City of Falls Church 1 Meeting Date: 05-26-20 Title: (TO20-06) ORDINANCE FIXING AND DETERMINING THE FY2021-FY2026 CAPITAL IMPROVEMENTS PROGRAM BUDGET AND APPROPRIATING EXPENDITURE AND REVENUE FUNDS FOR THE FISCAL YEAR 2021 AND REPROGRAMMING OF PREVIOUSLY APPROPRIATED FUNDS Agenda No.: 6(b)(1) Proposed Motion: Move to grant first reading to (TO20-06), schedule public hearings for June 8 and June 22, schedule second reading and final consideration for June 22, and advertise the same according to law. Originating Dept. Head: Cindy Mester, Deputy City Manager 703.248.5042 CLM -5-21-2020 Disposition by Council: City Manager: Wyatt Shields 703.248.5004 FWS 5-21-2020 City Attorney: Carol W. McCoskrie 703.248.5010 CWM 5-21-2020 CFO: Kiran Bawa 703.248.5092 KB 5-21-2020 City Clerk : Celeste Heath 703.248.5014 CH 052120 REQUEST: Council is requested to grant first reading to the FY2021- 2026 Capital 2 Improvements Program (CIP), for General, School, Transportation and Utility Funds. 3 The CIP Ordinance includes FY2021 CIP appropriations, as well as reprogramming 4 previously appropriated funds. Final consideration of the CIP is scheduled for June 22, 5 2020. 6 7 RECOMMENDATION: 8 Staff Process Recommendation: Staff recommends granting first reading to (TO20-06) 9 on May 26, 2020 and scheduling public hearings for June 8 and June 22, scheduling 10 second reading and final consideration for June 22, and advertising the same according 11 to law. 12 13 City Manager CIP Recommendation: 14 City Manager’s FY2021-2026 recommended CIP is consistent with the Commission’s 15 recommendation, but with the following modifications to address COVID-19 related 16 funding impact and Council direction on specific projects as listed below: 17 18 1) $180,000in the Sidewalks and Streetlight Project to accelerate the streetlight LED 19 conversion. This project uses NVTA 30% funds. The purpose of the project is to 20 lower electrical bills and reduce the City’s carbon footprint; 21 2) $100,000 for Neighborhood Traffic Calming (NTC); using NVTA 30% funds. 22 3) Reduction in Facility Reinvestment funding to $125,000 from the original 23 $300,000; 24 4) Implementation of rate study has been delayed for Stormwater and Sanitary Sewer 25 utility funds due to the economic hardship that our rate payers are experiencing 26 due to COVID 19 pandemic. 27 5) Debt will be issued for the General Fund CIP projects only after a review of the City’s 28 revenues in fall 2020, to evaluate the extent of economic fallout from the COVID19 29 pandemic. A separate debt issuance resolution will be brought to council for action at that 30 time. 31 32
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1 City of Falls Church (TO20-06) DETERMINING THE FY2021-FY2026
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City of Falls Church 1
Meeting Date:
05-26-20
Title: (TO20-06) ORDINANCE FIXING AND
DETERMINING THE FY2021-FY2026
CAPITAL IMPROVEMENTS PROGRAM
BUDGET AND APPROPRIATING
EXPENDITURE AND REVENUE FUNDS FOR
THE FISCAL YEAR 2021 AND
REPROGRAMMING OF PREVIOUSLY
APPROPRIATED FUNDS
Agenda No.:
6(b)(1)
Proposed Motion: Move to grant first reading to (TO20-06), schedule public hearings
for June 8 and June 22, schedule second reading and final consideration for June 22,
and advertise the same according to law.
Originating Dept. Head:
Cindy Mester, Deputy City Manager
703.248.5042
CLM -5-21-2020
Disposition by Council:
City Manager:
Wyatt Shields
703.248.5004
FWS 5-21-2020
City Attorney:
Carol W. McCoskrie
703.248.5010
CWM 5-21-2020
CFO:
Kiran Bawa
703.248.5092
KB 5-21-2020
City Clerk :
Celeste Heath
703.248.5014
CH 052120
REQUEST: Council is requested to grant first reading to the FY2021- 2026 Capital 2
Improvements Program (CIP), for General, School, Transportation and Utility Funds. 3
The CIP Ordinance includes FY2021 CIP appropriations, as well as reprogramming 4
previously appropriated funds. Final consideration of the CIP is scheduled for June 22, 5
2020. 6
7
RECOMMENDATION: 8
Staff Process Recommendation: Staff recommends granting first reading to (TO20-06) 9
on May 26, 2020 and scheduling public hearings for June 8 and June 22, scheduling 10
second reading and final consideration for June 22, and advertising the same according 11
to law. 12
13
City Manager CIP Recommendation: 14
City Manager’s FY2021-2026 recommended CIP is consistent with the Commission’s 15
recommendation, but with the following modifications to address COVID-19 related 16
funding impact and Council direction on specific projects as listed below: 17
18
1) $180,000in the Sidewalks and Streetlight Project to accelerate the streetlight LED 19
conversion. This project uses NVTA 30% funds. The purpose of the project is to 20
lower electrical bills and reduce the City’s carbon footprint; 21
2) $100,000 for Neighborhood Traffic Calming (NTC); using NVTA 30% funds. 22
3) Reduction in Facility Reinvestment funding to $125,000 from the original 23
$300,000; 24
4) Implementation of rate study has been delayed for Stormwater and Sanitary Sewer 25
utility funds due to the economic hardship that our rate payers are experiencing 26
due to COVID 19 pandemic. 27
5) Debt will be issued for the General Fund CIP projects only after a review of the City’s 28 revenues in fall 2020, to evaluate the extent of economic fallout from the COVID19 29 pandemic. A separate debt issuance resolution will be brought to council for action at that 30 time. 31
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(TO20-06)
Page 2 of 11
Planning Commission: The Planning Commission (Commission) voted on February 18, 33
