1 Capital Analysis & Planning Template V4 Fall 2014 Capital Policy & Programs Branch/Financial Analysis and Accountability Branch Ministry of Education.

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Capital Analysis & Planning Template V4Fall 2014

Capital Policy & Programs Branch/Financial Analysis and Accountability Branch

Ministry of Education

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Purpose:

Review Changes Implemented for V4 Provide a Detailed Walk-Thru

Changes to Approval To Proceed Process Review of Approval to Proceed Request Form

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Capital Analysis and Planning Template (CAPT)Purpose

Tracking system for capital projects

Monitor boards Unsupported Capital Spending and overall Capital Surplus/Deficit position.

Unsupported Capital Spending:

− TCA less DCC excluding land as per Schedule 5.3 Capital Position (Surplus/Deficit):

− Unsupported Capital Spending less any revenue applied in the year as per Table 4a on the CAPT.

Renewal/POD encumbrance

Committed Accumulated Surplus

Support Tool for Capital Discussions

Assessing financial implications at the Approval To Proceed stage

Determining OFA long-term financing eligibility.

RBP(Results Based Plan)- Ministry Forecasting

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Improvements Implemented for V4

Simplified the ATP process for the boards

Improved functionality

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CAPT V4 Changes – General

Formatting Bilingual Worksheets Worksheet Name Changes

FIN-FR - Capital Financial Position FIN-SR - School Renewal Schedule POD-S - Proceeds of Disposition - School Sites POD-A - Proceeds of Disposition - Admin Sites PRO-M - Master Capital Projects (Active + Completed) – READ ONLY PRO-A - Active Capital Projects DEB - Project Debenture Matrix OFA-1 - OFA Debenture Financing Request OFA-2 - OFA Debenture Financing Request

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CAPT V4 Changes – Project Eligibility Worksheet

Project Eligibility Worksheet name changed: PRO-M (Project Master) – Listing of All Projects - Locked PRO-A (Project Active) – Listing of Projects that are not completed such that they meet

the following criteria: $ Value in either NPF or Amounts to be Constructed

Boards will only be required to enter data on PRO-A worksheet only

Added ATP Section for the following: 1. ATP Date 2. ATP Amount

Consolidated: GPL – Other (Col 10.2) $120M Capital Funding (10.3)

Ministry funding columns agrees to the GSN Regulations

FDK Allocation column now agrees to the GSN Regulation and also includes Year 1-4 First Time Equipping and Year 5 estimated First Time Equipping

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CAPT V4 Changes – Financial Position & Recovery/ POD

POD worksheets:

Added lines to report break-down information of committed POD by projects during 2013-14.

School Renewal Schedule: New

Boards are required to complete this worksheet if a project is:− Reported in unsupported capital spending and is funded by renewal

Financial Position & Recovery Worksheet name changed to Capital Financial Position Added new Table 1c – capital activities post-Aug 31, 2014 by projects Automated Table 4a SF interest earned to date cell which agrees to Sch

5 line 2.8.1 balance Added new funding sources: SCI & 3rd party revenue Updated Table 5 School Renewal Encumbrance

FIN-FP: Capital Financial Position Worksheet

Capital Financial Position Worksheet: Overview

Left-hand side

Unsupported Capital Spending

Right-hand side

Board’s Revenue SourcesTable 1: Board Funded Spending on Capital Projects

($Millions) Total

Depreciable Assets:

Board Funded Spending on Capital Projects - Balance at August 31, 2014

Sinking Fund Interest to be Earned EFIS 13-14 FS Sch 5.3 Line 2.1.1 Col 7 5.000

Depreciable Assets Excluding Minor Tangible Capital Assets EFIS 13-14 FS Sch 5.3 Line 2.1.2 Col. 7 + Line 2.2 Col. 7 excluding minor TCA amounts

7.200

Minor Tangible Capital Assets EFIS 13-14 FS Sch 5.3 Line 2.1.2 Col. 7 + Line 2.2 Col. 7 minor TCA amounts only

2.000

Other EFIS 13-14 FS Sch 5.3 Line 2.1.2 Col. 7 + Line 2.2

Col. 7 other than amts reported above0.000

Ministry to complete this Section When receiving an Approval to Proceed:Less: Recognition of DR related to Prior Eligible Capital Expense (In-Year Amount) 0.000Less: Amortization (In-Year Amount) 0.000Less: Disposals/Transfer to Financial Assets (In-Year Amount) 0.000

