1 American Recovery & Reinvestment Act (ARRA) July 10, 2009 10:00 a.m. .

1

American Recovery & Reinvestment Act (ARRA)

July 10, 2009 10:00 a.m.

http://www.isbe.net/arra/default.htm

2

School Business Services

DEB VESPADivision Administrator

(217-785-8779) [email protected]

3

Historic, one-time investment to stimulate economy & improve education

Effective with the second General State Aid payment in April 2009, ARRA funds were distributed

to school districts

4

Definitions ARRA – “American Recovery and Reinvestment

Act of 2009” SFSF Program – State Fiscal Stabilization Fund

Program (ARRA General State Aid) ARRA – Title I Funds ARRA – IDEA Funds ARRA Capital Projects:

Qualified School Construction Bonds (QSCB) Qualified Zone Academy Bonds (QZAB) Build America Bonds (BAB)

5

Payment of ARRA GSA Funds ISBE will be using SFSF funds to pay the final GSA payments in

FY 2009

It is anticipated that the SFSF funds will be utilized to pay for approximately five GSA payments in FY 2010

All districts should have submitted an application and assurance statement for the ARRA-GSA funds by April 17, 2009

Districts will be required to report on the estimated number of jobs saved and/or created by SFSF funds. Guidance will be forthcoming

Districts will be required to track and report on expenditures paid with ARRA funds

6

Application and Assurance Statement Districts are to administer and use the SFSF program funds in

accordance with all applicable statutes, regulations, and applications

Recipients cannot use SFSF funds for: Payment of maintenance costs; Stadiums or other facilities used for athletic contests, exhibitions or

other events for which admission is charged to the general public; Purchase or upgrade of vehicles; Improvements of stand-alone facilities whose purpose is not the

education of children – such as central office administrative buildings;

Financial assistance to students to attend private elementary or secondary schools unless the funds are used to provide special education and related services to children with disabilities as authorized by the IDEA Act;

School modernization, renovation, or repair that is inconsistent with State Law.

7

Emergency Accounting Rules

Because of the tracking necessary for ARRA federal funds, emergency accounting rules were necessary to:

Designate ARRA revenue districts receive

Document ARRA expenditures paid via each type of ARRA revenue source

8

Emergency Rules and Regulations have been posted for accounting requirements and are located at:

http://www.isbe.net/rules/archive/pdfs/23IAC100EmergAmnd_Code.pdf

Accounting Requirements for ARRA Revenues and Expenditures

ISBE Emergency Rules

9

New Rules are available

here for viewing

Rules can also be found at www.isbe.net, click on “rules”

1010

ISBE Emergency RulesARRA GSA funds received should have a revenue

account/source code of 4850 and may be deposited into any fund except Working Cash

Other NEW ARRA revenue account codes:

4851 – 4855 Title I Low Income; Neglect, Private; Delinquent, Private; School Improvement (Part A); School Improvement (Part G)

4856 – 4857 IDEA Part B, Preschool; IDEA Part B, Flow-Through

1111

ISBE Emergency Rules Other NEW ARRA revenue account codes (cont.):

4860 – 4861 Title IID, Technology-Formula; Title IID, Technology-Competitive

4862 – McKinney-Vento Homeless Education

4863 – Child Nutrition Equipment Assistance

4864 – 4865 Impact Aid Formula Grants and Impact Aid Competitive Grants

4866 – 4869 QZAB Tax Credits, QSCB Credits, BAB Tax Credits, and BAB Interest Reimbursement

4870 – 4880 Designated for other ARRA revenues and must be specified

These can be located in Table C of the Emergency Rules

12

•ARRA Expenditures must reflect Fund, Function, Object, and now a NEW fourth dimension -- revenue account code

Fund Function Object Revenue Source Code XX XXXX XXX XXXX 01 1100 100 4850

ISBE Emergency Rules

1313

ISBE Emergency Rules All funds must be expended in accordance to their

respective purposes as authorized by the relevant federal law, regulation, and guidance

