docshare01.docshare.tipsdocshare01.docshare.tips/files/5131/51319077.pdf1 Jayne Williams From: Jessica Fagan Sent: Tuesday, March 13, 2007 5:34 PM To: [email protected];

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Jayne Williams

From: Jessica FaganSent: Tuesday, March 13, 2007 5:34 PMTo: [email protected]; Lori Payne ([email protected]); Anthony Perry

([email protected]); OCFCSubject: February2007

February 2007 Monthly Report to the Commission

MONTHLY REPORT TO THE COMMISSION February 2007

Prepared by: Kathleen M. Fox, FASLA, Executive Director, and the Commission Staff

COMMISSION NEWS Commission Members: Paul Sieben and Roger Booker are no longer serving on the Commission due to expired terms. Mr. Sieben has indicated that he does not wish to seek reappointment, and Mr. Booker resigned as State Architect effective February 23, 2007. Commission Chairman Ron Pizzuti is making recommendations to Governor Strickland for appointments to the Commission, including the reappointment of Commission Member Otto Budig, who has expressed interest in a reappointment. The Speaker of the House has reappointed Representative Shawn Webster as the House’s advisory member to the Commission, while the Senate President has reappointed Senator David Goodman as that chamber’s Commission advisory member. Legislative members serve terms concurrent with the two-year session of the General Assembly. The agenda for the upcoming March Commission meeting will reflect a minor change, with the removal of COSI/Toledo. A copy of their financial recovery plan, requested by the Commission, is still in development by COSI/Toledo staff and will be presented to their board in March. With little concrete information to report at this point, the planned update has been removed from the agenda. Commission staff will continue to provide updates on COSI/Toledo through Monthly Reports, until further discussion before the Commission is warranted. COSI/Toledo staff have indicated they again will place an operating levy on the local November ballot, and they continue to work on contingency plans if the proposed ballot issue fails at the polls. The Commission reimbursed 23 projects more than $846,000 on paid invoices

during the month of February. The total amount reimbursed includes:

$272,215 Akron Art Museum

$ 3,523 Beavercreek Community Theatre

$178,169 Canton Palace Theatre

$ 3,194 Cincinnati Arts & Technology Center

$ 76,184 COSI/Toledo

$ 11,466 Jamestown Area Historical Society

$141,149 Ohio Historical Society – various projects

Site Visits Conducted by Commission Staff in February:

McKinley Museum (Stark Co.)

Art Academy of Cincinnati

(Hamilton Co.)

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$132,000 Western Reserve Historical Society

$ 29,059 General Lytle Homestead – Harmony Hill

PROJECT NEWS Commission staff Samantha Cothern and Dave Wartel are working to schedule a March meeting with representatives of the Muskingum Watershed Conservancy District (MWCD), owners of the Johnny Appleseed Heritage Center (JAHCI) site. Commission staff will seek action from the MWCD board confirming that the level of cultural programming currently being provided by the JAHCI does not put them at risk of default on their lease with the MWCD. Commission staff and representatives of the MWCD will also discuss how both entities can continue to jointly support the JAHCI. Representatives of the JAHCI are slated for the upcoming March Commission meeting agenda to discuss their financial recovery plan, which was included in briefing books mailed to Commission members. A slate of management agreement renewals will be presented to the Commission for approval at its March 15, 2007 meeting. Previously, leases and management agreements were entered into with local sponsors of projects funded with OBA-issued bonds. Certain of these management agreements have two year terms and are subject to Commission review and approval. When a specified set of conditions are met, the management agreements can be renewed for terms concurrent with the lease terms. Eleven projects, in addition to several Ohio Historical Society-managed sites, will be presented for two-year management agreement renewals, while five projects will be presented for two-year renewals that are conditional upon the Commission’s receipt of outstanding reports. One project, the Perry County Historical Society, will be presented for Commission approval of a management agreement renewal to be concurrent with the lease term. Commission staff conducted several project site visits in February including the Art Academy of Cincinnati, which received a $500,000 appropriation in Am. Sub. HB 699 of the 126th General Assembly, as well as the General Lytle Homestead – Harmony Hill (Williamsburg), which has an appropriation from a prior capital bill. Project Manager Samantha Cothern and Communications Manager Jessica Fagan visited the McKinley Museum (Canton), the MAPS Air Museum (North Canton), and attended an on-site meeting with representatives from the Amherst Historical Society and Representative Matthew Barrett regarding potential plans to utilize their appropriation from Am. Sub. HB 16 of the 126th General Assembly. Two of the Commission’s project partners have announced the hiring of new Chief Executive Officers. The Western Reserve Historical Society’s new CEO, Dr. Gainor Davis, Ph.D. assumed her post on February 5, 2007. Dr. Davis, a historian with over 25 years’ experience in museum operations and administration, most recently served as President and CEO of the York County Heritage Trust in York, PA. (Read full press release.) The National Underground Railroad Freedom Center has named Don Murphy as its new CEO. Murphy has served as Deputy Director of the National Park Service in Washington, DC, since 2001. Murphy will relocate to Cincinnati and assume his new post on May 1, 2007. (Read full press release.) The Akron Art Museum has been steadily increasing its acquisitions, boosting its collection by 10 percent during 2006, with 334 new objects. Though many of the new acquisitions were gifts from artists and collectors, the museum has made a few key purchases in anticipation of its grand reopening in July 2007, including Chuck Close’s 2005 Self-Portrait/Photogravure, which will complement existing works by Close already in the collection. Photography makes up the bulk of the new acquisitions—and comprises 48 percent of the collection—but works in sculpture, painting and collage by regional, national and international artists have been acquired. (Read full article.) The Museum is submitting required materials for assessment by Commission staff in anticipation of being placed on the agenda for the Commission’s May “mobile” meeting, which will be held in Akron. The Commission will be asked to approve a $1 million state appropriation from Am. Sub. H.B. 699, the December 2006 capital bill. This appropriation brings the total state funding for the project to just over $8.7 million for the $41 million museum expansion project, scheduled to open in July 2007. The Cincinnati Arts and Technology Center (CATC) celebrated the opening of their new state-of-the-art ceramics studio, funded in part by a $100,000 appropriation in Am. Sub. HB 16 of the 126th General Assembly, with a ribbon cutting ceremony on March 2, 2007. The CATC offers hands-on arts and technology curriculum to urban at-risk high school students at no charge, helping to foster motivation to stay in school and advance to higher learning. ITEMS OF INTEREST Governor Strickland will deliver his first State of the State address at noon on Wednesday, March 14, at which time he is expected to highlight his priorities for the upcoming two-year state operating budget. The Governor’s proposed budget “Blue Book” is expected to be introduced on Thursday, March 15, as required by state law. During years when a

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new Governor first takes office, state law adjusts the operating budget introduction to allow the new Governor more time to prepare his budget proposal. Dayton was cited in a story by the Lexington (KY) Herald-Leader for several savvy cultural organizations that have grown stronger through collaboration, allowing this midsize city to compete with nearby, larger cities for tourism dollars thanks to the strength of its cultural attractions. The story notes the merger of Carillon Park and the Montgomery Co. Historical Society to form Dayton History. The combination of the popular Carillon Park and the county historical society has helped them attract visitors. Dayton History has a project slated for the Commission agenda in March. The story also lauds the Boonshoft Museum of Discovery, another facility funded through the Commission, which was created a number of years ago by the merger of the Dayton Museum of Natural History and the Children’s Museum of Dayton. With a marketing strategy that promotes a zoo, planetarium, natural history museum, a children’s museum, and a science and technology center—all in one location—the Boonshoft attracts 250,000 visitors each year. (Read full article.) The Greater Cincinnati and Northern Kentucky arts community will need over $624 million for cultural facilities construction and improvements over the next 20 years, according to a study commissioned by the Cincinnati Business Committee and the Greater Cincinnati Foundation. The report concludes that the area’s public and private resources for the arts trail far behind similar cities such as Minneapolis, Denver and St. Louis. The report was released as the CincinnatiArt Museum is in the midst of planning for a potential $100 million expansion project, and while many major arts institutions, including the Cincinnati Museum Center, strive to build their operating endowments in order to decrease reliance on public funds. Arts supporters make the case that Greater Cincinnati’s cultural scene is critical to drawing and retaining people to the region. (Read full article.) STAFF NEWS LeeAnne Woods was hired as a Project Analyst, effective March 5, 2007. Woods holds an MBA from Florida International University and a law degree from Case Western Reserve. As Project Analyst, Woods will support project management staff, particularly in the areas of business plan and financial statement analysis, and in the preparation of legal documents. NEW PROJECT PROFILE The Holmes County Historical Society received a $140,000 appropriation in the 2007-2008 Capital Bill, and will use the state investment to fund a roof replacement. The Society houses a collection of Holmes County history and its museum of Victoriana in a 28-room Queen Anne-style Victorian home on the National Register of Historic Places. The Society will replace their current asphalt shingle roof with a more historically-appropriate slate roof. Theater upgrades for the Cincinnati Ballet are in the works, funded in part by a $200,000 appropriation in the recent state capital bill. The Commission worked with the Ballet on a prior appropriation in 2005, which helped to build the Mickey Jarson Kaplan Performance Studio. The 8,000 sq. ft. performance space, which doubles as a rehearsal studio, will get lighting, sound system and seating upgrades through the new state funds.

FUTURE COMMISSION MEETINGS Thursday, May 24, 2007 (Akron, starting time TBA; this will be a mobile meeting with activities starting Wednesday evening and continuing through the day on Thursday) Thursday, August 16, 2007 (starting time TBA) at the Commission office Thursday, November 29, 2007 (starting time TBA) at the Commission office cc: Brian Hoffmeister, Legislative Services Commission Lori Payne, Office of the Attorney General Anthony Perry, Office of Budget and Management

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Jayne Williams

From: Jayne WilliamsSent: Tuesday, March 13, 2007 3:49 PMTo: Samantha CothernSubject: RE: National Underground Railroad Freedom Center project submittals for March 2007

Commission meeting

Talked with Gary Dowdell and Sandy Mills 3/13/07: Definitely want to be on the May agenda. They are sending a package of materials overnight. Audited financials will be done in May. They are sending confirmed funds and a schedule. They have reconciled the pledges and they will provide a time line for receiving the pledges. We reviewed pledge cards above a certain amount prior to construction. They do not want to provide names on the fundraising report but will work with us if we require more information. They have not provided names on past fundraising reports. They are forwarding a 2007 budget. They have projections out for 3 years. They do not typically do a 5 year projection. Fundraising is ongoing for operations only. There is no fundraising for construction. $50 million in bonds $29 million in cash Turning current pledges into cash They think the state funding plus interest will get them to fully funded with $2.1 million excess. Jayne

From: Samantha Cothern Sent: Monday, March 12, 2007 4:27 PM To: Jayne Williams Subject: FW: National Underground Railroad Freedom Center project submittals for March 2007 Commission meeting Samantha Cothern Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-8931 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov

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The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

From: Samantha Cothern Sent: Wednesday, March 07, 2007 1:47 PM To: '[email protected]' Subject: National Underground Railroad Freedom Center project submittals for March 2007 Commission meeting Dear Sandra: Thank you for electronically submitting the Ohio Cultural Facilities Commission Capital Project Detail Form. Completing this form accurately, and including with it appropriate and needed supporting information, is a major step in the typical process to receive the state funding for your project. We understand that you have put significant time and effort into your Detail Form. However, some supporting materials and additional information are still needed from you in order for us to be able to review your materials and conduct financial and project assessments. Commission deadlines and meeting dates can be found on the Commission website: www.culture.ohio.gov. It is extremely important to note that we need the requested information (highlighted in yellow) no later than March 19, 2007. As noted in Appendix A (Roadmap Checklist) of the PSRG, the Commission staff needs the following supporting documentation from you: Submit the following materials no later than March 19th: Materials to be submitted with a complete Project Detail Form:

A resolution from your board approving the execution of additional agreements and contracts; Updated audited financials; Documentation to determine that the project is fully funded as defined in the Project Sponsor

Resource Guide; Documentation of all confirmed funds and a schedule to receive any funds not in hand; Updated business plan with a five-year project/operations pro forma which forecasts income and

expenses for your organization and reflects cash flow demands of the capital project; and A fundraising report including a plan to complete the fundraising and proof of pledges.

You will be required to submit the following materials once the assessment process is complete (submittal deadline to be determined by your Project Manager):

Prior to entering into additional legal agreements: Materials to be submitted (in addition to the list above) to complete legal documents:

Updated insurance certificates; Updated financial information; and Completed “Declaration Regarding Material Assistance/Non-Assistance to a Terrorist

Organization” form if one has not already been submitted. This is required by the Department of Homeland Security for those organizations receiving state funds.

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Prior to reimbursement of funds: Materials to be submitted prior to the reimbursement of funds:

Request for payment (refer to the Cultural Facility Construction Administration and Funding Agreement, Exhibit 1).

Materials to be submitted near the end of construction:

Recognition plan; Emergency procedures manual; and Occupancy permit (as applicable).

Post Construction: Materials to be submitted on a regular basis for the term of the legal agreements:

Quarterly fundraising reports, if all funds are not Raised; Annual reports and submittals as outlined in the legal agreements; and Emergency procedures manual (updated every three years).

Additional requirements for the reimbursement of funds and for entering into legal documents are in the Project Sponsor Resource Guide (PSRG). The following documents are attached:

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Sample Resolution Declaration Regarding Material Assistance/Non-Assistance to a Terrorist Organization Jayne Williams, previously your Project Manager, has taken a position with The Ohio State University and her last day is March 15, 2007. I will be your point of contact with the Commission throughout the assessment process. Please keep me informed of any changes to the project. Please also let me know how I can assist you further, or if I can answer any questions. Sincere Regards, Samantha Cothern Samantha Cothern Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-8931 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Samantha CothernSent: Monday, March 12, 2007 4:27 PMTo: Jayne WilliamsSubject: FW: National Underground Railroad Freedom Center project submittals for March 2007

Commission meetingAttachments: Sample Local Resolution Bond Funded Local Admin-CoopUse (2).doc; Sample Local

Resolution for seperate fee-simple owner.doc; Homeland Security DMA.pdf; Terrorist_exclusion_list.pdf

Samantha Cothern Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-8931 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

From: Samantha Cothern Sent: Wednesday, March 07, 2007 1:47 PM To: '[email protected]' Subject: National Underground Railroad Freedom Center project submittals for March 2007 Commission meeting Dear Sandra: Thank you for electronically submitting the Ohio Cultural Facilities Commission Capital Project Detail Form. Completing this form accurately, and including with it appropriate and needed supporting information, is a major step in the typical process to receive the state funding for your project. We understand that you have put significant time and effort into your Detail Form. However, some supporting materials and additional information are still needed from you in order for us to be able to review your materials and conduct financial and project assessments. Commission deadlines and meeting dates can be found on the Commission website: www.culture.ohio.gov. It is extremely important to note that we need the requested information (highlighted in yellow) no later than March 19, 2007. As noted in Appendix A (Roadmap Checklist) of the PSRG, the Commission staff needs the following supporting documentation from you: Submit the following materials no later than March 19th: Materials to be submitted with a complete Project Detail Form:

A resolution from your board approving the execution of additional agreements and contracts; Updated audited financials;

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Documentation to determine that the project is fully funded as defined in the Project Sponsor Resource Guide;

Documentation of all confirmed funds and a schedule to receive any funds not in hand; Updated business plan with a five-year project/operations pro forma which forecasts income and



Prior to entering into additional legal agreements: Materials to be submitted (in addition to the list above) to complete legal documents:










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Sample Resolution Declaration Regarding Material Assistance/Non-Assistance to a Terrorist Organization Jayne Williams, previously your Project Manager, has taken a position with The Ohio State University and her last day is March 15, 2007. I will be your point of contact with the Commission throughout the assessment process. Please keep me informed of any changes to the project. Please also let me know how I can assist you further, or if I can answer any questions. Sincere Regards, Samantha Cothern Samantha Cothern Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-8931 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Jayne WilliamsSent: Friday, March 09, 2007 7:40 AMTo: LeeAnne WoodsSubject: Accepted: Discussion of NURFC

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Jayne Williams

From: [email protected]: Thursday, March 08, 2007 10:00 AMTo: Jayne WilliamsSubject: Re: NURFCAttachments: nurfc resolution.rtf

Jayne, Thanks for your prompt response. And congrats on your new job!!! Gary

"Jayne Williams" <[email protected]>

03/08/2007 09:43 AM

To <[email protected]>cc

Subject NURFC

Gary: Your Base Lease is between National Underground Railroad Freedom Center, Inc. and the Commission. I modified the resolution to reflect the documents that you will be executing with the Commission. Jayne Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-6924 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Jayne WilliamsSent: Thursday, March 08, 2007 9:44 AMTo: [email protected]: NURFCAttachments: nurfc resolution.rtf

Gary: Your Base Lease is between National Underground Railroad Freedom Center, Inc. and the Commission. I modified the resolution to reflect the documents that you will be executing with the Commission. Jayne Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-6924 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: LeeAnne WoodsSent: Tuesday, March 06, 2007 6:47 PMTo: Jayne WilliamsSubject: FW: National Underground Railroad Freedom Center Attachments: Sample Local Resolution Bond Funded Local Admin-CoopUse (2).rtf; Sample Local

Resolution for seperate fee-simple owner.doc; Homeland Security DMA.PDF; Terrorist_exclusion_list.pdf

From: LeeAnne Woods Sent: Tuesday, March 06, 2007 6:44 PM To: Samantha Cothern Subject: National Underground Railroad Freedom Center [email protected] Dear Sandra: Thank you for electronically submitting the Ohio Cultural Facilities Commission Capital Project Detail Form. Completing this form accurately, and including with it appropriate and needed supporting information, is a major step in the typical process to receive the state funding for your project. We understand that you have put significant time and effort into your Detail Form. However, some supporting materials and additional information are still needed from you in order for us to be able to review your materials and conduct financial and project assessments. Commission deadlines and meeting dates can be found on the Commission website: www.culture.ohio.gov. It is extremely important to note that we need the requested information no later than March 19, 2007. As noted in Appendix A (Roadmap Checklist) of the PSRG, the Commission staff needs the following supporting documentation from you: Submit the following materials no later than March 19th: Materials to be submitted with a complete Project Detail Form:

A resolution from your board approving the execution of additional agreements and contracts; Updated audited financials; Documentation to determine that the project is fully funded as defined in the Project Sponsor

Resource Guide; Documentation of all confirmed funds and a schedule to receive any funds not in hand; Updated business plan with a five-year project/operations pro forma which forecasts income and



Prior to entering into additional legal agreements:

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Materials to be submitted (in addition to the list above) to complete legal documents:










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Sample Resolution Declaration Regarding Material Assistance/Non-Assistance to a Terrorist Organization Please keep me informed of any changes to the project. Please also let me know how I can assist you further, or if I can answer any questions. Sincere Regards, Samantha Cothern LeeAnne Woods Project Analyst Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-752-2774 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Jayne WilliamsSent: Monday, February 26, 2007 5:21 PMTo: [email protected]: RE: NURFC

Sandie: Thank you for filling out the registration and detail form. We use information from the registration and detail form in our intranet system. Typically, on completed projects, we like to see the actual construction costs and the funding sources that were/are being used to pay for construction. Please list your opening date under section 7. You were already approved for local administration so Section 8 does not apply to this appropriation. We will be looking at your financial statements and fundraising reports to determine that you continue to be fully funded and financially sustainable prior to releasing additional state funds. Let me know if you have any questions. Jayne ‐‐‐‐‐Original Message‐‐‐‐‐ From: [email protected] [mailto:[email protected]] Sent: Monday, February 26, 2007 5:10 PM To: Jayne Williams Subject: Re: NURFC Jayne, Thank you for the email with my password change. I completed the OCFC on‐line registration and project detail in sections 1, 2 and 10. I assumed that we did not have to complete sections 3, 4, 5, 6, 7, 8, 9, 11 and 12. Please let me know if you need any additional information. I left you a voice message earlier this afternoon. Thanks for your help. Sandie Sandra M. Mills, CPA Director of Finance, Accounting & Human Resources National Underground Railroad Freedom Center 50 East Freedom Way Cincinnati, OH 45202 (513) 333‐7537 Direct (513) 333‐7500 Main (513) 333‐7720 Fax "Jayne Williams" <JWilliams@cultur

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e.ohio.gov> To <[email protected]> 02/23/2007 03:00 cc PM Subject NURFC Sandy: The Project Sponsor Extranet should be working now. We changed your password to “freedom”. Your user name is still [email protected]. Let me know if you have any more issues. Thanks. Jayne Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215‐3416 Telephone: 614‐728‐6924 Fax: 614‐752‐2775 e‐mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non‐profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752‐2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: [email protected]: Monday, February 26, 2007 5:10 PMTo: Jayne WilliamsSubject: Re: NURFC

Jayne, Thank you for the email with my password change. I completed the OCFC on‐line registration and project detail in sections 1, 2 and 10. I assumed that we did not have to complete sections 3, 4, 5, 6, 7, 8, 9, 11 and 12. Please let me know if you need any additional information. I left you a voice message earlier this afternoon. Thanks for your help. Sandie Sandra M. Mills, CPA Director of Finance, Accounting & Human Resources National Underground Railroad Freedom Center 50 East Freedom Way Cincinnati, OH 45202 (513) 333‐7537 Direct (513) 333‐7500 Main (513) 333‐7720 Fax "Jayne Williams" <JWilliams@cultur e.ohio.gov> To <[email protected]> 02/23/2007 03:00 cc PM Subject NURFC Sandy: The Project Sponsor Extranet should be working now. We changed your password to “freedom”. Your user name is still [email protected]. Let me know if you have any more issues. Thanks.

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Jayne Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215‐3416 Telephone: 614‐728‐6924 Fax: 614‐752‐2775 e‐mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non‐profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752‐2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Jessica FaganSent: Friday, February 23, 2007 4:03 PMTo: Jayne WilliamsSubject: RE: New Project Note Posted

Thank you!

From: Jayne Williams Sent: Friday, February 23, 2007 3:12 PM To: Jessica Fagan Subject: New Project Note Posted

NURFC has a new CEO.

Please add to the monthly report.

Thanks. Jayne

http://192.168.100.14:81/OCFCintranet/ProjectNotes.aspx?ProjectId=594 http://192.168.100.14:81/OCFCintranet/NoteContent.aspx?NoteId=2292

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Jayne Williams

From: Jayne WilliamsSent: Friday, February 23, 2007 3:12 PMTo: Jessica FaganSubject: New Project Note Posted

NURFC has a new CEO.

Please add to the monthly report.

Thanks. Jayne

http://192.168.100.14:81/OCFCintranet/ProjectNotes.aspx?ProjectId=594 http://192.168.100.14:81/OCFCintranet/NoteContent.aspx?NoteId=2292

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Jayne Williams

From: Jayne WilliamsSent: Friday, February 23, 2007 3:00 PMTo: [email protected]: NURFC

Sandy: The Project Sponsor Extranet should be working now. We changed your password to “freedom”. Your user name is still [email protected]. Let me know if you have any more issues. Thanks. Jayne Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-6924 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Cheri MillerSent: Thursday, February 22, 2007 8:08 AMTo: Jayne WilliamsSubject: RE: contact

She was already set up as the user for NURFC. I changed her PW to the one listed below. Thanks Cheri

From: Jayne Williams Sent: Wednesday, February 21, 2007 5:31 PM To: Cheri Miller Subject: contact Please set up Sandy Mills as the user for NURFC: User name: [email protected] Password: smills0318 Thanks. Jayne Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-6924 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Jayne WilliamsSent: Wednesday, February 21, 2007 5:47 PMTo: [email protected]: NURFCAttachments: NURFC.pdf

Sandy: Attached is the most recent registration form we have from NURFC. Jayne Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-6924 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Jayne WilliamsSent: Wednesday, February 21, 2007 5:31 PMTo: Cheri MillerSubject: contact

Please set up Sandy Mills as the user for NURFC: User name: [email protected] Password: smills0318 Thanks. Jayne Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-6924 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: [email protected]: Friday, February 16, 2007 4:01 PMTo: Jayne WilliamsSubject: Sandie Mills is out of the office.

I will be out of the office starting 02/15/2007 and will not return until 02/20/2007. This message may contain private information and or work product which is confidential. If you are not an intended recipient, use and disclosure of this message are prohibited. If you received this transmission in error, please notify the sender by reply e‐mail and delete the message and any attachments.

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Jayne Williams

From: [email protected]: Friday, February 16, 2007 2:48 PMTo: Jayne WilliamsSubject: Fw: Black Brigade LOIAttachments: Black Brigade Letter of Intent Feb 13 2007.doc

Jayne, Thanks for calling me back so promptly. As promised , here's the Letter of Intent we discussed. As you can see, we're very clear that the Black Brigade group is responsible for all costs, including on-going maintenence. Just as an aside, former State Senator......William Mallory. Sr is leading this effort. Call with any questions...513-333-7524 Regards, Gary Dowdell

This message may contain private information and or work product which is confidential. If you are not an intended recipient, use and disclosure of this message are prohibited. If you received this transmission in error, please notify the sender by reply e-mail and delete the message and any attachments.

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Jayne Williams

From: Jayne WilliamsSent: Friday, February 16, 2007 1:43 PMTo: [email protected]: NURFC

Sandy: thank you for the annual obligations. The cover letter mentions an insurance certificate but I did not see one in the package. Can you send it to me first thing next week? Also, I understand that your audit for '07 is not available until May. Please forward a copy of your '06 audit and a balance sheet through December '07 with the insurance certificate. Thanks. Jayne Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-6924 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Cindy HuangTo: Colin A. McBrideSent: Friday, January 19, 2007 8:24 AMSubject: Read: NURFC

Your message To: Cindy Huang; Jayne Williams Subject: NURFC Sent: 1/17/2007 10:46 AM was read on 1/19/2007 8:24 AM.

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Jayne Williams

From: Colin A. McBrideSent: Wednesday, January 17, 2007 10:46 AMTo: Cindy Huang; Jayne WilliamsSubject: NURFCAttachments: Unpaid Invoices; JP Morgan Dec. 2006 Statement; JP Morgan Dec 2005 Statement; 5/3

Bank Dec 2005 Statement; 5/3 Bank Dec 2006 Statement; US Bank CD Statement

Jayne and Cindy, Attached is the most recent financial information provided by NURFC regarding the accounts associated with the Reimbursement Agreement. Colin A. McBride Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-752-2774 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov

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Jayne Williams

From: Jayne WilliamsSent: Wednesday, January 10, 2007 5:18 PMTo: Colin A. McBrideSubject: Accepted: NURFC

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Jayne Williams

From: Colin A. McBrideSent: Thursday, December 07, 2006 2:25 PMTo: Kathy FoxCc: Jayne WilliamsSubject: NURFC

Kathy, In discussing some of the possible new appropriations, Jayne and I came to the subject of NURFC. She asked that I make sure that you knew the following; it is my understanding that NURFC wants to use the possible appropriation, associated with HB 699 of the 126th GA, for reimbursement of the old facility and not for a new project. Colin A. McBride Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-752-2774 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov

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Jayne Williams

From: Jayne WilliamsSent: Monday, November 20, 2006 3:10 PMTo: Samantha CothernSubject: RE: COSI/Toledo

I just got some information. Let me work on it before I send it to you. Thanks. Jayne

From: Samantha Cothern Sent: Monday, November 20, 2006 2:41 PM To: Jayne Williams Subject: RE: COSI/Toledo Jayne— You will need to put the list of Phase I & II projects on the shared drive. The link you sent is for your desktop and I cannot access it. Thanks. Sam Samantha Cothern Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-8931 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

From: Jayne Williams Sent: Monday, November 20, 2006 12:47 PM To: Samantha Cothern Subject: COSI/Toledo Sam: Here are some pictures for COSI/Toledo. I want to add a slide for a list of Phase I projects and a slide for Phase II projects. They can be found here. Colin said he had pictures on the P drive for Armory. Johnny Appleseed and Sandusky pictures are on the P drive also. I just took pictures of Johnny Appleseed last month. For the PowerPoint that runs prior to the meeting, we discussed using pictures from recent site visits:

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Marion Palace Beavercreek Akron Art Akron Civic Canton Palace NURFC (after tomorrow) CPT Spaces Beck Hale Thanks for helping pull this together. Jayne Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-6924 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Samantha CothernSent: Monday, November 20, 2006 2:41 PMTo: Jayne WilliamsSubject: RE: COSI/Toledo

Jayne— You will need to put the list of Phase I & II projects on the shared drive. The link you sent is for your desktop and I cannot access it. Thanks. Sam Samantha Cothern Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-8931 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

From: Jayne Williams Sent: Monday, November 20, 2006 12:47 PM To: Samantha Cothern Subject: COSI/Toledo Sam: Here are some pictures for COSI/Toledo. I want to add a slide for a list of Phase I projects and a slide for Phase II projects. They can be found here. Colin said he had pictures on the P drive for Armory. Johnny Appleseed and Sandusky pictures are on the P drive also. I just took pictures of Johnny Appleseed last month. For the PowerPoint that runs prior to the meeting, we discussed using pictures from recent site visits: Marion Palace Beavercreek Akron Art Akron Civic Canton Palace NURFC (after tomorrow) CPT Spaces Beck Hale

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Thanks for helping pull this together. Jayne Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-6924 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Jayne WilliamsSent: Monday, November 20, 2006 12:47 PMTo: Samantha CothernSubject: COSI/ToledoAttachments: boyo - D20_0907.jpg; Giant piano - D20_0913.jpg; boyo - D20_0909.jpg; laser harp - D20_

0225.jpg

Sam: Here are some pictures for COSI/Toledo. I want to add a slide for a list of Phase I projects and a slide for Phase II projects. They can be found here. Colin said he had pictures on the P drive for Armory. Johnny Appleseed and Sandusky pictures are on the P drive also. I just took pictures of Johnny Appleseed last month. For the PowerPoint that runs prior to the meeting, we discussed using pictures from recent site visits: Marion Palace Beavercreek Akron Art Akron Civic Canton Palace NURFC (after tomorrow) CPT Spaces Beck Hale Thanks for helping pull this together. Jayne Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-6924 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Jerry EmigSent: Friday, November 03, 2006 5:20 PMTo: Admin; Annie Fullerton; Myra La Cava; Jayne Williams; Samantha Cothern; Colin A. McBride;

Jerry Emig; [email protected]; [email protected]; [email protected]

Cc: Dave WartelSubject: Ohio Cultural Facilities Commission October 2006 Monthly Report

MONTHLY REPORT TO THE COMMISSION October 2006


COMMISSION NEWS The fourth quarter Commission meeting is set for November 29 at 10 a.m. at the Commission offices (20 East Broad Street, Suite 200). Commission members will receive their meeting notebooks by November 6. Executive Director Kathy Fox will schedule a briefing call with each member to determine if additional materials are needed in order for the members to deliberate and make decisions on November 29. Certain materials to support the meeting agenda items will be available via computer through an electronic link found at: http://culture.ohio.gov/commission.htm. Please bookmark this page, as it has been set up for you to access materials for this and future Commission meetings. Paper copies of these materials will be sent to any commission member upon request. Although there are just two project approval-related resolutions to consider – Armory Youth Center (London) and COSI Toledo – the Commission’s fourth quarter meeting will include a full agenda. The Commission will hear from representatives of the Sandusky State Theatre and the Johnny Appleseed Heritage Center and Outdoor Drama on the status of the operations of those facilities. The Commission will also be asked to approve updated project assessment guidelines and other administrative matters. Legal agreements for all five projects that were approved by the Commission at the May 2006 meeting have been signed, continuing our success in executing project legal documents within six months of Commission approval. Agreements were completed in October for the Hale Farm and Village (Bath) and the Western Reserve Historical Society’s (WRHS) East Boulevard Phase I project (Cleveland). Agreements have been executed with two of the four projects approved at the August 2006 meeting: Foundation Community Theatre (Canton) and the WRHS East Boulevard Phase II project. The agreements process is ongoing with Chester Academy and the Oxford Community Arts Center. Additionally, legal agreements have been sent for signature to representatives of the Cincinnati Museum Center, the local sponsors of the Charles A. Eulett Education Center–Edge of Appalachia Museum project (see project note below).

