1 Department of Correctional Services Department of Corrections Services Strategic Plan for 2005/06-2009/10 DEPARTMENT OF CORRECTIONAL SERVICES March.

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Department of Correctional

Services

Department of Corrections Services Strategic Plan for 2005/06-2009/10

DEPARTMENT OF CORRECTIONAL SERVICES

March 2005

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• Legislative Basis for Strategic Planning and

requirements

• Framework for Development of Strategic

Plan

• Strategic Overview and Priorities of

Department of Correctional Services (DCS)

• Strategic Plan and Objectives for 2005/06 to

2009/ 10

Scope

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Legislative Basis for PlanningLegislative Basis for Planning

According to Part 3: Planning and Budgeting, Chapter According to Part 3: Planning and Budgeting, Chapter 5 of the Treasury Regulations (TR), requires that the 5 of the Treasury Regulations (TR), requires that the accounting officer of an institution must prepare the accounting officer of an institution must prepare the Strategic Plan for the forthcoming MTEF period for Strategic Plan for the forthcoming MTEF period for approval by the relevant executive authorityapproval by the relevant executive authority

Part 3,Chapter 5 of TR, 2001 requires that Strategic Part 3,Chapter 5 of TR, 2001 requires that Strategic Plans should cover a period of 3 (5) years and be Plans should cover a period of 3 (5) years and be consistent with the medium-term baseline allocations of consistent with the medium-term baseline allocations of the institutionthe institution

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Strategic Plan Development Framework

DatesDates Process and DocumentsProcess and Documents

End of NovemberEnd of November First draft of the Strategic Plan and First draft of the Strategic Plan and Estimates of National Expenditure (ENE). Estimates of National Expenditure (ENE). The ENE must be consistent with the The ENE must be consistent with the contents of the Strategic Plan to ensure contents of the Strategic Plan to ensure alignment alignment

January - MarchJanuary - March Presentation of Strategic Priorities to Presentation of Strategic Priorities to Cabinet Lekgotla. Formalisation and Cabinet Lekgotla. Formalisation and development of Operational Plansdevelopment of Operational Plans

7 days before7 days before According to Treasury Regulations 5.2.1 According to Treasury Regulations 5.2.1 approved Strategic Plan must be tabled in approved Strategic Plan must be tabled in Parliament at least 7 days prior to the Parliament at least 7 days prior to the discussion of the department’s budget discussion of the department’s budget votevote

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Framework for Development of Strategic Plan

According TR, Strategic Plan must:According TR, Strategic Plan must:

Cover a period of 3 (five) years planningCover a period of 3 (five) years planning Include objectives and outcomes / outputs as Include objectives and outcomes / outputs as

identified by executive authorityidentified by executive authority Include multi-year projections of revenue and Include multi-year projections of revenue and

expenditureexpenditure Include key performance measures and indicatorsInclude key performance measures and indicators Be updated annually on a rolling basisBe updated annually on a rolling basis Forms the basis for the annual reports of Forms the basis for the annual reports of

accounting authorities in terms of section 55 of accounting authorities in terms of section 55 of the Act the Act

The executive authority may present additional The executive authority may present additional information to be included into the strategic planinformation to be included into the strategic plan

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Strategic Overview and Priorities of Department

of Correctional Services (DCS)

Strategic Strategic FocusFocus

Strategic Priorities and Overview of DCSStrategic Priorities and Overview of DCS

White Paper on White Paper on CorrectionsCorrections

DCS aims to develop best practice in implementing DCS aims to develop best practice in implementing the White Paper by piloting implementation through the White Paper by piloting implementation through Centers of Excellence in each region during 2005/06Centers of Excellence in each region during 2005/06

Seven-Day Seven-Day EstablishmentEstablishment

DCS is in the process of phasing out the costly DCS is in the process of phasing out the costly overtime system for essential weekend services and overtime system for essential weekend services and replacing it with a seven day working week. Current replacing it with a seven day working week. Current plans aim at April 2005.plans aim at April 2005.

Correctional Correctional Supervision and Supervision and Parole BoardsParole Boards

Implementation of Community Supervision and Parole Implementation of Community Supervision and Parole Boards (CSPB) to be constituted by community Boards (CSPB) to be constituted by community members, officials from DCS and co-opted officials members, officials from DCS and co-opted officials from SAPS and Department of Justice. from SAPS and Department of Justice.

