1 Lesson 15 Getting Started with PowerPoint Essentials Computer Literacy BASICS: A Comprehensive Guide to IC 3, 3 rd Edition Morrison / Wells.

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Lesson 15Getting Started with PowerPoint

Essentials

Computer Literacy BASICS: A Comprehensive Guide to IC3, 3rd Edition

Morrison / Wells

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Objectives

Identify the parts of the PowerPoint screen and navigate through a presentation.

Change the slide view and magnification. Manage slides by adding, deleting, duplicating,

and reordering them. Create a new presentation with effective planning. Apply a theme for consistent formatting and

styles.

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Objectives (continued)

Edit slide content by moving text and modifying placeholders.

Work with a slide master to add universal elements for all slides in the presentation.

Preview a presentation using Slide Show view.

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Vocabulary

presentation slide layout slide master slide pane theme

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Introduction

PowerPoint helps you create, edit, and manipulate professional-looking slides that you can use to facilitate meetings, supplement classroom learning, and share information using a wide variety of media including graphics, pictures, and audio and video clips.

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CLASSROOM ACTIVITIES

What kind of presentations have you seen or created using PowerPoint?

What are some examples of ways that presentations are used in schools or business?

Why do you think using PowerPoint is fun?

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Identifying the Parts of the PowerPoint Screen

In PowerPoint, the document file is called a presentation.

When you first launch PowerPoint, a new blank presentation file opens.

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Identifying the Parts of the PowerPoint Screen (continued)

The presentation window shows many familiar parts.

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CLASSROOM ACTIVITIES

In PowerPoint, the document file is called a ____. – Answer: presentation

True or False? Open, Save, and Save As commands are the same in PowerPoint as in Word and Excel.– Answer: True.

The Slides tab shows a ____ for each slide in the presentation.– Answer: thumbnail9

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Class Discussion:

What are placeholders? What is the purpose of notes in a

presentation?

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Navigating Through a Presentation

You can move to a different slide in a presentation by clicking the thumbnail on the Slides tab.

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Navigating Through a Presentation (continued)

You can also use the vertical scroll bar or the keyboard to navigate through a presentation.

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Navigating Through a Presentation

You can move to a different slide in a presentation by clicking the slide content on the Outline tab.

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CLASSROOM ACTIVITIES

What is the keyboard shortcut for moving to the first slide? – Answer: Ctrl + Home.

True or False? When you drag the scroll box, a ScreenTip showing the title and number of the slide appears.– Answer: True.

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CLASSROOM ACTIVITIES (continued)

True or False? All the text on each slide appears in outline form in the Slides tab.– Answer: False. All the text contained on each of

the slides appears in outline form on the Outline tab.

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Changing the Slide View

PowerPoint offers four different ways to view a presentation. – Normal view is the default view.– Slide Sorter view gives you an overall picture of your

presentation and enables you to rearrange the order of the slides easily.

– Notes Pages view lets you edit your notes and see how the notes will appear when printed.

– Slide Show view fills the whole screen. You use this view when you present the show to your audience.

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Changing the Slide View (continued)

You can change the view by clicking the buttons in the Presentation Views group on the View tab.

You can change the magnification of the content on the screen by using the Zoom button in the Zoom group on the View tab, or by using the zoom controls in the status bar.

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CLASSROOM ACTIVITIES

True or False? Slide Show view is the default view.– Answer: False. Normal view is the default view.

True or False? Slide Sorter view enables you to rearrange the order of slides easily.– Answer: True.

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Managing Slides

You can use the Cut, Copy, and Paste commands to copy or move slides.

You can change the order of slides by using drag-and-drop editing as well as by using the cut and paste method.

You can use the New Slide button to insert a new slide.

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CLASSROOM ACTIVITIES

When you use the Cut and Copy commands to delete, duplicate, or move slides in PowerPoint, where is the slide content temporarily stored?– Answer: Clipboard.

True or False? You can select a series of slides by clicking the first slide in the series, pressing and holding down Shift, and then click the last slide in the series.– Answer: True.20

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Creating a New Presentation

You can create a new blank presentation and apply preformatted colors, styles, and layouts.

PowerPoint provides several presentation templates which already contain formatted content, which you can modify to customize the presentation for your needs.

You can also open an existing presentation, save it with a new filename, and then add and delete slides and edit the existing slides.

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Creating a New Presentation (continued)

When you create a presentation, it is important to keep in mind a few basic principles for effective design.

If your presentation is too busy, the formatting can detract from your content.

Design features should emphasize your content, not overwhelm it.

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Creating a New Presentation (continued)

Slide layout refers to the arrangement of the placeholders on a slide.

Slide layouts contain text and object placeholders which provide placement guides for adding text, pictures, tables, or charts.

