1 Fall 2010 High School Guidance Counselor Workshop Presentation State Student Assistance Commission of Indiana Update Programs, Process Changes, Latest.

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Fall 2010 High School Guidance Counselor Workshop Presentation

State Student Assistance Commission of Indiana Update

Programs, Process Changes, Latest News!

Please note: Information contained in this presentation is current as of September 2010

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Agenda

State Student Assistance Commission of Indiana (SSACI)

http://www.in.gov/ssaci/

Program Basics & Updates* Grants & Scholarship Programs* Deadlines* Grant Processing Facts (Email address)* eStudent * Edits* Award Calculations

Enhancements to the CHIPS Reporting Process * Reporting Process, Deadlines

* CHIPS Database* High School Guidance Counselor Info Resource

College Goal Sunday

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Whom does SSACI serve?

70,000+ students each year (and growing)

$250 million in state aid awarded

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Frank O’Bannon Grant •Higher Education Award (HEA) •Freedom of Choice Grant (FOC)•Academic Honors & Core 40 Technical Honors bonuses* (Core 40 General Diploma students graduating in 2011 onward do not receive additional award bonus dollar consideration)

Supplemental Grants to the Frank O’Bannon Awards•Twenty-First Century Scholars Scholarship•National Guard Supplemental Grant •National Guard Extension Scholarship•Child of Veterans/Public Safety Officers Supplemental

Grant (CVO)

All SSACI Programs

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•Part-Time Grant

•Robert C. Byrd Honors Scholarship

•Minority Teacher & Special Education Services Scholarship

•Nursing Scholarship

•State Work-Study Program

All SSACI Programs…

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The Frank O’Bannon Grant includes both the HigherEducation Award (HEA) & Freedom of Choice Grant (FOC)

• For full-time study• Need-based• Applies only to tuition & regularly assessed fees• Awarded for a total of four years (eight semesters or equivalent)

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Twenty-First Century Scholars Scholarship

• 100% tuition & fees at all Indiana Public colleges for up to 30 credit hours per fall/spring.

• For private schools the award amount is comparable to that of a public institution.

• For proprietary schools, the scholarship is equal to Ivy Tech State College’s maximum award.

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Twenty-First Century Scholarship

• Enroll in 6th, 7th or 8th grade• Graduate from Indiana Department of Education accredited high school with 2.0 GPA on a 4.0 scale• Not use illegal drugs or alcohol, or commit a crime• Apply for admission to an eligible Indiana college, university or proprietary school as a high school senior• Apply on time for state & federal financial aid & must produce a “clean” FAFSA by the state grant deadline of May 16, 2011 • Affirmation Pledge in 12th grade & complete exit interviews • Enroll in college no later than 2 years after HS graduation**

** Must still file a complete & problem free FAFSA by state deadlines during these two years, even if not enrolled in an eligible college

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SSACI Deadlines

There are two important DEADLINES for the O’Bannon & Twenty-First Century Scholars programs:

• March 10, 2011 : Date FAFSA must be RECEIVED by the federal processor

• May 16, 2011: FAFSA edits that are correctable must be corrected with the federal processor by this date in order to remain in the state grant applicant pool.

• CHECK eStudent often between February & the start of school www.ssaci.in.gov/estudent

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• SSACI Residency Requirements: The student & parent (if dependent) must complete the FAFSA questions regarding residency. Must physically reside in Indiana (e.g. 2011-2012 academic year award period, date is as of 12/31/2010 & must remain in the state up to & including the award period 2011-2012 academic year).

• SSACI state grant eligibility is determined on the basis of both merit & need. The Parent Contribution** derived from the FAFSA, the approved college tuition & regularly assessed fees up to a CAP, & high school diploma type are used to determine eligibility.

