/ credentials issued by such clients )

6 Details of infrastructure, persons employed, number of offices/branches available (attach separate sheet)


7 Authority for signing of the Tender on behalf of firm


8 Earnest money of Rs……………… Bank Draft No. & date, Banker’s Name & Branch

9 An affidavit duly certified by a Notary that the partners of the firm sole proprietor or company has never been black listed/ not involved in any police case/ vigilance enquiry pending or ever been punished by any Hon’ble Court.


10 Latest Income Tax (with TAN/PAN No.), GST, Sales Tax, Service Tax & Regn. Nos. (last three years) (enclose attested photo copies)


11 Details of establishment Registration with date obtained from the various authorities (enclose attested photo copies)


12 Details of E.S.I.C. Registration with date

13 Details of E.P.F. Registration with date

14 Annual turnover during the last 3 years (Enclose attested photo copies)



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ANNEXURE- II

TENDERERING AGENCY’S PROFILE

Affix duly Attested P.P. Size recent

photograph of the authorized

representative

1 Due time and date for sale & submission of tender

2 Opening time and date of tender

3 Name, address of firm/Agency and Telephone numbers.

4 Registration No. of the Firm/Agency

5 Name, Designation, Address & Tel. No. of Authorised person of firm/ Agency to deal with

6 Please specify as to whether tenderer is sole proprietor /Partnership firm / company or any other establishment.

7 Name, Address and Telephone No. of Heads/ partners etc. be specified

8 Copy of PAN card issued by Income Tax Dept.

9 Provident Fund Account No.

10 ESIC Number

11 License number under Contract Labour (R&A) Act.

12 Details of EMD deposited: (a) Amount: ………………DD No………………………(b) Date of issue:…………………… (c) Name of issuing Bank:………………………………

13 Authorization / Power of Attorney

14 Any other information

This is to certify that I/We before signing this tender have read and fully understood all the

terms and conditions contained herein and undertake myself/ourselves to abide by them.


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ANNEXURE- III

UNDERTAKING BY CONTRACTOR I/We hereby certify that: 1. The rate quoted is inclusive of cost of disinfectant/acid/detergent of approved quality & make. Brushes/brooms, mops or any other material required as mentioned in the list of consumable items to be provided and non consumable items required to carry out operations by the contractor for carrying out the work satisfactorily. 2. Full manpower will be engaged on daily basis for housekeeping/maintenance of all the building to be done on rotation basis as per given schedule or as per instructions of Officer-In-charge. 3. I/we have made the site visit in order to evaluate their level of services to be rendered and quoted accordingly. 4. I/We have specified the number of persons to be engaged daily (man-power) to execute all the works as mentioned above at CSIR-NISCAIR, Pusa Campus, Delhi-110012, CSIR-NISCAIR, SV Marg Campus, Delhi-110067 & at CSIR-NISCAIR Maharani Bagh guest house, New Delhi. 5. We agree that the payment will not be made for the work not carried out by the contractor in any of the above areas. 6. The Housekeeping supervisor will check daily, liquid soap filling in soap dispenser, Toilet tissue paper in toilets, Naphthalene balls in Wash Basins, Urinal pots, & at necessary places, Odonil air purifier tablets in Toilets, Day to Day emptying of Dust Bins, Garbage & other waste material, etc. 7. Waste material will be collected in polyethylene bags/ substitute as approved by State govt. & disposed in to the MCD waste bins. 8. I/We agree for daily disposal of biomedical and non-biomedical waste at required places. 9. Housekeeping material stocks will be maintained on monthly basis and material delivery challans will be submitted to the Supervisor/ Officer-In-charge. 10. I/We will provide staff for shifting of furniture and small equipments as and when required by CSIR-NISCAIR, Pusa Campus, Delhi-110012, CSIR-NISCAIR, SV Marg Campus, Delhi-110067 & at CSIR-NISCAIR Maharani Bagh guest house, New Delh. 11. I/We agree to pay minimum wages as per Labour Enforcement Authority. 12. The holiday list of the housekeeping staff should be approved by the Competent Authority. 14. I/We agree to pay minimum wages as per the Labor Enforcement Authority + PF + ESIC etc. Payment will be made on 7 th day of every month. 15. Substitute will be made available as and when required. Extra man power if any called during conference / meetings etc. will be provided on 24 hour’s notice. Branded commodity items will be used. 16. It will be ensured that liquid soap is available throughout the day in all wash basins and sinks. 17. Qualified, experienced Housekeeping Supervisors will be provided. 18. Two sets of Uniforms + Identity Card + 1 Pair of Safety Shoes will be given to all the workers within 15 days of award of work and it will be replaced as and when required. 19. I/ We will abide by all statutory requirement of MCD, Anti Malaria, Pollution Control etc. and its sole responsibility of the Contractor and CSIR-NISCAIR will not be responsible. The agency / contractor will have to sort out all statutory requirements without involving CSIR-NISCAIR. Signature of Tenderer with the seal of the firm Place: Date:

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Financial Details

Financial details should be provided in the prescribed formats i.e. abstract of cost, Annexure “IV & V”.