In order to comply with the federal regulations, each district receiving funds under ARRA shall include in its annual financial report (AFR) a detailed schedule of its receipts and expenditures for each revenue source received

Districts will need their auditors to audit the detailed schedule of receipts and expenditures

Districts may now be required to have an A-133 Single Audit conducted. They should inquire with their auditor if this will be necessary for the audit of their Fiscal Year 2009 and if their auditor meets the necessary criteria to conduct A-133 audits

1414

ISBE Emergency Rules

A-133 Audit is required if: District expends $500,000 or more

in total federal funds for a fiscal yearThis also includes the last five payments of the districts’

GSA as these are now considered federal funds. ISBE is anticipating approximately 200 additional districts

will now be required to have an A-133 audit.Districts should be checking with their auditors to

determine if they will need an A-133 audit and if their auditors qualify to conduct such an audit

1515

Accumulated Interest

Since the ARRA GSA payments are considered federal funds, ISBE is asking for guidance as to whether these funds can accumulate interest.

Until this guidance is received, it is recommended that districts reflect ARRA GSA revenues were used to pay for allowable expenditures and reflect local revenue as invested.

1616

ISBE Emergency RulesFiscal Year 2009 Issues

Districts may be required to amend their budgets Budgets – To Amend or Not??

If a district is expending ARRA funds in FY 2009 and these expenditures are not budgeted in the current budget, a budget amendment will be necessary

If a district is expending ARRA funds in FY 2009 and the total expenditures in any fund is more than their current budget, a budget amendment will be necessary

If a district is expending just ARRA GSA, most probably the expenditures are already budgeted, the total expenditures in any fund will not increase and a budget amendment will not be necessary

If a district is expending ARRA Title I, ARRA IDEA, etc. most probably the expenditures are not budget, the total expenditures will increase and a budget amendment will be necessary – this includes flow-through funds from a special education cooperative

1717

ISBE Emergency RulesFor Fiscal Years 2010 and 2011

For FY 2010 and 2011 Budgets Districts will be required to document expenditures with fund, function,

object, and revenue account code for ARRA expenditures within their detailed ledger reports

ISBE budget is not expected to change as ISBE does not collect expenditures to the fourth dimension – “revenue account code”

For FY 2010 and 2011 AFR The 2010 and 2011 AFR will include the ARRA schedule of receipts and

expenditures to document revenue and expenditures of ARRA funds The schedule is part of the district’s audit An A-133 Single Audit may be necessary

1818

ISBE Emergency RulesFor Fiscal Year 2012

For FY 2012 Budget Districts will be required to document expenditures with fund, function,

object, and revenue account code for ARRA expenditures within their detailed ledger reports as ARRA Funds can be obligated and expended through September 2011.

ISBE budget is not expected to change as ISBE does not collect expenditures to the fourth dimension – “revenue account code”

For FY 2012 AFR The 2012 AFR will include the ARRA schedule of receipts and

expenditures to document revenue and expenditures of ARRA funds The schedule is part of the district’s audit An A-133 Single Audit may be necessary

19

•Qualified Zone Academy Bonds (QZAB)Were first authorized in 1997 by amendment of the Internal Revenue Code of 1986. The governing language explicitly designates ‘state education agencies’ as the authority to allocate the individual state volume caps.Each calendar year, beginning with 1998 the national volume cap (the amount of bonds that can be so designated nationally for QZAB purposes) was $400 million and allocated among the states based upon poverty counts. With the ARRA, the national volume cap was increased to $1.4 billion for each of calendar years 2009 and 2010. To qualify for an allocation by the state education agency (ISBE in the case of ILL) there are curriculum design requirements, eligibility requirements, and a private business contribution requirement. The bonds issued can be used for repairs, renovations, curriculum development, or teacher training relative to a ‘Zone Academy’, but cannot be used for new construction.

