1 Best Practice for Preparing & Responding to RFPs.

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Best Practice for Preparing & Responding

to RFPs

Request for Information

R F I

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Definition

A request for information (RFI) is a standard business process whose purpose is to collect

written information about the capabilities of various suppliers. Normally it follows a format that can be

used for comparative purposes

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Request for Proposal

R F P

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Ad Hoc – One OffStandard on rotation

Definition

A request for proposal (RFP) is a solicitation, often made through a bidding process, by an

agency or company interested in procurement of a commodity, service or valuable asset, to potential

suppliers to submit business proposals. It is submitted early in the procurement cycle, either at

the preliminary study, or procurement stage

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Source

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FORMAL INFORMAL

• Digital Platform • Conversation

• Proprietary• Viper, • Cvent, • Star Site

• Newspaper / Mag

• Verbal– Telephone call– Sales call

• Tender

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Opportunity to show your RELEVANT KNOWLEDGE

Leaving Cert

Key Points

• Read questions very carefully• Establish key elements• Key missing information

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DON’T ASSUME ASK QUESTIONS

Format

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Client As Requested

Your OwnStandard

Relevant Elements

Customisation Always

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Format

Rich Media

Online Print

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Attention to DetailNo Mistakes

Content

• Clear & understandable• Correct• Relevant• Customised• Conditions• Timely• Follow up

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Process with Creativity

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Exercise

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Clear & Correct & Conditions

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Timely & Relevant

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Customised & Creative

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Total Experience

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Competition

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Cooperation

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CO-OPETITION

COMPETITION COOPERATION

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Follow Up