Add: Board Funded Spending Not Reported on the Project Eligibility Sheet 0.000Total 14.200

Land:Capital Deficit on Land (Non EDC) as at August 31, 2014 EFIS 13-14 FS Sch 5.6B Line 2.4 Col 2 0.000

Ministry to complete this Section When receiving an Approval to Proceed:Add: Capital Budget Shortfall Land 0.000Less: Revenue recognized re Unsupported Past Spending on Land 0.000Total 0.000

Capital Activity Post August 31, 2014 (From Project Eligibility Sheet)

Amounts to be Constructed At August 31, 2014 (Projects approved pre 2014-15 only)"PRO-1A" worksheet Sum of Col 7.4 projects approved

pre 2014-15 only7.000

Approved 2014-15 - Board Funded Spending on Capital Assets"PRO-1A" worksheet Sum of Col 7.5 projects approved

in 2014-15 only0.000

Requested - Board Funded Spending on Capital Assets "PRO-1A" worksheet Sum of Col 7.5 projects

requested by board but Not yet approved 0.000

Total Board Funded Spending on Capital Assets 21.200

Planned - Board Funded Spending on Capital Assets"PRO-1A" worksheet Sum of Col 7.5 projects planned

by board but Not yet requested0.000

Table 1a: Board Funded Spending on Capital Projects: Depreciable Assets Excluding MTCA($Millions) TotalProject Name: Funding Source CommentsProject A Accum. Surplus 4.500Project B Renewal / Réfection 2.700

0.0000.0000.0000.0000.0000.0000.0000.0000.0000.0000.0000.000

Total 7.200

Table 1b: Minor Tangible Capital Assets($Millions) TotalProject Name: Funding Source CommentsComputer software Other revenue (please explain) Lease revenue 1.200Computer hardware 3rd party (please explain) Agreement with Corporate A 0.800

0.0000.0000.0000.0000.0000.0000.0000.0000.0000.0000.0000.000

Total 2.000

Table 1c: Capital Activities Post-August 31, 2014($Millions) TotalProject name - Amounts to be constructed at August 31, 2014 Funding Source CommentsAndrew Davis High School School Renewal 0.500Gabe Sekaly Public School POD 5.000

Accum. Surplus 1.000Other revenue (please explain) Childcare funding by provider 0.500

0.0000.0000.000

Sub-total_Amounts to be constructed at Aug 31, 2014 7.000Project name - Approved 2014-15 Board Spending on Capital Assets Funding Source Comments

0.000

0.0000.0000.0000.0000.0000.000

Sub-total_Approved 2014-15 Board Spending on Capital Assets 0.000

Project name - Requested Board Spending on Capital Assets Funding Source Comments

0.0000.0000.0000.0000.0000.0000.0000.000

Sub-total_Requested Board Spending on Capital Assets 0.000Total 7.000

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Table 2: Available Resources - Accumulated Surplus / Deficit

($Millions)Balance at Aug

31, 2014Adjust to Latest

EFIS SubmissionMinistry

AdjustmentsBalance at Aug

31, 2015Available for Compliance - Total Unappropriated: 3.000 0.000 0.000 3.000

Available for Compliance - Internally Appropriated:Retirement Gratuities 1.000 0.000 0.000 1.000

WSIB 0.300 0.000 0.000 0.300

School Renewal 0.000 0.000 0.000 0.000

Amounts Previously Included in Pupil Accommodation Debt Reserve 0.000 0.000 0.000 0.000

Other Purposes: Operating 0.000 0.000 0.000 0.000

Committed Sinking Fund Interest Earned 2.000 0.000 0.000 2.000Committed Capital Projects 5.500 0.000 0.000 5.500Other Purposes - Capital 0.600 0.000 0.000 0.600Total Internally Appropriated 9.400 0.000 0.000 9.400

Total Accumulated Surplus / (Deficit) Available for Compliance 12.400 0.000 0.000 12.400

Total Accumulated Surplus Committed for Board Spending on Capital Projects 6.100Less: Accumulated Surplus Committed for Capital Projects not Reported on Table 1 -0.600Total Accumulated Surplus Committed for Board Spending on Capital Projects 5.500

Table 3a: Available Resources - Proceeds of Disposition- School Sites

($Millions)Current Balance as at Aug 31, 2014 3.000Add: POD Realized to Date 0.000