Commission Projects Seeking Additional Capital Appropriations

in the 2007-2008 Capital Bill:

Pro Football Hall of Fame - $2.5m

Cincinnati Museum Center - $1.0m

COSI Columbus - $1.0m

Schuster Center - $5.5 m

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The Commission reimbursed 21 projects more than $1.97 million on paid invoices during the month of October. The total amount reimbursed includes: $1,500,264 – various Ohio Historical Center projects $ 200,000 – Cincinnati Museum Center $ 109,620 – Western Reserve Historical Society. (Cleveland) $ 43,075 – Rankin House (Ripley) $ 38,485 – Buffington Island (Pomeroy) $ 37,859 – Serpent Mound (Locust Grove) $ 20,869 – Grant Boyhood Home (Georgetown) $ 15,294 – Beavercreek Community Theatre $ 10,652 – Cedar Bog Nature Preserve (Urbana)

ITEMS OF INTEREST Community "wish lists" seeking capital appropriations for the 2007-08 biennium total more than $1 billion statewide for what is expected to be $90-$120 million available for community capital projects, according to a recent report in Gongwer, the news service that covers issues in and around Ohio's government and political systems. Commission projects from the state’s major metropolitan areas that are seeking additional appropriations include: Akron-Canton Area: Pro Football Hall of Fame ($2.5 million); MAPS Air Museum ($2 million); McKinley Memorial

($500,000); Franklin County: Columbus Museum of Art ($1 million); COSI Columbus ($1 million); Cuyahoga County: Rock and Roll Hall of Fame ($3 million); Steamship William Mather ($1.5 million); West Side Arts

Consortium ($1.2 million); Dayton Region: Schuster Center ($5.5 million); Carillon Historical Park ($1 million); Hamilton County: Cincinnati Sports Facilities Improvements - Great American Ballpark and Paul Brown Stadium

($9.65 million); National Underground Railroad Freedom Center ($2.85 million); Music Hall: Over-the-Rhine ($1.5 million); Cincinnati Museum Center ($1.25 million); Ensemble Theatre ($1 million); Riverbend Pavilion ($1 million); Art Academy of Cincinnati ($500,000); and

Toledo Region: Toledo Ice Arena ($12.5 million); Marina District Amphitheatre and Related Development ($3 million). In addition, the following cultural facilities and sports facilities were included in published reports about various communities’ wish lists for the capital bill: Allen County: Lima Cultural Facility ($1 million); Clermont County: Symmes Township Historical Society ($100,000); Franklin County: Huntington Park Baseball Stadium ($7 million); Lincoln Theater and King Arts Complex ($1.5

million); Franklin Park Conservatory ($1 million); BalletMet ($250,000); Columbus College of Art and Design ($250,000);

Fulton County: Sauder Village ($1.2 million); Hamilton County: Cincinnati Symphony Orchestra ($3 million); Riverfront Park on The Banks ($2 million); Cincinnati

Zoo ($1 million); Jewish Community Center ($750,000); Clifton Cultural Arts Center ($250,000); Knox County: Kenyon College Horvitz Center ($900,000); and Summit County: MLS Soccer Stadium ($3 million);

Leadership changes continue at Ohio’s cultural venues. In the past year, 16 cultural institutions have had to replace or prepare for the pending departure of their top executive, including at the Beck Center for the Arts, Cincinnati Art Museum, Cincinnati Ballet Center, Cincinnati Zoo and Botanical Gardens, Cleveland Museum of Art, Cleveland Institute of Music, Contemporary Arts Center (Cincinnati), COSI Columbus, Dayton Art Institute, National Underground Railroad Freedom Center, Taft Museum of Art, Stambaugh Auditorium, Reese–Peters House, Pro Football Hall of Fame, Westcott House and the Western Reserve Historical Society. This follows a national trend documented by CompassPoint’s 2001 and 2006 studies on non-profit leadership, both of which found that 75% of non-profit executive directors planned to leave their organizations within five years. The trend also appears to be a reflection of the corporate world. The Oct. 30 issue of Business Week reports 1,112 corporate chief executives have left their positions this year, including those at Ford Motor Company, Kraft Foods, Nike and RadioShack. The total is on pace to exceed last year’s record 1,322 exits. In an effort to promote Issue 18, the local cigarette tax on the November 7 ballot to fund the arts in Greater Cleveland and Cuyahoga County, 17 area arts and cultural organizations offered events at no cost or reduced rates on October 18. The aim of the day’s performances was to show voters a sample of Greater Cleveland’s arts and

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culture in an effort to gain support for the ballot issue. Issue 18, which calls for a tax of 30 cents per cigarette pack, is expected to raise more than $20 million annually for arts and cultural organizations if it passes. STAFF NEWS

Commission Executive Director Kathy Fox is one of 12 central Ohio “Women You Should Know” featured in the Women for Economic and Leadership Development (WELD) 2007 calendar. Commission member Julie Kunkel was featured in the inaugural WELD calendar in 2005. The 2007 calendar will be premiered at a reception on November 8 at the Rebecca Ibel Gallery at Miranova in Columbus. Please contact Kathy if you are interested in attending. As reported by Commission Assistant Director/COO Dave Wartel at the August 2006 meeting, staff resources are being redirected to fund an additional project analyst/manager. This will be accomplished through consolidation. Annie Fullerton, current legal and executive assistant, has been

planning for retirement and has selected the end of the calendar year as her target date. Support staff work will be consolidated into a single position, administrative coordinator. OHIO HISTORICAL SOCIETY NEWS The Ohio Historical Society’s Board of Trustees elected its officers for 2006-2007: Dr. Richard Ruppert of Toledo as president; David Baker of Marietta and Jon Elsasser of Zoar as vice-presidents; Marian Vance of Springfield as secretary; and Robert Jeffrey of Columbus as treasurer. PROJECT NEWS Cultural Facilities Akron Art Museum: The $40 million addition to the museum, scheduled to open July 15, 2007, will be named the John S. and James L. Knight Building. The Knight Foundation has contributed $6 million toward the construction, including a $2 million grant announced in October. The state of Ohio’s $7.7 million in capital bill appropriations tops the list of major contributions to the museum’s capital campaign that is funding the addition. The Commission has reimbursed the project more than $5.7 million to date. Beck Center for the Arts (Lakewood): According to recent news reports, the Beck Center will stay in Lakewood and form a partnership with city schools to create an arts-education academy that would anchor a possible cultural district in Lakewood's west end. The plans are a long way from fruition, according to published reports, with as much as $20 million needing to be raised and decisions to be made about which buildings to demolish, renovate or construct. The Beck Center has a $100,000 appropriation for capital improvements through the Commission. The funds will not be released until the Beck Center’s finances are in order and future operations are understood. An initial $100,000 appropriation that was used for an improvements project at the Center is currently being held in escrow. The escrow was agreed to by the Commission and Beck Center officials as a way to assist in its financial recovery efforts. The agreement was approved by the Commission at its May 2006 meeting, but has not been signed by officials of the Beck Center and National City Bank. The Commission retains the first leasehold position on the property until the agreement is signed by all parties. (Link to article.) Charles A. Eulett Education Center–Edge of Appalachia Museum (West Union): Commission staff is working to complete the execution of legal agreements for the project following dismissal of the federal lawsuit challenging property rights where the education center is to be built, and approval of title work by outside counsel. The cooperative use agreement and construction administration and funding agreement have been signed by the project sponsor, Cincinnati Museum Center. The Commission approved the education and training center project, and the expenditure of $1.85 million in state funds, at its February 2006 meeting, and approved a three-month extension of time for execution of agreements in August. Cleveland Institute of Music: David Cerone, who has guided the Cleveland Institute of Music (CIM) as president since 1985, announced his retirement from the school as soon as a successor can be found. According to published reports, Cerone, 65, told CIM Board President A. Malachi Mixon III that he intended to step down after the school's capital campaign for expanded facilities had been completed. The campaign reached its $40 million goal at the end of August. Mixon will chair a search committee to find a successor to be in place by the start of the 2007-08 school year. The CIM project, which has $1.5 million in state appropriations, and the expenditure of funds was approved by the Commission at its November 2005 meeting. The approval included the caveat that the project must be fully funded prior to

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reimbursement. Commission staff is currently reviewing the CIM’s fundraising report, and comparing it with the actual project construction costs in an effort to determine whether the project is fully funded or not. Contemporary Arts Center (Cincinnati): Cynthia Goodman has been named interim director at the Contemporary Arts Center (CAC) while CAC's board continues the search to replace former director Linda Schearer, who resigned last month. Goodman is in the running for the permanent position. Shearer, director of the CAC since July 2004, resigned Sept. 1 to pursue other interests. COSI Toledo: The Toledo Blade has endorsed Issue 11, COSI Toledo's levy request that would generate $1.4 million annually for the science center. From the editorial: "While we realize that the odds are stacked against passage of the 0.167-mill levy, known as Issue 11, we believe that COSI is a worthy enterprise that Lucas County voters should support." COSI officials have characterized the organization’s funding model as “unsustainable.” Commission staff continues to monitor the organization’s financial situation. Approximately $1.2 million remains from a $1.9 million appropriation to COSI for new exhibit development and improvements. (Link to article.) Great Lakes Historical Society (Vermilion): Officials from the Historical Society, which owns and operates the Inland Seas Maritime Museum located in Vermilion, presented their vision for a new museum along the Lorain waterfront to Lorain City Council in October. The proposed project will cost approximately $10 million, according to a published report that attributed the figure to Historical Society Executive Director Chris Gillcrist. The report also stated that $5 million is needed for exhibits, and the Historical Society would like to increase its current $1 million endowment to about $12 million.The Commission approved in October 2003 a project at the Vermilion site for exterior and interior improvements. That project was not undertaken by the Historical Society, and they instead have been pursuing the relocation plans. The Commission would need to review and approve a project at the new site if the Society hopes to use $475,000 in state funds for the project. (Link to article.)

National Underground Railroad Freedom Center (Cincinnati): The Freedom Center, whose leaders are seeking $2.85 million in the next capital bill to help offset the facility’s operating costs, has introduced audio tours of the Freedom Center narrated by Hollywood stars Angela Bassett (far left) and Vanessa Williams (left). The Freedom Center provides a phone-like device for visitors taking the audio tour at no extra charge. The device can be held to the ear or plugged into headphones, which the museum also provides. While the Center continues to

receive national attention, its financial performance has not met projections. The two-year-old Freedom Center lost $5.5 million in its first 18 months, according to published reports. Commission project manager Colin McBride will meet with the Center’s finance staff in early November, and will provide additional updates as they become available. The state of Ohio has contributed $12.6 million toward its construction costs through the Commission, including $4.15 million in fiscal year 2006. Steamship William G. Mather (Cleveland): The Harbor Heritage Society, which operates the Mather Museum, has transferred its collections, assets and $600,000 annual business operation, including six full- and part-time employees, to the Great Lakes Science Center (GLSC) as was forecast last month in this report. The transfer will not affect the Mather Museum’s $100,000 state appropriation as long as the appropriation is used for improvements to the steamship. An improvements project at the museum has not yet been presented to the Commission for approval. FUTURE COMMISSION MEETINGS Wednesday, November 29, 2006, 10 a.m. at the Commission’s office Thursday, March 15, 2007 (Starting time TBA) Thursday, May 24, 2007 (Starting time and location TBA) Thursday, August 16, 2007 (Starting time TBA) Thursday, November 29, 2007 (Starting time TBA) cc: Brian Hoffmeister, Legislative Services Commission Lori Payne, Office of the Attorney General Anthony Perry, Office of Budget and Management

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Jayne Williams

From: Jayne WilliamsSent: Wednesday, October 18, 2006 11:40 AMTo: Kathy Fox; Dave Wartel; Colin A. McBride; Samantha Cothern; Cindy Huang; Jerry EmigCc: Jayne WilliamsSubject: Outcomes: Red Flag Meeting 10.18.06

Red Flag Meeting

Date: October 18, 2006 Facilitator: JW Scribe: JW Attendees: KF, DW, JW, SC, CM, CH, JE Outcomes: Action/Task-Akron Civic Theatre: JW to gather more information on the redevelopment plan for the city of Akron, particularly in the vicinity of the theatre. Action/Task-Beck: SC to make her best efforts to have the escrow agreements ready for KF’s signature on October 23, 2006. Action/Task-EDGE: CM to follow up with Lori Payne. Lori agreed to write a memo that states that it is reasonable for the Commission to go forward with the project. The sponsor represents in the CUA that they are the fee-simple owner of the property. Any change in that representation can be considered as a reason for default. Action/Task-Johnny Appleseed: JW to compare the documents reviewed by Carol Zelizer with the documents listed in the recent IRS 990. JW to discuss the sponsor’s “plan B” going forward during the site visit scheduled for October 20, 2006. Action/Task-Marion Palace: DW reviewing JE’s letter to the legislator. As soon as the letter is approved, JE will deliver and e-mail the letter to the legislator. CM will mail the letter to the sponsor and KF will call the legislator. Action/Task-NURFC: CM and CH to review the arbitrage deal. Sponsor had agreed to update the Commission quarterly on the deal. Decision-Riffe: CM to schedule a discussion for another time. Decision-Steamship Mather: The appropriation made to Steamship Mather will not be transferred to the Great Lakes Science Center at this time. The appropriation will be used for Steamship Mather only and if there are remaining funds, the remaining funds can be re-titled in the 2008 reappropriations bill. Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission

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20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-6924 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Jayne WilliamsSent: Wednesday, October 18, 2006 11:40 AMTo: Kathy Fox; Dave Wartel; Colin A. McBride; Samantha Cothern; Cindy Huang; Jerry EmigCc: Jayne WilliamsSubject: Outcomes: Red Flag Meeting 10.18.06

Red Flag Meeting

Date: October 18, 2006 Facilitator: JW Scribe: JW Attendees: KF, DW, JW, SC, CM, CH, JE Outcomes: Action/Task-Akron Civic Theatre: JW to gather more information on the redevelopment plan for the city of Akron, particularly in the vicinity of the theatre. Action/Task-Beck: SC to make her best efforts to have the escrow agreements ready for KF’s signature on October 23, 2006. Action/Task-EDGE: CM to follow up with Lori Payne. Lori agreed to write a memo that states that it is reasonable for the Commission to go forward with the project. The sponsor represents in the CUA that they are the fee-simple owner of the property. Any change in that representation can be considered as a reason for default. Action/Task-Johnny Appleseed: JW to compare the documents reviewed by Carol Zelizer with the documents listed in the recent IRS 990. JW to discuss the sponsor’s “plan B” going forward during the site visit scheduled for October 20, 2006. Action/Task-Marion Palace: DW reviewing JE’s letter to the legislator. As soon as the letter is approved, JE will deliver and e-mail the letter to the legislator. CM will mail the letter to the sponsor and KF will call the legislator. Action/Task-NURFC: CM and CH to review the arbitrage deal. Sponsor had agreed to update the Commission quarterly on the deal. Decision-Riffe: CM to schedule a discussion for another time. Decision-Steamship Mather: The appropriation made to Steamship Mather will not be transferred to the Great Lakes Science Center at this time. The appropriation will be used for Steamship Mather only and if there are remaining funds, the remaining funds can be re-titled in the 2008 reappropriations bill. Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission

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20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-6924 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Colin A. McBrideSent: Wednesday, October 11, 2006 3:35 PMTo: Jayne WilliamsSubject: RE: Red Flag meeting

RiverSouth Colin A. McBride Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-752-2774 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov

From: Jayne Williams Sent: Wednesday, October 11, 2006 3:30 PM To: Colin A. McBride Subject: RE: Red Flag meeting Who is RS?

From: Colin A. McBride Sent: Wednesday, October 11, 2006 8:09 AM To: Jayne Williams Subject: RE: Red Flag meeting Jayne, I’ve got first quarter 06 financials for NURFC and have requested financial statements though September 30, 2006 in the obligation letter. RS deferred again, no new material. See project notes. I’ll update the rest of the info before the meeting. Colin A. McBride Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-752-2774 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov

From: Jayne Williams Sent: Tuesday, October 10, 2006 12:06 PM

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To: Samantha Cothern; Colin A. McBride Subject: Red Flag meeting Sam and Colin: Do not forget to update your red flagged projects for the meeting next Monday. Colin, have we received updated financial material from NURFC? Have we received anything from River South? Sam, Ohio Glass options from our last red flag meeting were:

• Lease the building to the Commission and the bank must subordinate their interest and Ohio Glass continues to fundraise; or

• Enter into a CUA and the loan/mortgage is guaranteed with something other than the building and Ohio Glass continues to fundraise.

Include any efforts to schedule any site visits as part of the updates. Thanks. Jayne Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-6924 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

49

Jayne Williams

From: Jayne WilliamsSent: Wednesday, October 11, 2006 3:30 PMTo: Colin A. McBrideSubject: RE: Red Flag meeting

Who is RS?

From: Colin A. McBride Sent: Wednesday, October 11, 2006 8:09 AM To: Jayne Williams Subject: RE: Red Flag meeting Jayne, I’ve got first quarter 06 financials for NURFC and have requested financial statements though September 30, 2006 in the obligation letter. RS deferred again, no new material. See project notes. I’ll update the rest of the info before the meeting. Colin A. McBride Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-752-2774 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov

From: Jayne Williams Sent: Tuesday, October 10, 2006 12:06 PM To: Samantha Cothern; Colin A. McBride Subject: Red Flag meeting Sam and Colin: Do not forget to update your red flagged projects for the meeting next Monday. Colin, have we received updated financial material from NURFC? Have we received anything from River South? Sam, Ohio Glass options from our last red flag meeting were:



Include any efforts to schedule any site visits as part of the updates.

50

Thanks. Jayne Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-6924 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

51

Jayne Williams

From: Colin A. McBrideSent: Wednesday, October 11, 2006 8:12 AMTo: Jayne WilliamsSubject: RE: red flagged projects

OK. I’ll pair it with a visit to the prospective sponsor, Clifton Cultural Arts Center and possibly Oxford. Colin A. McBride Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-752-2774 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov

From: Jayne Williams Sent: Tuesday, October 10, 2006 9:41 AM To: Colin A. McBride Subject: red flagged projects Colin: Please schedule a site visit to NURFC. The actual site visit can occur in late October or November but try to schedule the time for the visit prior to our October 16 Red Flag meeting. Thanks. Jayne Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-6924 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

52

Jayne Williams

From: Colin A. McBrideSent: Wednesday, October 11, 2006 8:09 AMTo: Jayne WilliamsSubject: RE: Red Flag meeting

Jayne, I’ve got first quarter 06 financials for NURFC and have requested financial statements though September 30, 2006 in the obligation letter. RS deferred again, no new material. See project notes. I’ll update the rest of the info before the meeting. Colin A. McBride Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-752-2774 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov

From: Jayne Williams Sent: Tuesday, October 10, 2006 12:06 PM To: Samantha Cothern; Colin A. McBride Subject: Red Flag meeting Sam and Colin: Do not forget to update your red flagged projects for the meeting next Monday. Colin, have we received updated financial material from NURFC? Have we received anything from River South? Sam, Ohio Glass options from our last red flag meeting were:



Include any efforts to schedule any site visits as part of the updates. Thanks. Jayne Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-6924 Fax: 614-752-2775

53

e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

54

Jayne Williams

From: Jayne WilliamsSent: Tuesday, October 10, 2006 12:06 PMTo: Samantha Cothern; Colin A. McBrideSubject: Red Flag meeting

Sam and Colin: Do not forget to update your red flagged projects for the meeting next Monday. Colin, have we received updated financial material from NURFC? Have we received anything from River South? Sam, Ohio Glass options from our last red flag meeting were:



Include any efforts to schedule any site visits as part of the updates. Thanks. Jayne Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-6924 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

55

Jayne Williams

From: Jayne WilliamsSent: Tuesday, October 10, 2006 9:41 AMTo: Colin A. McBrideSubject: red flagged projects

Colin: Please schedule a site visit to NURFC. The actual site visit can occur in late October or November but try to schedule the time for the visit prior to our October 16 Red Flag meeting. Thanks. Jayne Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-6924 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

56

Jayne Williams

From: Jennifer SciantarelliSent: Tuesday, April 04, 2006 9:33 AMTo: Jayne WilliamsSubject: RE: Outstanding Obligations as of Mar 2006.xls

Oh, ok. Thanks.

From: Jayne Williams Sent: Tuesday, April 04, 2006 9:32 AM To: Jennifer Sciantarelli Subject: RE: Outstanding Obligations as of Mar 2006.xls I am working on the other sheets. I pulled off the 3 I had finished.

From: Jennifer Sciantarelli Sent: Tuesday, April 04, 2006 9:30 AM To: Jayne Williams Subject: Outstanding Obligations as of Mar 2006.xls The worksheet of obligations you returned to me is missing several pages, for some reason. Here are the missing obligations from the original list. Please review these and let me know if any changes need to be made. I'll work on the ones you've already proofed in the meantime. Thanks, Jennifer

OUTSTANDING OBLIGATIONS PROJECT AGREEMENT OBLIGATION DUE NOTES Akron Art Museum MA Local Share 3/17/2006 Mgr to raise local share

Reports 4/30/2006

By 4/30, provide report of uses, audited financial report, financial report, tax certification re bonds

Akron Civic Theatre MA Reports 4/30/2006

Quarterly fundraising rpt for preceding qtr;Insurance certificate needs CommissioOBA and State as additional insured anwaiver of Subrogation OBA, Comm. AnState, (Amendment changed term)

Reports 8/31/2005 Audited financial w/in 4 mo of end of fiscalBallet Western Reserve Operation 12/31/2005

Provide report of schedule of events for thyear

Insurance 3/30/2006

Maintain insurance, name Comm. as additional insured, furnish evidence of premiums on anniversary date being 3/30/Certificate here--need $2M umbrella, waiver of subrogation in favor of Commission on behalf of State.

Reports 10/31/2005

Provide report of uses made of facility, audited financial report, financial report, tacertification re: bonds

Beck Center for the Arts MA Operation/Insurance Certificate 9/30/2005 Report of schedule of events for the yearBoonshoft MA Insurance 12/31/2005 Have certificate; need waiver of

57

subrogation-Comm., OBA and State.

Reports 4/1/2006

File with OCFC reports detailing collectionstatus of pymts on fundraising campaign tocomplete project

Canton Palace Theatre Am & Re MA Insurance 1/30/2006

Have certificate; need additional insureand waiver of subrogation-Comm., OBAand State.

Term 1/30/2006

Written request of renewal of MA for next renewal terms CHECK DATE--SHOULD BODD YRS

Carillon Historical Park MA Insurance 8/1/2005

Maintain Insurance, provide Certificates ofCoverage and evidence of payment of premiums, name Comm. as additional insured

Reports 8/1/2005within 4 mo of 8/01, submit report detailingactivities and uses for preceding yr

Reports 8/1/2005within 4 mo of 8/01, submit audited financireport

Tax Covenants 8/1/2005

within 4 mo of 8/01, provide certification thinterest on bonds is excluded from gross income and not subject to Alt. Min. Tax.

Cincinnati Museum Center MA Reports 2/28/2006

Schedule of upcoming events and functionalso due 5/29

Cleveland Public Theatre Base Lease Insurance 9/29/2005


MA Reports 4/30/2006


Operation 1/30/2006 Report of schedule of events for the year

Contemporary Arts Center Escrow Agmt Reports 4/1/2006

Escrow Agent (Fifth Third) to send CAC anOCFC quarterly stmts, receipts, disbursements and investments pertainingfund

Cosi Toledo Am & Re MA Reports 1/30/2006

Certification of bond interest being excludefrom gross income and not subject to Alt MTax

Reports 1/30/2006Prepare and Submit Emergency ProcedurManual

Reports 1/30/2006 Written report detailing activities and uses Reports 1/30/2006 audited financial report

Insurance 1/1/2006

furnish Certificate of Coverage and evidenof payment of premiums; Plus city as additional insured & waiver of subrogation for Comm., city and State

Reports 10/30/2005Provide schedule of exhibitions, events anfunctions

Dayton Art Institute MA Insurance 2/4/2006furnish Certificate of Coverage and evidenof payment of premiums

Reports 1/1/2006 audited financial report Reports 1/1/2006 submit report detailing activities and uses Reports 1/1/2006 schedule of exhibitions, events and functio


certification of Obligations interest being excluded from gross income and not subjeto Alt Min Tax

John and Annie Glenn Base Lease Insurance 2/28/2006

Maintain Insurance, provide Certificates ofCoverage and evidence of payment of premiums, name Comm. as additional

58

insured MA Operation 1/30/2006 Report of schedule of events for the year

Insurance 3/30/2006

Maintain Insurance, name Comm. As additional insured, furnish evidence of premiums on anniversary date being 3/30

Reports 4/30/2006


NAHF Escrow Agmt Reports 12/30/2005

National City: send statements of all receipdistribution of investments re Fund; also d3/30/06

NFLL Escrow Agmt Reports 3/30/2006

Escrow Agent to send NFLL and OCFC statements of receipts, disbursements of investments re Escrow Fund

NURFC 1st Amend. CAF Team Meetings 3/17/2006designate rep to comm., provide comm. wmtg schedule; also due 4/17, 5/17

Reports 3/15/2006

Monthly by the 15th--project summary, design, financial, construction schedule, photos, critical issues; also due 4/15, 5/15

Insurance 3/25/2006

Maintain insurance, name Comm. as additional insured, provide waiver of subrogation, provide notice of cancellationprovide evidence of payment of premiumsanniversary date.

1st Amend. To Lease Insurance 3/25/2006

Maintain insurance, name Comm. as additional insured, provide notice of claimscancellation, furnish evidence of pymt of premiums on anniversary date being 3/25/

1st Amend. MA Local Share 3/17/2006 Mgr to raise local share

Insurance 3/25/2006

Maintain insurance, name Comm. as additional insured, provide waiver of subrogation, provide notice of claims or cancellation, provide notice of cancellationprovide evidence of payment of premiumsanniversary date.

Perry County Courthouse Base Lease Insurance 10/8/2005


Powers Auditorium MA Reports 4/30/2006


Promont House CAF Payment 3/17/2006 submit invoices monthly; also due 4/17, 5/

Team Meetings 3/17/2006designate rep to comm., provide comm. wmtg schedule; also due 4/17, 5/17

Reports 3/15/2006


Team Meetings 2/17/2006designate rep to comm., provide comm. wmtg schedule

Payment 2/17/2006 submit invoices monthly

Reports 2/15/2006

Monthly by the 15th--project summary, design, financial, construction schedule, photos, critical issues

MA Local Share 3/17/2006 Mgr to raise local share

59

Reports 4/30/2006



Reese Peters House C & MA Insurance 9/17/2005


Reports 4/30/2006


Operation 1/30/2006Provide report of schedule of events for thyear

MA Insurance 8/11/2005reevaluate adequacy of coverage and makadjustments

Insurance 1/1/2006Certificates of coverage and evidence of payment of premiums

Reports 1/1/2006schedule of exhibitions, events and functions; also due 4/1

Reports 1/1/2006audited financial report; report expected inApril


certification that interest on Obligations wilbe excluded from gross income and not subject to Alt Min tax

Reports 10/1/2005 schedule of exhibitions, events and functio


Robins Theatre GRF Insurance 1/1/2006Certificates of coverage and evidence of payment of premiums

Sandusky State Theatre CAF Payment 3/17/2006 submit invoices monthly; also due 4/17, 5/


Reports 3/15/2006



MA Reports 2/28/2006schedule of exhibitions, events and functions; also due 5/31


Insurance 12/13/2005reevaluate adequacy of coverage and makadjustments

Schuster Center CAF Payment 5/17/2006 Submit invoices monthly


Reports 5/15/2006


Southern Theatre MA Reports 1/1/2006 Written report detailing activities and uses

Reports 1/1/2006preliminary schedule of exhibitions, eventsand functions; also due 4/1

Stambaugh Am & Re MA Insurance 3/21/2006reevaluate adequacy of coverage and makadjustments

60

Term 1/1/2006 request in writing renewal of MA


Reports 1/1/2006 Audited financial report


Reports 1/1/2006 Written report detailing activities and uses



Toledo Museum of Art MA Reporting & Inspections 5/28/2006 Quarterly reports The Works MA Reports 3/15/2006 schedule of events and functions


Reports 12/31/2005

certification that mgr took all actions for interest on bonds be excluded from gross income and not subject to alt min tax

Reports 12/31/2005 Written report detailing activities and uses Reports 12/31/2005 Audited financial report

Valentine Am & Re MA Local Share 10/30/2005Written report re efforts to raise and colleclocal share; also due 4/30


Reports 1/1/2006 schedule of exhibitions, events and functio Reports 12/31/2005 audited financial report Reports 12/31/2005 Written report detailing activities and uses


certification that interest on Bonds will be excluded from gross income and not subjeto Alt Min tax

Reports 12/1/2005 Emergency procedures manual Endowment Agmt Reports 7/21/2005 Perform audit of Endowment Wayne Co. Historical Society MA Local Share 3/17/2006 Mgr to raise local share

Reports 4/30/2006


Williams Co. Historical Society Base Lease Insurance 8/27/2005


MA Operation 1/30/2006 Report of schedule of events for the year

Insurance 8/27/2005


Reports 4/30/2006


Zion Center MA Insurance 8/30/2005


Reports 4/30/2005By 4/30, provide report of uses, audited financial report, financial report, tax

61

certification re bonds

62

Jayne Williams

From: Jayne WilliamsSent: Tuesday, April 04, 2006 9:32 AMTo: Jennifer SciantarelliSubject: RE: Outstanding Obligations as of Mar 2006.xls

I am working on the other sheets. I pulled off the 3 I had finished.

From: Jennifer Sciantarelli Sent: Tuesday, April 04, 2006 9:30 AM To: Jayne Williams Subject: Outstanding Obligations as of Mar 2006.xls The worksheet of obligations you returned to me is missing several pages, for some reason. Here are the missing obligations from the original list. Please review these and let me know if any changes need to be made. I'll work on the ones you've already proofed in the meantime. Thanks, Jennifer

OUTSTANDING OBLIGATIONS PROJECT AGREEMENT OBLIGATION DUE NOTES Akron Art Museum MA Local Share 3/17/2006 Mgr to raise local share

Reports 4/30/2006


Akron Civic Theatre MA Reports 4/30/2006

Quarterly fundraising rpt for preceding qtr;Insurance certificate needs CommissioOBA and State as additional insured anwaiver of Subrogation OBA, Comm. AnState, (Amendment changed term)

Reports 8/31/2005 Audited financial w/in 4 mo of end of fiscalBallet Western Reserve Operation 12/31/2005

Provide report of schedule of events for thyear

Insurance 3/30/2006

Maintain insurance, name Comm. as additional insured, furnish evidence of premiums on anniversary date being 3/30/Certificate here--need $2M umbrella, waiver of subrogation in favor of Commission on behalf of State.

Reports 10/31/2005

Provide report of uses made of facility, audited financial report, financial report, tacertification re: bonds

Beck Center for the Arts MA Operation/Insurance Certificate 9/30/2005 Report of schedule of events for the year

Boonshoft MA Insurance 12/31/2005Have certificate; need waiver of subrogation-Comm., OBA and State.

Reports 4/1/2006

File with OCFC reports detailing collectionstatus of pymts on fundraising campaign tocomplete project

Canton Palace Theatre Am & Re MA Insurance 1/30/2006

Have certificate; need additional insureand waiver of subrogation-Comm., OBAand State.

Term 1/30/2006 Written request of renewal of MA for next

63

renewal terms CHECK DATE--SHOULD BODD YRS

Carillon Historical Park MA Insurance 8/1/2005


Reports 8/1/2005within 4 mo of 8/01, submit report detailingactivities and uses for preceding yr

Reports 8/1/2005within 4 mo of 8/01, submit audited financireport


within 4 mo of 8/01, provide certification thinterest on bonds is excluded from gross income and not subject to Alt. Min. Tax.

Cincinnati Museum Center MA Reports 2/28/2006

Schedule of upcoming events and functionalso due 5/29

Cleveland Public Theatre Base Lease Insurance 9/29/2005


MA Reports 4/30/2006



Contemporary Arts Center Escrow Agmt Reports 4/1/2006

Escrow Agent (Fifth Third) to send CAC anOCFC quarterly stmts, receipts, disbursements and investments pertainingfund

Cosi Toledo Am & Re MA Reports 1/30/2006

Certification of bond interest being excludefrom gross income and not subject to Alt MTax

Reports 1/30/2006Prepare and Submit Emergency ProcedurManual

Reports 1/30/2006 Written report detailing activities and uses Reports 1/30/2006 audited financial report

Insurance 1/1/2006

furnish Certificate of Coverage and evidenof payment of premiums; Plus city as additional insured & waiver of subrogation for Comm., city and State

Reports 10/30/2005Provide schedule of exhibitions, events anfunctions

Dayton Art Institute MA Insurance 2/4/2006furnish Certificate of Coverage and evidenof payment of premiums

Reports 1/1/2006 audited financial report Reports 1/1/2006 submit report detailing activities and uses Reports 1/1/2006 schedule of exhibitions, events and functio


certification of Obligations interest being excluded from gross income and not subjeto Alt Min Tax

John and Annie Glenn Base Lease Insurance 2/28/2006



Insurance 3/30/2006

Maintain Insurance, name Comm. As additional insured, furnish evidence of premiums on anniversary date being 3/30

Reports 4/30/2006


64

NAHF Escrow Agmt Reports 12/30/2005

National City: send statements of all receipdistribution of investments re Fund; also d3/30/06


Escrow Agent to send NFLL and OCFC statements of receipts, disbursements of investments re Escrow Fund

NURFC 1st Amend. CAF Team Meetings 3/17/2006designate rep to comm., provide comm. wmtg schedule; also due 4/17, 5/17

Reports 3/15/2006


Insurance 3/25/2006

Maintain insurance, name Comm. as additional insured, provide waiver of subrogation, provide notice of cancellationprovide evidence of payment of premiumsanniversary date.


Maintain insurance, name Comm. as additional insured, provide notice of claimscancellation, furnish evidence of pymt of premiums on anniversary date being 3/25/


Insurance 3/25/2006

Maintain insurance, name Comm. as additional insured, provide waiver of subrogation, provide notice of claims or cancellation, provide notice of cancellationprovide evidence of payment of premiumsanniversary date.