Abstract of Cost

1. Name of work:- “Comprehensive work of Cleaning & Disposal of Garbage at Pusa Campus, S.V. Marg Campus & Maharani Bagh Guest House

Total of Sub-Head - 1 Page No. ____ Rs. ____________________________________

Rebate (if any) Rs. _____________________________________________________________

Total (in Figure) – Rupees_________________________________________________________

Total (in words) – Rupees_________________________________________________________

*Tenderers are required to quote the prices inclusive of all taxes.

(Signature of the tenderer)

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ANNEXURE-IV

COMPREHENSIVE CONTRACT FOR ENGAGING SAFAIWALAS & GARBAGE DISPOSAL PERSONS For Dr. K.S. Krishnan Marg, Pusa, Satsang Vihar Marg & Maharani Bagh Guest House

Schedule of Quantities

The bidder (contractor) shall deploy 02 nos Safai Supervisor(s), 26 Male cleaning persons & 04 Female cleaning persons. The rates / amount on job contract quoted shall be as per existing Minimum Wages Rates Act and other statutory rates / payments including other expenses as indicated in the tender document and also applicable in NCR of Delhi.

Sr. No. Description Supervisor semi-skiilled) – 2

Safaiwala and Garbage Disposal person (Unskilled) – 30

Total

1

Number 2

Rate 3

Amount 4=2X3

Number 5

Rate 6

Amount 7=5X6

4+7

A. 1 Basic pay A. 2 ESI (%) A. 3 EPF(%) A. 4 Bonus (%) A. 5 GST as

applicable (%)

A. 6 * Contractor Admn. Charges

(% of Basic Pay)

A Sub-Total (A. 1 to A. 6)

B Supply of Cleanining

material cost (to be filled in

attached annexure V)

9 Grand Total (A+B)

(Total Rupees………………………………………………………………………..)

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*Contractor Admn. Charges & Service Charges (% of Basic Pay) including:

7. If minimum wages will be revised by the Govt /state govt, the contractor will revise labour salary as per minimum wages also and claim the bill as per revised minimum wages for announced month.

ii) Winter / summer uniform (vide para 4 of special terms and conditions). iii) Contractor’s service charges

Note 1. Sr. No. 2 to 5 to be indicated as % of Sr. No. 1. Note 2. Sr. No. 2-4 are mandatory and must be provided as per statutory provisions. Note 3. Rates quoted by the contractor for the material that is to be provided by the contractor should be all inclusive, including all taxes as admissible. No other charges such as for tax, VAT, cartage will be payable by NISCAIR. All the material required for the work shall be provided by the contractor on monthly basis (before 7th day of each month) (Annexure V). At the time of submission of tender, contractor should submit such rate list. While implementing, the contractor shall verify the requirement well in advance with concerned incharge on monthly basis. The maximum limit of material to be supplied by the contractor is Rs. 24000/- for Pusa campus and Rs. 16000/- for SV marg campus & Rs. 10000/- for Maharani Bagh Guest House. The limit is subject to revision depending upon the rates quoted by the vendor. DECLARATION I accept all the terms & conditions of the tender.

Signature and Seal of tenderer Date:

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Annexure – V

Sr.No. Particulars Unit Approx. total Two years Consumption

Rate (Including Vat)