Total Proceeds of Disposition Available for Unsupported Capital Spending 3.000

Add: POD Pending Sale 4.000

Less: Ministry Approved Use of POD -5.000

Less: Anticipated Future Use of POD 0.000

Remaining Proceeds of Disposition 2.000

Table 3b: Available Resources - Proceeds of Disposition- Admin Sites

($Millions)Current Balance as at Aug 31, 2014 0.000Add: POD Realized to Date 0.000

Total Proceeds of Disposition Available for Unsupported Capital Spending 0.000Add: POD Pending Sale 0.000Less: Ministry Approved Use of POD 0.000Less: Anticipated Future Use of POD 0.000Remaining Proceeds of Disposition 0.000

Table 4a: Summary - Capital Surplus/(Deficit) Including Revenue Realized to Date

($Millions)Total Board Funded Spending on Capital Assets - Table 1 -21.200Funding Sources Applied:Add: Total Accumulated Surplus Committed for Capital Projects - Table 2 5.500Add: Total Proceeds of Disposition - School Sites - Realized to Date - Table 3a 3.000Add: Total Proceeds of Disposition - Admin Sites - Realized to Date - Table 3b 0.000Add: School Renewal Grant (In-Year Amount Applied - agree to "School Renewal Schedule" Cell D35) 1.100Add: School Conditional Improvement Grant (2014-15 In-Year Amount Applied) 0.000Add: 3rd Party Revenues Received (Please Note in Comment Box Below) 0.000Add: Other Revenue Sources Received To Date (Please Note In Comment Box) 0.200Add: Education Development Charges Revenue received to date 0.000Add: Sinking Fund Interest Earned to Date 2.000Add: Misc. Adjustments (Please Note in Comment Box Below) - Revised 0.000Less: Interest Over Life of Capital Deficit 0.000Total Capital Surplus / (Deficit) Including Revenue Realized to Date -9.400Comments

Table 4b: Summary - Capital Surplus/(Deficit) Including Future Sources to be Applied

($Millions)Total Capital Surplus / (Deficit) Including Revenue Realized to Date (From Table 4a) -9.400Funding Sources Applied:Add: Total Proceeds of Disposition - School Sites - Pending Sale - Table 3a 4.000Add: Total Proceeds of Disposition - Admin Sites - Pending Sale - Table 3b 0.000

Add: School Renewal Grant (Future Grant Encumbered - agree to "School Renewal Schedule" Cell E35) 2.100

Add: School Conditional Improvement Grant (Future Grant Encumbered) 0.000Add: 3rd Party Future Revenues to be Received (Please Note in Comment Box Below) 0.800Add: Other Revenue Sources -(Future Revenue to be Received) (Please Note in Comment Box) 1.500Add: Future Operating Savings (Please Note in Comment Box Below) 0.000Add: Education Development Charges Revenue to be received 0.000Add: Future Interest on Sinking Funds 3.000Add: Misc. Adjustments 0.000Total Capital Surplus/(Deficit) Including Future Sources to be Applied 2.000

Comments

Table 5: School Renewal Grant Encumberance

($Millions)School Renewal - Deferred Revenue as Aug 31, 2014 5.0002014-15 School Renewal Grant 10.000

Available School Renewal grant for unsupported capital expenditures 15.000

School Renewal Allocation to be transferred to DCC Schedule % $ millionsCurrent year - 2014-15 7% 1.100School Renewal Allocation to be transferred to DCC bal. at Aug 31, 2015 2.100

Annual School Renewal to be transferred to DCC in next 5 years % $ millions2015-16 5% 0.8002016-17 2% 0.2002017-18 2% 0.2002018-19 2% 0.2002019-20 2% 0.200

Other revenue - Lease revenue from Municipality of Canada - $0.2M

Other revenue - Lease revenue from Municipality of Canada - $ 1.0MOther revenue - childcare funding by provider - $0.5MThrid party - Agreement with Corporate A - $0.8M

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D

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Section A: Table 1 Table 1: Board Funded Spending on Capital Projects

($Millions) Total

Depreciable Assets:

Unsupported Capital Spending on Capital Projects - Balance at August 31, 2014

Sinking Fund Interest to be Earned EFIS 13-14 FS Sch 5.3 Line 2.1.1 Col 7 5.000

Depreciable Assets Excluding Minor Tangible Capital Assets EFIS 13-14 FS Sch 5.3 Line 2.1.2 Col. 7 + Line 2.2 Col. 7 excluding minor TCA amounts