Powers Auditorium MA Reports 4/30/2006


Promont House CAF Payment 3/17/2006 submit invoices monthly; also due 4/17, 5/


Reports 3/15/2006




Reports 2/15/2006



Reports 4/30/2006





65

Reports 4/30/2006


Operation 1/30/2006Provide report of schedule of events for thyear

MA Insurance 8/11/2005reevaluate adequacy of coverage and makadjustments



Reports 1/1/2006audited financial report; report expected inApril



Reports 10/1/2005 schedule of exhibitions, events and functio


Robins Theatre GRF Insurance 1/1/2006Certificates of coverage and evidence of payment of premiums

Sandusky State Theatre CAF Payment 3/17/2006 submit invoices monthly; also due 4/17, 5/


Reports 3/15/2006



MA Reports 2/28/2006schedule of exhibitions, events and functions; also due 5/31


Insurance 12/13/2005reevaluate adequacy of coverage and makadjustments



Reports 5/15/2006



Reports 1/1/2006preliminary schedule of exhibitions, eventsand functions; also due 4/1

Stambaugh Am & Re MA Insurance 3/21/2006reevaluate adequacy of coverage and makadjustments






66





Reports 12/31/2005

certification that mgr took all actions for interest on bonds be excluded from gross income and not subject to alt min tax


Valentine Am & Re MA Local Share 10/30/2005Written report re efforts to raise and colleclocal share; also due 4/30


Reports 1/1/2006 schedule of exhibitions, events and functio Reports 12/31/2005 audited financial report Reports 12/31/2005 Written report detailing activities and uses


certification that interest on Bonds will be excluded from gross income and not subjeto Alt Min tax


Reports 4/30/2006





Insurance 8/27/2005


Reports 4/30/2006




Reports 4/30/2005


67

Jayne Williams

From: Jennifer SciantarelliSent: Tuesday, April 04, 2006 9:30 AMTo: Jayne WilliamsSubject: Outstanding Obligations as of Mar 2006.xls

The worksheet of obligations you returned to me is missing several pages, for some reason. Here are the missing obligations from the original list. Please review these and let me know if any changes need to be made. I'll work on the ones you've already proofed in the meantime. Thanks, Jennifer

OUTSTANDING OBLIGATIONS PROJECT AGREEMENT OBLIGATION DUE NOTES

NAHF Escrow Agmt Reports 12/30/2005National City: send statements of all receipts, distribution of investments re Fund; also due 3/30


Escrow Agent to send NFLL and OCFC statemenof receipts, disbursements of investments re EscrFund

NURFC 1st Amend. CAF Team Meetings 3/17/2006designate rep to comm., provide comm. with mtg schedule; also due 4/17, 5/17

Reports 3/15/2006


Insurance 3/25/2006

Maintain insurance, name Comm. as additional insured, provide waiver of subrogation, provide notice of cancellation, provide evidence of paymeof premiums on anniversary date.


Maintain insurance, name Comm. as additional insured, provide notice of claims or cancellation, furnish evidence of pymt of premiums on anniversary date being 3/25/04


Insurance 3/25/2006

Maintain insurance, name Comm. as additional insured, provide waiver of subrogation, provide notice of claims or cancellation, provide notice of cancellation, provide evidence of payment of premiums on anniversary date.


Maintain Insurance, provide Certificates of Coveraand evidence of payment of premiums, name Comm. as additional insured

Powers Auditorium MA Reports 4/30/2006By 4/30, provide report of uses, audited financial report, financial report, tax certification re bonds

Promont House CAF Payment 3/17/2006 submit invoices monthly; also due 4/17, 5/17

Team Meetings 3/17/2006designate rep to comm., provide comm. with mtg schedule; also due 4/17, 5/17

Reports 3/15/2006


68

Team Meetings 2/17/2006designate rep to comm., provide comm. with mtg schedule


Reports 2/15/2006



Reports 4/30/2006By 4/30, provide report of uses, audited financial report, financial report, tax certification re bonds





Operation 1/30/2006 Provide report of schedule of events for the year

MA Insurance 8/11/2005reevaluate adequacy of coverage and make adjustments

Insurance 1/1/2006Certificates of coverage and evidence of paymentpremiums

Reports 1/1/2006schedule of exhibitions, events and functions; alsodue 4/1

Reports 1/1/2006 audited financial report; report expected in April


certification that interest on Obligations will be excluded from gross income and not subject to AlMin tax

Reports 10/1/2005 schedule of exhibitions, events and functions


Robins Theatre GRF Insurance 1/1/2006Certificates of coverage and evidence of paymentpremiums

Sandusky State Theatre CAF Payment 3/17/2006 submit invoices monthly; also due 4/17, 5/17

Team Meetings 3/17/2006designate rep to comm., provide comm. with mtg schedule; also due 4/17, 5/17

Reports 3/15/2006



MA Reports 2/28/2006schedule of exhibitions, events and functions; alsodue 5/31


Insurance 12/13/2005reevaluate adequacy of coverage and make adjustments


Team Meetings 5/17/2006designate rep to comm., provide comm. with mtg schedule

Reports 5/15/2006



69

Reports 1/1/2006preliminary schedule of exhibitions, events, and functions; also due 4/1

Stambaugh Am & Re MA Insurance 3/21/2006reevaluate adequacy of coverage and make adjustments




Reports 1/1/2006schedule of exhibitions, events and functions; alsodue 4/1



certification that interest on Obligations will be excluded from gross income and not subject to AlMin tax



Reports 12/31/2005

certification that mgr took all actions for interest onbonds be excluded from gross income and not subject to alt min tax


Valentine Am & Re MA Local Share 10/30/2005Written report re efforts to raise and collect local share; also due 4/30


Reports 1/1/2006 schedule of exhibitions, events and functions Reports 12/31/2005 audited financial report Reports 12/31/2005 Written report detailing activities and uses

Tax Covenants 12/31/2005certification that interest on Bonds will be excludefrom gross income and not subject to Alt Min tax






Insurance 8/27/2005






70

71

Jayne Williams

From: Kathy FoxSent: Tuesday, March 14, 2006 6:06 PMTo: Colin A. McBride; Jayne Williams; Jerry EmigSubject: FW: News releaseAttachments: Revised FC Second Year Release.doc

see attached press release. ‐Kathy ________________________________________________ Sandra M. Mills, CPA Director of Finance & Accounting National Underground Railroad Freedom Center 50 East Freedom Way Cincinnati, OH 45202 (513) 333‐7537 Direct (513) 333‐7500 Main (513) 333‐7720 Fax ‐‐‐‐‐ Forwarded by Sandie Mills/NURFC on 03/14/2006 04:43 PM ‐‐‐‐‐ Paul Bernish/NURFC To 03/14/2006 04:10 ALLSTAFF PM cc Subject News release FYI: Here is a copy of the news release we released at noon today, covering John Pepper's first eight weeks as CEO and outlining our challenges ‐‐ and opportunities ‐‐ going forward. (See attached file: Revised FC Second Year Release.doc) Paul Bernish Chief Communications Officer National Underground Railroad Freedom Center 513.333.7589 513.325.9098 cell [email protected]

72

This message may contain private information and or work product which is confidential. If you are not an intended recipient, use and disclosure of this message are prohibited. If you received this transmission in error, please notify the sender by reply e‐mail and delete the message and any attachments.

73

Jayne Williams

From: Jerry EmigSent: Tuesday, March 07, 2006 10:23 AMTo: Annie Fullerton; Jayne Williams; Samantha Cothern; Myra La Cava; Jennifer Sciantarelli;

Colin A. McBride; [email protected]; Clark, Todd; [email protected]: February 2006 Commission Monthly Report

MONTHLY REPORT TO THE COMMISSION

February 2006 Prepared by: Kathleen M. Fox, FASLA, Executive Director,

and the Commission Staff COMMISSION NEWS The Commission held its first quarter meeting February 16 in Columbus. The Commission… A) elected officers for 2006: Chair: Ronald A. Pizzuti; Vice Chair: Barbara S. Robinson; Secretary-Treasurer: Mark B. LaPlace; B) approved a resolution to extend the Management Agreement between the Commission and C.A.P.A. for the Riffe Theatres for one year, ending June 30, 2007 (R-06-07); C) approved a resolution regarding an extension of time for execution of documents for various projects (R-06-09); and D) reaffirmed its commitment to assist local sponsors working on the Sandusky State Theatre recovery efforts, and authorized an extension of time to cure defaults to May 31, 2006 (R-06-08). At its quarterly meeting the Commission approved the project and the expenditure of funds for four projects: Ohio Historical Center Exhibit Replacement; Cincinnati Museum Center; Charles A. Eulett Education Center/Edge of Appalachia Museum; and Powers Auditorium’s Eleanor Beecher Flad Pavilion and Ford Family Recital Hall. There now appears to be a high likelihood that the local community efforts to re-open the Sandusky State Theatre by September 2006 will be successful. The Commission heard an update at its quarterly meeting on the progress and efforts to date by the local steering committee, led by the Sandusky/Erie County Community Foundation (SECCF). Some of the key points from the update include: A) The steering committee is developing provisions for corporate restructuring and a business plan for the theater.

Projects approved by the Commission Feb. 16:

Funds will be used to further plan, design and install exhibits at the Ohio Historical Center.

The Cincinnati Museum Center is constructing a multi-purpose center.

The Edge of Appalachia center project is in design development.

This is a construction photo of the new Eleanor Beecher Flad Pavilion

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B) SECCF has obtained conditional commitments of more than $2.5 million to provide funding to the theater for a five-year period. The funding will help to retire all theater debt, augment its endowment, and support operations. The funding is intended as a supplement to revenue that is expected to be generated from fundraising, rentals, productions, and other income. C) Negotiations for repayment of the theater’s debt are currently underway with the six major creditors. D) Negotiations with the other creditors (additional local vendors and show promoters) will be underway soon. E) Repayment of ticket holder refunds is nearly complete, with checks being mailed out to these individuals beginning the week of Feb. 6. Funds for these payments were provided by an anonymous donor. ITEMS OF INTEREST Although we did not seek the legislation, Commission staff is monitoring developments with House Bill 521 that would modify current Prevailing Wage Law. Prevailing Wage Law requires that construction trades workers on publicly funded capital projects receive wages equal to or greater than a calculated county prevailing wage, often similar to union wage levels. As required in the state capital improvement bill, all projects receiving state capital funding must meet the state’s prevailing wage requirements as outlined in the Ohio Revised Code. HB 521, sponsored by Rep. Coley, is directed at all agencies and activities subject to Prevailing Wage Law. It would effectively exempt most Commission projects from paying prevailing wage. Prevailing wage would be required only if 50 percent or more of the funding for a capital project consisted of public funds. The bill would also increase the threshold to $1 million for any project to be subject to the Prevailing Wage Law, and establish a new method of determining the threshold level. The current threshold is $69,853 for new construction projects and $20,955 for renovation projects, according to the Web site for the Wage and Hour Bureau’s Division of Labor & Worker Safety. For Commission projects under $1 million, state funds through the Commission typically provide for the majority of the total cost. For Commission projects where the total cost exceeds $1 million, the Commission is usually a minority provider of funds, but other public entities whose funding is also subject to prevailing wage requirements are often involved. If HB 521 rules had been in place over the life of the Commission, eight of 27 Commission projects exceeding $1 million would have been exempted from paying prevailing wage, and 173 projects under $1 million would have been exempted. Commission staff has completed a new handbook for prospective project sponsors called the Project Planning and Assessment Guide. This resource is designed to assist cultural organizations around the state with planning a community capital project. The Commission’s experiences have shown that careful and realistic planning is the best predictor of long-term success for a capital project. The handbook, which is also relevant for current Commission project sponsors, offers guidance to ensure detailed and accurate project planning, as well as ways to help assess a project’s plan by asking a series of critical questions developed by the Commission staff.

2006 is The Year of the Museum, a time to celebrate the many ways that museums enrich our lives and our communities. It also represents the beginning of a major long-term awareness campaign by the American Association of Museums (AAM) to encourage all Americans to experience, celebrate and support the museums in their communities. Four museums with state funding through the Commission were lauded in the press in

February. The stories in the press included the following: The Akron Art Museum, currently closed while its $39 million expansion that has $7.51 million in state funding

through this Commission is ongoing, has supplied the Taft Museum of Art with an exhibition of 35 paintings that celebrate color styles in American art. Taft chief curator Lynne Ambrosini said the AAM’s paintings “are a wonderful, small overview of American painting from about 1870 to 1915.”

COSI Toledo received the nation’s top museum award at a White House ceremony. First Lady Laura Bush presented the science center with the award, sponsored by the Institute of Museum and Library Services. COSI Toledo, which is considering a levy to help fund its struggling operating budget, will receive a $10,000 prize. COSI Toledo has used some funds from its most recent capital appropriation totaling $1.9 million for new exhibit development and building improvements. (Link to article.)

Child magazine ranked the 10 best art museums for youngsters and one Ohio museum cracked the list: the Dayton Art Institute was ranked third-best behind the Art Institute of Chicago and the Metropolitan Museum of Art, New York. One example: starting in June, instead of just looking at paintings at the Dayton Art Institute, children will get to dress up in costumes similar to those of the subject. (Link to article.)

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Published reports identify at least two stadium projects for which local leaders will be requesting capital funds through the 2006 capital bill. The Cincinnati Enquirer reports that Hamilton County officials plan to ask the state for $10 million for its Sports Facilities Improvements – Cincinnati line item that has already received $71 million in state funds through the Commission. The construction of Paul Brown Stadium and parking garages has received $50 million, while the construction of Great American Ball Park and Reds Hall of Fame has received $21 million. In 1996, the Legislature capped the amount for the total state funds provided for Cincinnati sports facilities as not to exceed $81 million. And the Columbus Dispatch reports that city leaders would seek $7.5 million for Huntington Park, the proposed new downtown ballpark of the AAA Columbus Clippers. Feasibility studies for a possible new location and to determine the fate of the Clippers old park, Cooper Stadium, were paid for in part through a $350,000 General Revenue Fund grant through the Commission. OHIO HISTORICAL SOCIETY NEWS House Bill 346, which would allow taxpayers to contribute a portion of their income tax refunds to the Ohio Historical Society, has received several hearings in the House Ways and Means Committee since it was introduced last fall. If the General Assembly approves the legislation, which would create a tax check-off option for Ohioans on their income tax forms, officials from the OHS testified that they would use that revenue to establish a competitive matching grants program for local history organizations. The bill would allow the funds to be used for OHS’s public functions as described in section 149.30 of the Revised Code, which includes: creating, operating and maintaining a system of public memorials and museums; inventorying, protecting, restoring and interpreting historic structures, earthworks, and monuments; establishing a historical marker program; conducting education, research and publishing in history, archeology and natural science; collecting, preserving and interpreting documents and artifacts related to Ohio; and assisting county and local historical societies. A new Web site, Remarkable Ohio (www.remarkableohio.org), offers information on every Ohio Historical Marker that is placed throughout the state to signal significant people, places and events in Ohio history. The Web site includes text and location for all 1,907 markers. The site was developed through a partnership between the Ohio Historical Society and Ohio Government Telecommunications. PROJECT NEWS Cultural Facilities Beck Center for the Arts (Lakewood): Commission staff has finally received some of the financial and project information that has been needed in order to proceed with an assessment of the Beck Center project. In a cover letter accompanying the submittals, Jim Walton, interim CEO and President, informed the Commission staff that he would not be submitting additional required materials until nearer to the submittal deadlines for the August, or possibly even November, Commission meeting. He also said that they have delayed the loan consolidation request – a $1 million, 5-year interest-only loan – from Chase and National City until March 31, 2006. The Commission staff will now review and assess the information provided by the Beck Center which is intended to show the Beck Center’s progress in its financial recovery efforts. The Beck Center has suffered financially in recent years. The Commission staff has reiterated to Mr. Walton the need to see a draft of the loan documents well in advance of the signing of those documents so our legal counsel can review them to ensure they don’t create conflicts. Mr. Walton has also been advised that the Commission will likely have serious concerns about the loan. The Commission invested $100,000 in state bond funds in the Beck Center in 2003 for restroom renovation, box office and support facilities construction. The Beck Center has an additional $100,000 state appropriation from HB 16 to be used for other improvements to the facility, not yet approved by the Commission. Cincinnati Ballet: The ballet has named Paul Kaine, an arts administrator and the executive director of the Nashville Ballet in Tennessee, as its new executive director. He replaces Susan Redman-Rengstorf, who resigned in August 2005, just six months after a grand opening celebration of the Ballet Center's $1.8 million Mickey Jarson-Kaplan Performance Studio. The project has a $450,000 capital appropriation through the Commission. COSI Columbus: Although the science center expects to end this fiscal year in the black for the second straight year, its leaders acknowledge that the coming fiscal year is going to be difficult, and even “precarious.” That’s because a three-year commitment from local major donors to infuse $14.7 million into the facility ends on June 30. Donors supported COSI generously last year, with $4.7 million in contributions. Only revenue from memberships, gate receipts, workshops and other programs, at $6.7 million, topped donor revenues. Meanwhile, Commission Executive Director Kathy Fox was informed through Columbus Mayor Coleman’s office that the city was planning to take over the insurance obligations for COSI. A representative from the Mayor’s office will forward the amount of the city's insurance coverage to the

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Commission to determine if the coverages would be sufficient to meet the requirements of the management agreement. (Link to article.) COSI Toledo: Officials laid off six full-time and two part-time employees this week, the second time in four months that COSI Toledo has trimmed its staff. Three jobs were cut in November. Lori Hauser, COSI Toledo’s Director of Operations, said the move will save $300,000 annually in salary and benefits. She said the jobs could be restored if a levy that the science center is considering passes in November. Commission staff has been advised in writing that news reports that indicate COSI Toledo will close at the end of 2006 without passage of a levy are inaccurate. (Link to article.) Johnny Appleseed Heritage Center and Outdoor Drama (Ashland): Commission staff has been informed by Johnny Appleseed Heritage Center Inc., (JAHCI) treasurer Hal Sheaffer that JAHCI has decided not to present its flagship outdoor drama in 2006. He indicated that they will present at least once concert this summer. According to Mr. Sheaffer, the decision to not present the drama this year was made after JAHCI’s attempts to improve its financial position were unsuccessful. He said that JAHCI’s previously reported debt remains at $2.4 million, of which $1.3 million is a fully guaranteed construction loan. The balance is primarily operating losses incurred during JAHCI’s first two seasons. Attempts to secure additional financial support from past major contributors, as well as attempts to reduce or defer debt service payments have been unsuccessful so far. Commission staff has consulted with the Attorney General’s office, which is reviewing the situation. Executive Director Kathy Fox has also spoken to Senate President Bill Harris – the project is in his district – and provided him with a written update on the status of the project. The amphitheatre where the outdoor drama is presented received $850,000 in state funds. W.D. Packard Music Hall (Warren): Revenues were up almost 13 percent in 2005 compared with the previous year, according to an article in the Vindicator that attributed the news to Christopher Stephenson, Packard Music Hall manager. Stephenson credited improvement in revenues, from $231,434 in 2004 to $261,420 in 2005, to new events at the hall and increased food and beverage sales. Renovations to the facility’s backstage dressing rooms and two lobby restrooms are nearly compete. The project has a $100,000 appropriation that was approved by the Commission in August 2005. The theater is owned and operated by the city of Warren. The Works: The Institute of Industrial Technology (Newark): The Works has announced that it will celebrate its 10th anniversary on June 17, 2006. The Works used a $1 million state appropriation through the Commission to help fund exhibits, interior rehabilitation and an addition to the original structure, which is now called The Works Museum. The Works Museum has transformed from a traditional museum to hands-on science exhibits, glass blowing, wood turning and letter press printing shop. The complex, which includes a restaurant, art galleries, television studio and digital media design center, was highlighted in the FY 2004 Commission Annual Report as a case study on the effective use of state and local funds when combined with appropriate planning and vision. Historical Facilities Fort Jefferson: Ohio Historical Society Director of Facilities Management George Kane has informed the Commission staff that the Society has been asked for help in transferring ownership and management of Fort Jefferson from the Society to the Neave Township Trustees in Darke County. The request came from state Representative Diane Fessler. There were similar discussions several years ago to transfer the property to the Darke County Park District, but in the end they decided not to pursue the transfer. Mr. Kane will work with Neave Township and Rep. Fessler on the proposed conditions of a transfer, and he will keep the Commission staff informed of any progress. Any transfer would require final agreement by the Society’s Board of Trustees, the Commission, and an act of the Legislature. Sports Facilities: Marina District/Ice Arena Development (Toledo): Mayor Carty Finkbeiner is leaning toward one of four prospective sites for a sports arena in downtown Toledo. The swath of land favored by the new mayor does not contain historic buildings, unlike other parts of the city, and it could become a sports arena campus and not just a facility, he said. The state appropriated $7.5 million for an ice arena project to be located in the Marina District, so a change in location would require legislative action. Commission Chairman Ron Pizzuti has recused himself from this project to avoid a conflict of interest because of his company’s involvement in the development. 2005 QUARTERLY FUND-RAISING REPORT

First Qtr. Second Qtr. Third Qtr. Fourth Qtr. Report Report Report Report

Project Received Received Received Received

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Akron Art Museum Yes Yes Yes Yes Akron Civic Theatre No Yes Yes Yes Boonshoft Museum of Discovery Yes Yes Yes Yes Contemporary Arts Center Yes Yes Yes Yes Dayton Art Institute No No No No National Aviation Hall of Fame Yes Yes No No NURFC (Freedom Center) Yes Yes Yes No Schuster Center Yes Yes Yes No Summary of fund raising reports received in February 2006: No reports received in February. PROJECT CHART FUTURE COMMISSION MEETINGS 2006 Meeting Schedule Thursday, May 18, 2006, 10 a.m. Thursday, August 17, 2006, 10 a.m. Thursday, November 16, 2006, 10 a.m. cc: Todd Clark, OBM Lori Payne, AG’s Office Kerry Sullivan, LSC

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Jayne Williams

From: Jayne WilliamsSent: Monday, February 06, 2006 3:03 PMTo: [email protected]: FW: Ohio Cultural Facilities Commission January Report

From: Jerry Emig Sent: Friday, February 03, 2006 11:26 AM To: [email protected]; [email protected]; [email protected]; Jayne Williams; Annie Fullerton; Myra La Cava; Samantha Cothern; Jennifer Sciantarelli; Lori Albertson Subject: Ohio Cultural Facilities Commission January Report


January 2006 Prepared by: Kathleen M. Fox, FASLA, Executive Director,

and the Commission Staff COMMISSION NEWS The start time for the Ohio Cultural Facilities Commission’s first quarter meeting, set for February 16, 2006 at the Commission office (20 East Broad Street, Suite 200), has been moved back to 10 a.m. The meeting was originally scheduled to start at 9 a.m. Projects on the agenda include: Ohio Historical Center Exhibit Replacement; Cincinnati Museum Center; Charles A. Eulett Education Center/Edge of Appalachia Museum; Powers Auditorium; Great American Ballpark; CAPA – Riffe Theatres; and Sandusky State Theatre.

Governor Taft has reappointed Mark LaPlace, from Columbus, and Barbara Robinson, from Cleveland, to the Commission for terms ending December 31, 2008. Mr. LaPlace is currently the Commission’s secretary-treasurer. He is a graduate of Cleveland State University and is the Director of Tax Services for GBQ Partners, LLC. Ms. Robinson is presently the vice chair of the Commission. She is a graduate of Wellesley College and is Chair Emeritus of the Ohio Arts Council. The Attorney General’s office has approved language changes proposed for the Cooperative Use Agreements, intended to further indemnify the state from

In this report…

COSI Columbus is gaining a new tenant and new interactive exhibits.

COSI Toledo responds to reports about its financial issues and its future.

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liability on projects where exhaustive environmental surveys were not undertaken at the time local sponsors began their facility projects. However, signing of many projects’ legal documents is still on hold, awaiting memos from the Attorney General’s office with advice as to the level of environmental risk involved. Commission staff continues to monitor the activities surrounding the Sandusky State Theatre. On January 12, Commission staff met with Barb Bishop, President of the Sandusky/Erie County Community Foundation (S/ECCF), Mary Jane Hill of S/ECCF, Harry Wright, an attorney with Bricker and Eckler who is representing the Sandusky State Theatre, Inc. (SSTI), and Laura Zuremski from Bricker and Eckler. Bob Waldock, Board President of SSTI, joined the meeting via speaker phone. Below are the key points from that meeting: S/ECCF and SSTI gave assurance that one person is on the premises monitoring the building every day. Commission

staff continues to receive copies of the paid invoices for the latest utility bills, and logs from the contractors who are caring for the building.

Insurance payments for the facility are current and will be renewed and paid by the S/ECCF as soon as the renewal

invoice is received. The plan to reopen the Theatre is continuing to be developed, and a status report on the plan will be presented to the

full Commission at its February 16, 2006 meeting in Columbus. S/ECCF representatives indicated that there is a high probability that efforts to secure major funding support to help settle debts, reopen the facility, and subsidize operations for the next few years will reach its multi-million dollar goal by March 15.

S/ECCF representatives will update the Commission on the timeline for negotiation and settlement on debts, the direction of the managing organization’s financial and board restructuring, broadening the funding base and creating an endowment, plans for sustaining the operations in a reopened facility, and a summary of the causes of the Theatre’s past problems along with planned remedies to avoid a recurrence of such problems in the future.

The reopening of the Theatre is still targeted for the fall of 2006 The process of refunding ticket purchasers for cancelled Theatre events has begun.

As many as three current Commission projects may be transferred to other state funding agencies in the 2006 reappropriations bill. Each of these possible transfers is due to the projects not being compatible with the Commission’s statutory purpose. Commission Executive Director Kathy Fox and Community Relations Director Jerry Emig have met with the legislators responsible for the respective appropriations, and in each case the legislator has indicated that transferring the project is the best solution. The projects include: Friendly Inn Settlement House and Merrick House in Cleveland: these two projects were appropriated $250,000

each in House Bill 16. Commission staff has received a letter from the executive director of the Friendly Inn Settlement and one from the executive director of the Merrick House requesting consideration of a transfer because their respective missions focus on community services and social services, rather than arts and culture. Executive Director Fox has forwarded the letters to the Office of Budget and Management for consideration for the capital reappropriations bill.

Goll Wood Homestead: The local sponsor of this facility project, which is located in Archbold, has sent a letter to the

Commission requesting consideration to transfer the $50,000 bond appropriation in House Bill 16 from the Commission to the Ohio Department of Natural Resources (ODNR). Executive Director Fox forwarded the letter to the Office of Budget and Management. The Friends of Goll Homestead proposed the transfer because their project site is owned by the state of Ohio through ODNR and a prior capital project at the site received state funding through ODNR.

STAFF NEWS Colin McBride will begin as a Project Manager with the Commission on February 6. Colin has an engineering degree from Kettering University and an MBA from the OSU Fisher College of Business. His prior work experience includes capital facilities project management with the Ohio State University Engineers’ Office and in the private sector. He fills the vacancy of Todd O’Donnell, who left the Commission’s employ at the end of January. OHIO HISTORICAL SOCIETY NEWS The Ohio Historical Society plans to celebrate Statehood Day at the state capital on March 1. The day is the anniversary of the date in 1803 when the former territory officially became a state in the new republic. This year OHS groups from around the state who share an interest in history to come to the capital and be part of the state’s first advocacy day for history. The delegation will celebrate Ohio’s birthday and communicate the importance of history to the state’s government leaders. The messages that will be delivered by the delegation include:

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History works. History plays an important role in education and economic development. Understanding history contributes to quality of life.

ITEMS OF INTEREST Prominent Cleveland nonprofit organizations with ambitious expansion campaigns, such as the Cleveland Institute of Music and the Cleveland Museum of Art, are succeeding in the equally ambitious fundraising campaigns that support the expansions. A Cleveland Magazine article attributes the success to loyal supporters, the allure of naming opportunities and exciting designs by famous architects. (Link to article.) PROJECT NEWS Cultural Facilities Bellbrook Historic Museum (Bellbrook): Commission staff received insurance coverage documents from the local sponsor, and a title commitment or opinion is anticipated shortly. Legal documents will be signed after the title documents are received by our legal counsel. The deadline to execute the documents is February 16, or re-authorization by the Commission will be required. The project to construct wheelchair ramps and improve sidewalks at the museum was approved at the August 2005 Commission meeting, and has $10,000 in state appropriations. COSI Columbus: Construction is expected to begin in February on the interactive WOSU studio and exhibit at COSI Columbus, according to published reports. The project will fill more than 12,000-square feet at the 320,000-square-foot science center. The two-level exhibit, called WOSU@COSI, will offer COSI with a hands-on educational exhibit in an area near the first floor main entrance that had been vacant since September 2004. That was when COSI cut staff, reduced its hours of operation and closed some exhibits in response to a budget shortfall. The WOSU@COSI exhibit will feature radio and television studios, a digital media training center, conference center and hands on displays, including an interactive “green screen” similar to ones used by television meteorologists. According to the article, WOSU has signed a 10-year lease with COSI and will initially pay about $200,000 a year for the space. The state of Ohio contributed $55.5 million toward the $130.5 million construction costs for COSI. (Link to article.) COSI Toledo: Commission Executive Director Kathy Fox and staff discussed the science center’s financial future during a conference call January 12 in response to an article in the Blade stating COSI could go out of business by the end of the year unless a levy requested for the November ballot is passed. Dr. F. Michael Walsh, Chairman of COSI’s board of directors, stated that he was misquoted in the Blade. COSI Toledo was renovated, with the support of $10 million in state funds, into a hands-on science center which opened in March 1997. The state appropriated an additional $1.9 million in Am. Sub. House Bill 16 for a three-phased project of new exhibit development and building improvements. The first phase, using $320,000 of the new capital funds, includes an initial set of exhibitions, and some building improvements. Some funds for this phase have been reimbursed to COSI Toledo, however Executive Director Fox alerted COSI Toledo that no additional funds will be reimbursed to them until COSI Toledo officials forward a written statement that the facility will not close at the end of 2006 if a levy is not passed. Phase two calls for the use of $600,000 in state funds for the development, design and fabrication of four "learning world" exhibits, new HVAC, upgrades for the restrooms and new carpeting. Phase three is in the planning stages. Dayton Art Institute: With just five days remaining, Dayton Art Institute Director Alex Nyerges was confident that the exhibit “The Quest for Immortality: Treasures of Ancient Egypt” would become the museum’s biggest draw ever. The Institute hoped to attract 125,000 visitors to the exhibit, which would top the 115,000 people who visited 1997’s “Eternal China” show. Up next: “Diana, A Celebration” presents the life and humanitarian work of one of the most popular women of the 20th century. Visitors will get a rare inside look at the late princess’s public and private life through nearly 150 objects, including her 1981 Royal Wedding gown, 28 designer dresses and gowns, family heirlooms, personal mementos, paintings, and rare home movies and photos. The show will run from February 18 to June 11. Galion Historic Big Four Depot: Local project sponsor Les Spring, from the city of Galion, has informed the Commission that, contrary to earlier reports and plans, the city of Galion will not be pursuing Commission approval during the 2006 calendar year due to the financial recovery status of the city. He said that they are hoping to move forward with the second phase of improvements at the Galion Historic Big Four Depot in 2007. A $50,000 state appropriation went to roofing and structural improvements at the Depot prior to the current crisis that stemmed from poor financial controls. An additional $170,000 was appropriated in HB 16, the FY 2005-06 capital bill.

