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Slide 1
1 CS101 Introduction to Computing Lecture 31 Developing
Presentations
Slide 2
2 Focus of the 22th Lecture was on Spreadsheets Second among
the four lectures that we plan to have on productivity software We
learnt about what we mean by spreadsheets We discussed the usage of
various functions provided by common spreadsheets
Slide 3
3 Spreadsheets Electronic replacement for ledgers Used for
automating engineering, scientific, but in majority of cases,
business calculations A spreadsheet - VisiCalc - was the first
popular application on PCs.
Slide 4
4 What Can They Do? (1) Can perform calculations repeatedly,
accurately, rapidly Can handle a large number of parameters,
variables Make it easy to analyze what-if scenarios for determining
changes in forecasts w.r.t. change in parameters
Slide 5
5 What Can They Do? (2) Are easy to interface with other
productivity SW packages Easy to store, recall, modify Make it is
easy to produce graphs:
Slide 6
6 The Structure of A Spreadsheet Collection of cells arranged
in rows and columns Each cell can contain one of the following:
Numbers Text Formulas These cells display either the number or text
that was entered in them or the value that is found by executing
the formula
Slide 7
7 Connecting Two Cells And this one, A2 Lets call this cell A1
=A1 + 4
Slide 8
8 Todays Lecture: Developing Presentation Third among the four
lectures that we plan to have on productivity software We will
discuss several design guidelines for making effective multimedia
presentations We will become able to develop simple presentation
with the help of presentation making software
Slide 9
9 Presentations (1) I used to use transparencies in conjunction
with overhead projectors for making presentations Some time back, I
used to write on transparencies with felt-tip markers Then I moved
on to developing presentations on a PC, and printing the final
version on transparencies with a laser printer
Slide 10
10 Presentations (2) Some of my contemporaries used color
inkjet printers instead of the laser printer Another option was to
develop them on a computer and then transfer to 35mm slides using a
camera, and display it using a slide projector
Slide 11
11 Problems With All Those Modes It was difficult and often
costly to make changes, especially last minute changes No sound, no
animation, no video Electronic transmission, in some cases, was not
easy It was difficult keeping track of old ones and making sure of
their proper storage
Slide 12
12 Solution: Multimedia Presentations (1) Great tool for
effectively communicating ideas to an audience All electronic Easy
to make last minute changes The undo feature encourages
experimentation
Slide 13
13 Solution: Multimedia Presentations (2) More attractive;
commanded more interest May include animations, sound, video Easy
to catalog, store, and recall Great tool for making presenter-free
interactive material (e.g. self-learning tutorials)
Slide 14
14 The Presentation Scenario Presenter Presentation screen
Audience Info
Slide 15
15 The Goal of the Presenter Maximize the (sum of the 2 types
of) info that needs to be transferred to the audience
Slide 16
16 Recommended Approach Put together a presentation that is:
simple clear consistent
Slide 17
17 design guidelines for simplicity, clarity, consistency
Slide 18
18 Layout Guidelines (1) Keep layouts simple Vary the look of
successive slides. Mix up graphics with bulleted lists with
animations Avoid cluttering the slides with too much text or
graphics. Your audience should hear what you have to say and not be
distracted by a busy layout
Slide 19
19 Layout Guidelines (2) Put a title on each slide. As soon as
the audience see the slide, the title should make it clear as to
the point of that slide
Slide 20
20 Slide Background Keep the backgrounds simple. You want a
background that shows off your info, not one that makes it
illegible Avoid bright background colors. Light colored text
against a dark background works best Keep colors, patterns, and
text styles consistent (not necessarily the same) for all slides in
a presentation
Slide 21
21 Color Usage Guidelines (1) Use color sparingly to to
highlight a point, but don't get carried away Choose them with
care; at times, the wrong choice may convey an unintended
message
Slide 22
22 Color Usage Guidelines (2) Select background colors that are
easy on the eye for several minutes of viewing, e.g. dont go for a