7.200

Minor Tangible Capital Assets EFIS 13-14 FS Sch 5.3 Line 2.1.2 Col. 7 + Line 2.2 Col. 7 minor TCA amounts only

2.000

Other EFIS 13-14 FS Sch 5.3 Line 2.1.2 Col. 7 + Line 2.2 Col. 7 other than amts reported above

0.000

Ministry will complete this Section When Approval to Proceed submitted:

Less: Recognition of DR related to Prior Eligible Capital Expense (In-Year Amount) 0.000Less: Amortization (In-Year Amount) 0.000Less: Disposals/Transfer to Financial Assets (In-Year Amount) 0.000

Add: Board Funded Spending Not Reported on the Project Sheet 0.000Total 14.200

Land:Capital Deficit on Land (Non EDC) as at August 31, 2014 EFIS 13-14 FS Sch 5.6 Line 2.4 Col 2 0.000

Ministry will complete this Section When Approval to Proceed submitted:Add: Capital Budget Shortfall Land 0.000Less: Revenue recognized re Unsupported Past Spending on Land 0.000Total 0.000

Capital Activity Post August 31, 2014 (From PRO-A Sheet)

Amounts to be Constructed At August 31, 2014 (Projects approved pre 2014-15 only)"PRO-1A" worksheet Sum of Col 7.4 projects approved pre 2014-15 only

7.000

Approved 2014-15 - Board Funded Spending on Capital Assets"PRO-1A" worksheet Sum of Col 7.5 projects approved in 2014-15 only

0.000

Requested - Board Funded Spending on Capital Assets "PRO-1A" worksheet Sum of Col 7.5 projects requested by board but Not yet approved

0.000

Total Board Funded Spending on Capital Assets 21.200

Planned - Board Funded Spending on Capital Assets"PRO-1A" worksheet Sum of Col 7.5 projects planned by board but Not yet requested

0.000

A

2013-14 FS EFIS: Schedule 5.3

Deferred Cap Contributions

Balance at September 1

Deferred Cap Contributions -

Additions

Deferred Cap Contributions - Recognition of Def. Rev (Prior

Eligible Cap Exp)

Deferred Cap Contributions -

Prior Years Capital Grant adjustments

Deferred Cap Contributions - Subtotal before disposals and amortization

Deferred Cap Contributions - Disposals and

Transfer to Financial Assets

Deferred Cap Contributions -

Amortization

Deferred Cap Contributions -

Balance at August 31

(Note 6) (Note 7) (Note 1)Col. 1 Col. 2 Col. 3 Col. 3.1 Col. 4 Col. 5 Col. 6 Col. 7

2.0 Tangible Capital Assets less land (from 100,000,000 12,000,000 0 0 112,000,000 0 -8,000,000 104,000,000

2.1.1 Sinking Fund Interest to be Earned 5,100,000 0 0 5,100,000 0 -100,000 5,000,000

2.1.2 Other Unsupported Capital Spending Pre-August 31, 2010

6,400,000 0 -200,000 0 6,200,000 0 -300,000 5,900,000

2.1.3 Unsupported Capital Spending Pre-August 31, 2010

11,500,000 0 -200,000 0 11,300,000 0 -400,000 10,900,000

2.2 Unsupported Capital Spending Post-August 31, 2010 (Note 5)

8,400,000 0 0 0 8,400,000 -5,000,000 -100,000 3,300,000

2.3 Total Deferred Capital Contributions (Item 2.0 less item 2.1.3 and 2.2)

80,100,000 12,000,000 200,000 0 92,300,000 5,000,000 -7,500,000 89,800,000

2.4 Portion of Deferred Capital Contributions related to Third Parties specified in Note 4

900,000 0 0 0 900,000 0 -80,000 820,000

2.5 Portion of Deferred Capital Contributions not related to Third Parties specified in Note 4 (item 2.3 - item 2.4)

79,200,000 12,000,000 200,000 0 91,400,000 5,000,000 -7,420,000 88,980,000

3.0 Average remaining service life of Unsupported Capital Spending (Note 2)

0 0 0 0 0 0 20.00 0

3.1 Adjusted Average remaining service life of Unsupported Capital Spending (Note 3)

0 0 0 0 0 0 10.00 0

Submission Version: Board Active VersionSchool Board Name: Ontario DSB

School Year: 2013-14Cycle: Financial

Schedule 5.3 - Deferred Capital Contributions Continuity

Line 2.1.2 =$5.9MLine 2.2 =$3.3MTotal $9.2M

Note: The total $9.2M should be reported in the CAPT Table 1 Cells H15, 16 & 17.

