1 GEMS Kick-off Peter BREGER DG ENTR, H.3 Space Research and Applications [email protected] +32-2-296 27 20 Establish by 2008 an EU capacity for.

1

GEMS Kick-off

Peter BREGER

DG ENTR, H.3 Space Research and Applications

[email protected]

+32-2-296 27 20

“Establish by 2008 an EU capacity for

global monitoring of Environment and

Security”

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Introduction

Congratulations!

Thank you for the hard work and patience so far!

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Space : GMES Application Fields

Service and/or Thematic Centres

Inputs from

Production by

Outputs for

Data Providers

Users

Space Airborne

In-situLevel 1

products / sensor

Level 1 products /

sensor

Level 1 products /

sensor

Coastal zone Fisheries

Fleet nav.

Forest Fires

Flood Agri.

Cities Civil Protection

WA

TE

R

OC

EA

N

ATM

OS

PH

ER

E

RIS

KS

SE

CU

RIT

Y

Lan

d C

over

&V

eg

eta

tion

1 1 2

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HALO - Harmonised coordination of the Atmosphere, Land and Ocean integrated projects

of the GMES backbone

GEOLAND

Landcover

Vegetation

MERSEA

Ocean Monitoring

GEMS

Atmosphere

Monitoring

INTEGRAL Interferometric Evaluation of Glacier Rheology and Alterations

EAGLE Exploitation of AnGular effects in Land surfacE observations from satellites

GOSIS – GMES Scenarios

SSA

IP

STREP

PREVIEW

Risk Managmnt

GMOSS

Security NoE

..and ESA GMES Service

Elements

… plus new STREPs from second call

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European Commission

GMES

Initial Service Implementation Contracts

IP MERSEA

GSE Marine& Coastal

GSE Polar

Geoland

GSE Land

GSE Forest

IP Water

IP GEMS

GSE Air Quality Atmos

IP Preview

GSE Flood & Fire

GSE Land Motion

IP SECURITY

GSE Food Security

GSE Humanitarian Aid

IP SustainabiliyFuture

services

GSE ROSES & Coastwatch

GSE Northern view, Icemon

GSE Forest Urban, SAGE

GSE Promote

GSE RISK_EOS, Terrafirma

GSE Maritime Security

GM Food Security

GSE RESPOND

GSE Evolution of Services

Risk Management

Security

Food Security

Humanitarian Aid & Development

Marine & Coastal

Environment

Polar Environment

Land Cover

Air Quality & Climate Change

GSE ITT 1 GSE ITT2FP6 call 1 FP6 call 2 FP6 call 3

2002 2003 2004 2005 2006 2007 2008 2009

Coordinated Funding Programmes

EC ESA

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Coordination actions

Ad hoc interactions between projects

Inclusion of ESA experts in EU reviewer panels and as expert evaluators

Cartography of ongoing EU/ESA projects relevant to GMES

Common meetings to enhance synergy

Creation of a GMES Programme Office (see Communication for further details: http://www.gmes.info), based on the EC/ESA framework agreement

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European Commission

GMES

From Concept to Capacity : GMES Implementation Period (2004-2008)

Management actions

Advisory Council, Programme Office, GMES partnership(s), Coordination actions in the framework of GEO

Implementation actions

in-situ component, space component, data policy, data integration and information management, management structure, services, security aspects

Funding actions

ensure sustainability of GMES services through appropriate funding mechanisms (in the context of the EU Financial Framework for 2007-2013)

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European Commission

GMES

GMES management ( (2004 – 2005)

GMES Programme Office

operational management of GMES using mechanisms foreseen in EC/ESA Framework Agreement. Populated in part by seconded experts from Member States and EEA, EUMETSAT, EU Satellite Center, EU Council.

GMES Advisory Council

long-term strategy, political and financial support Brings together EU/ESA Member States, the European Commission and ESA, plus other stake-holders, on an ad-hoc basis: (e.g. EEA, EUMETSAT, ECMWF, European Maritime Safety Agency, EU Satellite Centre, EU Council etc.), representatives of end-users, industry, service providers, research organisations, academia.