Bond Options

20

•Qualified School Construction Bonds (QSCB)Is a new designation for bonds authorized for the first time through the ARRA. The national volume caps are $11 billion for each of 2009 and 2010. The legislation is an amendment to the Internal Revenue Code of 1986. Unlike QZAB’s, virtually any school district or joint agreement is eligible to apply and receive an allocation from the ‘State.After receiving an allocation of the state’s volume cap, an issuing district designating a bond issue or part of a bond issue as QSCB’s would make principal payments on the bonds, but the bond holders would receive federal income tax credits in lieu of interest payments. The proceeds of such bonds can be used for new construction as well as repairs, renovations, etc.

Bond Options

21

•Build America Bonds (BAB)Build America Bonds (BAB’s) are also tax credit bonds, but they are taxable bonds rather than tax-exempt bonds, and they are not subject to a national or state volume cap. Any school district or joint agreement issuing bonds for construction type purposes can choose to designate the issue or part of the issue as BAB’s. There are then two options. One option involves paying taxable interest equal to 65% of the interest due to the bond holders and filing paperwork with the IRS such that the bond holder is eligible to claim the remaining 35% of the interest due as a tax credit. Under the other option, the district would pay the full amount of interest due on the bonds and then file a form with the IRS to receive a reimbursement check from the IRS equal to 35% of the interest paid.

Bond Options

22

Specific guidance on these bond programs is available from the IRS at the following web address: http://www.irs.gov/newsroom/article/0,,id=206044,00.html

Applications are being developed, watch Superintendent’s Weekly Message and ISBE website at: http://www.isbe.net/construction/html/qzab.htm

Bond Options

23

Funding & Disbursement Services

LARRY SMITHPrincipal Consultant

(217-782-5256) [email protected]

24

•A-133 audits are required for entities with Federal expenditures of $500,000 or more from all sources (direct and indirect)

•ARRA funds are Federal and must be included in determining if entity meets $500,000 threshold

•Many districts/joint agreements previously exempt may now be required to have an A-133 audit

http://www.isbe.net/funding/pdf/potential_A133_audits.pdf

ARRA funds may lead to additional audit requirements

25

http://www.isbe.net/funding/html/a133.htm

26

AUDITOR REQUIREMENTS – GOVERNMENT AUDITING STANDARDS

Auditors performing school district audits and A-133 audits must meet requirements under Government Auditing Standards:

• Meet appropriate state licensing requirements

• Are independent from personal, external and organizational impairments

• Have a record of responsible work

• Have received a positive external quality control (peer) review within the last three years

• Submit the peer review report and acceptance letter to ISBE

• Have adequate qualifications, including experience with the type of entity being audited

• Have completed required continuing professional education

• Have not been suspended or debarred from performing government audits

• Have not been the object of any disciplinary action during the past three years

http://www.isbe.net/funding/pdf/audit_qualifications.pdf

27

Each audit organization should have an appropriate internal quality control system in place and undergo an external quality control review (peer review). Government Auditing Standards requires any CPA firm that performs governmental audits to have a quality control review once every three years by an organization not affiliated with their firm.

ARRA Funds – Auditor Requirements -Peer Review

28

•CPA firms that perform school district audits must be qualified under Government Auditing Standards per ISBE rules; if the firm is qualified under Government Auditing Standards, it should be qualified to do an A-133 audit

•A-133 audits submitted using a non-qualified auditor may be rejected by ISBE

•Additional information on A-133 audits and requirements for CPA firms performing A-133 audits is available at:

http://www.isbe.net/funding/html/a133.htm http://www.isbe.net/funding/pdf/audit_qualifications.pdf

ARRA Funds - Requirements for Auditors

29

How much Federal aid did we receive?http://www.isbe.net/funding/pdf/FRISfederalconfweb.pdf

30

General State Aid – Education Stabilization Fund *

General State Aid – Govt. Services Stabilization Fund **

Title I – Low Income

Title I Neglected – Private

Title I Delinquent – Private

Title I School Improvement (Part A)

Title I School Improvement 1003(g)

