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Ask Questions AnytimeAsk Questions Anytime
School Financial ServicesSchool Financial Services
Other TopicsOther Topics• FY 05-06 Budget UpdateFY 05-06 Budget Update• FY 04-05 F-196 UpdateFY 04-05 F-196 Update• Financial Reporting UpdateFinancial Reporting Update• SDAAC UpdateSDAAC Update• School District Training NeedsSchool District Training Needs• SFS Rules StatusSFS Rules Status• QZAB’sQZAB’s• Financial System Review ProjectFinancial System Review Project
Shared Service ArrangementsShared Service Arrangements
Fiscal Agent: Fiscal Agent: o An entity which has been empowered to handle An entity which has been empowered to handle
fiscal matters for another entity, including fiscal matters for another entity, including disbursement of passing through of funds. This may disbursement of passing through of funds. This may include ensuring that the funds are used only for include ensuring that the funds are used only for specific purposes defined by the grant or specific purposes defined by the grant or agreement.agreement.
Sub-Recipient:Sub-Recipient:o An entity that expends grants or other financial An entity that expends grants or other financial
assistance received from a fiscal agent and/or pass-assistance received from a fiscal agent and/or pass-through entity.through entity.
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Shared Service Shared Service ArrangementsArrangements
Pass-Through Entity:Pass-Through Entity:o An entity that provides grants or other financial An entity that provides grants or other financial
assistance received by a governmental entity to transfer assistance received by a governmental entity to transfer to or spend on behalf of a secondary recipient or sub-to or spend on behalf of a secondary recipient or sub-recipient.recipient.
Vendor/Contractor:Vendor/Contractor:o A contractor, dealer, distributor, merchant or other seller A contractor, dealer, distributor, merchant or other seller
providing goods or services that is required of the providing goods or services that is required of the conduct of a federal or state program. These goods or conduct of a federal or state program. These goods or services may be for an organizations own use or for the services may be for an organizations own use or for the use of beneficiaries of the federal or state program. (For use of beneficiaries of the federal or state program. (For example, an ESD or School District that provides a good example, an ESD or School District that provides a good or service to another ESD or School District would be or service to another ESD or School District would be considered a “vendor”.)considered a “vendor”.)
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Charts for SSA’s (Hand Charts for SSA’s (Hand Out)Out)
Chart 1 – Fiscal Agent and Sub-Chart 1 – Fiscal Agent and Sub-RecipientRecipient
Chapter 7 Section 9 – Shared Service Chapter 7 Section 9 – Shared Service Arrangements with Fiscal Agent Arrangements with Fiscal Agent ResponsibilitiesResponsibilities• Scenario 1 – Fiscal Agent as a Scenario 1 – Fiscal Agent as a Participating Participating
DistrictDistrict• Scenario 2 – Fiscal Agent as a Scenario 2 – Fiscal Agent as a Non-Participating Non-Participating
District with Administrative ResponsibilitiesDistrict with Administrative Responsibilities• Scenario 3 – Fiscal Agent as a Scenario 3 – Fiscal Agent as a Non-Participating Non-Participating
District with No Administrative ResponsibilitiesDistrict with No Administrative Responsibilities• Scenario 4 – Fiscal Agent as a Scenario 4 – Fiscal Agent as a Participating Participating
District with On Behalf PaymentsDistrict with On Behalf Payments
Edits and other changesEdits and other changes• Reorder of chapters in GAAP orderReorder of chapters in GAAP order
General FundGeneral Fund ASB FundASB Fund Debt Service FundDebt Service Fund Capital Projects FundCapital Projects Fund Transportation Vehicle FundTransportation Vehicle Fund Fiduciary/Trust & Agency FundsFiduciary/Trust & Agency Funds
Shared Service ArrangementsShared Service Arrangements Fiscal Agent journal entry examplesFiscal Agent journal entry examples
6177 – Eisenhower Professional Development6177 – Eisenhower Professional Development 6377 – Eisenhower Professional Development6377 – Eisenhower Professional Development
• Added AccountsAdded Accounts 6162 – Math & Science Professional 6162 – Math & Science Professional
Development (NCLB Title II Part B).Development (NCLB Title II Part B). List of new revenue accounts – (see handout)List of new revenue accounts – (see handout)
includes cell phones)includes cell phones) Activity 61 – Supervision (Description, includes property Activity 61 – Supervision (Description, includes property
managers and other clarifications)managers and other clarifications) Activity 67 – Building & Property Security (Description, Activity 67 – Building & Property Security (Description,
includes cell phones)includes cell phones) OthersOthers
Chapter 10 – Grant ManagementChapter 10 – Grant Management• Financial Management of Grants sectionFinancial Management of Grants section
Added section that discusses that program Added section that discusses that program grants may be more restrictive in the grants may be more restrictive in the accounting for expenditures then the current accounting for expenditures then the current version of the accounting manual allowsversion of the accounting manual allows
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Accounting Manual Accounting Manual ChangesChanges Appendix AAppendix A
• Glossary of TermsGlossary of Terms Terms DeletedTerms Deleted
o Adult Basic EducationAdult Basic Educationo Expendable Trust FundExpendable Trust Fundo Operating TransferOperating Transfero Residual Equity TransferResidual Equity Transfer