Line 2.1.1 =$5.0M, the Sinking Fund Interest to be earned balance should be reported in the CAPT Table 1 Cell H14.

Section A: Table 1 • Unsupported capital spending balances as Aug 31, 2014 including:

– sinking fund interest to be earned– depreciable assets excl. minor TCA– minor TCA– others

Note: The total of the above unsupported capital spending = 2013-14 EFIS Schedule 5.3 Lines 2.1.1, 2.1.2 & 2.2 Col. 7

• Capital deficit on Land (Non-EDC) as Aug 31, 2014 = 2013-14 FS EFIS, Schedule 5.6B, Line 2.4 Col. 2

• Capital activities post Aug 31, 2014– Amounts to be constructed at Aug 31, 2014: pre-loaded from Active Project Worksheet– Approved 2014-15: Ministry will update when ATP submitted– Requested: Ministry will update when ATP submitted

Section B: Table 1a, 1b & 1cTable 1a: Board Funded Spending on Capital Projects: Depreciable Assets Excluding MTCA($Millions) TotalProject Name: Funding Source CommentsProject A Accum. Surplus 4.500Project B Renewal / Réfection 2.700

0.0000.0000.0000.0000.0000.0000.0000.0000.0000.0000.0000.0000.0000.0000.0000.0000.0000.0000.0000.0000.000

Total 7.200

Table 1b: Minor Tangible Capital Assets($Millions) TotalProject Name: Funding Source CommentsComputer software mTCA 2.000

0.0000.0000.0000.000

Total 2.000

Table 1c: Capital Activities Post-August 31, 2014($Millions) TotalProject name - Amounts to be constructed at August 31, 2014 Funding Source CommentsOntario High School School Renewal 0.500Richmond Public School POD 5.000

Accum. Surplus 1.0003rd party (please explain) Childcare funding by provider 0.500

0.0000.0000.000

Sub-total_Amounts to be constructed at Aug 31, 2014 7.000Project name - Approved 2014-15 Board Spending on Capital Assets Funding Source Comments

0.000

0.000

0.0000.000

Sub-total_Approved 2014-15 Board Spending on Capital Assets 0.000Project name - Requested Board Spending on Capital Assets Funding Source Comments

0.0000.0000.0000.0000.000

Sub-total_Requested Board Spending on Capital Assets 0.000Total 7.000

B

This section will be completed by Financial Analyst when processing an ATP request

This section will be completed by Financial Analyst when processing an ATP request

Section B: Table 1a, 1b & 1c• Table 1a – Boards to report depreciable assets requiring board’s funding by project.

– Example: In this demo, the board has $7.2M depreciable assets excl. minor TCA in Table 1 which should be reported in Table 1a and indicate the corresponding funding sources for each project.

• Table 1b - Boards to report minor TCA projects requiring Board’s funding by project.

– Example: In this demo, the board has $2.0M minor TCA in Table 1 which should be reported in Table 1b and indicate the corresponding funding sources for each project.

• Table 1c (New) - Boards to report any capital activities post 2013-14YE by project.

Note: the balances in Table 1a, 1b & 1c should agree to the corresponding lines in Table 1 above.

• New in CAPT v4 – Funding sources: added drop-down box– Comment box

Section C: Tables 2, 3a & 3bTable 2: Available Resources - Accumulated Surplus / Deficit

($Millions)Balance at Aug

31, 2014Adjust to Latest

EFIS SubmissionMinistry

AdjustmentsBalance at Aug

31, 2015Available for Compliance - Total Unappropriated: 3.000 0.000 0.000 3.000

Available for Compliance - Internally Appropriated:Retirement Gratuities 1.000 0.000 0.000 1.000

WSIB 0.300 0.000 0.000 0.300

School Renewal 0.000 0.000 0.000 0.000

Amounts Previously Included in Pupil Accommodation Debt Reserve 0.000 0.000 0.000 0.000