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Reese-Peters House – Decorative Arts Center of Ohio (Lancaster): Julie Parke has replaced Tom LaPorte as executive director of DACO. The state contributed $1.45 million to the rehabilitation of the house and the renovation of a garage into a hands-on art studio and classroom facility. The projects were completed in 2000. Stambaugh Auditorium (Youngstown): Executive Director Sarah Strouss has left the organization. Board President William Conti is the acting director until a replacement can be found. The facility has five state appropriations totaling $2.175 million, including an appropriation of $250,000 in Am. Sub. House Bill 16 that was used for further restoration of the auditorium and for the installation of a stage lift. This project and the expenditure of funds was approved by the Commission at the May 2005 meeting. The state has reimbursed more than $1.9 million for various improvement projects since 1996. Historical Facilities National Afro-American Museum & Cultural Center (Wilberforce): On February 9, the Center will kick off a year-long celebration recognizing the 100th anniversary of Paul Laurence Dunbar’s death. During the year, visitors to the museum will be treated to diverse programs and events about the great poet, including interpretive readings, creative writing and thinking activities, and musical presentations. The Paul Laurence Dunbar Home and State Memorial in Dayton will recognize the centennial with activities on the evening of February 9. State funds through this Commission totaling $763,768 were used to improve the museum and adjacent Carnegie Library at the National Afro-American Museum and Cultural Center. The Paul Laurence Dunbar State Memorial has received state appropriations totaling $1.04 million. Sports Facilities: Eastlake Ballpark: According to news reports, the city’s former mayor who championed the construction of Eastlake Ballpark, completed in 2003 with the help of $850,000 in state appropriations through the Commission, has been indicted and charged with misleading state bankers and the Ohio Department of Transportation about loans given to a developer of a proposed industrial park. Dan DiLiberto, who retired in 2004 after 10 years as Eastlake Mayor, is charged with four felonies: falsification in a theft, complicity to aggravated theft and two counts of theft in office. The charges against Mr. DiLiberto are not connected with the ballpark project, and no Commission funds are involved. In 2004 State Auditor Betty Montgomery placed the city in fiscal emergency with a $2.4 million deficit. Since then, the city was earmarked to receive $4.153 million from the six-year federal highway and mass transit bill to improve access and traffic at the stadium, and a naming rights deal between the city and the Lake County Captains baseball team reportedly will save residents a total of $7.7 million. Great American Ball Park (Cincinnati): For the second time, the company that installed the stadium’s 42,059 seats has to fix or replace faulty seats at its own expense. Hussey Seating of Maine will replace “not less than 20,000” seat pans before the start of this year’s baseball season April 3. In 2001, after the initial season in the new stadium, Hussey replaced brackets on about 39,000 seats at its own expense after about 200 broke. (Link to article.) The state has reimbursed Hamilton County, the owner of the stadium, approximately $17 million toward the cost of the stadium. The expenditure of an additional $4.35 million appropriation from House Bill 16 was approved by the Commission in February 2005, and is awaiting discussions between the Hamilton County Prosecutor’s Office and the Commission’s legal counsel regarding the Cooperative Use Agreement that must be signed prior to bond funds being expended. Marina District/Ice Arena Development (Toledo): Mayor Carty Finkbeiner said in his state of the city address January 23 that “the Marina District must be, and will be, completed," and he said a sports arena "must be built," with the help of the county, but offered no details on such a project. The January 10 Blade stated that local officials have agreed that the sports arena should be built downtown, and not in the Marina District, which was where the new arena was originally pitched to voters. The state appropriated $7.5 million for an ice arena project to be located in the Marina District, so a change in location would require legislative action. (Link to article.) 2005 QUARTERLY FUND-RAISING REPORT


Project Received Received Received Received Akron Art Museum Yes Yes Yes Yes Akron Civic Theatre No Yes Yes Yes

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Boonshoft Museum of Discovery Yes Yes Yes Yes Contemporary Arts Center Yes Yes Yes Yes COSI Columbus No No No No Dayton Art Institute No No No No National Aviation Hall of Fame Yes Yes No No NURFC (Freedom Center) Yes Yes Yes No Schuster Center Yes Yes Yes No Summary of fund raising reports received in December 2005: Akron Art Museum Beginning Pledge Balance $35,754,834 Payments $21,783,441 Outstanding Pledge Balance $13,971,393 Akron Civic Theatre Beginning Pledge Balance $ 6,075,829 Payments $ 5,976,427 Outstanding Pledge Balance $ 99,402 Boonshoft Museum of Discovery Beginning Pledge Balance $11,532,547 Payments $11,332,547 Outstanding Pledge Balance $ 200,000 Contemporary Arts Center Beginning Pledge Balance $35,375,302 Payments $33,659,125 Outstanding Pledge Balance $ 1,716,177 PROJECT CHART FUTURE COMMISSION MEETINGS 2006 Meeting Schedule Thursday, February 16, 2006, 10 a.m. Thursday, May 18, 2006, 10 a.m. Thursday, August 17, 2006, 10 a.m. Thursday, November 16, 2006, 10 a.m. cc: Todd Clark, OBM Lori Payne, AG’s Office Kerry Sullivan, LSC

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Jayne Williams

From: Jerry EmigSent: Friday, February 03, 2006 11:26 AMTo: [email protected]; [email protected]; [email protected]; Jayne

Williams; Annie Fullerton; Myra La Cava; Samantha Cothern; Jennifer Sciantarelli; Lori Albertson

Subject: Ohio Cultural Facilities Commission January Report


January 2006 Prepared by: Kathleen M. Fox, FASLA, Executive Director,

and the Commission Staff COMMISSION NEWS The start time for the Ohio Cultural Facilities Commission’s first quarter meeting, set for February 16, 2006 at the Commission office (20 East Broad Street, Suite 200), has been moved back to 10 a.m. The meeting was originally scheduled to start at 9 a.m. Projects on the agenda include: Ohio Historical Center Exhibit Replacement; Cincinnati Museum Center; Charles A. Eulett Education Center/Edge of Appalachia Museum; Powers Auditorium; Great American Ballpark; CAPA – Riffe Theatres; and Sandusky State Theatre.

Governor Taft has reappointed Mark LaPlace, from Columbus, and Barbara Robinson, from Cleveland, to the Commission for terms ending December 31, 2008. Mr. LaPlace is currently the Commission’s secretary-treasurer. He is a graduate of Cleveland State University and is the Director of Tax Services for GBQ Partners, LLC. Ms. Robinson is presently the vice chair of the Commission. She is a graduate of Wellesley College and is Chair Emeritus of the Ohio Arts Council. The Attorney General’s office has approved language changes proposed for the Cooperative Use Agreements, intended to further indemnify the state from liability on projects where exhaustive environmental surveys were not undertaken at the time local sponsors began their facility projects. However, signing of many projects’ legal documents is still on hold, awaiting memos from the Attorney General’s office with advice as to the level of environmental risk involved. Commission staff continues to monitor the activities surrounding the Sandusky State Theatre. On January 12, Commission staff met with Barb Bishop, President of the Sandusky/Erie County Community Foundation (S/ECCF), Mary Jane

In this report…

COSI Columbus is gaining a new tenant and new interactive exhibits.

COSI Toledo responds to reports about its financial issues and its future.

84

Hill of S/ECCF, Harry Wright, an attorney with Bricker and Eckler who is representing the Sandusky State Theatre, Inc. (SSTI), and Laura Zuremski from Bricker and Eckler. Bob Waldock, Board President of SSTI, joined the meeting via speaker phone. Below are the key points from that meeting: S/ECCF and SSTI gave assurance that one person is on the premises monitoring the building every day. Commission

staff continues to receive copies of the paid invoices for the latest utility bills, and logs from the contractors who are caring for the building.

Insurance payments for the facility are current and will be renewed and paid by the S/ECCF as soon as the renewal

invoice is received. The plan to reopen the Theatre is continuing to be developed, and a status report on the plan will be presented to the

full Commission at its February 16, 2006 meeting in Columbus. S/ECCF representatives indicated that there is a high probability that efforts to secure major funding support to help settle debts, reopen the facility, and subsidize operations for the next few years will reach its multi-million dollar goal by March 15.

S/ECCF representatives will update the Commission on the timeline for negotiation and settlement on debts, the direction of the managing organization’s financial and board restructuring, broadening the funding base and creating an endowment, plans for sustaining the operations in a reopened facility, and a summary of the causes of the Theatre’s past problems along with planned remedies to avoid a recurrence of such problems in the future.

The reopening of the Theatre is still targeted for the fall of 2006 The process of refunding ticket purchasers for cancelled Theatre events has begun.

As many as three current Commission projects may be transferred to other state funding agencies in the 2006 reappropriations bill. Each of these possible transfers is due to the projects not being compatible with the Commission’s statutory purpose. Commission Executive Director Kathy Fox and Community Relations Director Jerry Emig have met with the legislators responsible for the respective appropriations, and in each case the legislator has indicated that transferring the project is the best solution. The projects include: Friendly Inn Settlement House and Merrick House in Cleveland: these two projects were appropriated $250,000

each in House Bill 16. Commission staff has received a letter from the executive director of the Friendly Inn Settlement and one from the executive director of the Merrick House requesting consideration of a transfer because their respective missions focus on community services and social services, rather than arts and culture. Executive Director Fox has forwarded the letters to the Office of Budget and Management for consideration for the capital reappropriations bill.

Goll Wood Homestead: The local sponsor of this facility project, which is located in Archbold, has sent a letter to the

Commission requesting consideration to transfer the $50,000 bond appropriation in House Bill 16 from the Commission to the Ohio Department of Natural Resources (ODNR). Executive Director Fox forwarded the letter to the Office of Budget and Management. The Friends of Goll Homestead proposed the transfer because their project site is owned by the state of Ohio through ODNR and a prior capital project at the site received state funding through ODNR.

STAFF NEWS Colin McBride will begin as a Project Manager with the Commission on February 6. Colin has an engineering degree from Kettering University and an MBA from the OSU Fisher College of Business. His prior work experience includes capital facilities project management with the Ohio State University Engineers’ Office and in the private sector. He fills the vacancy of Todd O’Donnell, who left the Commission’s employ at the end of January. OHIO HISTORICAL SOCIETY NEWS The Ohio Historical Society plans to celebrate Statehood Day at the state capital on March 1. The day is the anniversary of the date in 1803 when the former territory officially became a state in the new republic. This year OHS groups from around the state who share an interest in history to come to the capital and be part of the state’s first advocacy day for history. The delegation will celebrate Ohio’s birthday and communicate the importance of history to the state’s government leaders. The messages that will be delivered by the delegation include: History works. History plays an important role in education and economic development. Understanding history contributes to quality of life.

ITEMS OF INTEREST

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Prominent Cleveland nonprofit organizations with ambitious expansion campaigns, such as the Cleveland Institute of Music and the Cleveland Museum of Art, are succeeding in the equally ambitious fundraising campaigns that support the expansions. A Cleveland Magazine article attributes the success to loyal supporters, the allure of naming opportunities and exciting designs by famous architects. (Link to article.) PROJECT NEWS Cultural Facilities Bellbrook Historic Museum (Bellbrook): Commission staff received insurance coverage documents from the local sponsor, and a title commitment or opinion is anticipated shortly. Legal documents will be signed after the title documents are received by our legal counsel. The deadline to execute the documents is February 16, or re-authorization by the Commission will be required. The project to construct wheelchair ramps and improve sidewalks at the museum was approved at the August 2005 Commission meeting, and has $10,000 in state appropriations. COSI Columbus: Construction is expected to begin in February on the interactive WOSU studio and exhibit at COSI Columbus, according to published reports. The project will fill more than 12,000-square feet at the 320,000-square-foot science center. The two-level exhibit, called WOSU@COSI, will offer COSI with a hands-on educational exhibit in an area near the first floor main entrance that had been vacant since September 2004. That was when COSI cut staff, reduced its hours of operation and closed some exhibits in response to a budget shortfall. The WOSU@COSI exhibit will feature radio and television studios, a digital media training center, conference center and hands on displays, including an interactive “green screen” similar to ones used by television meteorologists. According to the article, WOSU has signed a 10-year lease with COSI and will initially pay about $200,000 a year for the space. The state of Ohio contributed $55.5 million toward the $130.5 million construction costs for COSI. (Link to article.) COSI Toledo: Commission Executive Director Kathy Fox and staff discussed the science center’s financial future during a conference call January 12 in response to an article in the Blade stating COSI could go out of business by the end of the year unless a levy requested for the November ballot is passed. Dr. F. Michael Walsh, Chairman of COSI’s board of directors, stated that he was misquoted in the Blade. COSI Toledo was renovated, with the support of $10 million in state funds, into a hands-on science center which opened in March 1997. The state appropriated an additional $1.9 million in Am. Sub. House Bill 16 for a three-phased project of new exhibit development and building improvements. The first phase, using $320,000 of the new capital funds, includes an initial set of exhibitions, and some building improvements. Some funds for this phase have been reimbursed to COSI Toledo, however Executive Director Fox alerted COSI Toledo that no additional funds will be reimbursed to them until COSI Toledo officials forward a written statement that the facility will not close at the end of 2006 if a levy is not passed. Phase two calls for the use of $600,000 in state funds for the development, design and fabrication of four "learning world" exhibits, new HVAC, upgrades for the restrooms and new carpeting. Phase three is in the planning stages. Dayton Art Institute: With just five days remaining, Dayton Art Institute Director Alex Nyerges was confident that the exhibit “The Quest for Immortality: Treasures of Ancient Egypt” would become the museum’s biggest draw ever. The Institute hoped to attract 125,000 visitors to the exhibit, which would top the 115,000 people who visited 1997’s “Eternal China” show. Up next: “Diana, A Celebration” presents the life and humanitarian work of one of the most popular women of the 20th century. Visitors will get a rare inside look at the late princess’s public and private life through nearly 150 objects, including her 1981 Royal Wedding gown, 28 designer dresses and gowns, family heirlooms, personal mementos, paintings, and rare home movies and photos. The show will run from February 18 to June 11. Galion Historic Big Four Depot: Local project sponsor Les Spring, from the city of Galion, has informed the Commission that, contrary to earlier reports and plans, the city of Galion will not be pursuing Commission approval during the 2006 calendar year due to the financial recovery status of the city. He said that they are hoping to move forward with the second phase of improvements at the Galion Historic Big Four Depot in 2007. A $50,000 state appropriation went to roofing and structural improvements at the Depot prior to the current crisis that stemmed from poor financial controls. An additional $170,000 was appropriated in HB 16, the FY 2005-06 capital bill. Reese-Peters House – Decorative Arts Center of Ohio (Lancaster): Julie Parke has replaced Tom LaPorte as executive director of DACO. The state contributed $1.45 million to the rehabilitation of the house and the renovation of a garage into a hands-on art studio and classroom facility. The projects were completed in 2000. Stambaugh Auditorium (Youngstown): Executive Director Sarah Strouss has left the organization. Board President William Conti is the acting director until a replacement can be found. The facility has five state appropriations totaling $2.175 million, including an appropriation of $250,000 in Am. Sub. House Bill 16 that was used for further restoration of the auditorium and for the installation of a stage lift. This project and the expenditure of funds was approved by the

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Commission at the May 2005 meeting. The state has reimbursed more than $1.9 million for various improvement projects since 1996. Historical Facilities National Afro-American Museum & Cultural Center (Wilberforce): On February 9, the Center will kick off a year-long celebration recognizing the 100th anniversary of Paul Laurence Dunbar’s death. During the year, visitors to the museum will be treated to diverse programs and events about the great poet, including interpretive readings, creative writing and thinking activities, and musical presentations. The Paul Laurence Dunbar Home and State Memorial in Dayton will recognize the centennial with activities on the evening of February 9. State funds through this Commission totaling $763,768 were used to improve the museum and adjacent Carnegie Library at the National Afro-American Museum and Cultural Center. The Paul Laurence Dunbar State Memorial has received state appropriations totaling $1.04 million. Sports Facilities: Eastlake Ballpark: According to news reports, the city’s former mayor who championed the construction of Eastlake Ballpark, completed in 2003 with the help of $850,000 in state appropriations through the Commission, has been indicted and charged with misleading state bankers and the Ohio Department of Transportation about loans given to a developer of a proposed industrial park. Dan DiLiberto, who retired in 2004 after 10 years as Eastlake Mayor, is charged with four felonies: falsification in a theft, complicity to aggravated theft and two counts of theft in office. The charges against Mr. DiLiberto are not connected with the ballpark project, and no Commission funds are involved. In 2004 State Auditor Betty Montgomery placed the city in fiscal emergency with a $2.4 million deficit. Since then, the city was earmarked to receive $4.153 million from the six-year federal highway and mass transit bill to improve access and traffic at the stadium, and a naming rights deal between the city and the Lake County Captains baseball team reportedly will save residents a total of $7.7 million. Great American Ball Park (Cincinnati): For the second time, the company that installed the stadium’s 42,059 seats has to fix or replace faulty seats at its own expense. Hussey Seating of Maine will replace “not less than 20,000” seat pans before the start of this year’s baseball season April 3. In 2001, after the initial season in the new stadium, Hussey replaced brackets on about 39,000 seats at its own expense after about 200 broke. (Link to article.) The state has reimbursed Hamilton County, the owner of the stadium, approximately $17 million toward the cost of the stadium. The expenditure of an additional $4.35 million appropriation from House Bill 16 was approved by the Commission in February 2005, and is awaiting discussions between the Hamilton County Prosecutor’s Office and the Commission’s legal counsel regarding the Cooperative Use Agreement that must be signed prior to bond funds being expended. Marina District/Ice Arena Development (Toledo): Mayor Carty Finkbeiner said in his state of the city address January 23 that “the Marina District must be, and will be, completed," and he said a sports arena "must be built," with the help of the county, but offered no details on such a project. The January 10 Blade stated that local officials have agreed that the sports arena should be built downtown, and not in the Marina District, which was where the new arena was originally pitched to voters. The state appropriated $7.5 million for an ice arena project to be located in the Marina District, so a change in location would require legislative action. (Link to article.) 2005 QUARTERLY FUND-RAISING REPORT


Project Received Received Received Received Akron Art Museum Yes Yes Yes Yes Akron Civic Theatre No Yes Yes Yes Boonshoft Museum of Discovery Yes Yes Yes Yes Contemporary Arts Center Yes Yes Yes Yes COSI Columbus No No No No Dayton Art Institute No No No No National Aviation Hall of Fame Yes Yes No No NURFC (Freedom Center) Yes Yes Yes No Schuster Center Yes Yes Yes No

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Summary of fund raising reports received in December 2005: Akron Art Museum Beginning Pledge Balance $35,754,834 Payments $21,783,441 Outstanding Pledge Balance $13,971,393 Akron Civic Theatre Beginning Pledge Balance $ 6,075,829 Payments $ 5,976,427 Outstanding Pledge Balance $ 99,402 Boonshoft Museum of Discovery Beginning Pledge Balance $11,532,547 Payments $11,332,547 Outstanding Pledge Balance $ 200,000 Contemporary Arts Center Beginning Pledge Balance $35,375,302 Payments $33,659,125 Outstanding Pledge Balance $ 1,716,177 PROJECT CHART FUTURE COMMISSION MEETINGS 2006 Meeting Schedule Thursday, February 16, 2006, 10 a.m. Thursday, May 18, 2006, 10 a.m. Thursday, August 17, 2006, 10 a.m. Thursday, November 16, 2006, 10 a.m. cc: Todd Clark, OBM Lori Payne, AG’s Office Kerry Sullivan, LSC

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Jayne Williams

From: Todd O'DonnellSent: Friday, January 06, 2006 7:16 AMTo: Annie FullertonCc: Jayne WilliamsSubject: NURFC abstracts

Annie: It appears that the abstracts for NURFC’s current agreements are incomplete regarding occurrences, ie there is no current tracking of obligations on the intranet since the occurrence column is blank. I’ll continue to examine abstracts as obligations are received, that’s how I discovered the NURFC problem when I tried to log in the latest fundraising report received yesterday. Todd O’Donnell Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-752-2774 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Todd O'DonnellSent: Friday, January 06, 2006 7:16 AMTo: Annie FullertonCc: Jayne WilliamsSubject: NURFC abstracts

Annie: It appears that the abstracts for NURFC’s current agreements are incomplete regarding occurrences, ie there is no current tracking of obligations on the intranet since the occurrence column is blank. I’ll continue to examine abstracts as obligations are received, that’s how I discovered the NURFC problem when I tried to log in the latest fundraising report received yesterday. Todd O’Donnell Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-752-2774 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Jerry EmigSent: Thursday, January 05, 2006 4:53 PMTo: Annie Fullerton; Jayne Williams; Todd O'Donnell; Samantha Cothern; Myra La Cava; Jennifer

Sciantarelli; [email protected]; [email protected]; [email protected]; Jerry Emig

Subject: December 2005 Ohio Cultural Facilities Commission Monthly Report

MONTHLY REPORT TO THE COMMISSION December 2005


LEAD NEWS The Ohio Cultural Facilities Commission staff continues to monitor the activities taking place regarding the closed Sandusky State Theatre, and to lend assistance as appropriate. The attorney representing the Sandusky/Erie County Community Foundation (the organization in charge of finding a sustainable management team that can reopen the facility) has requested an extension of time – until February 28 – to cure the theater’s defaults under the Commission’s agreements. Upon the advice of Assistant Attorney General Lori Payne, an extension can be granted as long as the Commission receives a letter from S/ECCF specifying the additional time they need to cure the defaults, and confirming that S/ECCF and the Sandusky State

Theatre, Inc. will continue to work to cure the defaults, that they will continue to pay insurance and utilities bills, and that they will continue to secure and protect the facility. That letter has arrived at the Commission offices and a letter granting the extension has been sent by the Commission Executive Director, in accordance with the Commission’s November 17 Resolution directing Commission staff to assist in keeping the facility under local control. Sandusky officials continue to send written status reports regarding insurance, utilities, security, and facility monitoring efforts. Also: A Sandusky company announced arrangements to reimburse ticket buyers for cancelled shows; and some positive news came from an executive meeting of the Sandusky/Erie County Community Foundation December 8, and its board meeting December 9. Out of these discussions emerged a three-phase plan to reopen the theater that includes:

An effort to secure funding from just a few sources for a large portion of the amount needed in order to settle debts, and asking creditors to consider forgiving a part of their claims;

Additional planning for the settlement of debts, reopening and operating the theater and soliciting additional financial commitments. Also included will be the development of a suitable business plan, establishing an appropriate budget, and securing commitments toward an endowment fund; and

The actual reopening of the theater by August or September 2006.

A Plan to Reopen the Sandusky State Theatre

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Sandusky officials have requested a meeting with Commission staff in early January to discuss alternatives they are reviewing for the financial restructuring and reopening.

The Attorney General’s Office is reviewing draft language (prepared by the Commission’s outside legal counsel) intended to further indemnify the state of Ohio against any environmental problems that may arise in conjunction with projects where exhaustive environmental survey work was not undertaken at the time local sponsors began their facility projects. The intent is to move forward on the Commission’s approved funding without requiring additional, expensive environmental studies, while still protecting the state from liability. If approved by the AG’s Office, the language will be added immediately to the Cooperative Use Agreements for three projects. The three projects, and a brief description of each, include: Cincinnati Art and Technology Center: The project – a build-out of a 2,000 square foot rented space for use as a

ceramics studio– and the expenditure of a $100,000 state appropriation were approved at the August 2005 Commission meeting.

Cincinnati Ballet Center: The project – a completed addition to the original structure – and the expenditure of a $450,000 state appropriation were approved at the August 2005 Commission meeting.

W.D. Packard Music Hall (Warren): The project – to renovate the backstage dressing rooms and two main lobby area restrooms – and the expenditure of a $100,000 state appropriation were approved at the August 2005 Commission meeting.

Roughly 16,000 visitors reach the Commission’s website each month at http://culture.ohio.gov. Visitors viewed nearly 80,000 web pages and photographs in November 2005.The Serpent Mound State Memorial was the most requested project with 334 visitors. The Dayton Art Institute was close behind with 297 visitors. The average visitor to the Commission’s website stayed five minutes and was able to view their selected pages within half of a second of clicking a link to the Commission site. STAFF NEWS Former graduate student intern Julia Klaiber completed two academic quarters with the Commission in summer and fall 2005. Beginning in January she will take a full course load and focus on her master’s thesis in the Cultural Policy and Arts Administration program at Ohio State University. Ms. Klaiber is researching how housing policy affects the growth and development of arts-centered urban districts such as Over the Rhine in Cincinnati and the Short North in Columbus. Commission administrative assistant Jennifer Sciantarelli is a full time Commission staff member while also working on her thesis in the same master’s program as Ms. Klaiber. Ms. Sciantarelli is also trained as a dancer and choreographer, and her thesis will examine the effects of grants program changes at the National Endowment for the Arts on professional dance companies. PROJECT NEWS Cultural Facilities Beck Center for the Arts (Lakewood): The Commission staff continues to attempt to work with the Beck Center’s leadership as they implement a financial recovery plan with the support of the Cleveland Foundation. Jim Walton, the acting Executive Director of the Beck Center, informed the Commission staff that he would not seek to have his project placed on a Commission meeting agenda until at least the May 2006 meeting to allow Beck Center officials time to prepare and present evidence of their financial recovery and to establish a long term outlook for success after several years of significant financial decline. The recovery plan includes a hoped-for $1 million, five-year, interest-only loan to be secured by a mortgage on the property. This, as well as the general state of the Beck Center’s finances, will be topics of significant concern to the Commission staff as assessment of the project continues. Correspondence was sent to Mr. Walton on December 7 that reiterates the financial and project information that was requested several times previously and is still needed by the Commission staff prior to recommending the project be placed on a Commission Meeting agenda. Commission staff continues to keep Rep. Michael Skindell informed of developments related to this project. The Commission invested $100,000 in state bond funds in the Beck Center in 2003 for restroom renovation, box office and support facilities construction. The Beck Center has an additional $100,000 state appropriation from HB 16 to be used for other improvements to the facility.

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Cincinnati Art Academy: Development Director Caroline Older has confirmed that her organization will be seeking additional state funding in the next capital bill as part of a package coordinated by the Cincinnati Chamber of Commerce. Ms. Older also confirmed that the city of Cincinnati has committed enough funds to complete the streetscape improvements phase of their project that was previously targeted for Commission funding. Therefore, she said the state’s $100,000 appropriation through HB 16 will be requested for the proposed rooftop studio expansion. The local sponsor will present the rooftop studio project to the Commission for approval after the status of additional state funding is known. The next state capital budget bill is not anticipated until summer or fall of 2006. Cleveland Institute of Music: The Cleveland Institute of Music has surpassed the fundraising mark needed to receive a $10 million challenge grant announced in 2000. The fundraising campaign has now raised $35.7 million toward its $40 million goal. The institute is currently constructing a new facility that will house practice rooms, a student lounge, recording center and administrative offices. This facility will be named after the challenge grant benefactor, Fred A. Lennon. The new facility, to be completed in the fall of 2006, has $1.5 million in state appropriations. The project has been approved by the Commission, but the expenditure of state funds will not occur until the organization raises the remaining $4.3 million needed to meet full funding requirements. (Link to article.) COSI Columbus: COSI announced that David Chesebrough, the head of the science museum in Buffalo, N.Y., will become its new president and chief executive officer in April. He replaces ten-year CEO and former astronaut Katherine Sullivan, who stepped down last April to become part-time science advisor. Meanwhile, Marketing VP Tina Guegold, who has served as interim CEO since November, and COSI financial advisor Allen Proctor advised Commission Executive Director Fox on December 20 that COSI has remained in the black for the past three years due to "extraordinary" 3-yr funding commitments from key donors, intended to support the organization while long term financial plans are assembled. They project a shortfall in the next fiscal year unless additional major changes occur, and are working to further reduce costs and line up commitments of other resources, including looking for additional non-profit tenants for the building and a partnership with the city of Columbus. WOSU public broadcasting has already signed a contract to use a portion of the building for a broadcast studio and is doing joint programming with COSI. Guegold and Proctor were asked to keep the Commission informed as early as possible of alternatives that are being considered in order to avoid any legal conflicts with the Commission's bond funding, and lease and management agreement. (Link to article.) The science museum is working with the Ohio State University Medical Center to offer a videoconference on autopsies. The program, which costs $8 per student for student groups, shows students a videotaped autopsy and allows them to chat live with a forensic pathologist. The pathologist guides the students through the patient’s chest and abdomen before the students have to render a guess as to the cause of death. Crawford Museum of Transportation and History (Cleveland): Executive Director Pat Reymann informed Commission staff that the Western Reserve Historical Society (the project’s sponsor) has reached an agreement with the city of Cleveland on an acceptable rental payment for the Aviation High School facility, which would serve as the new lakefront location for the Crawford Museum of Transportation and History. According to Reymann, this is a significant step toward moving this project forward. The state appropriated $2.5 million to the historical society to be used toward a new facility for the museum. Reymann said that he will forward additional information regarding the agreement, as well as an auditor's verification of funds, to the Commission staff for review. The Commission approved a previous incarnation of this project in January 2002; however progress was halted when the city of Cleveland denied the Society’s request to build the Museum at Burke Lakefront Airport. Most of the value of the $18 million in private funds spent on planning specific to the Airport site was lost when the request was denied and a new site had to be identified. Friendly Inn Settlement (Cleveland): Based on information currently available to Commission staff, the Friendly Inn Settlement may not meet the statutory definition of a cultural facility. It also appears that the organization would have difficulty meeting the Commission’s full funding requirement. Commission Executive Director Kathy Fox is scheduled to meet with Senator C.J. Prentiss in January to discuss these issues. Sen. Prentiss fostered a request through HB 16 that appropriated $250,000 for reimbursement of the facility’s construction. Galion Historic Big Four Depot: Les Spring, from the city of Galion and the key point of contact for the project, informed the Commission staff that he will look to submit materials by January 31, 2006 for consideration on the May 2006 Commission meeting agenda. A second phase of improvements at the Galion Historic Big Four Depot was deferred from the November 17 meeting agenda due to concerns about status of the city of Galion’s recovery from fiscal emergency. Commission staff will continue to talk with the State Auditor’s team that is monitoring the recovery plan, and review the city’s financial situation with a special focus on its ability to provide cultural programming at the Big Four Depot and to maintain the facility for the foreseeable future. A $50,000 state appropriation went to roofing and structural improvements at the Depot prior to the current crisis that stemmed from poor financial controls. An additional $170,000 was appropriated in HB 16, the 2005 capital bill. Two local project sponsor contacts that have worked with the Commission staff in the past

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– City Manager Phil Honsey and Main Street Galion’s Linda Harris – have left their positions and are no longer involved with the project. Johnny Appleseed Heritage Center and Outdoor Drama (Ashland) – Commission staff sent a letter to JAHCI treasurer Hal Sheaffer reminding JAHCI that they must develop and execute an attainable financial recovery plan that will sustain the operation of the venue through the term of the contributed state bond funds and beyond. Commission staff had previously briefed Senate President Bill Harris about the financial difficulties this project is experiencing. The project is located in Sen. Harris’ district. The letter to JAHCI reiterated that the facility must continue to present arts and culture to the public in order to comply with state requirements. Finally, the letter stated that the Commission must be kept informed of the activities taking place regarding the financial recovery plans. The complete financial recovery plan, as approved by the JAHCI board, and a copy of a detailed fundraising plan were requested. As reported in the last monthly report to the Commission, the JAHCI is in serious financial trouble with debt having reached $2.4 million after the close of the second season of the outdoor drama. The construction of the facility had three state appropriations totaling $850,000, including $350,000 in General Revenue Funds, all of which was reimbursed to the local sponsor in prior years. Marion Palace Theatre: An article highlighted the ongoing fundraising campaign that will allow officials to commence the planned renovations and additions to the historic theater. The campaign is still $1.7 million short of its $3.5 million goal, and theater Executive Director Elaine Merchant is quoted in the article as saying “The state won’t turn the money over until I raise the full amount.” The full funding requirement is one of the terms of the Memorandum of Understanding signed between the Commission and the Theatre in accordance with the Commission’s action on August 25, 2005. The state has appropriated $1.575 million for the project. (Link to article.) National Aviation Hall of Fame (Dayton): The Hall of Fame announced its 2006 inductees, and the list includes the first black American to earn a pilot’s license (Bessie Coleman), the first human to fly six times the speed of sound (Robert White), and pilot and actor Cliff Robertson. The enshrines will be inducted during a ceremony in July. (Link to article.) National Underground Railroad Freedom Center (Cincinnati): In the wake of cutting administration and operating expenses by $2 million, closing on Sundays through January 2006, and the departure of its former chief operating officer, the Freedom Center announced in December a new management, governance and volunteer leadership team. Part of the announcement was the naming of John E. Pepper, retired Procter & Gamble Chairman and CEO and a former Freedom Center fundraising co-chair, as CEO. Mr. Pepper is listed in the Freedom Center’s Founder’s Society for pledging $3 million or more toward the capital campaign. Dr. Spencer Crew continues as Freedom Center President. A newly formed Academic Advisory Council made up of 25 historians, writers and educators with expertise in the history of the Underground Railroad, slavery, human rights issues, and contemporary freedom issues will advise the leadership team. The Freedom Center has been reimbursed $12,650,000 from state capital appropriations through this Commission. Ohio Glass Museum (Lancaster): The Commission staff continues to express concern, request information and examine the museum’s business plan/pro forma prior to placing the project on a Commission agenda. The local sponsor does not appear to have a plan to cover all the projected operating expenses, nor a fully-funded project, and there is concern about the sponsor’s ability to repay a $640,000 mortgage on the property. These concerns and the Commission’s latest efforts with the local project sponsor were shared in a meeting with Representative Tim Schaffer on December 29. The local sponsor has informed the Commission staff that it will contact outside consultants to review and make recommendations for their business plan. The Ohio Glass Museum has a $250,000 state appropriation from HB 16 that is intended to be used for furniture, fixtures and equipment. Reese-Peters House – Decorative Arts Center of Ohio (Lancaster): Congratulations to the Reese-Peters House, home to the Decorative Arts Center of Ohio, which celebrated its fifth anniversary this fall. The Reese–Peters House was built in 1834 and is considered an outstanding example of transitional Greek Revival architecture. The state contributed $1.45 million to the rehabilitation of the house and the renovation of a garage into a hands-on art studio and classroom facility. Riffe Center Theatres (Columbus): The Commission staff has requested information from the Columbus Association for the Performing Arts, the facility manager, with regard to its request to extend its management agreement with the Commission. In addition to the typical background information requested for management agreement renewals, Commission staff has asked for a proposal to improve the formula for setting aside facility revenues for repairs and maintenance at the facility. The current formula has left the Repair and Replacement Plan under-funded. Robins Theater (Warren): The Commission has received a letter from Warren Mayor Michael O’Brien requesting that the $1 million state appropriation to the Robins Theater be transferred to help fund renovations to the W.D. Packard Music Hall, which already has a $100,000 appropriation approved by this Commission in August. Commission staff has

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forwarded this correspondence to Todd Clark at the Office of Budget and Management along with background information on other capital reappropriations requests. Stan Hywet Hall & Gardens (Akron): This National Historic Landmark estate was selected as one of 61 recipients nationally of a 2005 Save America’s Treasures grant. The $250,000 grant, which requires a dollar-for-dollar non-Federal match, will be used to repoint, repair and rebuild the many chimneys of the estate that are characteristic features of the mansion's Tudor Revival style. Additional improvements to the estate – including upgrades to the garden watering system,replacement of stone terraces, retaining walls, and patios – will utilize state appropriations totaling $1.0 million. Taft Museum of Art (Cincinnati): Phillip C. Long, director of the museum for nearly 12 years, has announced his retirement. Mr. Long, who oversaw the recently completed and acclaimed $22.6 million renovation and expansion of the facility, will continue on as director while a committee conducts a national search for his replacement. Mr. Long presented a slide show about the renovation and the museum’s collections at the November Commission meeting. The Commission approved the project and the expenditure of $500,000 in state funds at the meeting. (Link to article.) Toledo Museum of Art: On December 12, contractors installed the first of several hundred 8x13 foot glass panels for the museum’s new Glass Pavilion. Each panel weighs approximately one ton. The stunning design, by Tokyo’s SANAA, Ltd., calls for every interior and exterior wall in this one-story, 76,000-square-foot structure with basement to be made of glass. The state has appropriated $2 million for this project. To date, just over $1.1 million has been reimbursed to the project sponsor for construction costs. Western Reserve Historical Society (Cleveland): Executive Director Pat Reymann talks about the Western Reserve Historical Society, the fate of museums in general and himself in a discussion with the Akron Beacon Journal. (Link to article.) Historical Facilities Serpent Mound (West Union): The federal transportation bill that passed in November includes $295,000 in funds to upgrade the visitor facilities at Serpent Mound. State appropriations of $295,000 will fund work to build a new picnic shelter, complete a structural evaluation of the observation tower, and replace the museum roof. This work will be completed in fiscal year 2006. The state-funded project and the expenditure of funds was approved by the Commission at the April 2004 meeting. 2005 QUARTERLY FUND-RAISING REPORT


Project Received Received Received Received Akron Art Museum Yes Yes Yes Akron Civic Theatre No Yes Yes Boonshoft Museum of DiscoveryYes Yes Yes Contemporary Arts Center Yes Yes No COSI Columbus No No No Dayton Art Institute No No No National Aviation Hall of Fame Yes Yes No NURFC (Freedom Center) Yes Yes Yes Schuster Center Yes Yes Yes Summary of fund raising reports received in December 2005: National Underground Railroad Freedom Center 2005 Beginning Pledge Balance $14,854,720 2005 Payments $ 4,835,363 2005 Write offs $ 80,066 Outstanding Pledge Balance $ 9,939,294 PROJECT CHART

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FUTURE COMMISSION MEETINGS 2006 Meeting Schedule Thursday, February 16, 2006, 9 a.m. Thursday, May 25, 2006, 9 a.m. Thursday, August 17, 2006, 9 a.m. Thursday, November 16, 2006, 9 a.m. cc: Todd Clark, OBM Lori Payne Kerry Sullivan, LSC

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Jayne Williams

From: Kathy FoxSent: Thursday, December 15, 2005 1:57 PMTo: Jayne WilliamsCc: Jerry Emig; Jim Armstrong; Todd O'DonnellSubject: RE: NURFC

Jayne, NURFC received bond proceeds from multiple issues of OBA bonds. They must continue to be under a lease to us, which must remain in first-lien position while the OBA bonds are outstanding. There is no choice in the matter on their part. If there are other issues they want to discuss, just let me know. Thanks, Kathy Kathleen M. Fox, FASLA Executive Director Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Vox: 614.752.2770 Fax: 614-752-2775 e-mail: [email protected] [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

From: Jayne Williams Sent: Thursday, December 15, 2005 1:40 PM To: Kathy Fox Cc: Jerry Emig; Jim Armstrong; Todd O'Donnell Subject: NURFC Kathy: Gary Dowdell, CFO of NURFC, called Todd and asked if they could get out of the lease and replace it with a Cooperative Use Agreement. We believe they actually want out of the Subordination Agreement so they can mortgage the property and get a better rate on their loan. I thought it best if we get together and discuss how we want to respond to the sponsor. Jayne Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-6924 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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105

Jayne Williams

From: Jayne WilliamsSent: Thursday, December 15, 2005 1:40 PMTo: Kathy FoxCc: Jerry Emig; Jim Armstrong; Todd O'DonnellSubject: NURFC

Kathy: Gary Dowdell, CFO of NURFC, called Todd and asked if they could get out of the lease and replace it with a Cooperative Use Agreement. We believe they actually want out of the Subordination Agreement so they can mortgage the property and get a better rate on their loan. I thought it best if we get together and discuss how we want to respond to the sponsor. Jayne Jayne Williams, AIA Chief Project Manager Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Telephone: 614-728-6924 Fax: 614-752-2775 e-mail: [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Jennifer SciantarelliSent: Friday, December 02, 2005 11:09 AMTo: Jayne Williams; Todd O'DonnellCc: Annie FullertonSubject: log of legal doc drafts update

Latest log of legal documents, updated today. Jennifer

PROJECT DOCUMENT PATH Canal Park CUA Clark Co. CUA JS TO Myers CUA JS TO NAHF CUA Promont CUA JS TO Toledo CUA JS JW JS AF JS LP

11/29 and PS

Zion CUA JS TO NURFC MOL

MAY PROJECT DOCUMENT PATH Akron CUA JS JW JS AF JS LP

10/17 JW JS PS

10/25 JW

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Bryn Du CUA JS JW JS AF JS LP 10/20

JW JS LP 10/26

JW JS PS 10/31

CAF JS JW JS AF JS LP 10/20

JW JS LP 10/26

JW JS PS 10/31

Canton CUA JS JW JS AF JS LP 10/19

JW JS PS 10/26

JW JS

MOL JS Amend Exist.