Rate (in Words) Amount

1 2 3 4 5 6 7=4X5

1 Acid (40 litrs.) Can 2

2 All Out ultra machine with Refill 45 ml Nos 120

3 Good Night advanced Refill 45 ml Nos 288

4 Bleaching Powder Good Quality 25 Kg Bag Nos 6

5 Bucket Plastic 16 ltr. Nos 40

6 Cetronila standard quality Ltr 96

7 Choke Pump Unique Nos 60

8 Clenzo 5 ltr Can 772

9 Colin 500 ml Nos 536

10 Dettol Liquid Soap 250 ml (Pump) Nos 96

11 Dettol Soap 75 gm Nos 720

12 Dettol Soap 125 gm Nos 48

13 Lux 30 gm Nos 120

14 Drum Plastic 100 ltr. Big. With lid Nos 18

15 Drum 30 ltr with lid Nos 2

16 Dust Control Mop big 60 cm Nos 36

17 Dust Bin 10 Ltr General Nos 2

18 Dustbin with paddle Big Nos 12

19 Duster Floor (30 x 30) Special Doz 152

20 Duster White 30 x 30 ordinary qtly Doz 120

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21 Duster White 20 x 20 ordinary qtly Doz 24

22 Duster Yellow 27 x 27 ordinary qtly Doz 48

23 Dustpan plastic Nos 82

24 Easy Bang Cleaner (400 ml.) Pcs 2

25 Finit 5 ltr. Can 18

26 Finit Pump Pcs 6

27 Garbage Bag (100 kg.or 100 lt.) Kg 20

28 Hand Brush Round ordinary qlty Pcs 2

29 Hard Broom 500 gm ordinary qlty Nos 800

30 Harpic 500 gm Nos 792

31 Harpic Tab Nos 96

32 Hit spray 225 ml (Black/Red) Nos 342

33 Hockey Brush Unique Nos 40

34 Jala Brush ordinary Pcs 2

35 Juna Plastic ordinary Doz 92

36 Lathi normal 4 ft. long Nos 40

37 Liquid Soap Homcool' 20 ltr Can 20

38 Liquid Soap Homcool' 5 ltr Can 22

39 Liquid Soap Hand Wash ‐ Fem (5 ltr. Can) Can 216

40 Lizol 500ml Pcs 792

41 Mug plastic 1.5 Ltr Pcs 72

42 N. Ball Bengal 1 Kg Kg 90

43 Odonil 100 gm Pcs 360

44 Odonil 50 gm Pcs 1320

45 Trishul Phenyle black Bengal 5 Ltr Nos 24

46 Trishul Phenyle White 5 Ltr Nos 2

47 Plain Foam Brush – Complete Pcs 2

48 Road Broom ordinary Pcs 10

49 Room Freshener fresco Lemon 350 ml. Pcs 96

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50 Room Freshener Odonil‐ Lavender200 gm. Pcs 20

51 Room Freshener Premium 125 gm Nos 504

52 Soft Broom ordinary 500 gm Pcs 504

53 Steel Wool scotch bright Pcs 24

54 Surf Excel 750 gm. Pcs 200

55 Teepol 10 ltr. Can 46

56 Urinal Cube 400 gm. Homocool Pcs 240

57 Vim Bar 130gm Pcs 2

58 Vim Popular 1 Kg Pkts 560

59 Wheel detergent 500 gm Pkts 352

60 Wiper Big With Handle Mr. Clean Pcs 60

61 Wiper Supreme or equivalent Pcs 8

62 Cleaning Powder NIP 700 gm Pkts 192

S.No Particulars Amount

1 Annual Cost of tools (Rickshaw/Vehicle, Grinding Machine) etc. for cleaning and garbage disposal provided by the contractor

Total Cost

1. Rates quoted by the contractor for the material that is to be provided by the contractor should be all inclusive, including all taxes as admissible. No other charges such as for tax, VAT, cartage will be payable by NISCAIR. All the material required for the work shall be provided by the contractor on monthly basis (before 7th day of each month) (Annexure V). At the time of submission of tender, contractor should submit such rate list. While implementing, the contractor shall verify the requirement well in advance with concerned incharge on monthly basis. The maximum limit of material to be supplied by the contractor is Rs. 24000/- for Pusa campus and Rs. 16000/- for SV marg campus & Rs. 10000/- for Maharani Bagh Guest House.