Other Purposes: Operating 0.000 0.000 0.000 0.000

Committed Sinking Fund Interest Earned 2.000 0.000 0.000 2.000

Committed Capital Projects 5.500 0.000 0.000 5.500

Other Purposes - Capital 0.600 0.000 0.000 0.600Total Internally Appropriated 9.400 0.000 0.000 9.400

Total Accumulated Surplus / (Deficit) Available for Compliance 12.400 0.000 0.000 12.400

Total Accumulated Surplus Committed for Board Spending on Capital Projects 6.100Less: Accumulated Surplus Committed for Capital Projects not Reported on Table 1 -0.600Total Accumulated Surplus Committed for Board Spending on Capital Projects 5.500

Table 3a: Available Resources - Proceeds of Disposition- School Sites

($Millions)Current Balance as at Aug 31, 2014 5.000Add: POD Realized to Date 0.000

Total Proceeds of Disposition Available for Unsupported Capital Spending 5.000

Add: POD Pending Sale 4.000

Less: Ministry Approved Use of POD -5.000

Less: Anticipated Future Use of POD 0.000

Remaining Proceeds of Disposition 4.000

Table 3b: Available Resources - Proceeds of Disposition- Admin Sites

($Millions)Current Balance as at Aug 31, 2014 0.000Add: POD Realized to Date 0.000

Total Proceeds of Disposition Available for Unsupported Capital Spending 0.000Add: POD Pending Sale 0.000Less: Ministry Approved Use of POD 0.000Less: Anticipated Future Use of POD 0.000Remaining Proceeds of Disposition 0.000

C

Section C: Tables 2, 3a & 3b

• Table 2 – No change in this table. Board to report the 2013-14 Accumulated Surplus information.

– Mirror to the 2013-14 FS EFIS Schedule 5

Note: If a board has any committed Accumulated Surplus for future capital activities, and the capital spending has not yet been incurred and reported in the CAPT Table 1; the board should deduct the Accumulated Surplus amount in the cell (N26).

• Table 3a/3b – No change in these two tables. Proceeds of disposition information is pre-loaded from the POD-S/A worksheets.

Section D: Table 4a & 4bTable 4a: Summary - Capital Surplus/(Deficit) Including Revenue Realized to Date

($Millions)Total Board Funded Spending on Capital Assets - Table 1 -21.200Funding Sources Applied:Add: Total Accumulated Surplus Committed for Capital Projects - Table 2 5.500Add: Total Proceeds of Disposition - School Sites - Realized to Date - Table 3a 5.000Add: Total Proceeds of Disposition - Admin Sites - Realized to Date - Table 3b 0.000Add: School Renewal Grant (In-Year Amount Applied - agree to "School Renewal Schedule" Cell D35) 1.100Add: School Condition Improvement Grant 0.000Add: 3rd Party Revenues Received (Please Note in Comment Box Below) 0.000Add: Other Revenue Sources Received To Date (Please Note In Comment Box) 2.000Add: Education Development Charges Revenue received to date 0.000Add: Sinking Fund Interest Earned to Date 2.000Add: Misc. Adjustments (Please Note in Comment Box Below) - Revised 0.000Less: Interest Over Life of Capital Deficit 0.000Total Capital Surplus / (Deficit) Including Revenue Realized to Date -5.600Comments

Table 4b: Summary - Capital Surplus/(Deficit) Including Future Sources to be Applied

($Millions)Total Capital Surplus / (Deficit) Including Revenue Realized to Date (From Table 4a) -5.600Funding Sources Applied:Add: Total Proceeds of Disposition - School Sites - Pending Sale - Table 3a 4.000Add: Total Proceeds of Disposition - Admin Sites - Pending Sale - Table 3b 0.000

Add: School Renewal Grant (Future Grant Encumbered - agree to "School Renewal Schedule" Cell E35) 2.100

Add: School Condition Improvement Grant (Future Grant Encumbered) 0.000Add: 3rd Party Future Revenues to be Received (Please Note in Comment Box Below) 0.500Add: Other Revenue Sources -(Future Revenue to be Received) (Please Note in Comment Box) 0.000Add: Future Operating Savings (Please Note in Comment Box Below) 0.000Add: Education Development Charges Revenue to be received 0.000Add: Future Interest on Sinking Funds 3.000Add: Misc. Adjustments 0.000Total Capital Surplus/(Deficit) Including Future Sources to be Applied 4.000Comments

Other revenue - minor TCA allocation applied - $2.0M

3rd revenue - childcare funding by provider - $0.5M

D

Section D: Table 4a & 4b• Table 4a – the most important table in this worksheet!!!