** SSACI does not count the dependent student’s contribution reflected on the FAFSA when calculating the student’s state grant eligibility, only the parent data on the FAFSA is considered

** If the student is considered independent the calculated student contribution is used to calculate state grant eligibility

Important State Grant FACTS

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• SSACI will calculate the student’s state grant eligibility for the FIRST** eligible Indiana college the student listed on the FAFSA.

** Students who will not attend the first choice originally listed on the FAFSA must change the college choice on eStudent to ensure an accurate state grant award.

** The student must update their FAFSA with the correct college if not previously listed on the FAFSA

Important State Grant Facts

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SSACI Grant Process Timeline

Student - Files the FAFSA by the March 10th receipt date state grant deadline

HS Guidance Counselor - Reports Core 40 Technical Honors (NOT Core 40 General Diploma) & Academic Honor Students to SSACI – Crucial for sharing accurate data with colleges to help ensure their award letters to students is accurate. Initial CHIPS Reporting Deadline is Friday February 28, 2011.

Twenty-First Century Scholars – SEAS database is updated by counselors to reflect the student’s status including GPA

Colleges – Make preliminary financial aid award offers to students

SSACI – FAFSA Edit email notifications between Feb & May – FAFSA edits must be resolved prior to May 16, 2011 to remain in the state grant applicant pool. Student needs to check eStudent to view edits & then make the necessary corrections on FAFSA with the federal processor!

HS Guidance Counselor – Makes corrections, add/delete students to CHIPS. Deadline date for the 2011 CHIPS final reporting is May 31, 2011.Thereafter the high school must contact SSACI.

SSACI - Grant Notification emails are sent as early as mid June. Student views award on eStudent.

Colleges – May now claim state grant on student’s behalf

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eStudent

• www.ssaci.in.gov/estudent

• eStudent is a secure on-line section of the SSACI website where students may access their state grant information

• Students may:• Review problems (edits) with their FAFSA• Make school choice changes• Make address changes• View their award history

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Why is eStudent so important?

• SSACI needs an email placed on the FAFSA for both parent & student!

• SSACI will be communicating with students via email & directing them to access eStudent for notification of their FAFSA edits needing to be resolved, & for an award notification once the student’s state grant eligibility is determined.

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eStudent

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eStudent Registration/Log on

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More eStudent…An Edit Description Example

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Edits Students Cannot Correct

There are circumstances where students cannot correct their FAFSA for state grant consideration

• Late FAFSA – not received by March 10th

• FAFSA Edits not corrected by May 16th deadline

• 4-years of Eligibility Have Been Utilized

• Not meeting Twenty-First Century matriculation deadline

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• Parent Residency• Student Residency• Degree Already Earned • Incomplete FAFSA• Bad date of birth • No H.S. Diploma/GED• Signature Missing

• Not a U.S. Citizen/Legal Alien• No Eligible College Listed• Default/Overpayment• SSN Administration mismatch• Out-of-state address

2011-2012 FAFSA edit correction state deadline is May 16, 2011

Edits Students Can Correct

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Frank O’Bannon GrantCalculation

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Student’s Frank O’Bannon Grant =

SSACI Allowable Tuition & Fees X

Subsidy Rate (based on diploma type) Minus

FAFSA Parent Contribution (PC) for Dependent Student OR

FAFSA Estimated Family Contribution (EFC) for an Independent Student

HOW TO CALCULATE A FRANKO’BANNON GRANT

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Tuition & regularly assessed fees, not beyond the CAP,at the school the student is attending for the 2011-2012 academic year: Ivy Tech/Proprietary College (Higher Education Award – HEA)

Public College (HEA)Independent Private (Freedom of Choice Award (FOC), (HEA)

Subsidy rate tied to high school diploma earned 100% Academic Honors Diploma or Core 40 with Technical Honors 80% All others, including GED students, home schooled students, &

students from non-Indiana high schools

Parent Contribution - PC or Family Contribution - EFC(if Independent for financial aid purposes). The PC or EFC is calculated from FAFSA information

A change to any one of the factors above may have an impacton the amount of the state grant award.

