1. Implement commercial industry best practices to optimize operations & service member benefits Implement a COTS solution that can be easily and cost-effectively.

Enterprise Business SolutionCommissary Council Update

September 10, 2015

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• Implement commercial industry best practices to optimize operations & service member benefits

• Implement a COTS solution that can be easily and cost-effectively maintained over the long-term

• Adopt and implement common processes and procedures across CONUS and OCONUS locations – eliminating the “exceptions” and “out of process” activities

• Eliminate manual processes and “stovepipes”• Provide maximum flexibility (with minimal cost and disruption) to keep up

with commercial industry advancements

EBS – Fundamental Principles

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EBS Solution Overview

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Increment 1

ContractingCatalogingPricingPromotionsPlanogrammingVendor Portal

Increment 2

OrderingReceiving (DSD and non-DSD)Inventory ManagementHand Held Applications

Increment 3

Omni-Channel POSCustomer Relationship Management (CRM)Financial Information Management (FIM)Loss Prevention (LP)

Increment 4

Warehouse ManagementHand Held Applications

Power HQ

Purchasing and Vendors

Vendor Portal

Items and Assortments

Pricing and Promotions

Planogramming

R10 Store, Retail One, and Power+ Op. Financials

Cat. Analyzer & Bill BacksJRS

Loyalty Campaigns

Promotions and Coupons

Customers Personal.

Financial Info Mgmt (FIM)

Power Enterprise Advanced (Power+)

Interface - Scales

Power IM and Power DAX

Forecasting / Optimization

Inventory Accounting

Inventory Management

Transfers, Returns, Adjusts

Mobile

Ordering and Receiving

Purchasing / Warehouse Replenishment

Warehouse Management

Dock Scheduling

Transportation Optimiz.

Yard Management

Order Management and Billing (OMB)

Mob. Shopper

eCommerce

POS

Kiosks

Mobile POS

SCO Scales

Self Scan

Store Manager and Mobile

RTI Labels

Where we’re going…from a business perspective

EBS – Increment 1

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Valid data?Agreement approved?

• Vendor data• Item data• Costs• Adjustments• Prices• Promotions• Scale

Management (Invatron)

• Agreements• Bill Backs• Lump Sums

• Deal items• Locations

• Price Changes• View Reports • Inventory Support

Power HQ Vendor Portal

Power HQ

CategoryAnalyzer

Store Portal

Vendor Stores

• POS • Shelf Tags• Scales

Bill BackManager

HQ import

Corporate Headquarters

• Sales• Regular• Manager

Special

EDI

2015 2016

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr Ma

y Jun Jul Aug Sep Oct

Vendor Training

COOP

2DT&E1

2

Increment 1 – Schedule Baseline

DT&E1

5

Solution Discovery

Data Conversion

Install and Configure DeCA Test Lab

Kick Off

Strategy

Power HQ Build/ConfigurePower HQ Design

CDR

Planogram Build / ConfigurePlanogram Design

ST&E ATO

Optimize2

Optimize

Optimize

Optimize

Optimize

2

2

Install and Configure NCR Test Lab

Install and Configure DeCA

Data Centers

Interface Build/Configure Interface Design

Increment 1 Training

FOC & FD

DT&E1CA Build/Configure

TRR

PRR & LDD

PRR & FDD

DT&E1

DT&E1

CA Design

Invatron Build/Configure

Vendor Portal, Power HQ Contracting & BBM Build/Configure

Invatron Design

Vendor Portal & BBM Design

Interface Discovery

CA

Legend

IOCIBR

Key Topics• Vendor Portal Onboarding• Business model diversity• Roles and Responsibilities• Communication• Training Requirements• FAQ’s

Participants• Manufacturers• Brokers• Selling brokers• Direct Store Delivery (DSD) vendors• Service Contractors• Supply Contractors• A total of 20 Industry Partners

Matrix /Criteria Used

• Contract Vehicles• Supply Chain Models• Business Size • Store Support levels in CONUS and OCONUS • Cross Representation across all categories

Overall Findings• The strategy to use SAM data for the

Vendor Portal onboarding process will work as planned

• Industry will be able to adapt to the Vendor Portal roles and permissions with minimal impact to their Organizational structure at a Sales Level.

• 218 Industry questions captured during the sessions

• 100% positive feedback from Industry

Industry Discovery Sessions

Industry Discovery SessionsContracting

• 99% of the vendors interviewed were very familiar with SAM and its purpose.

• None of the vendors interviewed had a problem with taking steps to ensure the Government POC named in SAM matched their authorized contract negotiator.

• 100% of the vendors had at least one authorized negotiator named in their contract/ROA present at the discovery sessions

• All of the vendors who maintain only ROAs were open to the possibilities of combining the multiple ROAs into one ROA under the new EBS system.

New Item Presentation

• 100% of the vendors email or submit hard copy 40-15s or 40-16s to DeCA’s category managers when presenting new items

• At least 90% of the vendors come to DeCA and meet with the category managers to present new items.

• None of the vendors interviewed demonstrated concerns with submitting new items to the category manager utilizing the vendor portal

Industry Discovery Sessions RecapGDSN

• 99% of the ROA vendors interviewed were not concerned with GDSN because the manufacturer maintains the responsibility for assigning GLINS

• One ROA vendor established their own GLIN and publish the information on behalf of the manufacturers who do not have the capability to do so.

Industry Discovery Sessions

Pricing• Impact on the use of the EDI 889

transaction set to support promotional cost was positive.

Vendor Systems

• Interviewed Vendors stated that none of their internal systems would be impacted by EBS during Increment 1

Industry Discovery Sessions RecapSwell Allowance

• 70% of the ROA vendors interviewed qualify for participation in DeCA’s Swell Allowance Program and have reached an agreement with the category managers regarding the swell percentages.

• The main topic of discussion centered on when swell would be “turned on” and how that process would work, whether or not industry would have info at the DODAAC and UPC level to reconcile, and if EBS will provide a cross reference swell volume by store.

VCM’s

• 100% of the vendors write paper VCMs. Some of the ROA vendors write VCMs utilizing funds from their company then bill the manufacturer.

Industry Discovery Sessions

Industry Discovery Sessions

• Finalize FAQ’s from the discovery sessions– Projected date for completion is end of Sep 2015

• Release SAM NTT – Projected for Oct 2015

• National ALA EBS presentation – Oct 2015• DeCA Industry Day – Nov 2015

Next Steps

Questions?

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