– The purpose of this table is to calculate the board’s capital surplus/(deficit) position at the time of submission by summarizing Tables 1-3b

• Table 4b – The purpose of this table is to calculate the board’s capital surplus/(deficit) position after applying anticipated future revenue sources

• New in the CAPT v4:•Added two new funding sources in table 4a/4b: School Condition improvement & 3rd party revenue•Automated the Sinking Fund interest earned to date cell, which is now linked to Table 2 committed sinking fund interest line (EFIS Sch 5 line 2.8.1)•Added comment box in each table

Section E: Table 5Table 5: School Renewal Grant Encumberance

($Millions)

School Renewal - Deferred Revenue as Aug 31, 2014 5.000

2014-15 School Renewal Grant 10.000

Total Available School Renewal Grant 15.000

School Renewal Allocation to be transferred to DCC Schedule % $ millionsCurrent year - 2014-15 7% 1.100

School Renewal Allocation to be transferred to DCC bal. at Aug 31, 2015 2.100

Annual School Renewal to be transferred to DCC in next 5 years % $ millions2015-16 2% 0.2002016-17 2% 0.2002017-18 2% 0.2002018-19 2% 0.2002019-20 3% 0.300

E

Section E: Table 5

• Table 5 – School renewal grant encumbrances. This table is linked to the new School Renewal Schedule worksheet to show the total available school renewal grant and encumbrances amount & percentage in 2014-15 and next 5 years.

Examples

FIN-FP: ExamplesActive Project Worksheet

Capital Financial Position Worksheet

Capital Activity Post August 31, 2014 (From Project Eligibility Sheet)

Amounts to be Constructed At August 31, 2014 (Projects approved pre 2014-15 only)"PRO-1A" worksheet Sum of Col 7.4 projects approved

pre 2014-15 only7.000

Table 1: Board Funded Spending on Capital Projects

School Name / Nom de l'école

Description SFIS / SIISMinistry ATP Status / Statut de la

demande d'approbationProject Status / Statut du projet

Project Type

de projet

Opening Date / Date d'ouverture

(YYYY-YY)Renewal / Réfection

POD / Produits d'aliénation

Accumulated Surplus accumulé

EDC / RAS Other / Autre TotalTo be Constructed /

À construireTotal

Col. 1.1 Col. 1.2 Col. 1.3 Col. 1.4 Col. 1.5 Col. 1.6 Col. 1.7 Col. 3.1 Col. 3.2 Col. 3.3 Col. 3.4 Col. 3.5Col. 3.6 =

Col. 3.1 to Col. 3.5Col. 7.4

Col. 7.5 = Col. 7.2 to Col. 7.4

AUGUST 31, 2014 TOTAL / TOTAL AU 31 AOÛT 2014 500,000 5,000,000 1,000,000 0 500,000 7,000,000 7,000,000 7,000,000

Available PAG Reserves to offset OFA Requests, As of August 31, 2013 / Réserves de IDÉ qui sont disponibles pour les demandes de financement après de l'OOF aux 31 août 2013Available Ministry Funding (Includes Protected Ministry Funding & Savings from Ministry Funded Projects) / Financement du ministère disponible (Incluant les fonds assurés et les économies du Ministère)

MacDonald Public School New 550 PP Elementary 5555 ATP Pre 2014-15 / App. pré 2014-15 Under Construction / En construction School / École 2016-17 0 0Ontario High School Addition 230 PP Secondary 6666 ATP Pre 2014-15 / App. pré 2014-15 Under Construction / En construction Permanent Addition / Ajout permanent 2016-17 500,000 500,000 500,000 500,000Richmond Public School New 600 PP Elementary 7777 ATP Pre 2014-15 / App. pré 2014-15 Planned / Planification School / École 2016-17 5,000,000 1,000,000 500,000 6,500,000 6,500,000 6,500,000

0 0

Project Details / Détails du projet Board Committed FundingFinancing For Board Committed Amounts Only / Financement des

Table 1c: Capital Activities Post-August 31, 2014($Millions) TotalProject name - Amounts to be constructed at August 31, 2014 Funding Source CommentsOntario High School School Renewal 0.500Richmond Public School POD 5.000

Accum. Surplus 1.0003rd party (please explain) Childcare funding by provider 0.500

