1 DC eTranscripts software overview and intended use.

1

DC eTranscripts

software overview and intended use

• Initiative Overview

• Parchment Overview

• Parchment Send Benefits

• Student Request Process

• Parchment Send Process

• Steps to Getting Your School Live

• Contact information

Initiative Overview

• 3 year software and service agreement with Parchment

• Easy to implement service, all school costs subsidized by OSSE

• Student-initiated transcript request portal avail 24x7 at parchment.com

• All request fees are subsidized for the duration of the software and service agreement

• Requests to paper destinations (student choice) are $2.00 and international/overnight avail.

• Dedicated Parchment resource for training and student outreach

• Administrator support line staffed Eastern Hours

Software Solution

All colleges nationwide now receive transcripts from Parchment, including all Common Application Members

Over 10,000 schools use one of Parchment’s services

Parchment has delivered millions of secure documents to tens of thousands of destinations globally

In use across 90+ unique student information systems

Provides the largest network of senders and receivers in the world!

State Initiatives Indiana Awarded 10/2005

Minnesota Awarded 06/2007 South Carolina Awarded 06/2008

Wisconsin Awarded 06/2009

Michigan Awarded 07/2009

Kansas Awarded 09/2009 Illinois Awarded 12/2010

Ohio Awarded 05/2011 Pennsylvania Awarded 02/2012 Kentucky Awarded 01/2013

Key Relationships Midwestern Higher Education Compact (MHEC) Association of Private Sector Colleges NCAA Common Application Naviance Infinite Campus

Parchment Experience

Parchment Send

Send

Online trackingPreferred delivery format (PDF, Data, Paper)

Handle Bulk RequestsAutomate Paper Processes

eCommerce OptionsEliminate PostageSave on labor

PCI Certified Network

Automated delivery with exception processing Reporting and Tracking Dashboards

Features

Support Green Initiatives

User Benefits

Customer ServiceFast, friendly, knowledgeable, efficient

EfficienciesStreamline processes, Automate administrative items

Save MoneyPaper, postage, staff resources

SustainabilitySupport green initiatives

“Parchment is saving us thousands each year and countless clerical hours while creating a quality, time effective transcript transmission process for both student and

schools.

I am a long-term (2002), very satisfied customer! ” Dr. Randall Peterson, Principal,

Eastview High School, MN

Data ManagementStewards of Student information

Benefitting:Students & ParentsHigh School StaffReceiving InstitutionsOther Receivers (Employers, NCAA, etc)

Cost Benefits

According to the U.S. Department of Education, it costs $6.30 to print and mail a transcript for the average high school

How many transcripts do you process annually?

Now, Let’s do the math!

Send

Case Study: Verona High School

Verona High School, Verona WI300 Seniors1000 transcripts annually

• Student completed a transcript request form and turned into Student Services Office along with “Counselor’s Report” form from completed application

• Student Services secretaries printed a transcript and senior schedule and forwarded documents to counselor

• Counselor signed “Counselor’s Report” and mailed documents to college

• Counselors tagged information on Power School, including the date & receiving post-secondary institution

Transcript Request Process

10-15 minutesper transcript

1-5 days from request to

mailbox

* Does not include time spent on phone calls checking to see if transcripts had been sent by school and received college/university.

1000 transcripts per year x 10 minutes

10,000 minutes

166 hours

Time Saved with Parchment

10,000 minutes

166 hours

4 weeks

STUDENT WORKFLOW / INTERFACES

Student Request Process

Student Registration Process

Transcript Authorization Form

Michael Miller

Student Signature

Student Name

Search For Colleges

Delivery Method

Electronic

US Mail

Current TranscriptNext Grading Period

Hold for Degree

Review Destinations

Student Communication

16

Order Confirmation Order Approval Transcript Received

HIGH SCHOOL WORKFLOW/ INTERFACES

Transcript Processing

Print Driver Technology

Upload Additional Documents

Tracking and Reporting

Receiver Services

GETTING STARTED

Registration!

Go to: https://exchange.parchment.com/d/schoolreg/DCETI

Find your school. Follow the step by step instructions to confirm that the school information is correct and provide primary contacts for each school.

Select your phase. OSSE recommends that High Schools start immediately and PK-8 in early 2014 but Parchment will accommodate whatever phase each school selects.

Parchment steps in. Your registration will be reviewed and validated by a parchment staff member and the contacts you identified will be contacted to do final set up and turn the software to live.

Typical Implementation

Complete Registration & Launch Call

Install Print Driver

& Upload

Student Roster

Verify Data&

Upload Transcript

Files

Configure Administrator Preferences

Set up complete!

For Additional

Information

Case Fritz, Parchment Project [email protected] x1035

Emily Persons, OSSE Project [email protected]

REGISTRATION LINKhttps://exchange.parchment.com/d/schoolreg/DCETI

Questions?