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1 | MAR 15 2010 | CWS/CMS
Probation Phased-In Implementation KickoffMulti-phased rollout of CWS/CMS to County Probation Departments
• Project Office staff along with CDSS working with each county
Working together with counties since 1993
Melody Hayes
Resources for success:
5 | MAR 15 2010 | CWS/CMSProbation Phased-In Implementation Kickoff
CWS/CMS Overview
•Since 1997
•CMS/CWS provides a comprehensive and current case management history for all California Child Welfare children and families.
• It meets Federal, State and County reporting and case management efforts including; Adoptions and Foster Care Analysis Reporting System (AFCARS), National Child Abuse and Neglect Data System (NCANDS) and National Youth in Transition Database (NYTD), Child and Family Service Reviews (CFSR).
California's Statewide Automated Child Welfare System (SACWIS):
Lindsay Farris
6 | MAR 15 2010 | CWS/CMSProbation Phased-In Implementation Kickoff
System Benefits
•Statewide case management tool
•Family history of current and prior services and interventions
•Automated placement history and available homes
•Automated form completion
•Case related template development and use
•Referral assignment and management
•Customized data reporting via Business Objects tools
•Standardized reporting for Federal, state mandates and funding (AFCARS, CFSR, NYTD, NCANDS)
The System Provides:
Funding, Better Outcomes, Centralized information, Health Passport for Probation, Consolidated Education
Information
Lindsay Farris
7 | MAR 15 2010 | CWS/CMSProbation Phased-In Implementation Kickoff
List of Various Stakeholders
•Children and Families served within Child Welfare
•Foster Parents and other Care Providers
•County Boards of Supervisors
•Chief Probation Officers of California (CPOC)
•Child Welfare Directors Association (CWDA)
•Federal, State, and County Staff
• Judicial Council
•Federal and State Governmental Agencies
Working Together:
Stakeholders base is extensive
Lindsay Farris
8 | MAR 15 2010 | CWS/CMSProbation Phased-In Implementation Kickoff
•User Regional Committees:– Bay Area Regional Committee (BARC)– Southern– Mountain Valley– Central Valley– Northern– Los Angeles
The System is a collaboration of many entities:
Lindsay Farris
9 | MAR 15 2010 | CWS/CMSProbation Phased-In Implementation Kickoff
System Collaborations (cont’d)
• Workgroups:– Release design and planning– Joint Application Design (JAD)– Project Office Change Review (POCR)– Release testing– County Access to Data (CAD):
• Northern • Southern
• Training Opportunities– Regional Training Sites– Statewide Training Application Resources (STAR)– Business Objects– Counties – Online release notes– Quick Reference Guides
The System is a collaboration of many entities:
Lindsay Farris
10 | MAR 15 2010 | CWS/CMSProbation Phased-In Implementation Kickoff
Current System Information
•Online in all 58 counties
•Approximately 21,896 workstations spread over 392 Total Sites
•16,539 current users of the System
•101,921 active cases
•67,795 active placements
•40,028 active referrals
•313,000 Daily Transactions Average transactions per day
California’s Largest System:
CWS/CMS supports California’s children
Lindsay Farris
11 | MAR 15 2010 | CWS/CMSProbation Phased-In Implementation Kickoff
CWS/CMS Application Areas
•Referral
•Client
•Service Delivery
•Case Management
•Placement
•Court
Extensive Features:
CWS/CMS is technology for helping California kids
Lindsay Farris
•Caseload
•Resource Management
•Licensing
•Health and Education Passport
•Adoptions
12 | MAR 15 2010 | CWS/CMSProbation Phased-In Implementation Kickoff
CWS/CMS Demonstration
CWS/CMS Demo
Gina Blakemore
13 | MAR 15 2010 | CWS/CMSProbation Phased-In Implementation Kickoff
Program Policy Discussion
•Population
•Federal Requirements
•ACINs / ACLs and Regulations
•Supporting strong agency relationships with data collection
•Supporting at-risk youth
Karen Gunderson
14 | MAR 15 2010 | CWS/CMSProbation Phased-In Implementation Kickoff
Probation Youth in Foster Care Receiving IV-E
•Generally, any youth under delinquency court jurisdiction who is placed in an AFDC-FC eligible foster care setting:– Licensed or certified foster home