Doc.

COSI Toledo CUA JS JW JS AF/JW JS LP 10/25

JW JS PS 10/27

Amend Exist. Doc.

Great American

CUA JS TO JS LP 10/18

TO JS PS 10/24

LP 11/07**

TO

Midland CUA JS JW JS AF JS LP 10/20

JW JS LP 10/26

JW JS PS 11/01


JW JS LP 10/26

JW JS PS 11/01

Renaissance CUA TO JS AF/JW JS LP 10/26

TO JS LP 11/04

TO JS PS 11/10

CAF TO JS AF/JW JS LP 10/26

TO JS LP 11/04

TO JS PS 11/10

Sandusky CUA JS JW JS AF JS LP JW JS LP JW JS PS

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10/19 10/26 10/31 MOL Schuster CUA JS JW JS AF JS LP

10/17 JW JS PS

10/21 PS 10/31*

MOL PS 11/15

Stambaugh CUA JS JW JS AF JS LP 10/19

JW JS PS 10/26

MOL PS 11/15

*Schuster resubmitted per sponsor and Jayne request ** Great American sent to LP for final approval signature

JS = JeJW = JTO = T

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AUGUST Bellbrook CUA JS TO JS TO JS LP

11/07 TO JS AF JS LP

11/28 TO JS

CAF JS TO JS TO JS LP 11/07

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CAF JS TO JS AF JS LP 11/10

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CATC CUA JS TO JS AF JS LP 11/30


Cincinnati Ballet

CUA JS TO JS AF JS LP 11/30


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Harvey Wells CUA JS TO JS TO JS LP 11/07




Schempp House

CUA JS TO JS TO JS LP 11/07


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CUA JS JW JS AF JS LP 11/28

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MAPS CUA JS JW JS AF JS LP 12/1And PS

CAF JS JW JS AF JS LP 12/1And PS

Packard CUA JS JW JS AF JS LP 11/28 and PS

CAF JS JW JS AF JS LP 11/28 and PS

Pro Football CUA JS JW JS AF JW CAF JS JW JS AF JW Robins GRF ? JW JS AF JS JW Rock Hall CUA JS JW JS AF JS LP 12/1

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CAF JS JW JS AF JS LP 12/1And PS

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Ward-Thomas CUA JS JW JS AF JS LP 12/1

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And PS CAF JS JW JS AF JS LP 12/1

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Jayne Williams

From: Jerry EmigSent: Thursday, December 01, 2005 4:46 PMTo: Annie Fullerton; Jayne Williams; Todd O'Donnell; Myra La Cava; Jennifer Sciantarelli;

Samantha Cothern; Julia Klaiber; [email protected]; [email protected]; [email protected]; [email protected]

Subject: Cultural Facilities Commission October/November Monthly Report

MONTHLY REPORT TO THE COMMISSION October/November 2005


COMMISSION NEWS Governor Taft has appointed Adam K. Brandt, of Columbus, and Harry J. Lehman, of New Albany, to newly created seats on the Commission. The operating budget signed by Governor Taft on June 30, Am. Sub. House Bill 66, specified these two new voting seats that bring the number of voting members to nine. Brandt is a partner with the law firm of Vorys, Sater, Seymour and Pease, LLP, specializing in corporate governance, securities regulation, mergers and acquisitions, and venture capital. Mr. Brandt is a graduate of Williams College and the OSU Moritz College of Law. He serves on the board of Big Brothers/Big Sisters and the COSI Advisory Council. His term ends December 31, 2007. Mr. Lehman is a former state legislator and retired partner with the law firm of Jones Day. He specialized in real estate law, and previously served as counsel to COSI Columbus during the development of its new building. A graduate of Harvard Law School, his term ends December 31, 2008. The Commission held its fourth quarter meeting Nov. 17 in the library at the Ohio Historical Center in Columbus. (For more information on the Ohio Historical Center, see the OHS news section below.) The Commission approved resolutions for seven projects (discussed below) and for the use of a non-disturbance and estoppel agreement, enjoyed a slide show presentation of the recently renovated Taft Museum of Art by Executive Director Phillip Long, and engaged in discussion about the Sandusky State Theatre’s recent closing following a failed operating levy and mounting debt. Ohio Historical Society Executive Director Dr. William Laidlaw led a tour of the OHS’s collections/storage facility, a priority for the Society’s capital improvements, following the business meeting. Regarding the Sandusky State Theatre: Commission staff was first informed by theater representatives Nov. 10 that the theater would be closing its doors effective midnight, Nov. 16. A failed operating levy and mounting debt of approximately $1.0 million were the reasons cited for the closure. The Commission has partnered with the Sandusky State Theatre and the local community for more than a decade. Throughout this time, the theater has always had support from community leaders. Although the Commission staff was aware of the levy, it did not

Four of the Projects Approved at the Nov. 17 Meeting:

Bradford Railroad Museum

Cleveland Institute of Music

Williamsburg Harmony Hill

Taft Museum of Art

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have any knowledge that a failed levy would close the theater’s doors, and according to local news accounts, the voters were likewise unaware of the serious impact of a levy failure until after the fact. About $200,000 remains from five state capital appropriations to the theater that total $2.175 million. The remaining funds will not be used until future operations of the theater are understood and finances are in order. (Link to article.) The closing of the Sandusky State Theatre, the first project with state funds through the Commission to close its doors, moved the Commission to approve a resolution at its Nov. 10 meeting. The resolution is to assist the Sandusky State Theatre, Inc., the Sandusky/Erie County Community Foundation and/or local governments, community organizations or other resources to identify options for management and operations of the theater and financial resources for the theater. The resolution also authorizes the Commission Chairman and Executive Director to: Secure the property (lock and protect the facility); Monitor activities; Protect state interests (The Executive Director is authorized to investigate the steps by which the state can execute its

rights under terms of the lease and management agreements to force a sale of the facility, and to use proceeds from the sale to recoup bond investments that were used on the project, should efforts to reopen fail or not progress sufficiently. Actually executing these rights must be approved by the full Commission, and at this time is not expected to become necessary due to new commitments from the community foundation.); and

Execute any documents needed to carry out the above. A new method for presenting the projects to the Commission was used at the November 17 Commission meeting. Chief Project Manager Jayne Williams and Project Manager Todd O’Donnell presented the projects and answered questions from the Commission. The local sponsors were not required to attend the meeting, but all were available either in person or by phone to answer questions, if needed. The purpose of these changes was for the Commission Members to be able to focus on critical issues and questions regarding each project. The average length of time for the seven presentations was under ten minutes. Five of the seven presentations lasted between five and nine minutes while two projects – the Taft Museum of Art and the Cleveland Institute of Music – each approached 20 minutes in length. The projects and expenditure of funds (if applicable) approved were for the following: Taft Museum of Art - $500,000 was approved to reimburse a portion of the costs for the completed project; Smith Orr Homestead - $100,000 was approved for improvements that include restrooms compliant with the

Americans with Disabilities Act, a catering kitchen and renovating a garage into office space; Williamsburg Harmony Hill Association - $50,000 was approved for the continuing renovation of the residence on

Harmony Hill into a museum and cultural center; West Salem Village Opera House - $92,000 was approved for exterior and interior wall restoration and window

installation; additional interior work (installation of a front stairwell heating system and first-floor wall removal) may be included;

Bradford Ohio Railroad Museum - $100,000 was approved to fund improvements to the exterior and interior of the switching tower, including restroom and utilities hook-ups;

Glendower – The Commission concurred with the request to transfer the facility from the Ohio Historical Society to the Warren County Historical Society (WCHS), the facility’s day-to-day manager since 1981. OHS and WCHS will next work with the legislature to approve the transfer of the property; a step that both parties believe is in the best interest of this historic mansion in Lebanon, Ohio. As a condition of the agreement between OHS and WCHS, Commission funds will be used for capital improvements at the facility prior to transfer. Because Commission bond funds have gone into the facility, WCHS will enter into a lease agreement, management agreement, and Cooperative Use Agreement with the Commission when the transfer occurs; and

Cleveland Institute of Music - $1.5 million was approved to help fund the 36,000-square-foot expansion of the facility that commenced in May 2005. Funds will not be released until the Cleveland Institute of Music can demonstrate that the expansion project is fully funded.

The Commission’s Executive Director has been appealing a decision of the Director of Budget and Management regarding OBM’s transfer of interest earned in the first quarter of FY ’06 from the Commission’s administrative fund to the state’s General Revenue Fund. OBM’s action was part of a budget-balancing measure adopted in House Bill 66 – the operating budget bill, and has been applied to all state agencies’ interest bearing funds, unless legally barred. OBM has been presented with copies of pre-existing contracts that restrict the use of the fund’s interest income. OBM is taking this information under consideration. The Commission needs the interest earnings in order to fund project administration and other obligations, including equipment needs at the Riffe Theatres. STAFF NEWS

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Samantha Cothern has been hired as a project manager for the Commission. Ms. Cothern was a project manager for Student Affairs Facilities Planning and Support at The Ohio State University, and had been in that position since 2001. She holds a B.S. in Architecture from OSU and, in addition to her project management background, has experience in cultural and educational programming. She started with the Commission Nov. 28, and attended the Nov. 17 Commission meeting as an observer. ITEMS OF INTEREST One week after the Sandusky State Theatre closed its doors, another northern Ohio theater released a statement that it was nearly $2.8 million in debt and was assembling a committee of advisors from the finance, legal and arts fields to review its operations and make recommendations regarding the feasibility of continued operations. News of the Ritz Theatre’s financial woes prompted media calls to the Commission staff seeking information on whether this theater, located in Tiffin, had an appropriation for its renovation project through the Commission. There have been no appropriations through the Commission, but the project did have a state capital appropriation through the Department of Administrative Services. (Link to article.) The Commission previously entered into Memoranda of Understanding with two other historic theater projects assigned to the Commission, the Marion Palace Theatre and the Colony Theatre (Marietta), which require the local sponsors to obtain sufficient written fundraising pledges to fully fund their contemplated projects, prior to receiving state bond funding through the Commission. In addition, there is another historic theater recently assigned to the Commission, the Markay Theatre in Jackson. Commission staff has been in contact with these project sponsors in order to reinforce the need for written financial commitments prior to commencement of construction, in accordance with prior understandings and the Commission’s standards. An article in the New York Times titled “The Arts Administration” reports that Mayor Michael R. Bloomberg’s administration has done more to promote and support the arts than any New York City administration in a generation. Public art has flourished in every region of the city, and according to the Times, “art, in short, is good business.” (Link to article.) A Buddhist monk from Tibet, a rabbi from Beachwood, and a Baptist minister from Cleveland all gave blessings at the ceremonial groundbreaking October 3 for the $258 million expansion and renovation of the Cleveland Museum of Art. The day after the ceremony, a Letter to the Editor published in the Plain Dealer criticized the museum’s expansion for breaking ground “without having the money to do so.” The letter stated the project, which has state appropriations but not through this Commission, is still $150 million short of being fully funded. (Link to articles.) OHIO HISTORICAL SOCIETY NEWS This year the Ohio Historical Society is celebrating its 35th year at the Ohio Historical Center in Columbus. Upon its opening in 1970, the American Institute of Architects applauded the Ohio Historical Center as a "bold, imaginative, almost startling structure." Architectural Record called it "the most architecturally significant public structure built in Ohio since the State Capitol Building." W. Byron Ireland & Associates, a Columbus architectural firm, designed the Ohio Historical Center building. The building is an example of "Brutalism," a rational, structuralist, monumental style exported in the early 1950s by French and British architects. Distinguished by its structural honesty and undisguised, blunt use of materials, Brutalism departed from conventional bourgeois styles. Stone and marble were rejected in favor of form-textured concrete, or beton brut, a technique employed by the French architect Le Corbusier. The Commission held its November 17 meeting in the Center. Patricia S. Eldredge of Hudson has been elected president of the Ohio Historical Society Board of Trustees. A member of the Board since 1994, she will serve a one-year term and replaces Grant L. Douglass of Columbus, who served three terms as president. The Board also elected Douglass and Richard D. Ruppert of Toledo as vice presidents, Robert H. Jeffrey of Columbus as treasurer and Marian J. Vance of Springfield as secretary. PROJECT NEWS Cultural Facilities Akron Art Museum: Museum officials hosted a topping-out ceremony in October, signifying that the highest point in construction has been reached. At the same time, officials announced an $850,000 challenge grant awarded by the Kresge Foundation. The grant will help the museum reach its fundraising goal of $38 million. The Akron Art Museum is working to raise an additional $3 million to replace commitments from the city of Akron and Summit County to cover up to $10 million if other funds cannot be secured. The city and county commitments brought the museum’s expansion project

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into compliance with the Commission’s full funding requirements. The museum’s expansion has been under construction since May 2004, and is expected to be completed late next year or early in 2007. The project has state appropriations totaling $7.7 million. To date, $2.8 million has been reimbursed by the Commission to the museum. The Cooperative Use Agreement has been sent to the local sponsor for signature so that the Commission can make reimbursement payments from the new Treasurer of State bond issuance. Beck Center for the Arts (Lakewood): An update on the Commission’s efforts with the local project sponsor was sent to Rep. Michael Skindell, as requested by the Representative. Earlier this year the Commission staff identified several reasons for concern in its review of the Beck Center’s finances. Commission staff has been working with the Beck Center’s leadership as they work through a financial recovery plan with the support of the Cleveland Foundation. The Beck Center’s recovery plan includes a $1 million, five-year, interest-only loan secured by a mortgage on the property. Realizing that their finances and this loan will be topics of significant concern to the Commission members when they are asked to deliberate on the approval of additional state bond funds, the Commission staff is working with the Beck Center on ways for it to establish definitive evidence of its financial recovery, and its long term outlook for success. The Commission staff had been told that it would receive additional financial information from the local sponsor, but to date no additional information has been received. The Commission staff was informed that the executive director for the last three years – Elizabeth Horrigan – left the organization in October. The acting director was brought into the organization to assist with the financial recovery. The Commission staff will continue to work with the Beck Center to determine the best way for the Commission to support its recovery while also protecting the state’s investment. In fiscal year 2004 a $100,000 state appropriation was used to renovate the restrooms and box office at the Beck Center. The Beck Center has an additional $100,000 state appropriation to be used for improvements to the facility, which has not yet been brought before the Commission for approval due to the concerns about the current financial situation. Colony Theatre (Marietta) – The Hippodrome/Colony Historic Theater Association (HCHTA) has received a challenge grant award from the Marietta Community Foundation that will match, dollar for dollar, up to $15,000 for every private donation pledged to the Colony after October 1. The HCHTA is currently undergoing a capital campaign with a goal of reaching $4.5 million. The Colony has raised $1.2 million, according to published reports, and is seeking to complete a $1.5 million Phase I improvements project on the theater. The state has appropriated $335,000 toward the effort. The Commission found a need for the project and authorized signing a Memorandum of Understanding (MOU) at its May 2005 meeting. HCHTA Associate Director R. Hunt Brawley is working to submit all information called for in the MOU in time for the staff to analyze the project and determine if it is ready to appear on the February 16, 2006 Commission meeting agenda. Galion Historic Big Four Depot: Consideration of a second phase of improvements at the Galion Historic Big Four Depot was deferred from the November 17 meeting agenda due to concerns about the city of Galion’s financial recovery. Auditor of State Betty Montgomery placed the city in fiscal emergency status last year when it was found that $10 million in deficits existed in the city’s accounts. The Auditor of State has formed a local committee that is responsible for the city’s finances during a recovery period, as overseen by the Auditor’s office. On November 8, an income tax issue that would have provided $1 million annually to the city appeared to have been defeated by 10 votes. A final tax issue result, and the city’s response to income less than projected in the governing recovery plan, will not be available until December. Commission staff will continue to review the city’s financial situation, with a special focus on its ability to provide cultural programming at the Big Four Depot, and to maintain that facility for the foreseeable future. A $50,000 state appropriation went to roofing and structural improvements at the Depot prior to the current crisis that stemmed from poor financial controls. An additional $170,000 was appropriated in 2005. Great Lakes Historical Society (Vermilion) - The Great Lakes Historical Society announced on its Web site that it would like to construct a new maritime museum on the Black River in the Port of Lorain Resort. The 40,000-square-foot facility would replace the Society's current facility in Vermilion, for which the state has appropriated $475,000. Additional information about the new museum was not available, but the announcement did note that it hopes to raise the revenue needed for the project over the next five years. The Commission approved a project at the Vermilion site for exterior and interior improvements at its October 2003 meeting. That project has never begun. The Commission would need to review and approve a project at the new proposed site if the Society hopes to put state funds into the facility. Johnny Appleseed Heritage Center and Outdoor Drama (Ashland) - Communications with Johnny Appleseed Heritage Center Inc. (JAHCI) treasurer Hal Sheaffer reveal that the JAHCI is in serious financial trouble with debt having reached $2.4 million after the close of the second season of the outdoor drama. Debt includes $475,000 in payables, a $1.355 million construction loan and a private note for $570,000. A significant portion of the construction loan debt is the result of cost overruns during construction. Sheaffer said that, although the JAHCI board has determined that it is not possible for the outdoor drama to make profits in the immediate future, it does not intend to dissolve. Rather, it has developed a recovery proposal that will cut costs for the production of the play, develop alternative outdoor performances at the stage, and initiate a fund-raising campaign with a five-year goal of raising $2.575 million. The recovery plan projects

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$615,000 in annual contributions and sponsorships are needed to meet the plan’s operating and programming goals, with $135,000 of that total going toward debt reduction. The draft plan does not include background or comparison information, and it also does not include a description of the underlying assumptions that would assist in evaluating the reliability of the projections. The Commission staff is reviewing the JAHCI board’s plans for financial recovery and establishing a positive operating outlook. The construction of the Johnny Appleseed Heritage Center Outdoor Drama had three state appropriations totaling $850,000. This entire amount, which includes $350,000 in General Revenue Funds, was previously paid to the local sponsor. Commission staff has been monitoring the situation and providing status reports to Senate President Bill Harris regarding this project. Montgomery County Historical Society (Dayton): The Montgomery County Historical Society has merged with Carillon Historical Park and will operate under the name Dayton History, according to Brady Kress, President of Dayton History. Regarding the $100,000 appropriation to the Montgomery County Historical Society, Kress indicated that the scope of the project is still in the planning stages. National Underground Railroad Freedom Center (Cincinnati): Former Chief Operating Officer Gary Bockelman is no longer with the Freedom Center. Sandy Mills is now the primary contact with the Commission. In other Freedom Center news: conflicts with Cincinnati Bengals’ home games have prompted the Freedom Center to close on Sundays through January 2006. The center will re-open on Sundays during February - Black History Month - and limited Sunday operating hours will be scheduled for spring and summer. As previously reported, the Freedom Center is reducing administrative and operating expenses by approximately $2 million as part of its long range strategic plan. The reductions will result in the elimination of 15 staff positions. Additionally, departmental budgets have been reduced across-the-board, and a hiring freeze is in place. The Freedom Center received state capital appropriations totaling $12.6 million. Ohio Glass Museum (Lancaster): An update on the Commission’s efforts with the local project sponsor was sent to Rep. Tim Schaffer, as he requested. Commission staff informed the representative that we are still working with the local sponsor to finalize a defined scope of work and cost estimates for the state-funded portion of the project, and to answer some additional financial questions. While the sponsor has provided adequate materials to assess many aspects of the project, significant questions remain regarding compliance with prevailing wage requirements and with the museum’s business plan and operating pro-forma. Of chief concern is a $640,000 mortgage on the property. The Ohio Glass Museum has a $250,000 state appropriation intended to be used to reimburse construction costs on the nearly completed museum meant to showcase the history and wares of the local glass-making industry. Renaissance Theatre (Mansfield): The Cooperative Use Agreement has been signed by the local sponsor. The Commission approved the project and the expenditure of $50,000 in state funds on May 26. Robins Theater (Warren): Warren Mayor Michael O’Brien would like to use the $1 million state appropriation to the Robins Theater to help subsidize renovations to the W.D. Packard Music Hall, which has a $100,000 appropriation. According to published reports, Mayor O’Brien is supporting state Representative Randy Law’s effort to have the $1 million transferred from the Robins to the Packard, and he has asked state Senator Marc Dann to sponsor a companion bill in the Senate to facilitate the transfer. Commission staff is currently reviewing a feasibility study on renovating the Robins Theater. (Link to article.) Schuster Center (Dayton): The Cooperative Use Agreement has been signed by the local sponsor. The Commission approved the project and the expenditure of additional funds—$5.5 million from Am. Sub. House Bill 16—on May 26. Wayne County Historical Society (Wooster): Local sponsors officially dedicated the new 1900s-style firehouse and museum—Relief Co. No. 4—in October. The facility has state appropriations totaling $300,000. Almost $275,000 has been reimbursed to date for construction costs on the new building.

Wayne County’ new 1900s-style firehouse

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Westcott House (Springfield): Westcott House Chief Executive Officer Linda Erickson expects to submit additional materials to the Commission in 2006 for potential review at the May 2006 Commission meeting. The project has a $75,000 state appropriation. The renovations to the Westcott House are complete, and the facility opened to the public October 15. The facility is architecturally important for illustrating the Japanese influence on Frank Lloyd Wright’s work, and for embodying his characteristic Prairie style.

Sports Facilities Eastlake Ballpark: The home of the Lake County Captains, the Cleveland Indians’ Class A farm team, is now called Classic Stadium. The Captains and Classic Automotive Group agreed on a 15-year partnership that included naming-rights for the 7,200-seat stadium. The city will receive approximately $4 million from the Captains on June 30, 2009. At that time, city officials plan to use the money for early retirement of $3.9 million of $9.8 million in long term bonds. Retiring the bonds early will save $7.7 million from the taxpayer-supported general fund to pay off the stadium, according to published reports. The state appropriated $850,000 for the $20 million facility. It has been open for three years. Great American Ball Park (Cincinnati): The Cooperative Use Agreement was sent to the local sponsor for signature, but the agreement was not signed by the County before the Commission-imposed deadline of Nov. 17, 2005. All project sponsors have six months to sign legal agreements, starting with the projects approved at the May 26, 2005 Commission meeting. This deadline was implemented after past experiences validated that delays in signing legal documents that stretch beyond six months often were indicative of problems with the project. Hamilton County representatives are aware that they must return to a future Commission meeting prior to the expenditure of funds from the new state appropriation of $4.35 million from Am. Sub. House Bill 16. The Commission approved the project and the expenditure of funds at the May 26 meeting. Marina District/Ice Arena Development (Toledo): The latest plans for the Marina District were unveiled in October and they do not include a new sports arena. Toledo Mayor Jack Ford said in published reports that community and corporate leaders support construction of the arena in the downtown area, and not in the Marina District. The state has appropriated $7.5 million for the construction of an arena included as part of the city's proposed Marina District development. Because of the specificity in the appropriation language, it cannot currently be used for an arena outside of the Marina District, or for other work within the district. The state Controlling Board could authorize a change in the location without additional legislation, but it would need to be carefully considered by the Legislature and the administration. Alternatively, the Legislature could authorize such a change in the capital reappropriation bill or other legislation. The mayor’s chief of staff has indicated in published reports that state Senator Randy Gardener will support the city’s request for a new location. The current mayor, Jack Ford, was defeated by former mayor Carty Finkbeiner in the November election. Commission Chairman Ron Pizzuti has recused himself from this project to avoid a conflict of interest because of his company’s involvement in the development. (Link to article.) 2005 QUARTERLY FUND-RAISING REPORT


Project Received Received Received Received Akron Art Museum Yes Yes Yes Akron Civic Theatre No Yes Yes Boonshoft Museum of Disc. Yes Yes Yes

Westcott House

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Contemporary Arts Center Yes Yes No COSI Columbus No No No Dayton Art Institute No No No National Aviation Hall of Fame Yes Yes No NURFC (Freedom Center) Yes Yes No Schuster Center Yes Yes Yes Summary of fund raising reports received in October and November 2005: Akron Art Museum Total Pledge $35,383,223 Payments $18,583,769 Outstanding Pledge Balance $16,799,454 Akron Civic Theatre Total Pledge $ 6,075,829 Payments $ 5,957,593 Outstanding Pledge Balance $ 118,236 Boonshoft Museum of Discovery Total Pledge $11,532,547 Payments $11,332,547 Outstanding Pledge Balance $ 200,000 Schuster Center Total Pledge $121,395,418 Payments $102,672,031 Outstanding Pledge Balance $ 18,723,387 PROJECT CHART 2006 COMMISSION MEETING SCHEDULE Thursday, February 16, 2006, 9 a.m. Thursday, May 25, 2006, 9 a.m. Thursday, August 17, 2006, 9 a.m. Thursday, November 16, 2006, 9 a.m. cc: O'Neal Saunders, AG's Office Lori Payne, AG's Office Rebecca Skillings, OBM Todd Clark, OBM Kerry Sullivan, LSC

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Jayne Williams

From: Jennifer SciantarelliSent: Tuesday, November 29, 2005 4:55 PMTo: Todd O'Donnell; Jayne WilliamsCc: Annie FullertonSubject: log of legal doc drafts update

Here is an updated Routing Path of legal documents. We should have all of the August project CUAs and CAFs to Lori by tomorrow, the end of November. Jennifer

PROJECT DOCUMENT PATH Canal Park CUA Clark Co. CUA JS TO Myers CUA JS TO NAHF CUA Promont CUA JS TO Toledo CUA JS JW JS AF JS LP

11/29 and PS

Zion CUA JS TO NURFC MOL


10/17 JW JS PS

10/25 JW

MOL PS 11/15

Bryn Du CUA JS JW JS AF JS LP 10/20

JW JS LP 10/26

JW JS PS 10/31


JW JS LP 10/26

JW JS PS 10/31

Canton CUA JS JW JS AF JS LP 10/19

JW JS PS 10/26

JW JS

MOL JS Amend Exist.

Doc.


JW JS PS 10/27

Amend Exist. Doc.

Great American


TO JS PS 10/24

LP 11/07**

TO


JW JS LP 10/26

JW JS PS 11/01


JW JS LP 10/26

JW JS PS 11/01


TO JS LP 11/04

TO JS PS 11/10

CAF TO JS AF/JW JS LP 10/26

TO JS LP 11/04

TO JS PS 11/10

118

Sandusky CUA JS JW JS AF JS LP 10/19

JW JS LP 10/26

JW JS PS 10/31

MOL Schuster CUA JS JW JS AF JS LP

10/17 JW JS PS

10/21 PS 10/31*

MOL PS 11/15

Stambaugh CUA JS JW JS AF JS LP 10/19

JW JS PS 10/26

MOL PS 11/15


JS = JeJW = JTO = T

119

AUGUST PROJECT DOCUMENT PATH Bellbrook CUA JS TO JS TO JS LP

11/07 TO JS AF JS LP

11/28



Butler CUA JS TO JS AF JS LP 11/10

TO


TO

CATC CUA JS TO JS AF JS CAF JS TO JS AF JS Cincinnati Ballet

CUA JS TO JS AF JS

CAF JS TO JS AF JS COSI Toledo CUA CAF MOL Amend Exist.

Doc.

Harvey Wells CUA JS TO JS TO JS LP 11/07




Schempp House



TO


TO JS

Jamestown CUA JS TO JS AF JS CAF JS TO JS AF JS Amend. Exist.

doc.