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100% X $ 3,090 = $3,090

***************************

100% X $7,056 = $7,056

******************************100% X 7,056 – 2,000 =$5,026 ($4524 = FOC, $502 = HEA)

100% X $ 3,912 = $ 3,912

******************************100% X $ 3,912 – 2,000 =$ 1,912

AHD - 100%

IVY TECH

PC/EFC = $ 0***************************PC/EFC = $ 2,000

PRIVATE

PC/EFC = $ 0***************************PC/EFC = $ 2,000

PUBLIC

PC/EFC = $ 0***************************PC/EFC = $ 2,000

Frank O’Bannon Grant Examples 2010-2011

100% X $ 3,090 – 2,000 = $ 1,090

80% x $ 3,912 = $3,129

******************************80% x $ 3,912 - $ 2, 000 =

$1,129

80% X $ 7,056 = $ 5,644

*******************************80% X 7,056 – $2,000 =

$ 3,644 ($364 HEA &$3,280 FOC)

80% X 3,090= $2,472

*******************************80% X $3,090 – 2,000 =$472 (minimum SSACI

award is $400)

Regular- 80%

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CHIPS Reporting

www.in.gov/ssaci/2332.htm

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CHIPS - Core 40 & Honors Internet uPdate System - is a Web-based application that allows high school counselors at over 450

IDOE accredited high schools to report qualifying diploma graduating seniors for consideration of increased Frank

O’Bannon funding for higher education tuition & regularly assessed fees at applicable institutions.

Qualifying Diploma Types for 2011 Reporting Academic Honors

Core 40 with Technical Honors

Core 40 & Honors Internet Update System (CHIPS)

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• The “marriage of information” between CHIPS & the FAFSA takes place only during senior year of high school. Therefore ALL students should be encouraged to file a FAFSA even if delaying college entry

• Accuracy of data entry into CHIPS is extremely important, else CHIPS data won’t match the FAFSA data & the student won’t be considered for the possible grant award increases • Counselors need to review the CHIPS Status Code Column & take the additional action necessary for the “marriage of information” to take place (Instructions under CHIPS section of the SSACI website).

CHIPS Reporting Facts

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•There will be an email sent to the CHIPS contact at accredited Indiana High Schools in mid-January that will contain the user-id & password for CHIPS database access & data entry instructions. Data entry may begin upon receipt of this information.

•Counselors enter the following data into CHIPS database:• Social Security Number• Last name, First Name• Date of Birth• Program (AH or TH) (7th semester initial entry deadline February 28, 2011, then 8th semester results by final data entry deadline of May 31, 2011)

CHIPS Reporting Process

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CHIPS Data Entry Home Page

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CHIPS Log In Screen

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CHIPS Data Entry Screen

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CHIPS Data Entry Example

Code/Code Meaning/Action Needed:DB = birth date does not match FAFSA

• Check that student has filed a FAFSA (if not, encourage them to do so & check after they have filed that SN error is gone)• Double check the birth date you entered (often helps to see the student’s driver’s license). • If no error is noted have student check the birth date submitted on the FAFSA. • Correction of data in CHIPS or FAFSA at Federal Processor needs to take place for “marriage of information” to occur & state grant differential to be considered.

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HS Guidance Counselor Information Resources

SSACI Website www.in.gov/ssaci/2331.htm

Counselor Information Section Advisories on resources for mentoring students Updates on programs/processes (e.g. CHIPS Reporting)

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Counselor Information Websitehttp://www.in.gov/ssaci/2331.htm

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College Goal Sunday

• College Goal Sunday will be on Sunday, February 20, 2011 from 2 - 4 p.m.

• There will be 39 sites throughout the state in 2011 where financial aid professionals help families complete the FAFSA.

• More information - including site locations - can be found at the College Goal Sunday website in mid- January: http://www.collegegoalsunday.org

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