Section 1.4 Assess EHR Technology Readiness Inventory Use the EHR technology readiness inventory to identify and document all of your facility’s existing hardware, networking, software, and standards. Even if you have very little technology or expect to have to replace much of your technology, this inventory will help you assess your technical readiness and budget for your EHR applications. Time needed: 8 - 24 hours, depending on organization size Suggested other tools: NA How to Use 1. Complete the column marked “Existing System Architecture,” copying pages as needed for additional servers or devices. Supplement the tool with network diagrams, specifications, or policies as applicable. 2. Request information about “Optimal System Requirements” in your request for proposal (RFP). If you are not using an RFP, interview the vendor to determine optimal system requirements. Vendors may only quote minimal system requirements to show low costs, but this strategy can backfire when it proves inadequate— if the system is too slow, has insufficient storage, or replacements are needed because of poor user interface. It is generally advisable to buy optimal or near optimal components up front to avoid substantial costs soon after initial investment. IT System Components Existing System Architecture Optimal System Requirements Description # Description # Server – Application hosted Make/model Operating system (version) CPU type & speed (GHz) RAM size (GB) Hard disk size, type & configuration Storage type & capacity Section 1 Assess—EHR Technology Readiness Inventory - 1
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Section 1.4 Assess
EHR Technology Readiness InventoryUse the EHR technology readiness inventory to identify and document all of your facility’s existing hardware, networking, software, and standards. Even if you have very little technology or expect to have to replace much of your technology, this inventory will help you assess your technical readiness and budget for your EHR applications.
Time needed: 8 - 24 hours, depending on organization sizeSuggested other tools: NA
How to Use 1. Complete the column marked “Existing System Architecture,” copying pages as needed for
additional servers or devices. Supplement the tool with network diagrams, specifications, or policies as applicable.
2. Request information about “Optimal System Requirements” in your request for proposal (RFP). If you are not using an RFP, interview the vendor to determine optimal system requirements. Vendors may only quote minimal system requirements to show low costs, but this strategy can backfire when it proves inadequate—if the system is too slow, has insufficient storage, or replacements are needed because of poor user interface. It is generally advisable to buy optimal or near optimal components up front to avoid substantial costs soon after initial investment.
IT System Components Existing System Architecture Optimal System RequirementsDescription # Description #
Server – Application hosted
Make/model
Operating system (version)
CPU type & speed (GHz)
RAM size (GB)
Hard disk size, type & configuration
Storage type & capacity
Encryption type
Install date
Network requirements
Location (if not located within your organization)
Supported by (identify “existing staff” or name of vendor)
Add rows or copy page to inventory all servers (e.g., file, database, fax, mail, proxy, Web, FTP, exchange)