Bloomfield Home

CUA JS JW JS AF JS LP 11/28


MAPS CUA JS JW JS AF CAF JS JW JS AF Packard CUA JS JW JS AF JS LP

11/28 and PS


Pro Football CUA JS JW JS AF JW CAF JS JW JS AF JW Robins GRF ? JW JS AF Rock Hall CUA JS JW JS AF JS CAF JS JW JS AF JS Van Wert CUA JS JW JS AF JS LP

11/29 and PS


120

and PS

Ward-Thomas CUA JS JW JS AF JS CAF JS JW JS AF JS

JS = JennifeJW = JayneTO = Todd

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Jayne Williams

From: Kathy FoxSent: Friday, November 18, 2005 9:47 AMTo: Jennifer SciantarelliCc: Jayne Williams; Annie FullertonSubject: NURFC contacts

Jennifer, Could you add to your to-do list a small project? The National Underground Railroad Freedom Center contact info on the intranet is not up to date. There have been reports about layoffs, and there is a project note that Gary Bockelman left in October, but info probably wasn’t forwarded to you. At this point, I think the most effective thing to do would be for you to contact the Gary Dowdell’s office, who I understand is now the C.O.O. as well as the CFO, and ask for a current contact list of senior staff and key people there. Thanks, Kathy Kathleen M. Fox, FASLA Executive Director Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Vox: 614.752.2770 Fax: 614-752-2775 e-mail: [email protected] [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

122

Jayne Williams

From: Kathy FoxSent: Friday, November 18, 2005 9:47 AMTo: Jennifer SciantarelliCc: Jayne Williams; Annie FullertonSubject: NURFC contacts

Jennifer, Could you add to your to-do list a small project? The National Underground Railroad Freedom Center contact info on the intranet is not up to date. There have been reports about layoffs, and there is a project note that Gary Bockelman left in October, but info probably wasn’t forwarded to you. At this point, I think the most effective thing to do would be for you to contact the Gary Dowdell’s office, who I understand is now the C.O.O. as well as the CFO, and ask for a current contact list of senior staff and key people there. Thanks, Kathy Kathleen M. Fox, FASLA Executive Director Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 Vox: 614.752.2770 Fax: 614-752-2775 e-mail: [email protected] [email protected] website: www.culture.ohio.gov The Ohio Cultural Facilities Commission, formerly the Ohio Arts & Sports Facilities Commission, oversees capital improvement funds appropriated by the Ohio General Assembly and Governor for community cultural facility projects including non-profit theaters, museums, historical sites and publicly owned professional sports venues. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

123

Jayne Williams

From: Jerry EmigSent: Monday, November 14, 2005 4:54 PMTo: Annie Fullerton; Jayne Williams; Todd O'Donnell; Jennifer Sciantarelli; Myra La Cava; Jerry

EmigSubject: Ohio Cultural Facilities Commission October Monthly Report


October 2005 Prepared by: Kathleen M. Fox, FASLA, Executive Director,

and the Commission Staff COMMISSION NEWS The Commission’s fourth quarter meeting, set for 9 a.m. Nov. 17, will be held in the library at the Ohio Historical Center in Columbus (see additional information on this facility in the Ohio Historical Society News section below). Additional details will be forwarded to Commission members. As part of the meeting’s agenda, OHS Executive Director Dr. William Laidlaw will lead a tour of the collections/storage facility, a priority for the Society’s capital improvements. Governor Taft has appointed Adam K. Brandt, of Columbus, and Harry J. Lehman, of New Albany, to newly created seats on the Commission. The operating budget signed by Governor Taft on June 30, Am. Sub. House Bill 66, specified these two new voting seats that bring the number of voting members to nine. Brandt is a partner with the law firm of Vorys, Sater, Seymour and Pease, LLP, specializing in corporate governance, securities regulation, mergers and acquisitions, and venture capital. Mr. Brandt is a graduate of Williams College and the OSU Moritz College of Law. He serves on the board of Big Brothers/Big Sisters and the COSI Advisory Council. His term ends December 31, 2007. Mr. Lehman is a former state legislator and retired partner with the law firm of Jones Day. He specialized in real estate law, and previously served as counsel to COSI Columbus during the development of its new building. A graduate of Harvard Law School, his term ends December 31, 2008. Eight projects are scheduled to be on the November Commission meeting agenda. At the request of the Chairman, the Commission staff has researched alternatives for the meeting agendas in order to make best use of everyone’s time. At the Nov. 17 meeting, Commission staff will present the projects and field questions from the Commission. Sponsors will not be required to attend this meeting, but will be available in person or by phone to answer questions. The meeting will feature one informational presentation from a local sponsor, Philip Long, Executive Director of the Taft Museum of Art. If this new format is successful, we will continue its use.

Some November 17 Projects…

Bradford Railroad Museum

Glendower

Williamsburg Harmony Hill

Taft Museum of Art

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November 17 Commission Meeting Projects: Taft Museum of Art Smith Orr Homestead Williamsburg Harmony Hill West Salem Village Opera House Bradford Railroad Museum Galion Historic Big Four Depot Glendower Cleveland Institute of Music

STAFF NEWS Samantha Cothern has been hired as a project manager for the Commission. Expected to start Nov. 28, she is currently a project manager for Student Affairs Facilities Planning and Support at Ohio State University, and has been in that position since 2001. Samantha holds a B.S. in Architecture from OSU and, in addition to her project management background, has experience in cultural and educational programming. ITEMS OF INTEREST An article in the New York Times titled “The Arts Administration” reports that Mayor Michael R. Bloomberg’s administration has done more to promote and support the arts than any New York City administration in a generation. Public art has flourished in every region of the city, and according to the Times, “art, in short, is good business.” (Link to article.) A Buddhist monk from Tibet, a rabbi from Beachwood, and a Baptist minister from Cleveland all gave blessings at the ceremonial groundbreaking October 3 for the $258 million expansion and renovation of the Cleveland Museum of Art. The day after the ceremony, a Letter to the Editor published in the Plain Dealer criticized the museum’s expansion for breaking ground “without having the money to do so.” The letter stated the project, which has state appropriations but not through this Commission, is still $150 million short of being fully funded. (Link to articles.) OHIO HISTORICAL SOCIETY NEWS This year the Ohio Historical Society is celebrating its 35th year at the Ohio Historical Center in Columbus. Upon its opening in 1970, the American Institute of Architects applauded the Ohio Historical Center as a "bold, imaginative, almost startling structure." Architectural Record called it "the most architecturally significant public structure built in Ohio since the State Capitol Building." W. Byron Ireland & Associates, a Columbus architectural firm, designed the Ohio Historical Center building. The building is an example of "Brutalism," a rational, structuralist, monumental style exported in the early 1950s by French and British architects. Distinguished by its structural honesty and undisguised, blunt use of materials, Brutalism departed from conventional bourgeois styles. Stone and marble were rejected in favor of form-textured concrete, or beton brut, a technique employed by the French architect LeCorbusier. Patricia S. Eldredge of Hudson has been elected president of the Ohio Historical Society Board of Trustees. A member of the Board since 1994, she will serve a one-year term and replaces Grant L. Douglass of Columbus, who served three terms as president. The Board also elected Douglass and Richard D. Ruppert of Toledo as vice presidents, Robert H. Jeffrey of Columbus as treasurer and Marian J. Vance of Springfield as secretary. PROJECT EVENTS AND ANNOUNCEMENTS Cultural Facilities Akron Art Museum: Museum officials hosted a topping-out ceremony in October, signifying that the highest point in construction has been reached. At the same time, officials announced an $850,000 challenge grant awarded by the Kresge Foundation. The grant will help the museum reach its fund-raising goal of $38 million. The museum’s expansion has been under construction since May 2004, and is expected to be completed late next year or early in 2007. The project has state appropriations totaling $7.7 million. To date, $2.8 million has been reimbursed by the Commission to the museum. The Cooperative Use Agreement has been sent to the local sponsor for signature so that the Commission can make reimbursement payments from the new Treasurer of State bond issuance.

125

Beck Center for the Arts (Lakewood): An update on the Commission’s efforts with the local project sponsor was sent to Rep. Michael Skindell, as requested. Commission staff has been working with the Beck Center’s leadership as they work through a financial recovery plan with the support of the Cleveland Foundation. The Beck Center’s recovery plan includes a $1 million, five-year, interest-only loan secured by a mortgage on the property. Realizing that this loan will be a topic of significant concern to the Commission members when they are asked to deliberate on the approval of additional state bond funds, the Commission staff is working with the Beck Center on ways for it to establish definitive evidence of its financial recovery, and its long term outlook for success. The Commission staff is still receiving financial information from the local sponsor. The Commission staff will continue to work with the Beck Center to determine the best way for the Commission to support its recovery while also protecting the state’s investment. The Beck Center has a $100,000 state appropriation to be used for improvements on the facility. Montgomery County Historical Society (Dayton): The Montgomery County Historical Society has merged with Carillon Historical Park and will operate under the name Dayton History, according to Brady Kress, President of Dayton History. Kress indicated that the scope of the Montgomery County Historical Society project, which has a $100,000 appropriation through the Commission, is still in the planning stages. National Underground Railroad Freedom Center (Cincinnati): Parking conflicts with Cincinnati Bengals home games have prompted the Freedom Center to close on Sundays through January 2006. The center will re-open on Sundays during February - Black History Month - and limited Sunday operating hours will be scheduled for spring and summer. As previously reported, the Freedom Center is reducing administrative and operating expenses by approximately $2 million as part of its long range strategic plan. The reductions will result in the elimination of 15 staff positions. Additionally, departmental budgets have been reduced across-the-board, and a hiring freeze is in place. The Freedom Center has state appropriations totaling $12.6 million. Ohio Glass Museum (Lancaster): An update on the Commission’s efforts with the local project sponsor was sent to Rep. Tim Schaffer, as requested. Commission staff informed the representative that we are still working with the local sponsor to finalize a defined scope of work and cost estimates for the state-funded portion of the project, and to answer some additional financial questions. The Ohio Glass Museum has a $250,000 appropriation that will be used to reimburse construction costs on the nearly completed museum. Renaissance Theatre (Mansfield): The Cooperative Use Agreement has been sent to the local sponsor for signature. The Commission approved the project and the expenditure of $50,000 in state funds on May 26. Robins Theater (Warren): Warren Mayor Michael O’Brien would like to use the $1 million state appropriation to the Robins Theater to help subsidize renovations to the W.D. Packard Music Hall, which has a $100,000 appropriation. According to published reports, Mayor O’Brien is supporting state Representative Randy Law’s effort to have the $1 million transferred from the Robins to the Packard, and he has asked state Senator Marc Dann to sponsor a companion bill in the Senate to facilitate the transfer. Commission staff is currently reviewing a feasibility study on renovating the Robins Theater. (Link to article.) Schuster Center (Dayton): The Cooperative Use Agreement has been sent to the local sponsor for signature. The Commission approved the project and the expenditure of additional funds—$5.5 million from Am. Sub. House Bill 16—on May 26. Wayne County Historical Society (Wooster): Local sponsors officially dedicated the new 1900s-style firehouse and museum—Relief Co. No. 4—in October. The facility has state appropriations totaling $300,000. Almost $275,000 has been reimbursed to date for construction costs on the new building.

Wayne County’ new 1900s-style firehouse

126

Westcott House (Springfield): Westcott House Chief Executive Officer Linda Erickson expects to submit additional materials to the Commission in 2006 for potential review at the May 2006 Commission meeting. The project has a $75,000 state appropriation. The renovations to the Westcott House are complete, and the facility opened to the public October 15. The facility is architecturally important for illustrating the Japanese influence on Frank Lloyd Wright’s work, and for embodying his characteristic Prairie style.

Sports Facilities Eastlake Ballpark: The home of the Lake County Captains, the Cleveland Indians’ Class A farm team, is now called Classic Stadium. The Captains and Classic Automotive Group agreed on a 15-year partnership that included naming-rights for the 7,200-seat stadium. The city will receive approximately $4 million from the Captains on June 30, 2009. At that time, city officials plan to use the money for early retirement of $3.9 million of $9.8 million in long term bonds. Retiring the bonds early will save $7.7 million from the taxpayer-supported general fund to pay off the stadium, according to published reports. The state appropriated $850,000 for the $20 million facility. It has been open for three years. Great American Ball Park (Cincinnati): The Cooperative Use Agreement has been sent to the local sponsor for signature. Previously, an amended construction administration and funding agreement had been sent to the sponsor for signature. Both legal documents must be signed before the new state appropriation of $4.35 million from Am. Sub. House Bill 16 can be reimbursed to the county. The Commission approved the project and the expenditure of additional funds at the May 26 meeting. Marina District/Ice Arena Development (Toledo): The latest plans for the Marina District were unveiled in October and they do not include a new sports arena. Toledo Mayor Jack Ford said in published reports that community and corporate leaders support construction of the arena in the downtown area, and not in the Marina District. The state Controlling Board could authorize a change in the location, but it would need to be carefully considered by the Legislature and the administration. Alternatively, the Legislature could authorize such a change in the capital reappropriation bill or other legislation. The mayor’s chief of staff has indicated in published reports that state Senator Randy Gardener will support the city’s request for a new location. The state has appropriated $7.5 million for the construction of an arena as part of the city's proposed Marina District development. Commission Chairman Ron Pizzuti has recused himself from this project to avoid a conflict of interest. (Link to article.) 2005 QUARTERLY FUND-RAISING REPORT


Project Received Received Received Received Akron Art Museum Yes Yes Yes Akron Civic Theatre No Yes Yes Boonshoft Museum of Discovery Yes Yes Yes Contemporary Arts Center Yes Yes No COSI Columbus No No No Dayton Art Institute No No No National Aviation Hall of Fame Yes Yes No

Westcott House

127

NURFC (Freedom Center) Yes Yes No Schuster Center Yes Yes No Summary of fund raising reports received in October 2005: Akron Art Museum Total Pledge $35,383,223 Payments $18,583,769 Outstanding Pledge Balance $16,799,454 Akron Civic Theatre Total Pledge $ 6,075,829 Payments $ 5,957,593 Outstanding Pledge Balance $ 118,236

128

Boonshoft Museum of Discovery Total Pledge $11,532,547 Payments $11,332,547 Outstanding Pledge Balance $ 200,000 PROJECT CHART FUTURE COMMISSION MEETINGS Thursday, November 17, 2005, 9 a.m. – Ohio Historical Society 2006 Meeting Schedule Thursday, February 16, 2006, 9 a.m. Thursday, May 25, 2006, 9 a.m. Thursday, August 17, 2006, 9 a.m. Thursday, November 16, 2006, 9 a.m. cc: O'Neal Saunders, AG's Office Lori Payne, AG's Office Rebecca Skillings, OBM Todd Clark, OBM Kerry Sullivan, LSC

129

Jayne Williams

From: Jayne WilliamsSent: Monday, November 14, 2005 7:57 AMTo: cSubject: RE: memorandum of leases

Thanks for your help. Jayne

From: c [mailto:[email protected]] Sent: Saturday, November 12, 2005 6:14 PM To: Jayne Williams Subject: Re: memorandum of leases Jayne, I have some notes on the attachment which I have bolded so it should be easy to read. There are still some items of information that need to be filled in. Call me with any questions you have - 227-2741. Carol ----- Original Message ----- From: Jayne Williams To: c Sent: Friday, November 11, 2005 10:29 AM Subject: RE: memorandum of leases Carol: I could not find the WORD documents for Schuster or Stambaugh so I attached the PDF file. I think the most recent MOL was for Canton. It is attached. Jayne

From: c [mailto:[email protected]] Sent: Thursday, November 10, 2005 7:44 PM To: Jayne Williams Subject: Re: memorandum of leases Jayne you can do me a big favor and e-mail me the original MOL filed for each one. If you send them in a non-pdf format (scan and send) I can correct them on the computer and e-mail them back to you. That would be the most expedient way. In addition, if you could e-mail me a copy of one of the recent MOLs we did that would also help. I think the recent ones have an extra provision beyond that which is on the old MOLs. Thanks. I'll see what I can do to get them back to you early next week. Carol ----- Original Message ----- From: Jayne Williams To: c Sent: Thursday, November 10, 2005 3:47 PM Subject: memorandum of leases Carol: Please provide memorandum of leases for the following leases:

NURFC First Amendment to Base Lease Schuster First Amendment to Base Lease Stambaugh Amended and Restated Base Lease Akron Art Museum First Amendment to Base Lease

We would like to file them next week. Thank you. Jayne

130

Jayne Williams

From: Jayne WilliamsSent: Monday, November 14, 2005 7:56 AMTo: Todd O'DonnellAttachments: MOL.nurfc.doc

NURFC MOL is attached. There are a couple of blanks to fill in.

131

Jayne Williams

From: c [[email protected]]Sent: Saturday, November 12, 2005 6:14 PMTo: Jayne WilliamsSubject: Re: memorandum of leasesAttachments: mol.akronart.doc; mol.arts center foundation.doc; MOL.nurfc.doc; MOL.STAMBAUGH.doc

Jayne, I have some notes on the attachment which I have bolded so it should be easy to read. There are still some items of information that need to be filled in. Call me with any questions you have - 227-2741. Carol ----- Original Message ----- From: Jayne Williams To: c Sent: Friday, November 11, 2005 10:29 AM Subject: RE: memorandum of leases Carol: I could not find the WORD documents for Schuster or Stambaugh so I attached the PDF file. I think the most recent MOL was for Canton. It is attached. Jayne




132

Jayne Williams

From: Jayne WilliamsSent: Friday, November 11, 2005 10:30 AMTo: cSubject: RE: memorandum of leasesAttachments: mol.nurfc.doc; mol.canton palacemuseum.doc; mol.akronartmuseum with name change.doc;

Schuster Memorandum_of_Lease.pdf; Stambaugh memorandum of lease.pdf

Carol: I could not find the WORD documents for Schuster or Stambaugh so I attached the PDF file. I think the most recent MOL was for Canton. It is attached. Jayne




133

Jayne Williams

From: c [[email protected]]Sent: Thursday, November 10, 2005 7:44 PMTo: Jayne WilliamsSubject: Re: memorandum of leases

Jayne you can do me a big favor and e-mail me the original MOL filed for each one. If you send them in a non-pdf format (scan and send) I can correct them on the computer and e-mail them back to you. That would be the most expedient way. In addition, if you could e-mail me a copy of one of the recent MOLs we did that would also help. I think the recent ones have an extra provision beyond that which is on the old MOLs. Thanks. I'll see what I can do to get them back to you early next week. Carol ----- Original Message ----- From: Jayne Williams To: c Sent: Thursday, November 10, 2005 3:47 PM Subject: memorandum of leases Carol: Please provide memorandum of leases for the following leases:



134

Jayne Williams

From: Jayne WilliamsSent: Thursday, November 10, 2005 3:47 PMTo: cSubject: memorandum of leasesAttachments: NURFC First Amendment to Base Lease.pdf; Schuster Center First Amendment to Base

Lease.pdf; Stambaugh Amended and Restated Base Lease.pdf; Akron Art Museum First Amendment to Base Lease.pdf

Carol: Please provide memorandum of leases for the following leases:



135

Jayne Williams

From: Jennifer SciantarelliSent: Thursday, November 10, 2005 2:41 PMTo: Jayne WilliamsSubject: RE: memorandum of leasesAttachments: Akron Art Museum First Amendment to Base Lease.pdf

Oops. Sorry. Here it is.

From: Jayne Williams Sent: Thursday, November 10, 2005 2:39 PM To: Jennifer Sciantarelli Subject: RE: memorandum of leases Can I trade one of the Stambaugh’s for an Akron Art Museum?

From: Jennifer Sciantarelli Sent: Thursday, November 10, 2005 2:26 PM To: Jayne Williams Subject: RE: memorandum of leases Here are the scanned legal documents you requested.

From: Jayne Williams Sent: Thursday, November 10, 2005 12:29 PM To: Jennifer Sciantarelli Subject: RE: memorandum of leases I think they are all in Annie’s room. They are all recent.

From: Jennifer Sciantarelli Sent: Thursday, November 10, 2005 12:15 PM To: Jayne Williams Subject: RE: memorandum of leases Do you have copies? If not, I’ll look in the project files and in Annie’s office. If I haven’t uploaded them to the intranet yet, she would have the original signed doc.

From: Jayne Williams Sent: Thursday, November 10, 2005 12:06 PM To: Jennifer Sciantarelli Subject: memorandum of leases Jennifer: Can you scan copies of the Amended and Restated Lease for Stambaugh and Sandusky. I also need the First Amendment to Base Lease for Schuster, First Amendment to Base Lease for Akron Art Museum and the Amendment to Base Lease for NURFC. They were all recently signed. I would like to have these today. Thanks. Jayne

136

137

Jayne Williams

From: Jayne WilliamsSent: Thursday, November 10, 2005 2:39 PMTo: Jennifer SciantarelliSubject: RE: memorandum of leases

Can I trade one of the Stambaugh’s for an Akron Art Museum?

From: Jennifer Sciantarelli Sent: Thursday, November 10, 2005 2:26 PM To: Jayne Williams Subject: RE: memorandum of leases Here are the scanned legal documents you requested.




138

Jayne Williams

From: Jennifer SciantarelliSent: Thursday, November 10, 2005 12:29 PMTo: Jayne WilliamsSubject: RE: memorandum of leases

Ok. Thanks.




139

Jayne Williams

From: Jayne WilliamsSent: Thursday, November 10, 2005 12:29 PMTo: Jennifer SciantarelliSubject: RE: memorandum of leases

I think they are all in Annie’s room. They are all recent.



140

Jayne Williams

From: Jennifer SciantarelliSent: Thursday, November 10, 2005 12:15 PMTo: Jayne WilliamsSubject: RE: memorandum of leases

Do you have copies? If not, I’ll look in the project files and in Annie’s office. If I haven’t uploaded them to the intranet yet, she would have the original signed doc.


141

Jayne Williams

From: Jayne WilliamsSent: Thursday, November 10, 2005 12:06 PMTo: Jennifer SciantarelliSubject: memorandum of leases

Jennifer: Can you scan copies of the Amended and Restated Lease for Stambaugh and Sandusky. I also need the First Amendment to Base Lease for Schuster, First Amendment to Base Lease for Akron Art Museum and the Amendment to Base Lease for NURFC. They were all recently signed. I would like to have these today. Thanks. Jayne

142

Jayne Williams

From: Jennifer SciantarelliSent: Monday, November 07, 2005 2:32 PMTo: Todd O'Donnell; Jayne WilliamsCc: Annie FullertonSubject: CUA and CAF Routing Update

Here is my makeshift chart for the CUA and CAF routing. It should be up-to-date to my knowledge, but if you see something off, please let me know. I keep the hard copy on the filing cabinet behind my desk. Also, the May meeting project files are in the cabinet, top left drawer. I can plan to do the same temporary filing system for the August projects in the bottom left drawer if needed. Thanks, Jennifer

PROJECT DOCUMENT PATH Canal Park CUA Clark Co. CUA Myers CUA NAHF CUA Promont CUA Toledo CUA Zion CUA NURFC MOL


10/17 JW JS PS

10/25

MOL Bryn Du CUA JS JW JS AF JS LP

10/20 JW JS LP

10/26 JW JS PS

10/31 CAF JS JW JS AF JS LP

10/20 JW JS LP

10/26 JW JS PS

10/31 Canton CUA JS JW JS AF JS LP

10/19 JW JS PS

10/26

MOL Amend Exist.

Doc.


JW JS PS 10/27

Amend Exist. Doc.

Great American


TO JS PS 10/24

LP 11/07**


JW JS LP 10/26

JW JS PS 11/01


JW JS LP 10/26

JW JS PS 11/01


TO JS LP 11/04

CAF TO JS AF/JW JS LP TO JS LP

143

10/26 11/04 Sandusky CUA JS JW JS AF JS LP

10/19 JW JS LP

10/26 JW JS PS

10/31 MOL Schuster CUA JS JW JS AF JS LP

10/17 JW JS PS

10/21 PS 10/31*

MOL Stambaugh CUA JS JW JS AF JS LP

10/19 JW JS PS

10/26

MOL


JS = JeJW = JTO = T

144

AUGUST PROJECT DOCUMENT PATH Bellbrook CUA JS TO JS TO JS LP

11/07


Butler CUA JS TO JS AF CAF JS TO JS AF CATC CUA JS TO CAF JS TO Cincinnati Ballet

CUA

CAF COSI Toledo CUA CAF MOL Amend Exist. Doc. Harvey Wells CUA JS TO JS TO JS LP

11/07


Schempp House



Jamestown CUA CAF Amend. Exist.

doc.

Bloomfield Home

CUA JS JW

CAF JS JW MAPS CUA CAF Packard CUA JS JW CAF JS JW Pro Football CUA CAF Robins GRF Rock Hall CUA CAF Van Wert CUA JS JW CAF JS JW Ward-Thomas CUA JS JW CAF JS JW

JS = JenniJW = JaynTO = Todd

145

Jayne Williams

From: Jerry EmigSent: Wednesday, October 05, 2005 11:22 AMTo: Kathy FoxCc: Jim Armstrong; Annie Fullerton; Jayne Williams; Myra La Cava; Todd O'Donnell; Jennifer

Sciantarelli; Julia KlaiberSubject: Cultural Facilities Commission September Monthly Report

MONTHLY REPORT TO THE COMMISSION September 2005


COMMISSION NEWS Production of the Commission's annual report of activities and finances for fiscal year 2005 is complete, and the new report was distributed Sept. 30. The report was sent to Administration officials, select state agencies, legislators, local project sponsors, prospective project sponsors, and more than 200 other interested organizations and individuals. The report is the same size as last year's report—36 pages. Facility and project descriptions of the approximately 200 projects with appropriations assigned to this Commission, including the 53 new projects assigned in Am. Sub. House Bill 16, are included. ITEMS OF INTEREST The city of Columbus has the fewest arts groups and far fewer financial assets devoted to the arts than seven other comparable communities according to a new study, "Building Creative Capital," commissioned by the Greater Columbus Arts Council. Columbus has 29 major arts groups and assets totaling 89 percent of their expenses, which can indicate financial trouble for arts groups according to the survey. Cleveland, with 50 organizations, has the most of the seven cities studied. It also has assets equaling 403 percent of expenses. Cincinnati has 44 arts groups—second most—and assets equaling 332 percent of expenses. The other four cities included in the study were Charlotte, N.C., Indianapolis, Milwaukee and St. Louis. (Link to chart.)

OHIO HISTORICAL SOCIETY NEWS The Ohio Historical Society's Annual Fund campaign for 2004-2005 surpassed last year's total. Private gifts from members helped the campaign total reach $230,497—$7,642 more than the previous year. The Ohio Historical Society will be following House Bill 346 closely. The recently introduced bill, sponsored by Rep. Kathleen Chandler, would allow taxpayers to contribute a portion of their income tax refunds to the society. The Society is about to receive its second award for the restoration of the Paul Laurence Dunbar House in Dayton. In May, the Society received a National Preservation Commendation from the Victorian Society in America. The Society has recently learned that it will receive a commendation from the American Association for

A moonrise event is set for Oct. 22 at the Newark Earthworks. (See note in this report.)

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State and Local History for the same restoration work. The phased restoration project at the Paul Laurence Dunbar State Memorial has received $1.04 million in state appropriations. PROJECT EVENTS AND ANNOUNCEMENTS Cultural Facilities Clark County Heritage Center (Springfield): Amended documents to extend the management agreement and lease agreement have been signed by the local sponsors and Commission Executive Director Kathy Fox. Commission staff has reviewed a proposal from Roger Sherrock, director of operations for the Clark County Heritage Center, for additional upgrades to the center. Sponsors would like to use the remaining funds (approximately $30,000) from the $7 million appropriated by the state to install a security system, sound system, and updated controls for elevators and HVAC systems. The expenditure of funds for these improvements has previously been approved by the Commission. Marion Palace Theatre: Theater Executive Director Elaine Merchant has signed the memorandum of understanding that outlines the remaining requirements that need to be met prior to the Commission's approval for the expenditure of state funds. The memorandum of understanding was approved by the Commission for this project at the Aug. 25 meeting. The theater project has $1.575 million in state appropriations. Midland Theatre (Newark): Executive Director Michael Morris has informed the Commission that the theater's renovation project will not start until spring 2006. Final documents still must be signed, and Morris said that he did not want the architect to bid the work until all documents were signed. Local sponsors had hoped to have the improvements—exterior drainage work at the back of the building and improvements to the dressing rooms, box office, concession and board room areas—completed prior to the start of the upcoming fall season. The expenditure of $175,000 in state appropriations was approved by the Commission at its May 26, 2005 meeting. Myers Historic Inn (Sunbury): Amended documents to extend the management agreement have been signed by the local sponsors and Commission Executive Director Kathy Fox. The Commission has reimbursed project sponsors approximately $18,000 to date on paid construction invoices. The state appropriated $50,000 for the improvements to the inn that include electrical, plumbing and insulation work. National Underground Railroad Freedom Center (Cincinnati): The National Underground Railroad Freedom Center, which has state appropriations totaling $12.6 million, announced in September that it is reducing administrative and operating expenses by approximately $2 million as part of its long range strategic plan. The expense reductions will result in the elimination of 12 salaried and three hourly positions, bringing total Freedom Center employment to 83. Additionally, departmental budgets have been reduced across-the-board, a hiring freeze is in place except for critical needs and most outside consulting services have been eliminated. Freedom Center CEO and President Dr. Spencer Crew is cautiously optimistic that the Freedom Center will attain its financial benchmarks for 2005. “On the plus side, we’ve exceeded our first year attendance goals with more than 280,000 visitors," said Crew. "Members are renewing at a strong rate, and advanced bookings for school and tour groups in the fall look very good. By the same token, all non-profits—and the Freedom Center is no exception—face increasing competition for financial support in Cincinnati and across the nation. In such an environment, efficient operations are critical. We are

addressing that challenge by reducing expenses and expanding our fundraising and program development efforts as part of our strategic plan for 2006 and beyond.” Van Wert Historical Society: The Van Wert Times published an article that thanked the Ohio Cultural Facilities Commission for the $32,000 state appropriation that is being used to help pay for the repairs to the foundation of the John Clark Mansion. The Commission approved the expenditure of the state funds at its August 25 quarterly meeting. (Link to article.) State Historical Facilities Fort Ancient (Lebanon): Major discoveries were uncovered at the site using remote sensing devices as part of a nonintrusive survey of four areas of the earthworks. Archaeologists identified evidence of a previously unknown circular structure nearly 200 feet in diameter, and have found evidence of possible houses, pits and other prehistoric activities. "These discoveries show that the story at Fort Ancient is richer and more complex than we thought," said Martha Otto, curator of archaeology for the

State Senator Lynn Wachtmann (second from left) and Representative Jim Hoops (second from right) joined Van Wert Historical Society representatives to view the foundation work at its John Clark Mansion. (Photo by Jim Langham)

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Ohio Historical Society, in the September/October issue of the society's official newsletter. A national Historic Landmark, Fort Ancient is North America's largest prehistoric Indian hilltop enclosure. Newark Earthworks State Memorial: The Ohio Historical Society will open the ancient Octagon Earthworks site on Saturday, Oct. 22, for a phenomenon that happens only once every two decades. The moon will rise in alignment with the central axis of the Octagon at its near northernmost point, and the public is invited to view the moonrise from the site. Research in 1982 determined that the Octagon's layout is aligned to the points on the eastern and western horizons defined by an 18.6-year lunar cycle. 2005 QUARTERLY FUND-RAISING REPORT


Project Received Received Received Received Akron Art Museum Yes No No Akron Civic Theatre No Yes No Boonshoft Museum of Discovery Yes Yes No Contemporary Arts Center Yes Yes No COSI Columbus No No No Dayton Art Institute No No No National Aviation Hall of Fame Yes Yes No NURFC (Freedom Center) Yes Yes No Schuster Center Yes Yes No Summary of fund raising reports received in September 2005: Freedom Center Total Pledge $14,054,720 Payments $ 3,718,756 Outstanding Pledge Balance $11,135,964 PROJECT CHART FUTURE COMMISSION MEETINGS Thursday, November 17, 2005, 10:00 a.m. – Commission Office cc: O'Neal Saunders, AG's Office Lori Payne, AG's Office Rebecca Skillings, OBM Todd Clark, OBM Kerry Sullivan, LSC

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Jayne Williams

From: Jayne WilliamsSent: Monday, September 19, 2005 1:21 PMTo: Todd O'DonnellSubject: NURFC

Todd: Give Jerry Emig a copy of the press release that came in Friday for NURFC. Jayne Jayne A. Williams, AIA Ohio Cultural Facilities Commission 20 East Broad Street Suite 200 Columbus, Ohio 43215-3416 phone: (614) 728-6924 fax: (614) 752-2775

To better describe the full range of facilities we oversee—theaters, museums, historical sites and publicly owned professional sports venues—as stewards of capital improvement funds appropriated by the Ohio General Assembly and Governor, the Ohio Arts & Sports Facilities Commission has been renamed the Ohio Cultural Facilities Commission. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Jayne WilliamsSent: Thursday, August 25, 2005 8:22 AMTo: Kathy Fox; Todd O'DonnellSubject: RE: property documents and SHF agr.