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ANNEXURE-VI

CHECKLIST OF CLEANING/UPKEEP SCHEDULE

Date:______________ Weekly schedule Sr.No. Activity Frequency 7 am to

8.30 am Y/N

11 am to 12 Noon Y/N

3 am to 4 pm Y/N

Supervisor’s initials

1 Sweeping of floor (with soft broom) Thrice daily

2 Swabbing (with Cleaning Powder/fluid etc.) Thrice daily or as required

3 Cleaning & dusting of doors/door frames/windows/partition, Panel/glazed aluminum, etc

Once a week or more as required

4 Cleaning of toilets (including washing of floors/urinal wall & mopping) and washbasins in the water rooms

Twice daily or more as required

5 Cleaning of porcelain surface/stains on wall and floors

Once a week

6 Putting o naphthalene balls/air freshener in toilets

Twice a week or more as required

7 Removal of Cobwebs Once in every month

8 Polishing of floors with grinding machine Once in three month

9 Washing of Roads Once every month and as & when required

10 Upkeep of building (including cleaning of terraces / corridor/ stair cases / verandahs etc.).

As and when required

11 Sweeping of sewer lines Once every month and as & when required

12 Cleaning of sewer lines Once every month and as & when required

13 Removal of garbage Daily

14 Disposal of waste/garbage from pit Daily

15 Sweeping of Road/open area early in the morning

Daily

16 Miscellaneous work As and when required

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INDENTURE FOR SECURED ADVANCE

This indenture made the ______ day of _______ 200 between ____________________________ (hereinafter called the contractor which expression shall where the context so admits or implies be deemed to include his heirs, executors, administrators and permitted assignees) of the one part and Council of Scientific & Industrial Research, New Delhi, a Society registered under the Societies Registration Act 1860 (hereinafter called the Employer which expression shall include its successors and assignees and authorized officers of the Society) of the other part.

WHEREAS by an agreement dated _______________ (hereinafter called the said agreement) the contractor has agreed AND WHEREAS the contractor has applied to the Employer that he may be allowed advances on the security of materials absolutely belonging to him and brought by him to the site of the works the subject of the said agreement for use in the construction of such of the works as he has undertaken to execute at rates fixed for the finished work (inclusive of the cost of materials and labour and other charges) AND WHEREAS the Employer has agreed to advance to the contractor the sum of Rs. ____________ (Rupees ______________________) on the security of materials the quantities and other particulars of which are detailed in accounts of secured advances attached to the running account Bill for the said works signed agreement and in consideration of the sum of Rs. ______________ on or before the execution of these presents paid to the contractor by Employer (the receipt whereof the contractor doth hereby acknowledge) and of such further advances (if any) as may be made to him as aforesaid the contractor doth hereby covenant and agree with the Employer and declare as follows:-

1. That the said sum of Rs. __________ advanced by the Employer to the contractor as aforesaid and all or any further sum or sums advanced as aforesaid shall be employed by the contractor in or towards expediting the execution of the said works and for no other purpose whatsoever.

2. That the materials detailed in the said account of secured advance which have been offered to and accepted by the Employer as security are absolutely the contractor’s own property and free form encumbrances of any kind and the contractor will not make any application for or receive a further advance on the security for materials which are not absolutely his own property and free form encumbrances of any kind and the contractor indemnifies the Employer against all claims to any materials in respect of which and advance has been made to him as aforesaid.

3. That the materials detailed in the said account of secured advances and all other materials on the security of which any further advance or advances may hereafter be made as aforesaid (hereinafter called the said materials) shall be used by the contractor solely in the execution of the said works in accordance with the directions of the Engineer and in the term of the said agreement.

4. That the contractor shall make at his own cost all necessary and adequate arrangements for the proper watch, safe custody and protections against all risks of the said materials and that until used in construction as aforesaid the said materials shall remain at the sit of the said works in the contractor’s custody and on his own responsibility and shall at all times be open to inspection by the Employer or any officer authorized by him. In the event of the said materials or any part thereof being stolen, destroyed or damaged or becoming deteriorated in a greater degree that is due to reasonable use and wear thereof the contractor will forthwith replace the same with other materials of like quality or repair and make good the same as required by the Engineer.

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5. That the said materials shall not on any account be removed from the site of the said works except with the written permission of the Employer or any officer authorized by him on that behalf.

6. That the advances shall be repayable in full when or before the contractor receives payments from the Employer of the price payable to him for the said works under the terms and provisions of the said agreement. However, if any intermediate payments are made to the contractor on account of work done then on the occasion of each such payment the Employer will be at liberty to make a recovery from the contractor’s bill for such payment by deducting there from the value of the said materials then actually used in the construction and in respect of which recovery has not been made previously, the value for this purpose being determined in respect of each description of materials at the rates at which the amounts of the advances made under these presents were calculated.

7. That if the contractor shall at any time make any default in the performance or observance in any respect of any of the terms of provisions of the said agreement or of these presents the total amount of the advance of advances that may still be owing to the Employer shall immediately on the happening of such default be repayable by the contractor to the Employer together with interest thereon at twelve per cent per annum from the date or respective dates of such advance or advances to the date of repayment and with all costs charges, damages, and expenses incurred by the Employer in or for the recovery thereof or the enforcement of this security or otherwise by reason of the default of the contractor and the contractor hereby covenants and agrees with the Employer to repay and pay the same respectively to him accordingly.

