1 Chapter Overview Introduction to Windows XP Professional ...

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Chapter Overview

Introduction to Windows XP Professional Printing

Setting Up Network Printers Connecting to Network Printers Configuring Network Printers Troubleshooting Setup and

Configuration Problems

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Terminology

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Requirements for Network Printing

At least one print server Sufficient random access memory

(RAM) to process documents Sufficient disk space on the print server

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Guidelines for a Network Printing Environment

Develop a network-wide printing strategy.

Determine the users’ printing requirements.

Determine the company’s printing requirements.

Determine the number of print servers required.

Determine where to locate printers.

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Adding and Sharing a Local Printer

Starting the Add Printer Wizard Log on to the print server as Administrator. Click Start, and then click Control Panel. Click Printers And Other Hardware. Under Pick A Task, click Add A Printer. Click Next to display the Local Or Network

Printer page.

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The Add Printer Wizard Options for a Local Printer

Local Or Network Printer page Select A Printer Port page Install Printer Software page Name Your Printer page

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The Add Printer Wizard Options for a Local Printer (Cont.)

Printer Sharing page Location And Comment page Print Test Page page Completing The Add Printer Wizard

page

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Adding and Sharing a Network Interface Printer

In larger companies, most printers are network interface printers.

Network interface printers offer several advantages, including No need to locate printers with the print

server Faster data transfer over network

connections

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Adding Network Interface Printers

Use the Add Printer Wizard. You must specify additional port and

network protocol information. Transmission Control Protocol/Internet

Protocol (TCP/IP) is the default network protocol for Microsoft Windows XP Professional.

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The Select A Printer Port Page

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The Add Standard TCP/IP Printer Port Wizard To start the Add Standard TCP/IP Printer Port Wizard, in the Type

Of Port option, select Standard TCP/IP Port, and then click Next. In the Printer Name Or IP Address box, specify the network location

of the printer by entering an Internet Protocol (IP) address or the Domain Name System (DNS) name of the network interface printer.

If you provide an IP address, a suggested port name for the printer, IP_IPaddress, is automatically supplied.

You can specify a different name by changing the content of the Port Name box.

To enable automatic identification, make sure the printer is powered on and connected to the network.

If your printer uses a network protocol other than TCP/IP, you must install the network protocol before you can add a printer for this device. The tasks and setup information that are required depend on the protocol.

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Adding an LPR Port

Use a line printer remote (LPR) port to communicate with UNIX or VAX host computers.

Use the standard TCP/IP port in computers that submit print jobs to host computers.

Use a card that supports the line printer daemon (LPD).

Install Print Services for UNIX.

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Setting Up Client Computers

Each client computer requires the appropriate printer driver.

The setup tasks vary, depending on the operating system installed.

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Client Computers That Automatically Download Printer Drivers

Windows XP Professional Microsoft Windows 2000 Microsoft Windows NT Microsoft Windows 98 Microsoft Windows 95 Microsoft Windows Me

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Setting Up Client Computers That Run Other Microsoft Operating Systems

You must manually install a printer driver on the client computer.

You can get the printer driver From the installation disks for the client

computer From the printer manufacturer

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Setting Up Client Computers That Run Non–Microsoft Operating Systems

You must manually install a printer driver on the client computer.

Macintosh clients require Services for Macintosh.

UNIX clients require LPD Service. NetWare clients require File and Print

Services for NetWare (FPNW).