– Licensed group home
– Approved relative caregiver
•Any youth who meets the definition of a IV-E candidate for foster care
•Must report NYTD services data through SACWIS
Karen Gunderson
15 | MAR 15 2010 | CWS/CMSProbation Phased-In Implementation Kickoff
Federal Reporting Requirements
•Federal Title IV-E of the Social Security Act has various reporting requirements:– AFCARS (Adoptions & Foster Care Analysis Reporting System)
– Caseworker Visits
– NYTD (National Youth in Transition Database)
•SACWIS: (Statewide Automated Child Welfare Information System)−Must report AFCARS and NYTD through this system
−Can’t report through multiple systems
•NCANDS: (National Child Abuse & Neglect Data System)
Karen Gunderson
16 | MAR 15 2010 | CWS/CMSProbation Phased-In Implementation Kickoff
Federal Title IV-E Requirements for Probation Cases• USC 42§671 (No distinctions between dependency and delinquency
29 | MAR 15 2010 | CWS/CMSProbation Phased-In Implementation Kickoff
End of Presentation
Thank you for your participation
Please email any questions you may have and also provide your best point of contact from probation offices to [email protected]
Paula Rockwell
30 | MAR 15 2010 | CWS/CMSProbation Phased-In Implementation Kickoff
Terms and Definitions• APD Process is the set of Project Office Advanced Planning Document procedures by which
counties secure matching federal financial participation for child welfare related purchases.
• Coexistent County means a child welfare county has chosen to maintain its own network and workstations, and connect to the CWS/CMS application through county workstations on the internal county network. All workstations connect to the CWS/CMS application through a county-maintained firewall.
• Dedicated County means a child welfare county has chosen to use CWS/CMS workstations configured in a State-provided LAN segment addressed within the State’s NET-block Internet Protocol (IP) address space and with no other routable network connections.
• MAC Process is the set of Project Office move, add, and change procedures by which counties accomplish infrastructure additions, relocations, and alterations.
• SACWIS refers to the federally mandated Statewide Automated Child Welfare Information System and its related set of state requirements for attaining federal funding participation. CWS/CMS is California’s SACWIS compliant information system.
• Title IV-E is a subpart of Title IV of the federal Social Security Act. This program provides federal reimbursement to states for the costs of children placed in foster homes or other types of out-of-home care under a court order or voluntary placement agreement. Title IV-E benefits are an individual entitlement for qualified children who have been removed from their homes.
Reference
31 | MAR 15 2010 | CWS/CMSProbation Phased-In Implementation Kickoff
Acronyms
AcronymsJAD Joint Application Design
MAC Move/Add/Change
NCANDS National Child Abuse & Neglect Data System
NYTD National Youth in Transition Database
OSC CWS/CMS Oversight Committee
OSI Office of Systems Integration
OTech Office of Technology Services
PIAC Program Impact Advisory Committee
PIP Program Improvement Plan
POCR Project Office Change Review
SACWIS Statewide Automated Child Welfare Information System
SBC Server Based Computing
SCRUGS Southern California Regional User Groups
SPOC Single Point of Contact
STAR Statewide Training Application Resource
TAC Technical Advisory Committee
USC United States Code
AcronymsACF Administration of Children and Family Services
ACIN All County Information Notice
ACL All County Letter
AFCARS Adoptions & Foster Care Analysis Reporting System
AFDC-FC Aid to Families with Dependent Children-Foster Care
APD Advanced Planning Document
BARC Bay Area Regional Committee
BO Business Objects
CAD County Access to Data
CCR California Code of Regulations
CFSR Child and Family Service Reviews
CDSS California Department of Social Services
CPOC Chief Probation Officers of California
CWDA County Welfare Directors Association
CWS/CMS Child Welfare Services/Case Management System