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Creating a New Presentation (continued)

As you enter text, PowerPoint automatically checks for misspelled words.

The AutoCorrect feature automatically corrects common spelling errors.

The Notes pane provides a place for you to write speaker notes, which you can use to provide reminders about information you want to emphasize.

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CLASSROOM ACTIVITIES

You can use bullets to present lists to show the steps in a process or data that should be examined in order.– Answer: False. Use numbered lists to show the

steps in a process or data that should be examined in order.

True or False? PowerPoint automatically adjusts the layout if you insert items that don’t fit the original layout.– Answer: True.25

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CLASSROOM ACTIVITIES(continued)

True or False? Notes do not appear on the slide when the presentation is shown in Slide Show view.– Answer: True.

True or False? To add text to a slide or to manipulate the text on a slide, you must display the slide in Slide Sorter view.– Answer: False. To add text to a slide or to

manipulate the text on a slide, you must display the slide in Normal view.26

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Applying a Theme

You can easily give your presentation a professional look by applying a theme, which specifies a color scheme, fonts, and effects.

The theme you choose should reflect the tone of the presentation topic.

If you like a theme, but you don’t like the colors, you can easily change the color scheme of the theme.

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CLASSROOM ACTIVITIES

True or False? A theme is applied to all the slides.– Answer: True.

True or False? You can change the color scheme of a theme. – Answer: True.

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Editing Slides

PowerPoint makes it easy for you to edit and manipulate the text and objects on a slide.

You can also change the slide layout to accommodate the text you want to add.

When you use a theme, the format of the text on each of the slides is predetermined. You can alter the text format, however.

You can change the font style or point size.

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CLASSROOM ACTIVITIES

The ____ button allows you to change the slide layout without changing the content.– Answer: Layout

True or False? You can move placeholders.– Answer: True.

The Undo, Redo, and Repeat buttons are located on the ____.– Answer: Quick Access Toolbar

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Class Discussion:

How can font color, size, and style affect readability?

What are the ideal font sizes for headings and text?

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Working with Slide Masters

A slide master is the main slide that stores information about the theme and layouts of the presentation.

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Working with Slide Masters (continued)

The slide master ensures consistency on each slide.

When you update one or more of the elements, such as the company logo, you can make a universal change and the edits will be reflected on all the slides in the presentation.

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CLASSROOM ACTIVITIES

True or False? The slide master ensures consistency on each slide.– Answer: True.

Class Discussion: What are the advantages and disadvantages

of using slide masters?

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Previewing a Presentation

As you view the presentation, you can click the left mouse button or press Spacebar to advance to the next slide.

You can click the Slide Show View button on the View tab, or you can show the Slide Show tab for more options.

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Previewing a Presentation (continued)

In Presenter view, the presentation appears on two monitors. One shows the speaker notes, and the other shows the presentation for the audience.

If your presentation time is cut, you can create a custom slide show by selecting only those slides you want to include.

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CLASSROOM ACTIVITIES

Which keys can you use to navigate forward or backward in a presentation?– Answer: Arrow keys, Page Up and Page Down.

True or False? Presenter view displays the presentation on two monitors.– Answer: True.

True or False? You can annotate slides during a presentation.– Answer: True.

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Summary

In this lesson, you learned: In addition to using the Slides and Outline tabs to

move to a different slide, you can use the scroll bar, mouse, or keyboard to navigate through a presentation in Normal view.

You work in either Normal view or Slide Sorter view as you create and edit your presentation. You use Slide Show view when you present the show to an audience.

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Summary (continued)

You can use the Cut, Copy, and Paste commands to delete, move, or copy slides in a presentation. You can also easily rearrange the order of slides using drag-and-drop editing.

The slide theme automatically formats slides with color schemes, font styles, and effects. A theme ensures that all slides in a presentation have a consistent look. You can apply a theme at any time without affecting the contents of the slides.

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Summary (continued)

You can change the slide layout even when the slide contains content, and you can modify the slide layout by resizing and repositioning the placeholders.

You can add elements such as a company logo to the slide master. Then when you want to update the elements, you can make a global change and the edits will be reflected on all the slides in your presentation.

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Summary (continued)

In Slide Show view, the slides appear full screen, and you can move through the presentation using the mouse or keyboard.

You can add annotations to slides and highlight text when showing slides in Slide Show view.

You can create a custom slide show so that only designated slides appear in Slide Show view.

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Key Terms

Presentation: The name of the document files in PowerPoint.

Slide layout: The arrangement of the placeholders on a slide.

Slide master: The main slide that stores information about the theme and layouts of the presentation.

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Key Terms (continued)

Slide pane: The area in the presentation window that contains the slide content, and the dotted borders in the slide pane identify placeholders where you can insert text and graphics on the slide.

Theme: Design which specifies the color scheme, fonts, and effects for a presentation.

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