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Introduction to Connecting to Network Printers After setting up the print server with all

required printer drivers for the shared printers, users can connect to and start printing on client computers running the following operating systems: Windows XP Professional Microsoft Windows XP Home Edition Windows Me Windows 2000 Windows NT Windows 95 Windows 98

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Methods of Connecting to a Shared Printer You can use the Add Printer Wizard if

your computer is running one of the following operating systems: Windows XP Professional Windows XP Home Edition Windows Me Windows 2000

Windows NT Windows 95 Windows 98

You can use a Web browser if your computer is running one of the following operating systems: Windows XP Professional Windows XP Home

Edition Windows 2000

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Using the Add Printer Wizard with Client Computers Running Windows XP Professional or Windows 2000

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Connecting to Client Computers Running Microsoft Windows NT 4, Windows 98, or Windows 95 The Add Printer Wizard only allows you

to locate a printer by Entering a Universal Naming Convention

(UNC) name Browsing Network Neighborhood

You can also use the Run command to type the UNC name of the printer.

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Connecting to Client Computers Running Other Microsoft Operating Systems Microsoft Windows 3.x and Microsoft

Windows for Workgroups use Print Manager to connect to a printer.

Any Microsoft Windows client can use the following command:net use lptx: \\server_name\share_name

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Connecting to Shared Printers by Using a Web Browser

If you know the printer name, type http://server_name/printer_share_name/

If you do not know the printer name, type http://server_name/printers/

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Using the Find Printers Feature in the Add Printer Wizard Find Printers lets you search for printers in

Active Directory service when you are logged on to a Window 2000 domain.

When you locate a printer using Find Printers, you can double-click or right-click the printer, and then click Connect to connect to it.

There are three tabs in the Find Printers dialog box:

Printers tab Features tab Advanced tab

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Five Common Configuration Changes Share an existing nonshared printer if the

printing load increases. Download additional printer drivers so that

clients running other versions of Windows can use the shared printer.

Stop sharing a printer. Create a printer pool to automatically

distribute print jobs to the first available printer.

Set priorities among printers so that critical documents always print first.

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Sharing an Existing Printer

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Downloading Printer Drivers

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Setting Up a Printer Pool

A printer pool consists of two or more identical printers that Are connected to one print server Act as a single printer

Printers in a printer pool should be placed in the same physical area.

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Advantages of a Printer Pool

Allows documents to print on the first available printer in the pool

Can decrease the time that documents wait on the print server

Allows you to administer multiple printers simultaneously

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Creating a Printer Pool

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Setting Priorities Among Printers You can set priorities among groups of

documents that all print on the same physical printer.

Multiple virtual printers all point to the same physical printer.

Requirements for setting priorities among printers

Use the Add Printer Wizard to add a printer and share it.

Use the Add Printer Wizard to add a virtual second printer that uses the same physical port.

Set a different priority for the printer and each of the virtual printers.

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Troubleshooting Setup and Configuration Problems

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Common Troubleshooting Scenarios The test page does not print. The test page or documents print incorrectly, as garbled text. Pages are only partially printing. Users report an error message that asks them to install a

printer driver when they print to a print server running Windows XP Professional.

Documents from one client computer do not print, but documents from other client computers do.

Documents print correctly on some printers in a printer pool but not on all of them.

Printing is slow because the print server is taking a long time to render the job.

Printing is slow and print jobs are taking a long time to reach the top of the queue.

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Chapter Summary Local printers are connected to a physical port on the

print server, and network interface printers are connected to a print server through the network.

Network interface printers require their own network interface cards. They either have their own network address or are attached to an external network adapter.

To set up and share a local printer or a network interface printer, use the Add Printer Wizard.

Sharing a local printer allows multiple users on the network to use it.

Client computers running Windows XP Professional, Windows XP Home Edition, Windows 2000, Windows Me, Windows NT, Windows 98, or Windows 95 can use the Add Printer Wizard to connect to a printer.

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Chapter Summary (Cont.) Client computers running Windows XP Professional,

Windows XP Home Edition, and Windows 2000 can use a Web browser to connect to a printer.

To share an existing printer, select Share This Printer in the Sharing tab of the Properties dialog box for the printer.

A printer pool consists of two or more identical printers that are connected to one print server and act a single printer.

Windows XP Professional provides the Printing Troubleshooter to help you interactively troubleshoot printer problems.