1 SAN FRANCISCO HOUSING AUTHORITY Rev. Amos Brown, President Mirian Saez, Vice President Micah Allen, Commissioner Dr. Veronica Hunnicutt, Commissioner Ahsha Safai, Commissioner Mathew Schwartz, Commissioner Dorothy Smith, Commissioner BOARD AGENDA September 22, 2011 4:00 pm Board of Commissioners Room 440 Turk Street San Francisco Ca. 94102 (415) 715-3280 Henry A. Alvarez III Executive Director .The Mission of the S “The Mission of the San Francisco Housing Authority is to deliver safe and decent housing for low income households and integrate economic opportunity for residents.”
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1
SAN FRANCISCO HOUSING AUTHORITY
Rev. Amos Brown, President
Mirian Saez, Vice President
Micah Allen, Commissioner
Dr. Veronica Hunnicutt, Commissioner
Ahsha Safai, Commissioner
Mathew Schwartz, Commissioner
Dorothy Smith, Commissioner
BOARD AGENDA
September 22, 2011
4:00 pm
Board of Commissioners Room
440 Turk Street
San Francisco Ca. 94102
(415) 715-3280
Henry A. Alvarez III
Executive Director
.The Mission of the S
“The Mission of the San Francisco Housing Authority is to deliver safe and decent
housing for low income households and integrate economic opportunity for
residents.”
2
Table of Contents MEETING NOTICE .................................................................................................................................. 3
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA:LIMITED MINUTES .............................. 6
SA N F R A N C I S C O HO U S I N G AU T H O R I T Y RE V . AM O S C BR OW N , PR E S I D E N T
SAN FRANCISCO HOUSING AUTHORITY
Mirian Saez, Vice President
Micah Allen, Commissioner
Dr. Veronica Hunnicutt, Commissioner Ahsha Safai, Commissioner
Matthew Schwartz, Commissioner
Dorothy Smith, Commissioner
Henry A. Alvarez III, Executive Director
440 TURK STREET
SAN FRANCISCO, California 94102 www.sfha.org
MEETING NOTICE
Thursday, September 22, 2011·4:00 p.m.
1. The San Francisco Housing Authority holds its regular meetings at 440 Turk Street, San Francisco, California 94102.
2. Disability Access: 440 Turk Street is accessible to persons using wheelchairs and others with disabilities. Assistive listening devices
are available upon request. Agendas are available in large print. Materials in alternative formats and/or American Sign Language
interpreters will be made available upon request. Please make your request for alternative format or other accommodations to the Office of the Ombudsman and Communication (415) 715-3232 (V); (415) 715-3280 (“TTDY”) at least 72 hours prior to the meeting
to help ensure availability.
3. The closest accessible BART station is Civic Center, three blocks from City Hall. Accessible MUNI lines serving this location are:
#47 Van Ness, #49 Van Ness, #71 Haight/Noriega, #5 Fulton, #21 Hayes, 36 Parnassus, #7 Haight, the F Line to Market and Van
Ness and any line serving the Metro Stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call 415-673-6142. There is accessible parking across the street from City Hall at Civic Center Garage as well as
across the street from the Federal Building on Larkin.
4. Agenda, minutes and attachments are available at www.sfha.org as well as the San Francisco Housing Authority Administrative
Office located at 1815 Egbert Avenue, San Francisco, California 94124. If any materials related to an item on this agenda have been
distributed to the San Francisco Housing Authority Board of Commission after distribution of the agenda packet, those materials are available for public inspection during normal office hours at the San Francisco Housing Authority at 1815 Egbert Street San Francisco
CA 94124
5. In order to assist the San Francisco Housing Authority’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to
various chemical based products. Please help the San Francisco Housing Authority accommodate these individuals.
6. The use of electronic sound-producing devices at/during public meetings is prohibited. Please be advised that the meeting President
may remove any person(s) responsible for the ringing or use of cell phones, pagers and similar sound-producing electronic devices
from the meeting room. The presiding officer may remove from the meeting room anyone who is: disorderly or insolent toward any Commissioner(s); boisterous or violent; disobedient of any lawful order of the presiding officer.