2020, to recommend approval of the CIP for inclusion in the City Manager’s FY2021 34
proposed operating budget and six-year Capital Improvements Program. 35
36
The Commission conducted public hearings on February 3 and 18, 2020. Additionally, 37
held work session on February 3, 2020, which provided the Commission the 38
opportunity to review the details of all projects proposed under the General, School, 39
Transportation, Stormwater, and Sewer Funds. The Planning Commission discussed 40
the six-year capital needs, the Pay As You Go funding constraints, local match for 41
transportation grants, stormwater/ green infrastructure, staffing needs and the need to 42
retain the long view of regular reinvestment. Additionally, the Commission reviewed 43
current CIP project status on January 21, 2020. 44
45
The Commission ultimately requested no changes to the six-year CIP as presented on 46
February 3 and 18, 2020 and approved the proposed FY2021 – 2026 CIP for Council’s 47
consideration. The Planning Commission reviewed the full CIP included the utilities as 48
well. 49
50
The specific Commission-adopted motion is provided below and was passed 51
unanimously on a roll call vote: 52
53 I move that the Planning Commission recommend that the City Council approve, pursuant 54 to Section 6.19 of the City Charter and Section 17.08 of the City Code, the FY2021-2026 55 Capital Improvements Program (CIP) as presented on February 3 and 18, 2020, as 56 summarized on CIP notebook pages 3-1, 3-2, 3-3, 3-4, 3-5, 3-6 and 3-7 based on the 57 following justifications and caveats: 58
1. The CIP is consistent with the adopted Comprehensive, Small Area and Master 59 Plans; 60
2. The CIP approaches the citywide capital infrastructure and reinvestment needs in 61 a holistic manner; 62
3. The CIP is enhanced through purposely planned and balanced reinvestment 63 needs, funding options and staff resources; 64
4. The CIP is fiscally responsive and compliant with adopted financial policies; 65 5. The CIP addresses long-term dedicated and sustainable funding for Pay As You 66
Go local funding for facility reinvestment and other capital needs to provide for 67 fiscal balance of cash and debt financing; 68
6. The CIP provides sufficient match funding to leverage grants to address 69 significant transportation needs; 70
7. Green infrastructure can reduce capital cost of stormwater infrastructure and we 71 are concerned about imprudent allocation of capital to stormwater projects in the 72 absence of a green infrastructure plan. Funding the FY2021-2026 Stormwater 73 CIP Projects must integrate the accelerated development of Green Infrastructure 74 Policy and Implementation Plan as part of the updated Watershed Management 75 Plan efforts; 76
8. Concurrent with the FY22-27 CIP development, the Comprehensive Plan 77 recommendations, such as Watershed Management Plan Update, Citywide 78 Green Infrastructure Policy and Implementation Plan, Green Procurement, 79 Infrastructure Master Plans, should be completed; 80
9. Concur with staff recommendation for streetlight fixture type and locations 81 consistent with adopted streetscape guidelines, POAs and engineering technical 82 standards as presented in Tab 8, page 8-15a; and 83
10. Should adequately ensure staffing for delivery of projects, as planned, including 84 administrative and procurement functions. 85
86
(TO20-06)
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BACKGROUND: The Council is required annually to adopt a multi-year Capital 87
Improvements Program (CIP) for the City. The development of the CIP allows the City 88
to take the vision for development of public facilities through a disciplined evaluation 89
process. By identifying projects and capital needs several years into the future, the 90
following objectives are accomplished: 91
92
Cost estimates for long-term objectives and identified needs are linked to 93
available resources, and placed on a schedule for implementation; 94
Major expenditures are scheduled in the context of a balanced Annual Operating 95
Budget and a six-year financial forecast. 96 97 Capital projects are defined as new, one-time projects with a useful life of more than six 98
years, and costing $150,000 or more. The cost estimates included in the CIP are 99
intended to capture the entire estimated project cost, including, as applicable, land 100
acquisition, design, negotiated agreements, and construction. The total request for each 101
project is evaluated and, based upon funding, is prioritized to meet the needs of the 102
City. 103
104
The projects contained in the CIP support the goals and objectives outlined in the City's 105
Comprehensive Plan, are intended to establish the long-term spending priorities 106
identified by the City Council, and are consistent with their 2025 Vision/ 107
Comprehensive Plan/Strategic Plan as well as adopted Financial Polices. The CIP is 108
updated annually and is subject to change with each update. 109
The March 9, 2020 City Manager’s FY2021-2026 proposed CIP is consistent with the 110
Commission’s recommendation with the exceptions as noted above at lines 67-76. The 111
Stormwater and Sanitary Sewer CIP components will be provided separately once the 112
Stormwater Taskforce recommendations as well as the rate studies are complete. 113
114
Key FY2021 projects include: 115
116
Fire Station: $550,000, debt financed, for 10 bi-fold apparatus door replacements. 117
118
Facility Reinvestment: $125,000, PAUG funded, to replace or rehabilitate deteriorating 119
components and systems to extend facility life. Identified top priority projects include: 120