OvercrowdingOvercrowding Erection of new Correctional Centers and Additional Erection of new Correctional Centers and Additional 12000 bed spaces will decrease the current 12000 bed spaces will decrease the current overcrowding from 72.1% to 58% in the year 2007/08 overcrowding from 72.1% to 58% in the year 2007/08

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Strategic Overview of Department of Correctional Services (DCS)

Strategic Strategic FocusFocus

Strategic Overview of DCSStrategic Overview of DCS

HIV and AIDSHIV and AIDS Approval for undertaking HIV prevalence and Approval for undertaking HIV prevalence and knowledge, attitude and behavior (KAB) survey will knowledge, attitude and behavior (KAB) survey will give DCS opportunity to determine HIV prevalence give DCS opportunity to determine HIV prevalence amongst offenders and personnel. This will inform amongst offenders and personnel. This will inform future plansfuture plans

Nutritional Nutritional ServicesServices

DCS aims to provide three nutritionally balanced DCS aims to provide three nutritionally balanced and adequate meals to offenders and awaiting trial and adequate meals to offenders and awaiting trial detainees within the constrains of the existing detainees within the constrains of the existing infrastructure and personnelinfrastructure and personnel

ProgrammesProgrammes DCS is currently auditing and accrediting existing DCS is currently auditing and accrediting existing and new programmes consistent with strategic and new programmes consistent with strategic direction. Programmes must be in line with the direction. Programmes must be in line with the requirements of the White Paper and consistent with requirements of the White Paper and consistent with legislation. legislation.

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The 5 Years Plan The 5 Years Plan for DCSfor DCS

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Administration ObjectivesAdministration Objectives

Provide effective fin. Management, accounting Provide effective fin. Management, accounting and supply chain managementand supply chain management Improve compliance with legislationImprove compliance with legislation

Correct system deficienciesCorrect system deficiencies Train personnelTrain personnel Review fleet management policiesReview fleet management policies

Align and improve procurement and contract Align and improve procurement and contract managementmanagement Conduct BEE surveyConduct BEE survey Review existing contract (PPP and IT)Review existing contract (PPP and IT)

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Administration ObjectivesAdministration Objectives

Provide legal support and eradicate corruptionProvide legal support and eradicate corruption Conduct bi-annual trend analysis on corruptionConduct bi-annual trend analysis on corruption Render effective investigation and prosecutionRender effective investigation and prosecution Finalise integrity and vetting policy and cover 3% of Finalise integrity and vetting policy and cover 3% of

personnel in high risk areaspersonnel in high risk areas Amend CSAAmend CSA Improve management of litigations against the dept Improve management of litigations against the dept

and reduce the costs related thereto. and reduce the costs related thereto.

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Administration ObjectivesAdministration Objectives

Improve HR capacity and managementImprove HR capacity and management Review Integrated Human Resource PlanReview Integrated Human Resource Plan Phasing in of 7 Day Working Week and employ Phasing in of 7 Day Working Week and employ

8975 (include 5% turnover rate) new entrants8975 (include 5% turnover rate) new entrants Improve management of leaves and reduce vacancy Improve management of leaves and reduce vacancy

levelslevels Improve employee relations and provide employee Improve employee relations and provide employee

wellbeing programmes (EAP, HIV/Aids and OHSA)wellbeing programmes (EAP, HIV/Aids and OHSA) Provide HRD in support of NEPAD Provide HRD in support of NEPAD Enroll 8975 new entrants into accredited Corrections Enroll 8975 new entrants into accredited Corrections

Learnership in 3 yearsLearnership in 3 years

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Administration ObjectivesAdministration Objectives

Ensure effective information management and Ensure effective information management and ICT servicesICT services Improve management of decision support Improve management of decision support

systems (intranet, electronic file systems (intranet, electronic file management and resource Centres)management and resource Centres)

Improve compliance with information Improve compliance with information management legislation (MISS and NAA)management legislation (MISS and NAA)

Ensure access to research report to improve Ensure access to research report to improve programme development and decisionsprogramme development and decisions

Support current IT systems, establish IT Support current IT systems, establish IT Plan and implement COBITPlan and implement COBIT

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Administration ObjectivesAdministration Objectives