7. Requests for public comment may be heard on items not on the agenda as well as after staff presentation on any Regular Agenda Item. Speakers at Board meetings are requested, but not required, to identify themselves and fill out cards placed on the table at the entrance
door. When the Board considers legislation, which has not been considered by a committee, testimony is welcome during the Public
Comment portion f the meeting. Testimony is not permitted when an opportunity has been given at a committee hearing for testimony on an item. The public may address the Board for up to two minutes or four minutes for speakers who require an interpreter, or unless
otherwise approved by the Board of Commissioners. The President, or the Board, may limit the total testimony to 30 minutes. The
Board may not take action on a new proposal, which is not on the agenda.
Updates on the Authority’s Housing Choice Voucher (HCV) Department corrective action plans for the
Office of Inspector General (OIG), Section Eight Management Assessment Program (SEMAP), and
Rental Integrity Monitoring (RIM), include the following [see attached Voucher Monthly Systems report
with voucher count and utilization percentages]:
[Continued on Page 2]
Attachments:
I: Exhibit A - Voucher Monthly Systems Report for August 2011;
II: Exhibit B - HAP Utilization Report;
III: Exhibit C - Master CAP Deadline Chart.
A copy of any attached documents are available at the clerk’s desk.
DEPARTMENTS REQUESTED ACTION:
None.
EXECUTIVE DIRECTOR’S RECOMMENDATION:
Agenda Item No. _____
Date: __________
47
CAP
September 22, 2011
Page 2 of 2
August 2011
The PIC reporting rate for August was 97%, compared to 97% in July.
The number of re-examinations completed in August was 638. The number of re-examinations
backlogged in August was 150. The total number of backlogged re-examinations at the end of August
was 678 or 0.08%.
The number of inspections completed in August was 1261. The total number of backlogged
inspections backlogged at the end of August was 381 or 4.9%.
The HCV program utilization (lease-up) in August was 97% by unit, and 99.9% by Housing
Assistance Payment (HAP) expenses.
The VASH utilization in August was 64.7%.
Other Department Updates
VASH: HCV Department managers met with the HUD field office and Veteran’s Affairs on
September 1, 2011 to reconcile lease-up by unit reports. The HCV Department and VA are still working
to reconcile the lease-up by unit reports. Although the VMS report reflects 194 units leased as of August
2011, a joint report generated by the HCV Department and the VA reflects 199 units leased as of
September 15, 2011. Other figures as of September 15, 2011 include: eight (8) port outs, five (5) require
inspection reports, one (1) in the intake process, five (5) looking for units, and 35 processed.
Quality Control: The Nelrod Company will return for the fourth and final quarter of tenant file
reviews on October 3, 2011.
By September 30, 2011, the HCV Department will submit the Tenant File Error Report updates to
HUD for the Rental Integrity Monitoring corrective actin plan.
48
San Francisco Housing Authority
Section 8 Programs - FY 2011
Program Description
HUD ACC No.
Number of Units
Awarded by HUD
No. of Unit
Leased as of
August 2011
Percentage
Leased Up
CA001VO0154
7,410
100
16
50
26
6,036
880
212
63
10 93
1
62
16
Housing Choice Voucher V91-V92
VO0137
VO0134
VO0143
VO0144
441
446
447
449
Tenant Based Voucher Project Base
Tenant Protection HOPE VI
1 Year Mainstream
Portability - Out
Homeownership Programs
Family Unification Voucher (8/1/09)
Certain Development Programs (7/1/09) Hunter View (Oct., 2009) Hunter View (Oct., 2010) Total HCV 7,602 7,373 97.0%
VO0150 448 Nahonmachi Project (9/1/10) CA001-VO0150 123 90 Total HCV & Grant Program 123 90 73.2%
445 VASH (5/1/08) VASH (10/1/10) - additional units VASH (8/1/11) - additional units
