1 Introduction to Word Chapter 2 Lecture Outline
Dec 17, 2015
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Introduction to WordChapter 2
Lecture Outline
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Page Margins:
• Default Margins:• Top margin… 1.0”• Bottom margin… 1.0”• Left margin… 1.25”• Right margin… 1.25”
• 2 ways to Change Margins:
• File• Page setup• Margins tab• OR:• Double click gray
area of ruler• Margins tab
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Line Spacing:
• Default line spacing:• Single spaced
• Line spacing (XP only):
• Single [ctrl] + [1]• Double [ctrl] + [2]• 1.5 [ctrl] + [5]
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Steps to change Line Spacing:
• Format menu
• Paragraph
• Indents and spacing tab
• Line spacing
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Headers and Footers:
• Headers:• Text you want printed
at the top of each page in the document
• Footers:• Text you want printed
at the bottom of every page in the document
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Steps to insert Headers/Footers:
• View menu
• Header and Footer
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Indenting Paragraphs:
• “Candy Kisses”- “Never grab a kiss until they tell you their name.”
• First line indent- The first line of each paragraph is indented while the other subsequent lines are not.
• Steps to indent the first line of multiple paragraphs:
• Select paragraphs• Format menu• Paragraph• Indents and spacing
tab• Special drop-list
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2nd way to indent first line of multiple paragraphs:
• Select the paragraphs
• Drag first line indent marker on ruler
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What if…..
• You have already typed a document but failed to indent paragraphs:
• Select all of document
• Click and hold first line indent & slide over ½ inch.
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Hanging Indent:
• The first line of the paragraph hangs to the left and every other line receives the indent.
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Steps to create a hanging indent:
• Select the paragraphs• Format menu• Paragraph• Indents and spacing
tab• Special drop-list
• Mouse:• Select paragraphs• Drag hanging indent
marker on ruler
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AUTOCORRECT: a feature that automatically corrects some
typographical errors as you type• To find: tools –
autocorrect tab (ex: replace tcchs with Todd County Central High School)
• Autocorrect options button:
• Displays when you click the small blue box below text
• Displays a menu that allows you to undo a correction or change how Word handles future automatic corrections
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Footnotes/Endnotes:
• Footnote- Explanatory note at the bottom of the page
• Endnote- explanatory note at the end of the document
• Superscript- raised numbers or letters
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Steps to add a Footnote/Endnote:
• Insert menu
• Reference
• Footnote
• Insert button
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2 ways to Modify a style:
• Ex: change style, indent, double space• Right click in note pane• Style in the shortcut menu• Choose footnote text from list• Click modify button• OR:• Click styles and formatting button on
formatting toolbar
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Word Count:
• Tools menu
• Word count
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Page Breaks:
• Soft Page Break- a page break automatically inserted by Word when it determines the text has filled one page
• Hard Page Break- a page break forced into the document by the user
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2 ways to insert hard page break:
• Insert menu• Break• Page break
• [ctrl] + [enter]
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Symbols:
• Insert menu• Symbol• Choose a font
category
• Use keyboard shortcuts
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Hyperlinks:
• Type the address then space or enter
• OR:
• Select text
• Click insert hyperlink button on standard toolbar
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Sorting:
• Select text
• Table menu
• sort
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Browsing vs. Scrolling:
• Browsing:• Click the “next page”
or “previous page” button on scrollbar
• OR:• Click browse object
button on scrollbar• Choose “goto”
• Scrolling:• Double-click “page”
on the status bar
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Cut/Copy/Paste:
• Steps to move text:• Select text• Choose “cut”• Move insertion point
to desired location• Choose “paste”
• Drag & Drop:• Select text• Place pointer within
selection and drag to new location
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Steps to copy text:
• Select text• Choose “copy”• Move insertion point
to desired location• Choose “paste”
• Drag & drop:• Select text• [ctrl]• Place pointer within
selection and drag to new location
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Smart Tags:
• A button that automatically appears on the screen when Word performs a certain action.
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Smart Tags:
• Autocorrect options: undoes an automatic correction, stops future automatic corrections of this type, or displays the autocorrect options dialog box
• Paste options- specifies how moved or pasted items should display, e.g., (1) with original formatting, (2) without formatting, or with different formatting.
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Find/Replace:
• Edit menu
• Replace command
• OR:
• Double-click on the left side of the status bar
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Thesaurus:
• A tool that provides synonyms and antonyms
• Select the word• Tools menu• Language command• Thesaurus
• 2nd way:• Right click on word• Choose synonym• Select a replacement
word
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THE END!!!!!