I revised the list of legal work to include the agreements that will be required after the title work review is completed. Title work previously reviewed by Carol Zelizer: Priority 1: Sponsors that came to the May Commission meeting

□ Bryn Du real estate acquisition bond anticipation note, ordinance, title insurance, legal description □ Midland title opinion letter, property description, title insurance, warranty deed □ Renaissance Theatre title insurance, quit claim deed, assignment of lease, memorandum of lease

Priority 2: Sponsors that came to the August Commission meeting

□ Rock and Roll Hall of Fame title insurance □ Cincinnati Arts and Technology memorandum of lease, title insurance □ Wellston Historical Association/Harvey Wells title opinion letter, agreement, warranty deed, ordinance □ Greater Hamilton Civic Theatre/Butler County/Butler Palace title insurance □ Packard title opinion letter, limited statement of title □ Van Wert title opinion letter □ John Bloomfield title opinion letter □ National Football Hall of Fame title opinion letter □ Cincinnati Ballet amended and restated sublease

Priority 3: Projects being assessed

□ Colony amended and restated sublease, warranty deed, title insurance □ Ohio Glass title insurance, warranty deed, open-end mortgage, guaranty

Title work that has not been reviewed: Priority 1: Sponsors that came to the May Commission meeting

□ Bryn Du new property description Priority 2: Sponsors that came to the August Commission meeting

□ Hocking County deed □ Cincinnati Ballet title report □ MAPS (Military Aviation Preservation Society) title opinion letter □ Packard title ordinance and title opinion letter


□ West Salem title opinion letter and deed □ Marion Palace title insurance □ Cleveland Institute of Music title insurance and survey

Other items not reviewed by legal counsel: Priority 2: Sponsors that came to the August Commission meeting Leases:

□ Rock and Roll Hall of Fame □ National Football Hall of Fame □ MAPS (Military Aviation Preservation Society) □ City of Niles


□ Cleveland Institute of Music bond documents (on disc)

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Items to be prepared by legal counsel:

Priority 1: Memorandum of Lease: □ Sandusky State Theatre Amended and Restated Base Lease □ Schuster Center First Amendment to Base Lease □ Stambaugh Auditorium Amended and Restated Base Lease □ Akron Art Museum First Amendment to Base Lease □ NURFC First Amendment to Base Lease

Priority 2:

□ COSI/Toledo amend documents for Phase II project □ Robins GRF agreement

Items to be reviewed by Assistant Attorney General: Priority 1:

□ OHS/Grant Boyhood Home □ OHS/Serpent Mound □ OHS/Statewide Site Repairs □ OHS/(3) SHFA documents, expecting (3) more SHFA documents

No information submitted: Priority 2: Sponsor that came to the August Commission meeting

□ Bellbrook Priority 3: Projects being assessed

□ Trumpet in the Land □ Smith Orr □ Beck

Cooperative Use Agreements to be prepared after title work is reviewed: Priority 1:

□ Bryn Du □ Midland □ Renaissance

Priority 2:

□ Hocking County □ Bellbrook □ Jamestown □ Butler □ Cincinnati Arts □ Harvey Wells □ Cincinnati Ballet □ MAPS □ Packard □ Pro Football Hall of Fame □ Ward Thomas □ Rock and Roll Hall of Fame □ John Bloomfield □ Van Wert

From: Todd O'Donnell Sent: Monday, August 22, 2005 8:59 AM

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To: Jayne Williams Subject: RE: property documents and SHF agr. Jayne: For OHS: (3) amendments to SHFA’s for Statewide Site Repairs, Grant Boyhood Home and Serpent Mound (all releases of HB 675 funds) Update of SHFA for HB16 appropriations (3 CB requests submitted thusfar, expect 3 more in the next several months) Community projects: Review title and prepare CUA for: Renaissance, Hocking County, Bellbrook (not yet submitted), Butler Palace, Cincinnati Arts and Tech, Harvey Wells, Cinci Ballet Review title and prepare lease, MA and CAF amendments for Jamestown Review title and advise for future CUA: Marion Palace, Colony Theatre Todd

From: Jayne Williams Sent: Monday, August 22, 2005 8:15 AM To: Todd O'Donnell Subject: FW: property documents and SHF agr. Todd: I will need a list of documents that need to be reviewed by legal counsel. See below. Thanks. Jayne

From: Kathy Fox Sent: Sunday, August 21, 2005 8:34 PM To: Jayne Williams Cc: Annie Fullerton Subject: property documents and SHF agr. Jayne, I’ve asked Tom Rocco to work on the SHF agreement rewrite so that we can get it done more quickly. Lori seems to be too busy to spend much time on it right now. Also, now that we’ve successfully gotten AG sign-offs on the legal docs prepared in June, I think it makes sense to ask Tom to start looking at property documents. How many sets of property docs need to be reviewed at this time? If you and Todd can pull together what needs to be reviewed we can put a package together for Tom. I’ve now gotten back Bond Counsel’s additions and changes to the Cooperative Agreement so we should be able to determine the level of property documentation needed. Thx, K Kathleen M. Fox, FASLA Executive Director Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 vox: 614-752-2770 fax: 614-752-2775 e-mail: [email protected] [email protected] website: www.culture.ohio.gov

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The Commission has a new name and Web address! To better describe the full range of facilities we oversee—theaters, museums, historical sites and publicly owned professional sports venues—as stewards of capital improvement funds appropriated by the Ohio General Assembly and Governor, the Ohio Arts & Sports Facilities Commission has been renamed the Ohio Cultural Facilities Commission. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Jayne WilliamsSent: Wednesday, August 24, 2005 5:35 PMTo: Kathy FoxCc: Jayne Williams; Todd O'DonnellSubject: RE: property documents and SHF agr.

Kathy: Todd and I worked together on the attached list of work for legal counsel: Title work previously reviewed by Carol Zelizer: Priority 1: Sponsors that came to the May Commission meeting

Bryn Du real estate acquisition bond anticipation note, ordinance, title insurance, legal description Midland title opinion letter, property description, title insurance, warranty deed Renaissance Theatre title insurance, quit claim deed, assignment of lease, memorandum of lease Priority 2: Sponsors that came to the August Commission meeting

Rock and Roll Hall of Fame title insurance Cincinnati Arts and Technology memorandum of lease, title insurance Wellston Historical Association/Harvey Wells title opinion letter, agreement, warranty deed, ordinance Greater Hamilton Civic Theatre/Butler County/Butler Palace title insurance Packard title opinion letter, limited statement of title Van Wert title opinion letter John Bloomfield title opinion letter National Football Hall of Fame title opinion letter Cincinnati Ballet amended and restated sublease Priority 3: Projects being assessed

Colony amended and restated sublease, warranty deed, title insurance Ohio Glass title insurance, warranty deed, open-end mortgage, guaranty

Title work that has not been reviewed: Priority 1: Sponsors that came to the May Commission meeting Bryn Du new property description Priority 2: Sponsors that came to the August Commission meeting Hocking County deed Cincinnati Ballet title report MAPS (Military Aviation Preservation Society) title opinion letter Packard title ordinance and title opinion letter Priority 3: Projects being assessed

West Salem title opinion letter and deed Marion Palace title insurance Cleveland Institute of Music title insurance and survey

Other items not reviewed by legal counsel: Priority 2: Sponsors that came to the August Commission meeting Leases: Rock and Roll Hall of Fame National Football Hall of Fame MAPS (Military Aviation Preservation Society) City of Niles Priority 3: Projects being assessed

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Cleveland Institute of Music bond documents (on disc) Items to be prepared by legal counsel:

Priority 1: Memorandum of Lease: Sandusky State Theatre Amended and Restated Base Lease Schuster Center First Amendment to Base Lease Stambaugh Auditorium Amended and Restated Base Lease Akron Art Museum First Amendment to Base Lease NURFC First Amendment to Base Lease

Items to be reviewed by Assistant Attorney General: Priority 1:

OHS/Grant Boyhood Home OHS/Serpent Mound OHS/Statewide Site Repairs OHS/(3) SHFA documents, expecting (3) more SHFA documents No information submitted: Priority 2: Sponsor that came to the August Commission meeting

Bellbrook Priority 3: Projects being assessed Trumpet in the Land Smith Orr Beck

From: Todd O'Donnell Sent: Monday, August 22, 2005 8:59 AM To: Jayne Williams Subject: RE: property documents and SHF agr. Jayne: For OHS: (3) amendments to SHFA’s for Statewide Site Repairs, Grant Boyhood Home and Serpent Mound (all releases of HB 675 funds) Update of SHFA for HB16 appropriations (3 CB requests submitted thusfar, expect 3 more in the next several months) Community projects: Review title and prepare CUA for: Renaissance, Hocking County, Bellbrook (not yet submitted), Butler Palace, Cincinnati Arts and Tech, Harvey Wells, Cinci Ballet Review title and prepare lease, MA and CAF amendments for Jamestown Review title and advise for future CUA: Marion Palace, Colony Theatre Todd

From: Jayne Williams Sent: Monday, August 22, 2005 8:15 AM To: Todd O'Donnell Subject: FW: property documents and SHF agr. Todd: I will need a list of documents that need to be reviewed by legal counsel. See below. Thanks.

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Jayne

From: Kathy Fox Sent: Sunday, August 21, 2005 8:34 PM To: Jayne Williams Cc: Annie Fullerton Subject: property documents and SHF agr. Jayne, I’ve asked Tom Rocco to work on the SHF agreement rewrite so that we can get it done more quickly. Lori seems to be too busy to spend much time on it right now. Also, now that we’ve successfully gotten AG sign-offs on the legal docs prepared in June, I think it makes sense to ask Tom to start looking at property documents. How many sets of property docs need to be reviewed at this time? If you and Todd can pull together what needs to be reviewed we can put a package together for Tom. I’ve now gotten back Bond Counsel’s additions and changes to the Cooperative Agreement so we should be able to determine the level of property documentation needed. Thx, K Kathleen M. Fox, FASLA Executive Director Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 vox: 614-752-2770 fax: 614-752-2775 e-mail: [email protected] [email protected] website: www.culture.ohio.gov The Commission has a new name and Web address! To better describe the full range of facilities we oversee—theaters, museums, historical sites and publicly owned professional sports venues—as stewards of capital improvement funds appropriated by the Ohio General Assembly and Governor, the Ohio Arts & Sports Facilities Commission has been renamed the Ohio Cultural Facilities Commission. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Todd O'DonnellSent: Wednesday, August 24, 2005 11:14 AMTo: Kathy FoxCc: Jayne WilliamsSubject: NURFC resolution

Gary is faxing me separate signed resolutions from all (4) remaining signature partys in the next hour or so, and committed to getting a formal, fully signed resolution at the next board meeting (next week).


157

Jayne Williams

From: Todd O'DonnellSent: Wednesday, August 24, 2005 10:57 AMTo: Kathy FoxCc: Jayne WilliamsSubject: NURFC resolution

K- I will copy and place in your review folder the faxed resolution which is signed by the COB; signature lines for Co-Chair Ed Rigaud, Treasurer, Secretary and President CEO Spencer Crew remain blank, fyi. As noted previously Gary committed to having additional signatures sent to us as available and no later than Friday for all partys required. Please advise next steps necessary on our part, if any, and regardless I will follow up on getting an updated resolution which has all signatures included for the project file. Todd


158

Jayne Williams

From: Todd O'DonnellSent: Wednesday, August 24, 2005 9:12 AMTo: Kathy FoxCc: Jayne WilliamsSubject: NURFC resolution to fax in by 10AM

Gary B. called and told me that he will fax an approved resolution signed by the COB in the next 30 minutes. He said the board completed a voice vote at 9PM last night. He also said that he would be able to provide copies of the resolution signed by each individual board member if necessary, although one board member is traveling and unable to print and sign the resolution until Friday. I told him I would let him know if we need the individually signed resolutions. I’ll copy you on the fax as soon as received. Todd


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Jayne Williams

From: Todd O'DonnellSent: Tuesday, August 23, 2005 5:43 PMTo: Myra La CavaCc: Kathy Fox; Jayne WilliamsSubject: NURFC invoices

Myra: I’ve left the approved invoices in your box with a summary sheet that identifies invoice #’s approved, remaining invoices which cannot be paid at this time, and the portion of NURFC invoice 15 which cannot be paid in full. I’ll have the remaining invoices in the project file. Thanks-Todd

NURFC INVOICE # AMOUNT APPROVED 8/23

AMOUNT OUTSTANDING 8/23

12 $2,378,538.95 13 $605,091.98 14 $904,810.47 15 $261,558.60 $576,718.4116 $228,531.8417 $41,518.2218 $517,429.0019 $83,689.49

TOTALS 8/23/05 $4,150,000.00 $1,447,886.96


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Jayne Williams

From: Jayne WilliamsSent: Tuesday, August 23, 2005 7:48 AMTo: Kathy FoxSubject: RE: NURFC resolution status

We have the draft audit in house. We were just waiting on the final version. Jayne

From: Kathy Fox Sent: Monday, August 22, 2005 5:57 PM To: Jayne Williams Subject: RE: NURFC resolution status Jayne, If the audit isn’t done, then get a copy of their request for an extension on their 990. This should be standard operation procedure for us when an audit isn’t available timely. As long as they have asked for an extension on filing the 990 and they haven’t missed the new deadline for the 990 we should be ok w/ this. They will need to give us the audit when its done, and we’ll need to monitor the timeline to make sure they’re not missing the IRS extended deadline. Thx, K

From: Jayne Williams Sent: Monday, August 22, 2005 5:53 PM To: Kathy Fox Subject: RE: NURFC resolution status I talked to Dennis Bell, Controller for Victoria Theatre, late this afternoon. Dennis will get us the schedule of events. The audit is being held up because the board has to approve how to show a loss from one of their tenants (Uno). I let him know it was holding up payment of the funds.

From: Kathy Fox Sent: Monday, August 22, 2005 5:47 PM To: Todd O'Donnell Cc: Jayne Williams; Myra La Cava; Annie Fullerton Subject: RE: NURFC resolution status Todd, I spoke w/ Gary and he confirmed he will fax us a copy of their signed resolution on Tuesday 8/23. Please prepare the background invoices so that Myra can enter the voucher, if you haven’t already done so. I’ll sign the legal docs as soon as we have the NURFC resolution and will sign the voucher as soon as it is ready, assuming legal docs are signed. Jayne, Let me know as soon as you have an answer regarding the 2 missing items on Schuster. Thx, K

From: Todd O'Donnell Sent: Monday, August 22, 2005 4:28 PM To: Kathy Fox Subject: NURFC resolution status

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I spoke with Gary Bockleman via cell (513-470-1570) and he confirmed that he is enroute to the Freedom Center and will check on the status of the resolution, although he expects that it is done. I asked if he was available to talk to you late today or early tomorrow morning, he said that he could talk anytime between now and 10AM tomorrow (when the 1st anniversary celebration at NURFC is started). I agreed to forward a time that is good for you via email, and I’m also sure he would take your call on his cell at any time today or tomorrow morning. Let me know your preferred timing and I’ll let him know if you do not choose to call him direct. Todd


163

Jayne Williams

From: Kathy FoxSent: Wednesday, August 17, 2005 3:48 PMTo: Todd O'DonnellCc: Jayne WilliamsSubject: RE: NURFC resolution requirements status

I am pretty well booked tomorrow. Is there a problem with you writing a memo to the file stating what you told me this morning about Carol’s review of the LPS resolution? Kathleen M. Fox, FASLA Executive Director Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 vox: 614-752-2770 fax: 614-752-2775 e-mail: [email protected] [email protected] website: www.culture.ohio.gov The Commission has a new name and Web address! To better describe the full range of facilities we oversee—theaters, museums, historical sites and publicly owned professional sports venues—as stewards of capital improvement funds appropriated by the Ohio General Assembly and Governor, the Ohio Arts & Sports Facilities Commission has been renamed the Ohio Cultural Facilities Commission. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

From: Todd O'Donnell Sent: Wednesday, August 17, 2005 3:46 PM To: Kathy Fox Cc: Jayne Williams Subject: NURFC resolution requirements status KF- I have received almost simulataneously a copy of NURFC’s request for extension to file 2004 990 forms, as well as written confirmation from Charitable Law that NURFC is in good standing. Regarding the sponsor resolution issue, I would like to review the situation with Jayne in the morning and then regroup with you shortly thereafter. I will ask Annie to look for a slot to meet with you mid-late morning or as soon thereafter as your schedule permits. Todd


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Jayne Williams

From: Todd O'DonnellSent: Wednesday, August 17, 2005 3:46 PMTo: Kathy FoxCc: Jayne WilliamsSubject: NURFC resolution requirements status

KF- I have received almost simulataneously a copy of NURFC’s request for extension to file 2004 990 forms, as well as written confirmation from Charitable Law that NURFC is in good standing. Regarding the sponsor resolution issue, I would like to review the situation with Jayne in the morning and then regroup with you shortly thereafter. I will ask Annie to look for a slot to meet with you mid-late morning or as soon thereafter as your schedule permits. Todd


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Jayne Williams

From: Kathy FoxSent: Tuesday, August 16, 2005 4:20 PMTo: Todd O'DonnellCc: Jayne WilliamsSubject: RE: NURFC resolution requirements status

Todd, Jim is finalizing his memo on the financial review. Are you ready to have the meeting to do doc signing? We can schedule for tomorrow when Jayne should be back. In meantime, you can identify invoices to be paid w/ hb 16 $$. Let me know. Thx, K

From: Todd O'Donnell Sent: Tuesday, August 16, 2005 4:17 PM To: Kathy Fox Subject: NURFC resolution requirements status Requirement: Status: Evidence of ownership interest Deed in file, confirmed no liens or encumbrances IRS determination in file Charitable Law verification in progress @ AG CL section Sec of State good standing verified 8/12 Full funding 8/16 4PM-NURFC confirms Transportation bill didn’t include NURFC or any museum funding They are going after the “Labor-H” bill per Voinovich direction according to Sandie Mills Can contact Gary Bockleman for more information Audited financials, pro forma latest information in file, 2nd quarter updates and monthly fundraising reporting available 9/1 Amendments to documents NURFC signed docs received 8/12 Sponsor resolution in file AG review and approval of docs separate track completed prior to NURFC signature


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Jayne Williams

From: Kathy FoxSent: Wednesday, August 10, 2005 5:07 PMTo: Todd O'DonnellCc: Jayne WilliamsSubject: RE: have your heard from NURFC or Shuster about signing their lease & MA amendments?

NURFC will get paid as soon as they sign the documents, the resolution conditions are met, and we have valid invoices that are due and payable, reviewed and approved, and assuming we have moneys in our Building Fund (which we do now, but I can’t predict for how long if they don’t respond soon). I can talk with you about this, but the ball is essentially in their court on this project. Kathleen M. Fox, FASLA Executive Director Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 vox: 614-752-2770 fax: 614-752-2775 e-mail: [email protected] [email protected] website: www.culture.ohio.gov The Commission has a new name and Web address! To better describe the full range of facilities we oversee—theaters, museums, historical sites and publicly owned professional sports venues—as stewards of capital improvement funds appropriated by the Ohio General Assembly and Governor, the Ohio Arts & Sports Facilities Commission has been renamed the Ohio Cultural Facilities Commission. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

From: Todd O'Donnell Sent: Wednesday, August 10, 2005 4:59 PM To: Kathy Fox Cc: Jayne Williams Subject: RE: have your heard from NURFC or Shuster about signing their lease & MA amendments? I spoke with Sandie Mills at NURFC this AM, she has the documents and intends to have them signed and returned by the end of this week. I am simultaneously working on resolution requirements documentation and the controlling board is still in process at OBM, fyi. Sandie asked when they may expect to receive their funding and I told her I would have to check and get back to her. Let me know how you want me to address this item. In addition, I spoke with Jim Cundiff at Hamilton County, he received documents as well, and he is very clearly understanding that 2005 bonds will be used for reimbursement of GAB construction costs per the timing (at the earliest) you described in your email late last week. They seem patient. Let me know if there is any other information you need.

From: Kathy Fox Sent: Wednesday, August 10, 2005 4:28 PM To: Todd O'Donnell; Jayne Williams Cc: Annie Fullerton Subject: have your heard from NURFC or Shuster about signing their lease & MA amendments?

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Todd and Jayne, let me know what if anything you’ve heard from the LPSs about them signing and returning their docs that Annie sent out last week. Thanks, K Kathleen M. Fox, FASLA Executive Director Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 vox: 614-752-2770 fax: 614-752-2775 e-mail: [email protected] [email protected] website: www.culture.ohio.gov The Commission has a new name and Web address! To better describe the full range of facilities we oversee—theaters, museums, historical sites and publicly owned professional sports venues—as stewards of capital improvement funds appropriated by the Ohio General Assembly and Governor, the Ohio Arts & Sports Facilities Commission has been renamed the Ohio Cultural Facilities Commission. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Todd O'DonnellSent: Wednesday, August 10, 2005 4:59 PMTo: Kathy FoxCc: Jayne WilliamsSubject: RE: have your heard from NURFC or Shuster about signing their lease & MA amendments?

I spoke with Sandie Mills at NURFC this AM, she has the documents and intends to have them signed and returned by the end of this week. I am simultaneously working on resolution requirements documentation and the controlling board is still in process at OBM, fyi. Sandie asked when they may expect to receive their funding and I told her I would have to check and get back to her. Let me know how you want me to address this item. In addition, I spoke with Jim Cundiff at Hamilton County, he received documents as well, and he is very clearly understanding that 2005 bonds will be used for reimbursement of GAB construction costs per the timing (at the earliest) you described in your email late last week. They seem patient. Let me know if there is any other information you need.

From: Kathy Fox Sent: Wednesday, August 10, 2005 4:28 PM To: Todd O'Donnell; Jayne Williams Cc: Annie Fullerton Subject: have your heard from NURFC or Shuster about signing their lease & MA amendments? Todd and Jayne, let me know what if anything you’ve heard from the LPSs about them signing and returning their docs that Annie sent out last week. Thanks, K Kathleen M. Fox, FASLA Executive Director Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 vox: 614-752-2770 fax: 614-752-2775 e-mail: [email protected] [email protected] website: www.culture.ohio.gov The Commission has a new name and Web address! To better describe the full range of facilities we oversee—theaters, museums, historical sites and publicly owned professional sports venues—as stewards of capital improvement funds appropriated by the Ohio General Assembly and Governor, the Ohio Arts & Sports Facilities Commission has been renamed the Ohio Cultural Facilities Commission. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Jayne WilliamsSent: Wednesday, August 10, 2005 4:48 PMTo: Kathy FoxSubject: RE: have your heard from NURFC or Shuster about signing their lease & MA amendments?

I have not heard from Schuster. I have received the signed Galion MA extension and signed Stambaugh documents including the Amended and Restated BL, Amended and Restated MA and the CAF.

From: Kathy Fox Sent: Wednesday, August 10, 2005 4:28 PM To: Todd O'Donnell; Jayne Williams Cc: Annie Fullerton Subject: have your heard from NURFC or Shuster about signing their lease & MA amendments? Todd and Jayne, let me know what if anything you’ve heard from the LPSs about them signing and returning their docs that Annie sent out last week. Thanks, K Kathleen M. Fox, FASLA Executive Director Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215-3416 vox: 614-752-2770 fax: 614-752-2775 e-mail: [email protected] [email protected] website: www.culture.ohio.gov The Commission has a new name and Web address! To better describe the full range of facilities we oversee—theaters, museums, historical sites and publicly owned professional sports venues—as stewards of capital improvement funds appropriated by the Ohio General Assembly and Governor, the Ohio Arts & Sports Facilities Commission has been renamed the Ohio Cultural Facilities Commission. You are invited to visit www.culture.ohio.gov or call (614) 752-2770 for more information on the Commission or to learn how we can assist your cultural facility project.

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Jayne Williams

From: Jayne WilliamsSent: Tuesday, August 09, 2005 1:46 PMTo: Kathy Fox; Todd O'DonnellSubject: RE: NURFCAttachments: Document.pdf; NURFC Subordination Agreement.pdf

Problem Statement: An e-mail from the sponsor requested the Commission waive the requirement for flood insurance. Background: Todd completed his review of the project file. A review of the document file was completed earlier. Todd found a letter dated March 24, 2003 from the attorney for NURFC, Taft, Stettinius & Hollister LLP to Carol Zelizer. At Carol’s request, NURFC’s attorney sent Carol a copy of the Elevation Certificate indicating that the elevation of the facility is above the elevation of the area of flood hazard. The letter and certificate are attached. The requirement for flood insurance was removed from the Commission’s standard agreements. The Subordination Agreement was drafted by Carol Zelizer and has a generic phrase in Section 4, Insurance/Condemnation Proceeds, that if damage is done by fire, flood, windstorm or other casualty covered by insurance and NURFC does not elect to repair or restore, the parties agree to terminate the Lease. The Subordination Agreement is attached. Options: The Commission could hire an attorney to get an opinion about the statement in the Subordination Agreement and decide if the Commission needs to amend the Subordination Agreement and take out the reference to flood or we could move forward without an opinion and amend the document and remove the reference to flood. Recommendations: Todd and I agree that the Commission should amend the Subordination Agreement and take out the reference to flood insurance.

From: Todd O'Donnell Sent: Monday, August 01, 2005 3:42 PM To: Kathy Fox; Jayne Williams Subject: RE: NURFC I never got a specific date that insurance renews, but was told they have to prepare a package this week to put on market in time to maintain continuous coverage going forward. Todd

From: Kathy Fox Sent: Monday, August 01, 2005 3:11 PM To: Jayne Williams Cc: Todd O'Donnell Subject: RE: NURFC Do we know when in August NURFC needs to renew their insurance? If we don’t know, just let me know that. Don’t call them at this time. Thanks, K

From: Jayne Williams Sent: Monday, August 01, 2005 2:38 PM To: Kathy Fox Cc: Todd O'Donnell Subject: NURFC Kathy:

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We talked last week about the National Underground Railroad Freedom Center flood insurance. An e-mail from the sponsor requested that we waive the requirement for flood insurance when, in fact, it does not appear that it was our requirement. A subsequent phone call to Carol Zelizer did not shed much light on the subject. Carol did not have any memory of any discussion about NUFC flood insurance. Carol said the NURFC documents were scrutinized and the fact that we included earthquake in each document and did not include flood insurance led her to believe that it was not an error and that we did not require flood insurance. Todd and I have checked the following documents listed in projects at a glance: Subordination Agreement- Section 4, Insurance/Condemnation Proceeds, states that if damage is done by fire, flood, windstorm or other casualty covered by insurance and NURFC does not elect to repair or restore, the parties agree to terminate the Lease. However, there are no insurance requirements listed in the document. The whereas clauses in the agreement reference the Commission documents. There are no amendments to the Subordination Agreement. Arts Facility Construction Administration and Funding Agreement- requires earthquake but not flood insruance Clarification letter- granting a mortgage July 17, 2004 letter- extension of completion date Base Lease- requires earthquake but not flood insurance Clarification letter- granting a mortgage Freedom Center Resolution

April 15, 2003 letter- listing financial materials sent to the Commission Memorandum of Lease

Management Agreement- requires earthquake but not flood insurance No amendments Supplemental Agreement- Block grant development First Amendment Agreement- GRF Amendment Supplemental Agreement The documents listed above agree with the list in our Signed Documents file. At this time, I think we can conclude that flood insurance for NURFC was not a Commission requirement. Please advise. Jayne Jayne A. Williams, AIA Ohio Cultural Facilities Commission 20 East Broad Street Suite 200 Columbus, Ohio 43215-3416 phone: (614) 728-6924 fax: (614) 752-2775


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Jayne Williams

From: Jerry EmigSent: Tuesday, August 09, 2005 10:44 AMTo: Jayne Williams; Myra La Cava; Jennifer Sciantarelli; Annie Fullerton; Betty Baker; Todd

O'DonnellSubject: Monthly Report to the Commission - July 2005

MONTHLY REPORT TO THE COMMISSION July 2005


COMMISSION NEWS

Commission staff has evaluated planning materials submitted by local project sponsors to determine their readiness to undertake their proposed projects. Projects that have been reviewed and are scheduled to present before the Commission August 25 include:

Bellbrook Historic Museum Butler Palace Theatre Cincinnati Arts and Technology Center Cincinnati Ballet Center COSI-Toledo Harvey Wells House Hocking County Historical Society – Schempp House Jamestown Opera House John Bloomfield Home MAPS Air Museum Marietta Colony Theatre Marion Palace Theatre Pro Football Hall of Fame Robins Theatre Rock & Roll Hall of Fame and Museum Van Wert Historical Society Ward-Thomas Museum W.D. Packard Music Hall

STAFF NEWS

Bellbrook Historic Museum

Cincinnati Ballet Center

W.D. Packard Music Hall

Ward-Thomas Museum

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Jennifer Sciantarelli has joined the Commission staff as administrative assistant. Ms. Sciantarelli, a graduate of the University of Kentucky, has completed her course work and will be researching and writing a master's degree thesis in cultural policy and arts administration at Ohio State University. She was an intern this past year with Ohio Citizens for the Arts working in research and on legislative visits. Myra LaCava has been promoted to the position of Commission fiscal officer. She has served as the Commission's administrative assistant for the past year. She has taken on additional fiscal responsibilities in 2005 and now has considerable experience with the state's accounting system and procedures. OHIO HISTORICAL SOCIETY NEWS The Ohio Historical Society has announced that its 2005 Annual Meeting and Conference, Ohio History Pride, will be held October 7-8 at the OHS Center in Columbus. A variety of workshops and panel discussions will feature topics and information about the National Register of Historic Places, fundraisers, advocacy programs, collections planning and "old-building" basics. PROJECT EVENTS AND ANNOUNCEMENTS Cultural Facilities Carillon Historical Park (Dayton): The Directors of the Dayton Foundation, which governs Carillon Historical Park and controls the multi-million-dollar trust that created Carillon, will vote Aug. 2 on a proposed merger of Carillon with the Montgomery County Historical Society, which also has a state appropriation through the Commission. The merged organization will be called Dayton History, and Carillon Executive Director Brady Kress is expected to be the director, according to published reports. (Link to article.) Cincinnati Museum Center: The Museum Center has informed Project Manager Todd O'Donnell that it is ready to begin the phase two project that entails remodeling existing space to create 3,400 square feet of multi-purpose education and meeting rooms. The museum hopes to complete bid processes during the month of August. The project will utilize the remaining $500,000 from an original $1.6 million appropriation and the $250,000 new appropriation in House Bill 16. Cleveland Institute of Art: The Ohio Travel and Tourism budget includes FY06 and FY07 operating funding to the Cleveland Institute of Art of $100,000 per fiscal year, and totaling $200,000. The state has appropriated $1 million through our Commission for the renovation the Institute's Joseph McCullough Center for the Visual Arts, including a new appropriation of $250,000 in House Bill 16. Cleveland Institute of Music: Construction has started on the $20 million, 36,000-square-foot expansion that will add a dozen practice rooms and another dozen teaching studios, a large rehearsal space, and a concert hall to the Institute’s current facility. The construction contract has been awarded to Donley's, Inc., a leading Cleveland-based construction management, design/build and general contracting firm. The state has appropriated $1.5 million, including a new appropriation of $750,000 in House Bill 16, for the project, which is expected to be completed in fall 2006. Preliminary approvals were given by the Commission at its October 2004 meeting, but further action, including approval for local construction administration, is required prior to final approval for the expenditure of state funds. Cincinnati Ballet Center: Executive Director Susan Redman-Rengstorf has resigned from her position, effective Aug. 1, in order to become vice president for the National Conference for Community and Justice, formerly known as the National Conference of Christians and Jews, the anti-racism group based in New York. The Ballet has announced that it will conduct a national search for Redman-Rengstorf's replacement. During her tenure, the ballet completed a financial restructuring and opened the Mickey Jarson Kaplan Performance Studio. The Commission will consider a resolution to release the state's $450,000 appropriation at its Aug. 25 meeting. Jamestown Opera House: Project Manager Todd O'Donnell has discussed with the local project sponsors the need to address Advisory Council on Historic Preservation (ACHP) Section 106 requirements in order access federal HUD funds, for which they have applied. While federal requirements do not impact the project, to be reviewed at the August 25 Commission meeting, they will impact any future work at the site. The confirmation of federal funding to the Opera House should be completed by early August. Montgomery County Historical Society (Dayton): An article in a recent Dayton Daily News states that the Montgomery County Historical Society's members have voted to merge the society with Carillon Historical Park and the two groups will become "Dayton History." Directors of the Dayton Foundation, which governs Carillon Park, will vote on the merger Aug.