175 100
25
194
Total VASH 300 194 64.7% TOTAL OF ALL VOUCHER PROGRAMS 8,025 7,657 95.4%
CA001-MR-0001
CA001-MR-0002
CA001-MR-0003
CA001-MR-0004 CA001-MR-0005
CA001-MR-0007
CA001-SR-0008
CA001-SR-0010
CA001-SR-0012
CA001-SR-0013 CA001-SR-0014
CA001-SR-0016
CA001-SC-0001
CA001-SR-0019
CA001-SR-0020
CA001-SR-0021 CA001-SR-0022
CA001-SR-0023
20
13
107
32 60
251
58
10
54
75 88
80
52
100
24
50 13
15
19
11
104
32 57
238
56
9
53
65 83
77
45
92
22
48 13
15
Moderate Rehabilitation MOD01 MOD02
MOD03
MOD04
MOD05 MOD07
MOD08
MOD10
MOD12
MOD13
MOD14 MOD16
MOD17
MOD19
MOD20
MOD21
MOD22 MOD23
521 522
523
524
525 527
528
530
532
533
534 536
537
538
540
541
542 543
Regular Mod. Rehab Regular Mod. Rehab
Ritz & Hamlin -UDAG
Peter Clever - SRO Cambridge -SRO
Earthquake Units (Iroquois, etal)
San Cristina -SRO
Hope House - SRO
O'Faarrell Apt.- SRO
Rose Hotel - SRO Altamont - SRO
Apollo - SRO
Grand Southern (Isabel)
Veterans Acadamy Ellis Street - SRO
Ambassador Hotel - SRO (S+C)
315 Turk Street The West
Total Mod Rehab Programs 1,102 1,039 94.3%
250
270
Special Programs
HOPWA Total Special Programs 250 270 108.0%
Grand Totals for All Programs 9,377 8,966 95.6%
Deadline Action
Item CAP(s) SFHA HUD Date Completed Status
49
OIG, SEMAP, RIM CAPs: Master Deadline Calendar
2011 Recurring Action Items Bi‐Weekly as of 10/22/10
Develop and implement training for staff responsible for rent calculation and certification process. Provide training to rectify 1) late annual reexams, 2) miscalculation of utility allowance, 3) missing documentation, 4) inaccurate annual and adjusted income, 5) no procedures to ensure quality of EIV data
Monthly Completion of all reexams due and delinquent by month. PIC Annual Recertificaiton Report verifies completion of all reexams due and delinquent for the last month of the report and for all previous months under the CAP.
In conjunction with reexams: 1) completion of all utility allowance calculations, 2) verification of compliant file documentation (using file order sheets and other documentation tools), 3)computation of annual and adjusted income calculations, 4) utilize EIV for verification of eligibility, hierarchy and income determination.
SFHA reports concur with PIC reporting. SFHA reports identify, document and quantify current and delinquent reexams.
RIM 1, 3‐6
TA, AH
DD
Monthly TFE: Update Status Report Spreadsheet for Tenant File Error Report.
RIM 1 TA, MS, AN, AH
DD M: 2/3 Sub’d:7/29
D: 9/30
Monthly EIV reports: Obtain, monitor and resolve discrepancies NM DD Monthly VASH: Update Status Report Spreadsheet. RIM NM DD Sub’d: 7/29 9/30 Monthly until CAP closed
Meet with HUD SF OPH to review progress of all corrective actions and for HUD to provide technical assistance addressing OIG recommendations.
SFHA agenda: Due 5 days prior to meeting Sign in sheet of attendees: Due 5 days after meeting Meeting notes: Due 5 days after meeting
OIG 1I RM, NM, PP
MR M: 1/20, 2/15, 3/22, 4/19, 5/13, 6/21, 7/28
Quarterly Report of the progress being made to correct the PIC and software issue (re: conversion from CCS to PHAMS): 1) plan of action to correct software issues, 2) ongoing training program to ensure accurate, complete and timely submission of 50058 forms to PIC
SEMAP 4
RM MR 4/11, 7/29 IP
Quarterly Inspections and report on failed units and change of units RIM 2, SEMAP
RM MR 4/11, 7/29 IP
Quarterly Train every employee in inspections process. Submit RIM 2, RM/ MR 4/11, 7/29 IP
50
2 OIG, SEMAP, RIM CAPs: Master Deadline Calendar
summary of training provided, content of training material, signed attendance log, (paid invoice).
SEMAP NM
Quarterly Submit new and/or revised written processes developed by SFHA and/or consultant to rectify 1) late annual reexams, 2) miscalculation of utility allowance, 3) missing documentation, 4) inaccurate calculation of annual and adjusted income. Include documentation.