IDEA Part B Preschool

IDEA Part B Flowthrough

Title II D Technology Formula

Title II D Technology Competitive

McKinney-Vento Homeless Education

Child Nutrition Equipment Assistance

* Begins in FY 2009

** Begins in FY 2010

3001

3001

4300

4305

4306

4331

4339

4600

4620

4971

4972

4920

N/A

N/A

N/A

84.010

84.010

84.010

84.010

84.377

84.173

84.027

84.318

84.318

84.196

N/A

4850

4850

4851

4852

4853

4854

4855

4856

4857

4860

4861

4862

4863

84.394

84.397

84.389

84.389

84.389

84.389

84.392

84.391

84.387

10.579

ARRA REVENUE CODES AND CFDA NUMBERS

PROGRAM NAME

REV

CODE CFDA

ARRA

CODE

ARRA

CFDA

31

Federal Grantor/Pass-Through Grantor/ CFDA ISBE Project # Receipts/Revenues Expenditure/Disbursements4 Obligations/ FinalProgram or Cluster Title and Number2 (1st 8 digits) Year Year Year Year Encumb. Status BudgetMajor Program Designation or Contract #3 7/1/07-6/30/08 7/1/08-6/30/09 7/1/07-6/30/08 7/1/08-6/30/09

(A) (B) (C) (D) (E) (F) (G) (H) (I)

US DEPARTMENT OF EDUCATION

Passed through Illinois State Board of Education

ARRA - GSA - Education Stabilization Fund (M) 84.394 09-4850-00 476,623 476,623 476,623$

Title II - Teacher Quality 84.281 08-4932-00 3,000 2,179 5,179 5,179$ 5,179

Title II - Teacher Quality 84.281 09-4932-00 42,390 46,646 46,646$ 50,000

Drug Free Schools - Formula 84.186 08-4400-00 2,136 762 961 1,723$ 1,723

Drug Free Schools - Formula 84.186 09-4400-00 87 5,819 4,419 1,400 5,819$ 5,000

Federal - Spec. Ed. - IDEA - Room & Board 84.027 08-4625-EC 1,854 1,854 1,854$

Title I - Low Income (M) 84.010 08-4300-00 180,686 151,298 28,390 179,688$ 179,688

Title I - Low Income (M) 84.010 09-4300-00 998 184,899 188,731 3,818 192,549$ 195,000

ARRA Title I - Low Income (M) 84.389 09-4851-00 167,540 15,867 151,673 167,540$ 167,540

TOTAL, US DEPT. OF EDUCATION 186,907$ 881,304$ 159,093$ 761,637$ 156,891$ 1,077,621$

32

Federal Grantor/Pass-Through Grantor/ CFDA ISBE Project # Receipts/Revenues Expenditure/Disbursements4 Obligations/ FinalProgram or Cluster Title and Number2 (1st 8 digits) Year Year Year Year Encumb. Status BudgetMajor Program Designation or Contract #3 7/1/07-6/30/08 7/1/08-6/30/09 7/1/07-6/30/08 7/1/08-6/30/09

(A) (B) (C) (D) (E) (F) (G) (H) (I)