Improve DCS involvement in intergovernmental Improve DCS involvement in intergovernmental relationsrelations Strategic Participation in international for aStrategic Participation in international for a Identify countries and participate in BNCIdentify countries and participate in BNC Conclude bilateral agreementsConclude bilateral agreements Promote Correction in SADCPromote Correction in SADC Drive accession to international treaties Drive accession to international treaties

through a focused and affordable planthrough a focused and affordable plan Improve involvement in integrated Improve involvement in integrated

governancegovernance

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Administration ObjectivesAdministration Objectives

Provide Communication services to meet Provide Communication services to meet internal and external needsinternal and external needs Synchronise DCS plan with clustersSynchronise DCS plan with clusters Improve public perception of DCSImprove public perception of DCS Improve internal communicationImprove internal communication Promote DCS corporate image through Promote DCS corporate image through

marketing and continuous marketing and continuous assessmentsassessments

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Security ObjectivesSecurity Objectives

Provide public protection through prevention of Provide public protection through prevention of escapesescapes Ensure compliance with existing policies through Ensure compliance with existing policies through

rigorous inspectionrigorous inspection Reduce escapes of DAOP of 1000 by % in high Reduce escapes of DAOP of 1000 by % in high

security and other Centressecurity and other Centres Provide security for members, ATD and Service Provide security for members, ATD and Service

ProvidersProviders Finalise a comprehensive security plan and pilot it in identified Finalise a comprehensive security plan and pilot it in identified

Centres (Prevent assaults, escapes and unnatural deaths)Centres (Prevent assaults, escapes and unnatural deaths) Improve safety of officials in community corrections centresImprove safety of officials in community corrections centres

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Corrections ObjectivesCorrections Objectives

Improve effective management of all Improve effective management of all Correctional CentresCorrectional Centres Implement Unit ManagementImplement Unit Management Improve administrationImprove administration Implement Structured DayImplement Structured Day Manage and contain overcrowdingManage and contain overcrowding Implement risk assessment and offender Implement risk assessment and offender

profilingprofiling

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Care ObjectivesCare Objectives

Improve care services to all in custodyImprove care services to all in custody Improve compliance with policies through inspectionImprove compliance with policies through inspection Phase in provision of primary health care Phase in provision of primary health care

programmesprogrammes Provide HIV/Aids Prevention, support and care Provide HIV/Aids Prevention, support and care

servicesservices Provide needs based care programmes (social Provide needs based care programmes (social

work, psychology, religious services, etcwork, psychology, religious services, etc Ongoing impact assessment of care servicesOngoing impact assessment of care services Provide accreditation of care programmesProvide accreditation of care programmes

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Development ObjectivesDevelopment Objectives

Improve services aimed at personal Improve services aimed at personal developmentdevelopment Improve compliance with policies through inspectionImprove compliance with policies through inspection Enhance participation in education, sports, Enhance participation in education, sports,

recreation, arts and culturerecreation, arts and culture Promote Skills development and participation in Promote Skills development and participation in

training programmestraining programmes Promote work opportunities and utilisation of Promote work opportunities and utilisation of

acquired skillsacquired skills Accreditation of programmes aimed at personal Accreditation of programmes aimed at personal

developmentdevelopment

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After Care ObjectivesAfter Care Objectives

Provide programmes aimed at pre-release, Provide programmes aimed at pre-release, effective supervision and reintegration into effective supervision and reintegration into communitiescommunities Provide material and financial assistance to Provide material and financial assistance to

needy offendersneedy offenders Develop classification system for parolees Develop classification system for parolees

and probationersand probationers Implement CSPB systemsImplement CSPB systems Ensure effective community participation in Ensure effective community participation in

acceptance of offender on reintegration acceptance of offender on reintegration

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Facilities ObjectivesFacilities Objectives

Provide facilities geared towards safety, humane Provide facilities geared towards safety, humane treatment, provision of programmes and administrationtreatment, provision of programmes and administration Upgrading of facilities – 11 in 2005Upgrading of facilities – 11 in 2005 Revisit minimum facilities requirementsRevisit minimum facilities requirements Phase out RAMP programme for own capacityPhase out RAMP programme for own capacity Build new Correctional facilities – 4 from 2005/06 Build new Correctional facilities – 4 from 2005/06

and additional 4 in 2006/07and additional 4 in 2006/07 Provide new Head Office accommodation in Provide new Head Office accommodation in

2006/072006/07 Align policies with the White PaperAlign policies with the White Paper

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Correctional Services values your role in breaking cycle of crime: in making rehabilitation work.

Thank you

Together we can strengthen social compact against crime, for better life.