RIM 1, 3‐5
PP DD 4/11, 7/29 IP
Quarterly Submit 1) report summarizing results of audits and quality control procedures implemented to rectify late reexams and miscalculation of utility allowance, 2) revised processes developed for calculation of utility allowance, missing documentation, inaccurate calculation of annual and adjusted income, and ensuring quality of EIV data, 3) quarterly progress reports detailing activities and accomplishments of SFHA and consultant.
Provide copies of reports to BOC and ED documenting the status of current and delinquent reexams.
RIM 1, 3‐6
PP DD 4/11, 7/29 IP
Quarterly Submit copy of BOC meeting minutes with presentation of voucher program report illustrating the status of 1) current and delinquent reexams, 2) annual inspections, 3) miscalculation of utility allowance, 4) missing documentation, 5) inaccurate calculation of annual and adjusted income, 6) procedures to ensure quality of EIV data, AND 7) any disallowed costs.
RIM 1‐ 6 SEMAP
NM, PP
DD 4/11, 7/29 IP
Quarterly Submit quarterly reports on training to rectify 1) late annual reexams, 2) miscalculation of utility allowance, 3) missing documentation, 4) inaccurate calculation of annual and adjusted income, 5) no procedures to ensure quality of EIV data. Include summary of training provided, content of training material, signed attendance log, (paid invoice).
RIM 1, 3‐6 SEMAP 1
PP DD, MR
4/11, 7/29 IP
Quarterly Submit PIC report on completed reexams, backlog reexams and upcoming reexams.
RIM 1 RM DD IP
Annually Conduct reexaminations of all participants to eliminate backlog. SFHA reports must concur with PIC reporting.
RIM 1 TA, AH
DD IP
Set Deadlines Immediately Implement proper passbook rate to ensure each voucher
recipients annual and adjusted incomes are correctly calculated and documented.
Implement income disallowance for qualifying family members. ‐?
Project based reporting corrected in PIC 50058. ‐C
RIM 5 NM DD As of C 6/2010
51
3 OIG, SEMAP, RIM CAPs: Master Deadline Calendar
Immediately Respond to Tenant File Error Report (TFER). RIM MS, TA, AN
DD M: 2/3
Sub’d 7/29
D:
9/30
Items pertaining to missing Tenancy Addendum. ‐ C
Immediately Submit to Quality Assurance Division, report of VASH vouchers leased by increment.
Provide listing of VASH clients by month reported in VMS
from 1/1/2010 through current.
RIM DD Sub’d 7/29 D: 9/30
? Implement Payment Standards in accordance with 24 CFR
985.3(h) and 982.503
SEMAP
3
HA MR 5/13/2010 C
?
Immediately
Implement Utility Allowance schedules in accordance with 24 CFR 985.3(d) and 982.517. Submit copy of UA study, schedule and Board resolution adopting schedule. Submit all approved Utility Allowance schedules and effective dates for 2010 and 2011.
SEMAP
2, RIM 3
NM MR, DD
? C
As of 2010 Update PHAMS with correct utility allowance RIM 3 NM DD ? C
9/1/2010 Section 8 Program Managers audited 5% of all annual and interim completed recertifications.
RIM 4 NM DD
? 100% of HAP contracts approved by Program Managers to ensure accurate payment calculations
RIM 4 NM DD
As of 10/2010
Implement new file order for all cases. RIM 1, 3‐6
NM DD On‐ going
As of 10/2010
100% of all HAP contracts include Tenancy Addendum as a standard practice. Uploaded to PHAMS system so HAP
contract prints out with TA.
RIM 4 NM DD Initiated C
6/2010
11/1/2010 Quality control consultants contracted to assist with policies, procedures and relationship management.
RIM 1,
3‐6
DD ? C
12/30/201 0
Correctly identify all VASH clients in PIC (Notice PIH 2010‐ 12); confirm action and submit documentation.
RIM RM DD ? C
End of 4Q 2010
Comprehensive Section 8 training for supervisors SEMAP 1
NM MR ? ?