Sub-total_Amounts to be constructed at Aug 31, 2014 7.000

Example 1: Ontario High School

Capital Financial Position Worksheet

School Renewal Schedule Worksheet

Add: School Renewal Grant (Future Grant Encumbered - agree to "School Renewal Schedule" Cell E35) 2.100

Table 4b: Summary - Capital Surplus/(Deficit) Including Future Sources to be Applied

• Ontario High School Project requires $500,000 Future School Renewal Grant

• FIN-FP worksheet Table 4b Cell P83 – automatically pre-load the amount from FIN-SR worksheet Cell E35

Total School Renewal to be encumbered

2014-15 in-year appliedBalance as August 31,

20152015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25

Project B Approved 2.70 1.10 1.60 0.10 0.10 0.10 0.10 0.20 0.20 0.20 0.20 0.20 0.20 -

Ontario High School Approved 0.50 - 0.50 0.10 0.10 0.10 0.10 0.10 -

3 1.10 2.10 0.20 0.20 0.20 0.20 0.30 0.20 0.20 0.20 0.20 0.20

7% n/a 2% 2% 2% 2% 3% 2% 2% 2% 2% 2%

Future School Renewal Transfer to

DCC

Total Renewal Encumbered

Annual Renewal Encumbrance %

Project Name Ministry ATP Status

School Renewal Transfer to DCC in the next 10 yearsSchool Renewal Transfer to DCC

Example 2: Richmond Public School

o Richmond Public School requires total of $6.5M board funding:

• POD = $ 5.0M POD-S worksheet 2014-15 committed use of POD $5.0M and amount will be transferred to FIN-FP worksheet Table 3a & Table 4a

• Accum. Surplus = $ 1.0M EFIS Sch 5.5 & 5 and Table 2 Committed Capital Projects

• 3rd Party Revenue (Future) = $ 0.5M Table 4b and provide explanation in the comment box

Active Project Worksheet

School Name / Nom de l'école

Description SFIS / SIISMinistry ATP Status / Statut de la

demande d'approbationDate

(YYMMDD)Amount / Montant Renewal / Réfection

POD / Produits d'aliénation

Accumulated Surplus accumulé

EDC / RAS Other / Autre Total

Col. 1.1 Col. 1.2 Col. 1.3 Col. 1.4 Col. 2.1 Col. 2.2 Col. 3.1 Col. 3.2 Col. 3.3 Col. 3.4 Col. 3.5Col. 3.6 =

Col. 3.1 to Col. 3.5

Richmond Public School New 600 PP Elementary 7777 ATP Pre 2014-15 / App. pré 2014-15 140902 11,000,000 5,000,000 1,000,000 500,000 6,500,0000

Project Details / Détails du projetApproval to Proceed (ATP) /

Approbation de procéderBoard Committed Funding

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Common Issues – Year End

Common Issues:

CAPT submitted with Red Error Messages Financial information does not agree to EFIS (ie. NPF column total in the

Project Active worksheet has to reconcile with Section 12 of EFIS –Line 12.37)

Year End Submission:

Anticipated release of the CAPT V4 is late September and it is required to be submitted to the Ministry by November 28th, 2014.

As in previous years, this submission includes board’s request for long-term financing with the Ontario Financing Authority (OFA).

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New - Process – Approval To Proceed (ATP)

Approval To Proceed Submission as of October 1, 2014

When boards submit a request for approval to proceed to tender for a project, they will no longer be required to submit the CAPT.

Boards are now required to complete the Approval to Proceed (ATP) Request Form.

− Will be posted on the FAAB website

− Boards to submit to Ministry Capital Analyst and Financial Analyst

Once the ATP request is completed, your Capital Analyst will update the CAPT and send an updated copy.

Assistance:

Training Manual for the CAPT will be posted on the FAAB website. It includes detailed instructions for completing the CAPT

Capital Analysts and Financial Analysts are also available to assist boards in completing the CAPT (http://faab.edu.gov.on.ca/Contact_Us.htm)

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For Questions Regarding… Contact…

Capital Financial PositionSchool RenewalProceeds of Disposition Project Master – Project ActiveProject Debenture MatrixOFA Request Form (Part 1 & 2)ATP Request Form

Financial AnalystFinancial AnalystFinancial AnalystCapital AnalystCapital AnalystDiamond TsuiCapital Analyst