8. That the contractor hereby charges all the said materials with the repayments of the Employer of the said sum of Rs. _________ and any further sum or sums advanced as aforesaid and all costs charges, damages and expenses payable under these presents PROVIDED ALWAYS and it is hereby agreed and declared that notwithstanding anything in the said agreement and without prejudice to the powers contained therein if and whenever the covenant for payment and repayment herein before contained shall become enforceable and the money owing shall not be paid in accordance therewith the Employer may at any time thereafter adopt all or any of the following courses as he may deem best :-

a. Seize and utilize the said materials or any part thereof in the completion of the said works on behalf of the contractor in accordance with the provisions in that behalf contained in the said agreement debiting the contractor with the actual cost of effecting such completion and amount due in respect of advances under these presents and crediting the contractor with the value of work done as if he had carried it out in accordance with the said agreement and at the rates thereby provided. If the balance is against the contractor he is to pay same to the Employer on demand.

39

b. Removed and sell by public auction the seized materials or any part thereof and out of the moneys arising from the sale retain all the sums aforesaid repayable or payable to the Employer under these presents and pay over the surplus (if any) to the contractor.

c. Deduct all or any part of the moneys owing out of the security deposit or any sum due to the contractor under the said agreement.

9. That except in the event of such default on the part of the contractor as aforesaid interest on the said advance shall not be payable.

In witness whereof the said _________ and _________ by the order and under the direction of the Employer have hereunto set their respective hands the day and year first above written.

Signed sealed and delivered by the said contractor : _______________________________

In the presence of

Signature: ________________________________

Address :_________________________________

Signed by : _______________________________

By the order and direction of the Employer :_________________________________

In the presence of

Signature : _______________________________

Name : __________________________________

Address : ________________________________

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PERFORMANCE GUARANTEE

To

Council of Scientific & Industrial Research

In consideration of Council of Scientific & Industrial Research (hereinafter) called “The

Council” having awarded to M/s. ___________________________________________________________ a Company registered under the Companies Act 1956 (hereinafter) called the Contractor, a contract for (hereinafter) called the said contract under the terms and conditions of an Agreement dated ___________ made between the Council and the Contractor hereinafter called the said agreement and Council agreed to accept a Deed of Gurantee as hereinafter provided for Rs. __________ (Rupees _________________________________ only) from a Scheduled Bank towards due performance of the contract by the Contractor as per t he terms and conditions of the contract on the condition that the Bank on demand from the Council and without demur pay to the Council the aforesaid amount. 2. We, _______________________________ BankLtd., (hereinafter) referred to as the ‘bank’ do hereby undertake to pay to the Council and amount not exceeding Rs. _________ against loss or damage caused to or suffered or would be caused to or suffered by the Council by reasons of any breach or breaches of any of the terms of conditions of the said agreement by the said contractor. 3. We, _____________________ Bank Ltd., do hereby undertake to pay the amounts due and payable under this Guarantee without any demur, merely on a demand from the Council by stating the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the Council for reasons of any breach by the said contractor(s) of any of the terms & conditions contained in the said Agreement or by reason of the contractor(s) failure to perform the said Agreement. Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs. _____________________. 4. This guarantee shall come into force immediately and continue in force and remain valid till six months after the completion of all works under the said contract which according to the terms of the said contract should be six months from the probable date of completion viz., the ___________ day of _____________________. If, however, the period of the completion of the works under the said contract is for any reason extended and upon such extension if the Contractor fails, before the terms of this guarantee expires, to furnish a fresh or renewed guarantee for the extended period, the Bank shall pay to Council the said sum of Rs. __________________ or such lesser sum as Council may demand. 5. This guarantee shall not be affected by any change in the constitution of the Bank or of the Contractor. 6. Notwithstanding anything hereinbefore contained, t he liability of the Bank under this guarantee is restricted to Rs. ______________ (Rupees _________________________________ only) and claim or demand under this guarantee is presented to the Bank within six months from that date all the rights of Council under this guarantee shall be forfeited and the Bank shall be released and discharged from all obligations hereunder.

1. NAME OF WORK: Tender Document for Comprehensive ...14.139.47.11/Movingmenu/Tender-Housekeeping-16Nov17.pdfCampus & Maharani Bagh Guest House New Delhi Contents S.No. Description

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