1 Copyright © 2003 Prentice Hall, Inc Spotlight 1: File Management File Management.

11Copyright © 2003 Prentice Hall, IncCopyright © 2003 Prentice Hall, Inc

Spotlight 1: File ManagementSpotlight 1: File Management

File Management

22Copyright © 2003 Prentice Hall, IncCopyright © 2003 Prentice Hall, Inc

File ManagementFile Management

Managing your computer is essential in Managing your computer is essential in becoming computer fluent.becoming computer fluent.

You need to learn two main things for file You need to learn two main things for file management:management:

1.1. What files, folders, and paths are.What files, folders, and paths are.

2.2. The specifics of actually managing your The specifics of actually managing your files.files.

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NEXT SLIDE 33Copyright © 2003 Prentice Hall, IncCopyright © 2003 Prentice Hall, Inc

Files, Folders, and PathsFiles, Folders, and Paths

Drive C: Classes Biology 101 Assignments plant_diseases.doc

PrimaryStorageDevice

PrimaryFolder

SecondaryFolder

TertiaryFolder

File

+ + + +

A A window window is the enclosed rectangular is the enclosed rectangular area on a computer screen. A area on a computer screen. A filefile is a is a storage device for digital data.storage device for digital data.

Files are organized in Files are organized in foldersfolders..

Folders may have Folders may have subfolderssubfolders, or folders , or folders within folders.within folders.

The computer follows a The computer follows a pathpath to find a file- to find a file- starts with a drive.starts with a drive.

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File Naming ConventionsFile Naming Conventions

Each file needs a specific Each file needs a specific filenamefilename..

The filename has two parts:The filename has two parts:1.1. The nameThe name

2.2. The The extensionextension

The extension identifies the type of data The extension identifies the type of data the file contains.the file contains.

Example filename: plant_diseases.docName Extension

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55Copyright © 2003 Prentice Hall, IncCopyright © 2003 Prentice Hall, Inc

Commonly Used ExtensionsCommonly Used ExtensionsExtensionExtension File TypeFile Type

.exe.exe Program ApplicationProgram Application

.doc or .docx.doc or .docx Microsoft WordMicrosoft Word

.xls or .xlsx.xls or .xlsx Microsoft ExcelMicrosoft Excel

.ppt or .pptx.ppt or .pptx Microsoft Power PointMicrosoft Power Point

.mdb.mdb Microsoft AccessMicrosoft Access

.pdf.pdf Adobe Reader/ Adobe Reader/ AcrobatAcrobat

.txt.txt Simple TextSimple Text

.htm or .html.htm or .html Web PagesWeb Pages

.rtf.rtf Rich Text FormatRich Text Format

.jpeg or .jpg.jpeg or .jpg Image FormatImage Format NEXT SLIDE

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Managing FilesManaging Files

Files are managed in two ways:Files are managed in two ways:1.1. Using a file management utility.Using a file management utility.

2.2. From within the programs that create From within the programs that create them.them.

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77Copyright © 2003 Prentice Hall, IncCopyright © 2003 Prentice Hall, Inc

File Management ModeFile Management ModeTo change My Computer to file management To change My Computer to file management mode, click the folders button on the Standard mode, click the folders button on the Standard toolbar.toolbar.

Left Pane– Displays the names of the drives and folders.

Right Pane– Displays the folders and files.

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Save and Save As CommandsSave and Save As CommandsThe first time a file is saved The first time a file is saved Save AsSave As and and SaveSave do the same thing.do the same thing.

After the initial save, the After the initial save, the Save AsSave As makes you makes you specify your path.specify your path.

SaveSave will only replace the file in its same will only replace the file in its same location.location.

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ShortcutsShortcuts

A shortcut does not copy a file or A shortcut does not copy a file or program, it makes a fast way for you to program, it makes a fast way for you to open it.open it.

99Copyright © 2003 Prentice Hall, IncCopyright © 2003 Prentice Hall, Inc