bright yellow or red or other warm colors for background Instead,
use cool colors like blues and greens as backgrounds
Slide 23
23 Writing Text Limit text to a few phrases on a screen. A good
rule of thumb is 52 lines on a slide Write short phrases - not
sentences - in the form of bulleted points: if you display
sentences on your slides, you have nothing to add! Have every
bullet on a slide begin with a verb, or alternatively, have each
begin with a noun
Slide 24
24 Text Usage Guidelines (1) Normal text is easier to read than
ALL CAPS Avoid ornate typefaces Use a clean & readable
typeface, e.g. sans serif ones (Arial, Verdana, Helvetica) Use at
least a 24-point size, with the normal text size being 28-32
Slide 25
25 Text Usage Guidelines (2) Be consistent in type size
throughout the presentation Keep text simple and easy to read by
not using many different text styles (bold, italics, underline)
different typefaces, different font sizes, varying font colors
within a sentence
Slide 26
26 A Word of Caution on Guidelines These guidelines are not
Laws of Nature For example, if I keep on repeating the same type
face and font size and background throughout a long presentation,
Ill put the audience to sleep At times, I use a warm background
color or a very large (or small!) font size on a slide or two just
to wake the audience up, or to make an important point
Slide 27
27 Graphics & Images Use simple graphics or images in place
of text Example: Components of an OS diagram (lecture 11) It not
only listed the components in the form of colored discs, but also
gave info visually about their interactions (through overlaps) and
relative importance (through the size of each disc)
Slide 28
28 a graphic is worth a thousand words (or numbers)
Slide 29
Slide 30
30
Slide 31
31 Animations & Transitions Use simple slide transitions.
Too many different transitions are distractive Animation is
especially suitable for displaying: Steps of a process: Waterfall
model Flow of info in a system: How does IM works?
Slide 32
32 The Structure of A Presentation Title slide Overview slide
Main body Slide 1 Slide 2 Slide 3 Summary slide Divide long
presentations into sections, and have separate title, overview,
summary, body slides for each section
Slide 33
33 Presentation Development SW One can use a word processor to
develop presentations of reasonable quality However, using a SW
package especially designed for developing presentation can:
Speed-up the task Make available features not available in standard
word processors
Slide 34
34 Presentation development SW lets users (1) Choose from a
variety of ready-made presentation designs Create original designs
as well as change colors, background, fonts in ready-made designs
Add, delete, move slides within a presentation Insert graphics
& images, or create their own
Slide 35
35 Presentation development SW lets users (2) Import from other
applications or create new tables/plots Create simple animations
Incorporate sound and videos Add hyperlinks, custom navigational
controls Save work in HTML, PDF, graphics formats
Slide 36
36 The Best Feature: Undo Allows you to recover from your
mistakes Allows you to experiment without risk
Slide 37
37 Popular SW Microsoft PowerPoint CA Harvard Graphics Lotus
Freelance Graphics Corel Presentation
Slide 38
38 Lets now demonstrate the use of the presentation making SW
We will create a new presentation Enter text Add, delete, and move
slides View slide show
Slide 39
39 Assignment # 11 Develop a business plan in the form of a
presentation It should be similar to the one discussed during the
lecture, but does not have to focus on the same industry It should
consist of 6 slides, with the first one being the title slide
Further information on this assignment will be provide to you on
the CS101 Web site
Slide 40
40 Todays Lecture was the Third among the four lectures that we
plan to have on productivity software We discussed several design
guidelines for making effective multimedia presentations We became
able to develop simple presentation with the help of presentation
software
Slide 41
41 Would you persuade, speak of interest, not of reason.
Benjamin Franklin
Slide 42
42 Focus of the Final Productivity SW Lecture: Database SW To
become familiar with the basic functions and features of desktop
data management software To become able to build a small
application with the help of database software