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2. Carillon Executive Director Brady Kress is expected to be director of the merged group, according to the report. (Link to article.) Paul Laurence Dunbar State Memorial (Dayton): The Ohio Travel and Tourism budget includes FY06 and FY07 funding to the Wright Dunbar Historical Site of $50,000 per fiscal year, and totaling $100,000. The Dunbar complex has been undergoing a phased restoration, and has received state appropriations totaling $1.04 million through the Commission. Pro Football Hall of Fame (Canton): The Ohio Travel and Tourism budget includes FY06 and FY07 funding to the Hall of Fame of $5,000 per fiscal year, and totaling $10,000. The state appropriated through the Commission $400,000 in the 2005-06 capital bill (House Bill 16) to the Pro Football Hall of Fame for the construction of an outdoor plaza. Tecumseh Sugarloaf Mountain Amphitheatre (Chillicothe): The Ohio Travel and Tourism budget includes FY06 and FY07 funding to be shared by Tecumseh, Trumpet in the Land and Blue Jacket of $120,000 per fiscal year, and totaling $240,000. Tecumseh has a $120,000 capital appropriation through the Commission from House Bill 16, the 2005-06 capital bill, for an improvements project to replace a backstage building that houses dressing rooms, restrooms, costume and prop shops. Trumpet in the Land (New Philadelphia): The Ohio Travel and Tourism budget includes FY06 and FY07 funding to be shared by Trumpet in the Land, Tecumseh and Blue Jacket of $120,000 per fiscal year, and totaling $240,000. Trumpet in the Land has a $100,000 capital appropriation through the Commission in House Bill 675, the 2002-03 capital bill, to be used for roof repairs, construction of an underground tunnel and stage upgrades. State Historical Facilities Moundbuilders State Memorial (Newark): The director of the Office of Budget and Management has approved a $530,000 request for reimbursement on the planning and rehabilitation of existing structures at the site. Statewide Site Repairs (Various Locations): The director of the Office of Budget and Management has approved a $200,000 request for reimbursement for a new roof and exterior painting of the Quaker Meeting House in Mt. Pleasant. Serpent Mound State Memorial (Locust Grove): The director of the Office of Budget and Management has approved a $248,000 request for reimbursement for work that includes construction of a new picnic shelter, the purchase of new picnic tables, and re-roofing the museum. Sports Facilities Marina District/Ice Arena Development (Toledo): While the location for this proposed arena is debated by city leaders, Jim Russell, from the Pizzuti Cos., the developer of the project, and Rep. Mark Wagoner's office have inquired whether the $7.5 million in state appropriations through this Commission is location specific. The state Controlling Board has the authority to authorize a change in the location, but this would be a rare change, and it would need to be carefully considered by the affected members of the Legislature and the administration. Commission Chairman Ron Pizzuti has recused himself from this project to avoid a conflict of interest. 2005 QUARTERLY FUND-RAISING REPORT


Project Received Received Received Received Akron Art Museum Yes No Akron Civic Theatre No Yes Boonshoft Museum of Discovery Yes No Contemporary Arts Center Yes Yes COSI Columbus No No Dayton Art Institute No No National Aviation Hall of Fame Yes No NURFC (Freedom Center) Yes No Schuster Center Yes Yes

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Summary of fund raising reports received in July 2005: No reports received during the month; all second-quarter reports were received in June PROJECT CHART FUTURE COMMISSION MEETINGS Thursday, August 25, 2005, 10:00 a.m. – Commission Office Thursday, November 3, 2005, 10:00 a.m. – Commission Office (Date and location tentative) cc: O'Neal Saunders, AG's Office Lori Payne, AG's Office Rebecca Skillings, OBM Todd Clark, OBM Kerry Sullivan, LSC

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Jayne Williams

From: [email protected]: Wednesday, August 03, 2005 4:15 PMTo: Jayne WilliamsSubject: National Underground Railroad Freedom Center Note - call from Bockelman/Mills

Sandie and Gary called me to let me know they had spoken with Rhonda Bohke, BankOne VP @ 513‐985‐5111, and confirmed that the bank loan does not require flood insurance. Rhonda is willing to certify in writing but is not available until Friday 8/5. Gary asked about status of contract amendments and availability of funds and I told him that I would have to check on status and get back to them. Sandie stated that the meeting with lenders to reconfirm covenants is in two weeks and that NURFC hopes to have a timing committment for availability of funds by that time. http://intranet/intranet/projects/ataglance/default.asp?PID=594&submit=Go

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Jayne Williams

From: Todd O'DonnellSent: Monday, August 01, 2005 3:42 PMTo: Kathy Fox; Jayne WilliamsSubject: RE: NURFC

I never got a specific date that insurance renews, but was told they have to prepare a package this week to put on market in time to maintain continuous coverage going forward. Todd

From: Kathy Fox Sent: Monday, August 01, 2005 3:11 PM To: Jayne Williams Cc: Todd O'Donnell Subject: RE: NURFC Do we know when in August NURFC needs to renew their insurance? If we don’t know, just let me know that. Don’t call them at this time. Thanks, K

From: Jayne Williams Sent: Monday, August 01, 2005 2:38 PM To: Kathy Fox Cc: Todd O'Donnell Subject: NURFC Kathy: We talked last week about the National Underground Railroad Freedom Center flood insurance. An e-mail from the sponsor requested that we waive the requirement for flood insurance when, in fact, it does not appear that it was our requirement. A subsequent phone call to Carol Zelizer did not shed much light on the subject. Carol did not have any memory of any discussion about NUFC flood insurance. Carol said the NURFC documents were scrutinized and the fact that we included earthquake in each document and did not include flood insurance led her to believe that it was not an error and that we did not require flood insurance. Todd and I have checked the following documents listed in projects at a glance: Subordination Agreement- Section 4, Insurance/Condemnation Proceeds, states that if damage is done by fire, flood, windstorm or other casualty covered by insurance and NURFC does not elect to repair or restore, the parties agree to terminate the Lease. However, there are no insurance requirements listed in the document. The whereas clauses in the agreement reference the Commission documents. There are no amendments to the Subordination Agreement. Arts Facility Construction Administration and Funding Agreement- requires earthquake but not flood insruance Clarification letter- granting a mortgage July 17, 2004 letter- extension of completion date Base Lease- requires earthquake but not flood insurance Clarification letter- granting a mortgage Freedom Center Resolution


Management Agreement- requires earthquake but not flood insurance No amendments Supplemental Agreement- Block grant development First Amendment Agreement- GRF

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Amendment Supplemental Agreement The documents listed above agree with the list in our Signed Documents file. At this time, I think we can conclude that flood insurance for NURFC was not a Commission requirement. Please advise. Jayne Jayne A. Williams, AIA Ohio Cultural Facilities Commission 20 East Broad Street Suite 200 Columbus, Ohio 43215-3416 phone: (614) 728-6924 fax: (614) 752-2775


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Jayne Williams

From: Kathy FoxSent: Monday, August 01, 2005 3:11 PMTo: Jayne WilliamsCc: Todd O'DonnellSubject: RE: NURFC

Do we know when in August NURFC needs to renew their insurance? If we don’t know, just let me know that. Don’t call them at this time. Thanks, K

From: Jayne Williams Sent: Monday, August 01, 2005 2:38 PM To: Kathy Fox Cc: Todd O'Donnell Subject: NURFC Kathy: We talked last week about the National Underground Railroad Freedom Center flood insurance. An e-mail from the sponsor requested that we waive the requirement for flood insurance when, in fact, it does not appear that it was our requirement. A subsequent phone call to Carol Zelizer did not shed much light on the subject. Carol did not have any memory of any discussion about NUFC flood insurance. Carol said the NURFC documents were scrutinized and the fact that we included earthquake in each document and did not include flood insurance led her to believe that it was not an error and that we did not require flood insurance. Todd and I have checked the following documents listed in projects at a glance: Subordination Agreement- Section 4, Insurance/Condemnation Proceeds, states that if damage is done by fire, flood, windstorm or other casualty covered by insurance and NURFC does not elect to repair or restore, the parties agree to terminate the Lease. However, there are no insurance requirements listed in the document. The whereas clauses in the agreement reference the Commission documents. There are no amendments to the Subordination Agreement. Arts Facility Construction Administration and Funding Agreement- requires earthquake but not flood insruance Clarification letter- granting a mortgage July 17, 2004 letter- extension of completion date Base Lease- requires earthquake but not flood insurance Clarification letter- granting a mortgage Freedom Center Resolution


Management Agreement- requires earthquake but not flood insurance No amendments Supplemental Agreement- Block grant development First Amendment Agreement- GRF Amendment Supplemental Agreement The documents listed above agree with the list in our Signed Documents file. At this time, I think we can conclude that flood insurance for NURFC was not a Commission requirement. Please advise. Jayne

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Jayne A. Williams, AIA Ohio Cultural Facilities Commission 20 East Broad Street Suite 200 Columbus, Ohio 43215-3416 phone: (614) 728-6924 fax: (614) 752-2775


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Jayne Williams

From: Jayne WilliamsSent: Monday, August 01, 2005 2:38 PMTo: Kathy FoxCc: Todd O'DonnellSubject: NURFC

Kathy: We talked last week about the National Underground Railroad Freedom Center flood insurance. An e-mail from the sponsor requested that we waive the requirement for flood insurance when, in fact, it does not appear that it was our requirement. A subsequent phone call to Carol Zelizer did not shed much light on the subject. Carol did not have any memory of any discussion about NUFC flood insurance. Carol said the NURFC documents were scrutinized and the fact that we included earthquake in each document and did not include flood insurance led her to believe that it was not an error and that we did not require flood insurance. Todd and I have checked the following documents listed in projects at a glance: Subordination Agreement- Section 4, Insurance/Condemnation Proceeds, states that if damage is done by fire, flood, windstorm or other casualty covered by insurance and NURFC does not elect to repair or restore, the parties agree to terminate the Lease. However, there are no insurance requirements listed in the document. The whereas clauses in the agreement reference the Commission documents. There are no amendments to the Subordination Agreement. Arts Facility Construction Administration and Funding Agreement- requires earthquake but not flood insruance Clarification letter- granting a mortgage July 17, 2004 letter- extension of completion date Base Lease- requires earthquake but not flood insurance Clarification letter- granting a mortgage Freedom Center Resolution


Management Agreement- requires earthquake but not flood insurance No amendments Supplemental Agreement- Block grant development First Amendment Agreement- GRF Amendment Supplemental Agreement The documents listed above agree with the list in our Signed Documents file. At this time, I think we can conclude that flood insurance for NURFC was not a Commission requirement. Please advise. Jayne Jayne A. Williams, AIA Ohio Cultural Facilities Commission 20 East Broad Street Suite 200 Columbus, Ohio 43215-3416 phone: (614) 728-6924 fax: (614) 752-2775


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Jayne Williams

From: Todd O'DonnellSent: Thursday, July 28, 2005 10:41 AMTo: '[email protected]'Cc: [email protected]; Jayne WilliamsSubject: RE: Excess Flood Covg Required?

Sandie: We have been and are currently reviewing the situation and will respond to you as soon as possible. Todd ‐‐‐‐‐Original Message‐‐‐‐‐ From: [email protected] [mailto:[email protected]] Sent: Thursday, July 28, 2005 10:29 AM To: Todd O'Donnell Cc: [email protected] Subject: Fw: Excess Flood Covg Required? Todd, I forwarded recent e‐mail correspondence from our insurance broker, Guy DeDiemar, following up on our waiver request for excess flood coverage. Please respond. Thank you. Sandie Sandra M. Mills, CPA Director of Finance & Accounting National Underground Railroad Freedom Center 50 East Freedom Way Cincinnati, OH 45202 (513) 333‐7537 Direct (513) 333‐7500 Main (513) 333‐7718 Fax ‐‐‐‐‐ Forwarded by Sandie Mills/NURFC on 07/28/2005 10:24 AM ‐‐‐‐‐ "Guy DeDiemar" <GDeDiemar@SKSINS .com> To "Sandie Mills (E‐mail 2)" 07/28/2005 10:22 <[email protected]> AM cc Subject

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FW: Excess Flood Covg Required? Hi Sandie! I hope all is well. I hate to be a pest, but any word on whether coverage will be required? If we have to bind coverage, 25% of annual premium minimum will be due and short‐rate cancellation penalty, as well. Thank you. Guy > ‐‐‐‐‐Original Message‐‐‐‐‐ > From: Guy DeDiemar > Sent: Tuesday, July 19, 2005 1:34 PM > To: Sandie Mills (E‐mail 2) > Subject: Excess Flood Covg Required? > Importance: High > > Hi Sandie! > I hope all is well! > I was wondering if any decision had been made as to whether the Excess Flood coverage is to be required. We will need to get the Renewal Quote ordered ASAP, if the coverage is needed, as the policy renews in August. > I would appreciate an update, so we know how to proceed. Thank you! > Guy > > Guy T. DeDiemar > Vice President > Schiff‐Kreidler‐Shell, Inc. > 1 West 4th St. > Suite 1300 > Cincinnati, OH 45202 > Phone #:513‐977‐3112 > Fax #:513‐977‐3193 > > This message may contain private information and or work product which is confidential. If you are not an intended recipient, use and disclosure of this message are prohibited. If you received this transmission in error, please notify the sender by reply e‐mail and delete the message and any attachments.

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Jayne Williams

From: Todd O'DonnellSent: Thursday, July 28, 2005 8:39 AMTo: Jayne WilliamsSubject: FW: National Underground Railroad Freedom Center Note - Letter & report from OBM re

appropriation

‐‐‐‐‐Original Message‐‐‐‐‐ From: Kathy Fox Sent: Wednesday, June 01, 2005 1:11 AM To: Todd O'Donnell Subject: RE: National Underground Railroad Freedom Center Note ‐ Letter & report from OBM re appropriation Todd, I'll handle this as well as the same issue for Sports Facilities Cinci. Thanks, Kathy ‐‐‐‐‐Original Message‐‐‐‐‐ From: Todd O'Donnell Sent: Tuesday, May 31, 2005 4:07 PM To: Kathy Fox Subject: RE: National Underground Railroad Freedom Center Note ‐ Letter & report from OBM re appropriation I have never been given a list of any projects exempted from %forart. During the generation of Commission project summarys for these projects I relied on discussions with Scott Schaller, and his internal discussions with OBM staff, to confirm that the projects were previously exempted from %forart (. I don’t know why but now the projects have been put on the %forart list attached to Tom Johnson's memo dated May 26, 2005; discussions with Scott today regarding why a previously exempted project would go back on the list were inconclusive, he said wasn’t involved in the recommendation process but has now been told to prepare to review requests for reconsideration as they come in. And that’s how we got to him recommending I write a letter to Johnson to explain the historical exemption and the basis for continuing it. T ‐‐‐‐‐Original Message‐‐‐‐‐ From: Kathy Fox Sent: Tuesday, May 31, 2005 3:53 PM To: Todd O'Donnell Subject: RE: National Underground Railroad Freedom Center Note ‐ Letter & report from OBM re appropriation Aren’t these already on the list of projects to be exempted by OBM? If so, we don't need to do anything. Please advise. Thx, K Kathleen M. Fox, FASLA Executive Director Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215‐3416

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vox: 614‐752‐2770 fax: 614‐752‐2775 e‐mail: [email protected] [email protected] website: www.culture.ohio.gov The Commission has a new name and Web address! To better describe the full range of facilities we oversee—theaters, museums, historical sites and publicly owned professional sports venues—as stewards of capital improvement funds appropriated by the Ohio General Assembly and Governor, the Ohio Arts & Sports Facilities Commission has been renamed the Ohio Cultural Facilities Commission. You are invited to visit www.culture.ohio.gov or call (614) 752‐2770 for more information on the Commission or to learn how we can assist your cultural facility project. ‐‐‐‐‐Original Message‐‐‐‐‐ From: Todd O'Donnell Sent: Tuesday, May 31, 2005 3:50 PM To: Kathy Fox Subject: FW: National Underground Railroad Freedom Center Note ‐ Letter & report from OBM re appropriation KF‐I fumbled the cc I intended to go to you on the original email which went back to Jim. Let me know if you have any problem with the approach described below. ‐‐‐‐‐Original Message‐‐‐‐‐ From: Todd O'Donnell Sent: Tuesday, May 31, 2005 3:37 PM To: Jim Armstrong Subject: RE: National Underground Railroad Freedom Center Note ‐ Letter & report from OBM re appropriation I have spoken with Scott Schaller and plan to draft a letter to Director Johnson pointing out the fact that the projects were previously exempted from the % for Art program, and that there are features inherent to the facilities which are in and of themselves art. Scott recommended that I emphasize that NURFC and Cincinnati sports facilities qualify for determination category #5 which states "the value of some features or characteristics inherent to the design of the buildings funded with these appropriations should satisfy the one percent requirement..." Please advise if there is any reason I should not proceed with drafting the letter as noted, otherwise I'll complete a draft by early next week for KF review. Thanks‐Todd ‐‐‐‐‐Original Message‐‐‐‐‐ From: [email protected] [mailto:[email protected]] Sent: Tuesday, May 31, 2005 2:08 PM To: Todd O'Donnell Subject: National Underground Railroad Freedom Center Note ‐ Letter & report from OBM re appropriation OBM makes preliminary determinations for projects, including National Underground RR, that will be a part of the Per Cent for Arts Program. Review report & notify Tom Johnson by

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6/26/05 if you want OBM to reconsider the determination. http://intranet/intranet/projects/ataglance/default.asp?PID=594&submit=Go

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Jayne Williams

From: Todd O'DonnellSent: Thursday, July 28, 2005 8:39 AMTo: Jayne WilliamsSubject: FW: National Underground Railroad Freedom Center Note - Letter & report from OBM re

appropriation

Re: % for arts ‐‐‐‐‐Original Message‐‐‐‐‐ From: Kathy Fox Sent: Tuesday, May 31, 2005 3:53 PM To: Todd O'Donnell Subject: RE: National Underground Railroad Freedom Center Note ‐ Letter & report from OBM re appropriation Aren’t these already on the list of projects to be exempted by OBM? If so, we don't need to do anything. Please advise. Thx, K Kathleen M. Fox, FASLA Executive Director Ohio Cultural Facilities Commission 20 E. Broad Street, Suite 200 Columbus, OH 43215‐3416 vox: 614‐752‐2770 fax: 614‐752‐2775 e‐mail: [email protected] [email protected] website: www.culture.ohio.gov The Commission has a new name and Web address! To better describe the full range of facilities we oversee—theaters, museums, historical sites and publicly owned professional sports venues—as stewards of capital improvement funds appropriated by the Ohio General Assembly and Governor, the Ohio Arts & Sports Facilities Commission has been renamed the Ohio Cultural Facilities Commission. You are invited to visit www.culture.ohio.gov or call (614) 752‐2770 for more information on the Commission or to learn how we can assist your cultural facility project. ‐‐‐‐‐Original Message‐‐‐‐‐ From: Todd O'Donnell Sent: Tuesday, May 31, 2005 3:50 PM To: Kathy Fox Subject: FW: National Underground Railroad Freedom Center Note ‐ Letter & report from OBM re appropriation

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KF‐I fumbled the cc I intended to go to you on the original email which went back to Jim. Let me know if you have any problem with the approach described below. ‐‐‐‐‐Original Message‐‐‐‐‐ From: Todd O'Donnell Sent: Tuesday, May 31, 2005 3:37 PM To: Jim Armstrong Subject: RE: National Underground Railroad Freedom Center Note ‐ Letter & report from OBM re appropriation I have spoken with Scott Schaller and plan to draft a letter to Director Johnson pointing out the fact that the projects were previously exempted from the % for Art program, and that there are features inherent to the facilities which are in and of themselves art. Scott recommended that I emphasize that NURFC and Cincinnati sports facilities qualify for determination category #5 which states "the value of some features or characteristics inherent to the design of the buildings funded with these appropriations should satisfy the one percent requirement..." Please advise if there is any reason I should not proceed with drafting the letter as noted, otherwise I'll complete a draft by early next week for KF review. Thanks‐Todd ‐‐‐‐‐Original Message‐‐‐‐‐ From: [email protected] [mailto:[email protected]] Sent: Tuesday, May 31, 2005 2:08 PM To: Todd O'Donnell Subject: National Underground Railroad Freedom Center Note ‐ Letter & report from OBM re appropriation OBM makes preliminary determinations for projects, including National Underground RR, that will be a part of the Per Cent for Arts Program. Review report & notify Tom Johnson by 6/26/05 if you want OBM to reconsider the determination. http://intranet/intranet/projects/ataglance/default.asp?PID=594&submit=Go

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Jayne Williams

From: Jayne WilliamsSent: Wednesday, July 27, 2005 11:23 AMTo: Annie FullertonSubject: RE:

NURFC insurance and Promont House selection process

From: Annie Fullerton Sent: Wednesday, July 27, 2005 11:14 AM To: Jayne Williams Subject: RE: Yes - will do - need blurb to put in subject matter - thanks I'll check w/KF re: access rights

From: Jayne Williams Sent: Wednesday, July 27, 2005 10:17 AM To: Annie Fullerton Subject: Annie: It does not look like I have access to Kathy’s calendar yet. Can you schedule me for 15 minutes today or tomorrow? Thanks. Jayne Jayne A. Williams, AIA Ohio Cultural Facilities Commission 20 East Broad Street Suite 200 Columbus, Ohio 43215-3416 phone: (614) 728-6924 fax: (614) 752-2775


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Jayne Williams

From: Jayne WilliamsSent: Thursday, June 03, 2004 10:15 AMTo: Jerry EmigSubject: RE: I NEED MEAT

KF did not sign any documents for me last month. Annie keeps a list of all documents KF signs every month. I went to the Dentist and out with my Mom but no significant meetings. Sorry. On Galion, there was insurance. A claim has been filed. The police are investigating. It was a hit and run accident. Looks like a semi truck cab hit the corner of the canopy, not the corner post as we were told. I do have pictures but they did not come out very well. Work had not started on that section of the roof and no one was hurt.

-----Original Message----- From: Jerry Emig Sent: Thursday, June 03, 2004 10:01 AM To: Gretchen Van Winkle; Jayne Williams; Todd O'Donnell Subject: I NEED MEAT PMS: I NEED MEAT. I'M A HEATHEN AND A SAVAGE AND I NEED MEAT. I NEED TO KNOW ASAP FOR THE MONTHLY REPORT ANY OF THE REAL MEAT THAT HAPPENED WITH OUR PROJECTS IN MAY. THE REPORT IS JUST FLUFF RIGHT NOW. I NEED MEAT FOR IT, SO IF EACH OF YOU COULD THINK ABOUT AND LET ME KNOW IF ANY OF YOUR PROJECTS HAD THE FOLLOWING OCCUR, THAT WOULD BE GREAT. 1. INVOICES APPROVED (NEED TO KNOW PROJECT AND HOW MUCH). 2. SIGNIFICANT DOCUMENTS SIGNED AND WHAT THEY MEAN IN TERMS OF THE PROJECT'S NEXT STEPS. 3. SIGNIFICANT MEETINGS (SUCH AS NURFC FINANANCIAL MEETING) AND WHAT THE OUTCOME MEANS IN TERMS OF NEXT STEPS. 4. ANY OTHER SIGNIFICANT EVENTS. KATHY FEELS I'M NOT INCLUDING ENOUGH FINANCIAL/LEGAL INFO IN THE REPORT. THANKS IN ADVANCE. YOUR FRIEND, THE MEATHEAD.

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Jayne Williams

From: Williams, JayneSent: Monday, March 01, 2004 2:10 PMTo: Jean Marie CackowskiSubject: RE: Need Help with Info

show the list to Carol and let her choose which one to use as a model. Thanks.

-----Original Message----- From: Jean Marie Cackowski Sent: Monday, March 01, 2004 1:32 PM To: Williams, Jayne Subject: FW: Need Help with Info

Jayne, Is this helpful? Jean Marie -----Original Message----- From: Armstrong, Jim Sent: Monday, March 01, 2004 12:47 PM To: Jean Marie Cackowski Subject: RE: Need Help with Info It looks pretty varied: Johnny Appleseed - lease & sublease, no subordination John & Annie Glenn - lease & sublease, no subordination Cincy museum center - sublease, subordination NURFC - Base lease, subordination Akron Civic - base lease, subordination Contemp art - base lease, open-end statutory mortgage, subordination Sandusky - lease, subordination Clark county - sublease, no subordination Valentine, sublease, lease, no subordination Beck center - base lease, 2 subordination agreements Jamestown - sublease, no subordination

-----Original Message----- From: Jean Marie Cackowski Sent: Monday, March 01, 2004 12:23 PM To: Armstrong, Jim Subject: Need Help with Info

Jim,

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Can you please provide me with a list (or tell me how to do it myself) of all projects that have:

a. A sublease. b. A nondisturbance/subordination agreement.

Jayne thinks all a = all b. Thanks! Jean Marie

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Jayne Williams

From: Williams, JayneSent: Friday, September 12, 2003 4:24 PMTo: Smith, RobynCc: Barbara BoggsSubject: NURFC

Robyn: I forwarded the following items to Barbara to file for the National Underground Railroad Freedom Center: Total Project Plan Revenues as of June 30, 2003 Financial Covenant Analysis as of June 30, 2003 Consolidated Summary Balance Sheets for December 31, 2002 and June 30, 2003 Consolidated Summary Balance Sheets for December 31, 2002 and July 31, 2003 Barbara will forward these items to David for his analysis. We also received 2 invoices that I will forward to Dave for processing. Jayne

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Jayne Williams

From: Williams, JayneSent: Monday, June 10, 2002 12:25 PMTo: Michelle BretscherSubject: RE: Annual Report Photos

Canton said they only had construction photos. We have construction photos. I will call Shuster back.

-----Original Message----- From: Michelle Bretscher Sent: Monday, June 10, 2002 11:04 AM To: Smith, Robyn; Van Winkle, Gretchen; Williams, Jayne Subject: FW: Annual Report Photos Hi, ladies. I just wanted to check on the status of the annual report photos.

-----Original Message----- From: Williams, Jayne Sent: Thursday, May 09, 2002 2:29 PM To: Michelle Bretscher Subject: RE: Annual Report Photos Michelle: I left messages for Shuster and Canton. Shuster just had a celebration for closing in the wintergarden. They always have pictures. They should be done around October. Canton has some dance recitals coming up where they will be using the lift. I said we could take pictures if they did not want to. They do not have any professional pictures. I talked to NAHF and they have an opening for their new exhibits July 19 and will have professional photos for us. NFLL only has the renderings for now. They expect to open in late fall. I will have pictures of an almost complete building for the report. Akron had a picture in the Evergreene newsletter. Maybe we could use it. Jayne

-----Original Message----- From: Michelle Bretscher Sent: Tuesday, May 07, 2002 2:22 PM To: Smith, Robyn; Van Winkle, Gretchen; Williams, Jayne Cc: Armstrong, Jim Subject: Annual Report Photos Hi, ladies. As a follow-up to our meeting, wanted to make sure everybody's on the same page regarding what projects we might feature and who's going to round up the photos: ARTS Akron Art Museum - renderings - GVW Akron Civic- cover photo possibility - interior shot - JW American Classical Music - piano or lunch concert shot - RS Canton Palace - orchestra pit (if possible) - JW Cinci Museum Center - photos as supplied to JA last year - RS Contemporary Arts Center - renderings - RS Crawford - renderings - RS Glenn Museum - opening events - RS First Ladies - cover photo possibility - exterior (and interiors) - JW

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NURFC - Ground breaking events - RS Schuster - Construction photos/wintergarden - JW Reese Peters - art class in session - GVW Woodward - rendering or photo - GVW OHS Adena - RS Indian Mill - RS Local/Wide Area Networks - school children distance learning - MB Dunbar - RS Piqua - Canal Boat - RS Zoar Village - hotel exterior RS Fort Meigs - RS Serpent Mound - MB SPORTS 5/3 Field - opening day shots - GVW and MB (MB to call Gov's office) Great Lakes Ballpark - ground breaking - MB Great American Ballpark - RS If I'm missing anything or misinterpreted anything, let me know. I'm going to create a folder in the "photos" section of the shared server called "annual report 02." If you have any digital photos, they can be deposited there. (Please use project name in title.) If you've got hard copy pics, you can give them to me. I'll start a file in which we can save them. Thanks much for your help, M Michelle Bretscher Community Relations Director Ohio Arts & Sports Facilities Commission 20 E. Broad Street, Suite 200 Columbus, Ohio 43215-3416 Phone: 614.995.7552 Fax: 614.752.2775 Email: [email protected] Web Site: http://www.state.oh.us/afc

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Jayne Williams

From: Williams, JayneSent: Thursday, May 09, 2002 2:29 PMTo: Michelle BretscherSubject: RE: Annual Report Photos

Michelle: I left messages for Shuster and Canton. Shuster just had a celebration for closing in the wintergarden. They always have pictures. They should be done around October. Canton has some dance recitals coming up where they will be using the lift. I said we could take pictures if they did not want to. They do not have any professional pictures. I talked to NAHF and they have an opening for their new exhibits July 19 and will have professional photos for us. NFLL only has the renderings for now. They expect to open in late fall. I will have pictures of an almost complete buildingfor the report. Akron had a picture in the Evergreene newsletter. Maybe we could use it. Jayne

-----Original Message----- From: Michelle Bretscher Sent: Tuesday, May 07, 2002 2:22 PM To: Smith, Robyn; Van Winkle, Gretchen; Williams, Jayne Cc: Armstrong, Jim Subject: Annual Report Photos Hi, ladies. As a follow-up to our meeting, wanted to make sure everybody's on the same page regarding what projects we might feature and who's going to round up the photos: ARTS Akron Art Museum - renderings - GVW Akron Civic- cover photo possibility - interior shot - JW American Classical Music - piano or lunch concert shot - RS Canton Palace - orchestra pit (if possible) - JW Cinci Museum Center - photos as supplied to JA last year - RS Contemporary Arts Center - renderings - RS Crawford - renderings - RS Glenn Museum - opening events - RS First Ladies - cover photo possibility - exterior (and interiors) - JW NURFC - Ground breaking events - RS Schuster - Construction photos/wintergarden - JW Reese Peters - art class in session - GVW Woodward - rendering or photo - GVW OHS Adena - RS Indian Mill - RS Local/Wide Area Networks - school children distance learning - MB Dunbar - RS Piqua - Canal Boat - RS Zoar Village - hotel exterior RS Fort Meigs - RS Serpent Mound - MB

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SPORTS 5/3 Field - opening day shots - GVW and MB (MB to call Gov's office) Great Lakes Ballpark - ground breaking - MB Great American Ballpark - RS If I'm missing anything or misinterpreted anything, let me know. I'm going to create a folder in the "photos" section of the shared server called "annual report 02." If you have any digital photos, they can be deposited there. (Please use project name in title.) If you've got hard copy pics, you can give them to me. I'll start a file in which we can save them. Thanks much for your help, M Michelle Bretscher Community Relations Director Ohio Arts & Sports Facilities Commission 20 E. Broad Street, Suite 200 Columbus, Ohio 43215-3416 Phone: 614.995.7552 Fax: 614.752.2775 Email: [email protected] Web Site: http://www.state.oh.us/afc

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Jayne Williams

From: Fox, KathySent: Tuesday, March 13, 2001 12:50 PMTo: Smith, Robyn; Van Winkle, Gretchen; Williams, JayneSubject: FW: Bond Counsel

Jayne, Robyn and Gretchen, See below for correspondence between AG's ofc. and me regarding disposition of questions to bond counsel for our projects. Let me know if you have any questions. Thanks, ‐‐K ‐‐‐‐‐Original Message‐‐‐‐‐ From: Fox, Kathy Sent: Tuesday, March 13, 2001 10:51 AM To: 'Mark Gleaves'; '[email protected]' Subject: RE: Bond Counsel Mark and Kristen, The Commission has a limited budget for consultation with bond counsel, and I make the inquiries when there is a definable issue of concern. If appropriate or necessary, this can be done when a representative of the AG's office participates. This control point is necessary so that our agency knows the exact status of our expenditures in this regard, and so that we are able to understand when questions need to be directed to bond counsel. State Accounting regulations require that we track our spending and know at all times that we have not exceeded the approved encumbrance of funds. With regard to NURFC, I spoke last week with Steve Grassbaugh about the materials that Stan Dobrowski forwarded to him. Steve does not have any bond related concerns, but has forwarded the material to Squire Sanders & Dempsey's tax department for review. He will report back any concerns, but does not expect any. I had already spoken with Steve several weeks ago about the Cincinnati Ballet property ownership issue. His response, which I shared with Robyn and she shared with the Ballet, is: if the lease with the ballet is longer than the lease‐hold interest we must obtain, and if the ballet's lease is absolutely irrevocable, then he does not see an issue. Their lease would have to be modified to meet this standard. I am fully aware that each of our projects can present unique circumstances. This has always been the case. After eight years of working with these projects we have seen many combinations and permutations and even some new elements from time‐to‐time. However, many of the issues that arise on any given project have been previously explored from a bond and tax standpoint and often the questions have already been answered by bond counsel. The tax issues are less of a concern now that the tax covenants in the Management Agreement have been reduced to reflect the more recent treatment of arts facilities bonds as "governmental use" bonds. In this regard, I confirmed (during the closing on the 2001 Bonds) with Squire's tax attorney that we no longer need to track "private use" percentages on each of our arts projects due to the "governmental use" treatment of these bonds. With regard to changes sought by local sponsors to our standard documents, all requested changes must be approved by me. I will be looking for your advice about the requested changes, and your concerns. In general, I am reluctant to make any changes to the standard documents and expect the local sponsor to have a good reason for requesting the change, or

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for there to be a reason inherant in the project framework which requires the change. If there is a bond related question, we may well have already had it answered by bond counsel on a similar project, which I will be aware of. If it is a new issue, then I can forward it to bond counsel. I hope this is helpful in answering your question. I will have more time after today to discuss this or any specific issues that have arisen on particular projects. In the meantime, if there are particular questions on particular projects, send them by e‐mail and I will try to respond between meetings. Thanks. ‐‐Kathy *********************************************************************** Kathleen M. Fox, FASLA Executive Director Ohio Arts & Sports Facilities Commission 20 East Broad Street, Suite 200 Columbus, OH 43215‐3416 Phone: (614) 752‐2770 Fax: (614) 752‐2775 e‐mail: [email protected] web site: www.state.oh.us/afc ‐‐‐‐‐Original Message‐‐‐‐‐ From: Mark Gleaves [mailto:[email protected]] Sent: Tuesday, March 13, 2001 9:58 AM To: '[email protected]' Subject: Bond Counsel Kathy: We are sorry that our respective schedules have made telephone contact so difficult. Kristen and I need to discuss with you the proper procedure for contacting Steve Grassbaugh regarding questions arising in the OA&SFC projects. The projects appear to be getting more complicated, and neither Kristen nor I are qualified to pass legal judgment on the potential tax consequences connected to some of the more complex arrangements we are now seeing. In order to effectively negotiate Agreements, we need to know the limitations and minimum requirements needed for the proper relationship between the documents involved in OA&SFC projects when the applicant desires to make changes to the documents, or when the projects do not fit the prototype documents. Due to the complexity of the projects we are now seeing, the issues presented are varying from scenario to scenario. Accordingly, we need to discuss with you immediately the procedure to follow in contacting Steve, especially as to questions regarding the Cincinnati Ballet, CAC, NURFC and the Stadium Parking Garage. Please call us at your earliest convenience so that we can discuss this in detail. Thank you. Mark Gleaves Kristen Davidson

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Jayne Williams

From: Williams, JayneSent: Monday, June 14, 1999 7:47 AMTo: Fox, KathySubject: RE: Architect's contracts

Follow Up Flag: Follow upFlag Status: Flagged

TrackingTracking: Recipient

Fox, Kathy

Sandusky State Theatre. Bond funds. Jayne

-----Original Message----- From: Fox, Kathy Sent: Friday, June 11, 1999 5:54 PM To: Williams, Jayne Subject: RE: Architect's contracts Jayne, Which project is this for? Is it GRF or Bonds? Steve could show you how this is being handled on the NURFC project. Let me know... --K *********************************************************************** Kathleen M. Fox, FASLA Executive Director Ohio Arts & Sports Facilities Commission 10 West Broad Street, Suite 2550 Columbus, OH 43215-3418 Phone: (614) 752-2770 Fax: (614) 752-2775 e-mail: [email protected] web site: www.state.oh.us/afc

-----Original Message----- From: Williams, Jayne Sent: Friday, June 11, 1999 12:27 PM To: Fox, Kathy Subject: Architect's contracts Kathy: On the Bodner & Kerik Architect's contract, the signature page lists OWNER'S CONCURRENCE This Agreement is hereby approved on________,19__. The Arts and Sports Facilities Commission ("Owner") By:______ Do we want to be approving these contract? Jayne