US DEPARTMENT OF AGRICULTURE

Passed Through Illinois State Board of Education

Commodities (Non-Cash) 10.550 N/A 6,348 6,348

Dept. of Defense Fresh Fruits and Vegetables 10.550 N/A 857 857

ARRA - Child Nutrition Equipment Assistance 10.579 09-4863-00 2,500 2,500 2,500$

Fresh Fruits and Vegetables (Cash) 10.582 09-4240-00 6,955 6,955 6,955$

National School Lunch Program 10.555 08-4210-00 48,557 16,919 65,075 401 65,476$

National School Lunch Program 10.555 09-4210-00 54,647 63,315 63,315$

School Breakfast Program 10.553 08-4220-00 12,890 1,534 14,424 14,424$

School Breakfast Program 10.553 09-4220-00 13,450 15,089 15,089$

Child and Adult Care Food Program 10.558 08-4226-00 3,226 3,226 3,226$

Child and Adult Care Food Program 10.558 09-4226-00 2,850 2,850 2,850$

TOTAL, US DEPT. OF AGRICULTURE 61,447$ 109,286$ 79,499$ 101,541$ -$ 181,040$

TOTAL FEDERAL AWARDS 248,354$ 990,590$ 238,592$ 863,178$ 156,891$ 1,258,661$

33

Federal Grantor/Pass-Through Grantor/ CFDA ISBE Project # Receipts/Revenues Expenditure/Disbursements4 Obligations/ FinalProgram or Cluster Title and Number2 (1st 8 digits) Year Year Year Year Encumb. Status BudgetMajor Program Designation or Contract #3 7/1/07-6/30/08 7/1/08-6/30/09 7/1/07-6/30/08 7/1/08-6/30/09

(A) (B) (C) (D) (E) (F) (G) (H) (I)

US DEPARTMENT OF AGRICULTURE

Passed Through Illinois State Board of Education

ARRA - Child Nutrition Equipment Assistance 10.579 09-4863-00 2,500 2,500 2,500$ N/A

National School Lunch Program (Cash) 10.555 08-4210-00 48,557 16,919 65,075 401 65,476$ N/A

National School Lunch Program (Cash) 10.555 09-4210-00 54,647 63,315 63,315$ N/A

School Breakfast Program (Cash) 10.553 08-4220-00 12,890 1,534 14,424 14,424$ N/A

School Breakfast Program (Cash) 10.553 09-4220-00 13,450 15,089 15,089$ N/A

Fresh Fruits and Vegetables (Cash) 10.582 09-4240-00 6,955 6,955 6,955$ N/A

Summer Food Program (Cash) 10.559 08-4210-00 4,647 4,647 4,647$ N/A

Fresh Fruits and Vegetables (Non-Cash) 10.555 N/A 857 857 N/A

National School Lunch Program (Non-Cash) 10.555 09-4210-00 5,080 5,080 5,080$ N/A

School Breakfast Program (Non-Cash) 10.553 09-4220-00 1,268 1,268 1,268$ N/A

TOTAL, US DEPT. OF AGRICULTURE 61,447$ 107,857$ 79,499$ 100,112$ -$ 178,754$

TOTAL FEDERAL AWARDS 61,447$ 107,857$ 79,499$ 100,112$ -$ 178,754$

34

SEFA – List Subrecipients of ARRA Funds

PROGRAM TITLE – SUBRECIPIENT NAME

CFDA NUMBER

AMOUNT PROVIDED TO SUBRECIPIENTS

ANYTOWN CUSD #1 – ARRA-TITLE I LOW INCOME

ANYTOWN CUSD #1 – ARRA-McKINNEY-VENTO HOMELESS

84.389

84.387

$25,384

$10,896

ANYTOWN SPECIAL EDUCATION DISTRICT

IDEA PART B FLOWTHROUGH

ARRA-IDEA PART B FLOWTHROUGH

84.027

84.391

$8,963

$9,847

Of the Federal Awards received by XXXX, the following grant amounts were provided to subrecipients:

35

Funding and Disbursement Serviceshttp://www.isbe.net/funding/default.htm (217) 782-5256

36

ISBE continues to get guidance from the USDE every day. Please watch our website at http://www.isbe.net/arra/default.htm and the Superintendent’s Weekly Message for up to the minute guidelines for ARRA funds.

We will be passing this guidance on to you as quickly as we received it.

37

ARRA Resources• ISBE ARRA Webpage:

http://www.isbe.net/arra/default.htm

• Illinois ARRA Webpage: http://www.illinois.gov/recovery/

• ED ARRA webpage: http://www.ed.gov/policy/gen/leg/recovery/index.html

38

At www.isbe.net, click here to receive more information on ARRA Funds

At www.isbe.net, click here to review

the Superintendent’s Weekly Messages

and archived messages

39

Questions