1/20/2011 Submit materials for CAP Update to BOC SEMAP RIM OIG
NM PP
1/20/11 1/27/11
C
1/27/2011 Present CAP Update to BOC SEMAP RIM OIG
NM PP
1/27/11 C
1/31/2011 Use up to $8000 in non‐Federal funds to procure training for HQS inspectors, staff and management on HQS and to implement the necessary policies and procedures.
Pay from the Admin Fee NRA to HAP NRA account the difference between $279,136 and the cost of the training.
OIG 1B RM, HL, VC
MR 1/31/2011 C
1/31/2011 Establish monthly meeting with HUD’s SF OPH to review progress of all corrective actions and for HUD to provide technical assistance addressing OIG recommendations.
OIG 1I RM, NM, PP
MR 1/31/2011 C
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4 OIG, SEMAP, RIM CAPs: Master Deadline Calendar
1/31/201
1
ALL RECURRING MONTHLY REPORTS AND DEADLINES LISTED ABOVE
PP C
2/1/2011 Draft monthly voucher programs report that provides status of voucher program to ED and BOC.
RIM 2, SEMAP
NM MR 2/1/2011 Sub’d
2/11/2011 Inspect the properties that did not meet HQS and certify that the HQS deficiencies identified during inspections have been corrected and that the properties are now in compliance with HQS regulations.
OIG 1A RM MR 1‐3:
5/18/2011; 4: Expected 6/31/2011
1‐3: Sub’d, 4: IP
2/15/2011 Submit copy of training plan for all staff including supervisors, managers, and department director to ensure staff is knowledgeable, proficient and able to carry out their responsibilities to ensure every property under a HAP contract is in compliance with HUD HQS requirements.
OIG 1H1
RM MR 1/31/2011; Amended: 5/20/2011
Sub’d
2/17/2011 Submit materials for CAP Update to BOC SEMAP RIM OIG
NM PP
C
2/24/2011 Present CAP Update to BOC SEMAP RIM OIG
NM PP
C
2/28/201
1
ALL RECURRING MONTHLY REPORTS AND DEADLINES LISTED ABOVE
PP C
3/1/2011 Develop monthly voucher programs report that provides the status of the voucher program to the ED and BOC.
RIM 2, SEMAP
NM MR 3/22/2011 Sub’d
3/15/2011 Document with inspections reports, that inspections were conducted for seven housing units with missing inspection reports, or repay HUD $39,018 from Admin Fee NRA or non‐Federal funds.
OIG 1C RM MR Partial 5/18/2011; waiting for recalc of amt due
Sub’d
3/15/2011 Submit policies and procedures for conducting HQS
Quality Control Inspections.
OIG
1D1
RM,
PP
MR 3/7/2011 Sub’d
3/16/2011 Submit materials for CAP Update to BOC SEMAP RIM OIG
NM PP
C
3/24/2011 Present CAP Update to BOC SEMAP RIM OIG
NM PP
C
4/10/201 1
ALL RECURRING QUARTERLYAND MONTHLY REPORTS AND DEADLINES LISTED ABOVE
PP 4/11 C
4/15/2011 Submit policies and procedures to ensure an adequate record keeping system of inspections and quality control reviews. Submit electronic listing of all inspections and QC inspections (same as OIG 1D4 below).
OIG 1E RM MR 4/15 Sub’d
4/15/2011 Submit policies and procedures for compliance with
SEMAP Indicator #5 HQS Quality Control Inspections, 24 CFR 985.3.
OIG
1D2
RM, PP
MR 4/15 Sub’d
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5 OIG, SEMAP, RIM CAPs: Master Deadline Calendar
4/21/2011 Submit materials for CAP Update to BOC SEMAP RIM OIG
NM PP
C
4/28/2011 Present CAP Update to BOC SEMAP RIM OIG
NM PP
C
4/30/201 1
ALL RECURRING MONTHLY REPORTS AND DEADLINES LISTED ABOVE
PP C
5/13/2011 Randomly select 5% of all HQS QC inspections conducted and submit the HQS inspection forms and the HQS QC inspections forms for this sample. With the sample of HQS QC inspections, submit methodology used for the random selection.