9

European Commission

GMES

NEXT: GMES Pilot Services

Objective: develop core capacity of pilot services by 2008

User driven: political priority & compliance with user requirements

Technically mature

Based on existing capacities and structures

Preliminary selection with EU Member States

Information for crisis managementLand monitoringMarine Services

Sampling different system characteristics and architectures

The GMES Sentinels

Space Observations

Sentinel 1 – SAR imaging

All weather, day/night applications, interferometry

Sentinel 2 – Superspectral imaging

Continuity of Landsat, SPOT & Vegetation-type data

Sentinel 3 – Ocean monitoring

Wide-swath ocean color and surface temperature sensors, altimeter

Sentinel 4 – Geostationary atmospheric

Atmospheric composition monitoring, trans-boundary pollution

Sentinel 5 – Low-orbit atmospheric

Atmospheric composition monitoring

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Project officer: main duties

Technical/contractual follow-up of a portfolio of n projects

Apply FP6 rules, ensure value for taxpayer’s money, provide assistance to co-ordinator

Handle payments (in collaboration with Financial Officer)

Handles changes, amendments (in collaboration with Negotiator)

Ensure co-ordination/synergy with other projects (in collaboration with other Project Officers)

For IPs, act on advice from reviewers

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6th Framework Programme

Commission’s Requirements and Procedures for an INTEGRATED

PROJECT

GEMS

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11 ContractContract

22 ReportingReporting

33 PaymentsPayments

44 Controls and AuditsControls and Audits

Table of Contents

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Form C – Model of Financial StatementForm C – Model of Financial StatementForm B – Request for Accession of a

new contractor to the contractForm B – Request for Accession of a

new contractor to the contract

Form A – Accession to the contractForm A – Accession to the contract

The Model Contract can be downloaded from CORDIS web site

Structure of the Contract

Annex III – IP Update PlanAnnex III – IP Update Plan

Annex II - General ConditionsAnnex II - General Conditions

Annex I - Description of WorkAnnex I - Description of Work

The ContractThe Contract

Common to all projects

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Consortium agreement

Due to the increased flexibility and autonomy for participants in the EC contract, the consortium agreement becomes necessary to settle important issues like :

Decision making mechanisms

Distribution of funds

IPR (pre-exiting know-how and knowledge generated in the project).

Content under the partner’s responsibility (only non-binding guidelines provided by EC) but must comply with the EC contract.

Deemed to be in place.

1.4

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Changes after contract signature (1)

Most important cases:

Evolution of the consortium

accession of a new contractor: tacit approval by the Commission within 6 weeks of receipt of Form B

withdrawal of a contractor: tacit approval by the Commission within 6 weeks of receipt of the written request by coordinator

3

II.15

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Changes after contract signature (2)

Re-allocation of budget and tasks

Partners are free to re-distribute budget and activities between themselves, without any formal contract amendment or EC prior agreement.

Justification is to be provided a posteriori in the periodic management report.

However, if the EC find that the changes are not justified, the relevant costs will not be reimbursed.

Modification of the work

Substantial changes in the definition of the work must be approved by EC and needs contract amendment.

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Collective responsibility of the contractors (1)

Mechanism by which a contractor may be held liable, technically and/or financially, fully or partially, for the action of another contractor.

Consequence of FP6 principle of « autonomy of the consortium » : if the money is granted to the consortium, which decides on its allocation, then consortium as a whole is held liable.

New

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11 ContractContract

22 ReportingReporting

33 PaymentsPayments

44 Controls and AuditsControls and Audits

Table of Contents

20

Reports to be submitted for each reporting periods

Within 45 days of the end of each reporting period:

a periodic activity report

a periodic management report on that period

a report on the distribution between contractors of the Community financial contribution made during that period.

all technical deliverables (reports) defined in Annex I issued (or modified) during the period.

Proposed work description for next 18 months.

7.1II.7.2

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The periodic activity report

The periodic activity report contains :

an overview of the activities carried out by the consortium during that period,

a description of progress toward the objectives of the project,

a description of progress towards the milestones and deliverables foreseen,

the identification of the problems encountered and corrective action taken,

an updated plan for using and disseminating the knowledge;

II.7.2a

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The periodic management report

The periodic management report includes:

a justification of the resources deployed by each contractor, linking them to activities implemented and justifying their necessity;

the Form C Financial statement, provided by each contractor for that period;

- Actual eligible costs, third party contributions- Receipts- EC contribution

a summary financial report consolidating the claimed costs of all the contractors;

II.7.2b

Pkg5.pdf

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Implementation Plan & annual review

The Implementation Plan shall be updated annually and submitted with the other reports and deliverables within 45 days following the end of the reporting period

The Commission shall arrange an annual review of the work carried out under the project over the period concerned and shall examine the proposed implementation plan, and shall communicate the results to the consortium.

