1 Demonstrate basic spreadsheet concepts and functions.

1

Demonstrate basic spreadsheet concepts and functions

Designing a Spreadsheet WHAT IS A SPREADSHEET?

Rows and columns of data and formulas○ Cell - Intersection of a row and column

A B C D

1

2 *CELL

3

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ROWS (horizontal)

COLUMNS (vertical)

* CELL ADDRESS = B2

Spreadsheets Perform Mathematical Calculations

Spreadsheet ApplicationsBudgets CheckbookProduct pricesPayrollFinancial statementsProfit/loss statementsCompany bids

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Daily Uses of Spreadsheets

Business

School

•School Budgets

•Student Grades

•Payrolls

Personal/Home

•Budget

•Checkbook

•Car loans

•Household Expenses

•Payrolls

•Budgeting

•Investments

•Inventory costs

•Loan Payments

Spreadsheet Input Operations Keyboard or Menu Commands

MouseArrow keysEnter

Alternate Input DevicesPDASpeech RecognitionTablet PCVirtual Keyboard

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Creating a Spreadsheet

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Data Types Labels (left default alignment)

○ Data expressed in words, symbols, dates, or numbers not used in calculations

Thomas JonesJanuary 3Zip code, SS#, telephone number

Values (right default alignment)○ Data expressed in numbers

150 Formulas

○ Algebraic format of formulas

=A1+B1, =(C4*D10)+A3

Data Types

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Label

Value

Formula

Basic Spreadsheet Formulas

Addition =B7+C7 Subtraction =B7-C7 Multiplication =B7*C7 Division =B7/C7

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Formulas are used for simple mathematical calculations

Saving

Using Menu File, save as Choose location to save

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Name file

Save

Saving

Keyboard CommandsCtrl S (When using for the first time,

computer will prompt location and file name

Speech CommandsSame procedure as using the menu

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Printing

Printing Options – (File, Page Setup)

Portrait – paper taller than wide

Landscape – paper wider than tall

With/without gridlines With/without row and

column headings

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Printing Options

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Portrait – page longer than wide

Landscape – page wider than long

Printing Options (Continued)

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With/without gridlines

With/without row & column headings

Retrieving/Editing

Retrieve spreadsheet file to edit through menu

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Retrieve using icon

Editing/Insert Row

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To insert a row between row 2 and 3, active cell must be in row 3 (row below)

Editing/Insert Column

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To insert a column between column A and B, active cell must be in column B (inserts left of column)

Editing/Deleting Row or Column

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From menu, select edit, delete or right click mouse and choose delete

Editing/Deleting Row

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Select entire row to delete row

Editing/Deleting Column

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Select entire column to delete column

Formatting Cell Features

Types of Cell FormattingGeneralNumber CurrencyPercentageTextCommaDate

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Formatting Cell Features

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Format from the formatting toolbar. OR …

Format from Format Menu

Format from the Format Menu

Formatting Cell Features

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Aligning Data

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Align Data from the Formatting Toolbar OR …

Aligning Data From the Format Menu

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Aligning Data

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Aligning Data

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