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Overview of roles

GEMS:

- Co-ordinator

- Partner

- Partner

- Partner

- Partner

- Partner

- Partner

Tony Hollingsworth Peter Breger

Reviewers:

- Barbara Koch

- Gerhard Wotawa

- Claus Zehner

COMMISSION:

Unit H3:

- Marco Malacarne (head of unit)

- Richard Gilmore

- Christine Bernot

- Peter Breger

- Sabine Groth

- Marc Huyghebaert

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GEMS external reviewers

A review team of up to 3 reviewers advise the EC officer on the performance of the project

Barbara Koch

FELIS, Germany

Gerhard Wotawa

Vienna International Centre

(CTBTO)

Claus Zehner

ESA (ESRIN)

- Accompanying the EC officer to the review meeting

- Receive annual activity reports and 18 month Implementation plan

- Write independent recommendations and assessment for SO

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The audit certificates

An audit certificate shall be provided by each contractor:

at the end of the each period (covering each 12 month period)

at the end of the project (covering the last period)

The audit certificate shall be produced by:

an independent, qualified external auditor (can be the auditor of the company)

or, for public bodies, a competent public officer.II.26

II.7.3

7.2

To see what audit c

ertificate is supposed to

certify: s

ee Annex 7 of FP6 Financial

Guidelines fo

r a te

mplate

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11 ContractContract

22 ReportingReporting

33 PaymentsPayments

44 Controls and AuditsControls and Audits

Table of Contents

28

Eligible costs of the projects

There are no cost categories anymore.

To be eligible costs must be :

actual, economic and necessary for the project;

determined in accordance with the usual accounting principles of the contractor;

incurred during the duration of the project (exception: costs incurred in drawing up the final reports, up to 45 days after the end of the project);

recorded in the accounts of the contractor and must exclude indirect taxes, duties, interests, costs reimbursed in respect of another Community project;

Without any profit.

New

II.19

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Receipts (1)

Three kind of receipts must be taken into consideration in order to avoid any possibility of profit

Financial transfers or their equivalent to the contractor from third parties

Contributions in kind from third parties

in both cases: these contributions are considered as receipts of the project only if the third party has provided them to be used specifically in the project

II.23

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Receipts (2)

Income generated by the project itself

(e.g. sale of an equipment bought for the project, admission fee to a conference carried out by the consortium)

Income generated by the use of knowledge resulting from the project is not considered as receipt.

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Community financial contribution

The Community contributes to the project through a grant to the budget :

based on the reimbursement of eligible costs claimed by contractors

based on the reimbursement rates per activity (50% for RTD, 35% for demonstration and 100% for management costs limited to 7% of the EC contribution)

in accordance with the cost reporting models used by each contractor

on the basis of financial statements provided by each contractor

subject to the submission of an audit certificate of the contractors’ financial statements

II.24

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Pre-financing

Pre-financing granted to the coordinator on behalf of the consortium remains the property of the Community.

The coordinator shall inform the Commission of the amount of any interest or equivalent benefits yielded by the pre-financing.

This interest will be deduced from the grant.

II.27

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Costs are confirmed through audit certificates

The audit certificate certifies that the costs incurred during that period meet the contractual requirements. The certificate should expressly state the amounts that were subject to verification.

To the extent the costs are accepted by the Commission and confirmed by an audit certificate, the related payment is considered final.

II.26

34

Payments schedule

Initial pre-financing

made by the Commission to the coordinator within 45 days of the date of entry into force of contract

distributed by the coordinator to the other contractors not before minimum number of contractors required by the Rules for Participation have acceded to the contract (3 independent legal entities from 3 different MS or AS, of which at least 2 shall be MS or ACC)

Other payments

are made by the Commission to the coordinator within 45 days following approval of the reports relating to the period

and distributed by the Coordinator without unjustified delay.

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Payment schedules

Period 10 Period 2 Period 3 Period 4 4812 24 3685 % Pre-financing (P1 + 6m)

Audit certificate P1

Management report P1

Activity report P1

Implementation P2

Final Payment P185%Pre-financing (P2 + 6m)

Audit certificate P2

Management report P2

Activity report P2

Implementation P3

Final Payment P285%Pre-financing (P3 + 6m)

Final Payment P3

Audit certificate P3

Management report P3

Activity report P3

Implementation P4

85%Pre-financ. (P4)

Audit certificate P4

Management report P3

Activity report P3

Final activity report

Final Management report

Final Payment P4

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Flow of Project Funding

All payments are made by the Commission to the Coordinator.

Contractor A Contractor XContractor B

Coordinator

Commission

Allocation by consortium according to contract and consortium agreement

Determination by EC according to cost justification and contract

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11 ContractContract

22 ReportingReporting

33 PaymentsPayments

44 Controls and AuditsControls and Audits

Table of Contents

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Sanctions

Recovery decisions

Liquidated damages in case of financial overstatement

Exclusion in case of financial irregularity

II.31

II.30

II.16.2

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GOOD LUCK!