OIG 1D3
RM MR 5/18/2011 Sub’d
5/13/2011 Submit electronic summary of QC inspections conducted including dates of the original QC inspections, who conducted the inspections, address of the units, the neighborhood where property is located, the result of each inspection. For failed inspections indicate if it is a 24 hour life threatening deficiency and what actions have been taken to correct the deficiency.
OIG 1D4
RM MR 5/18/2011 Sub’d
5/13/2011 For inspections trainings: submit paid invoice, set of training material and documents used in training, and copies of certificate of course of completion for every attendee.
OIG 1H 2‐4
RM MR Partial Sub’d 1/31/11;
5/20/11
IP
5/19/2011 Submit materials for CAP Update to BOC SEMAP RIM OIG
NM PP
C
5/26/2011 Present CAP Update to BOC SEMAP RIM OIG
NM PP
C
5/31/2011 ALL RECURRING MONTHLY REPORTS AND DEADLINES LISTED ABOVE
PP C
6/15/2011 Submit policies, procedures and controls regarding inspections. Submit revised Admin Plan adopted by the BOC.
OIG 1F RM, NM, PP
MR IP
6/15/2011 Submit written policies, procedures and controls regarding quality control, including but not limited to proper follow‐up procedures for failed quality control inspections and written guidelines for corrective action for inspectors who repeatedly overlook deficiencies.
OIG 1G RM, PP
MR IP
6/23/2011 Submit materials for CAP Update to BOC SEMAP RIM OIG
NM PP
C
6/30/2011 Present CAP Update to BOC SEMAP RIM OIG
NM PP
C
54
6 OIG, SEMAP, RIM CAPs: Master Deadline Calendar
55
6/30/201 ALL RECURRING QUARTERLY REPORTS AND DEADLINES PP 1 LISTED ABOVE 7/21/2011 Submit materials for CAP Update to BOC SEMAP
RIM OIG
NM PP
C
7/28/2011 Present CAP Update to BOC SEMAP RIM OIG
NM PP
C
7/29/201 ALL RECURRING MONTHLY REPORTS AND DEADLINES PP 1 LISTED ABOVE 8/18/2011 Submit materials for CAP Update to BOC SEMAP
RIM OIG
NM PP
8/25/2011 Present CAP Update to BOC SEMAP RIM OIG
NM PP
8/31/201 ALL RECURRING MONTHLY REPORTS AND DEADLINES PP 1 LISTED ABOVE 9/16/2011 Submit materials for CAP Update to BOC SEMAP
RIM OIG
NM PP
9/23/2011 Present CAP Update to BOC SEMAP RIM OIG
NM PP
9/30/2011 For SEMAP indicators 1‐14: Policies, procedures, quality control, training. Submit policies, procedures, training plan, agenda, sign‐in sheets, paid invoices, and certifications.
SEMAP 1, RIM 1‐6
HA, NM, PP
MR, DD
IP
9/30/2011 PIC reporting rate of 98% by end of quarter (Requirement: consistent rate of 98% for at least two quarters)
SEMAP 4
HA MR Mile‐ stone
9/30/2011 100% of tenant files transferred into the new file order system
RIM 4, 5
NM DD IP: _%
9/30/2011 TFE: 100% of tenant files include all pertinent family member information
RIM 4 NM DD
9/30/2011 Each file is processed in accordance with the outstanding RIM 6 NM DD guidance and is thoroughly documented. 100% completion through annual recertification process. 9/30/2011 VASH vouchers leased according to schedule, no matter RIM NM DD IP or when funded. 100% lease up. 12/30/201 0 Provide documentation of 5 VASH vouchers which remain
unassigned from those allocated in 2008‐2009.
Provide status on the new 100 vouchers issued as of 10/1/2010. Provide status on the VA referrals for
remaining vouchers. 9/30/201 1
ALL RECURRING QUARTERLY AND MONTHLY REPORTS AND DEADLINES LISTED ABOVE
PP
56
10/20/201 1
Submit materials for CAP Update to BOC SEMAP RIM OIG
NM PP
10/27/201 1
Present CAP Update to BOC SEMAP RIM OIG
NM PP
10/31/20 11
ALL RECURRING MONTHLY REPORTS AND DEADLINES LISTED ABOVE
PP
11/17/201 1
Submit materials for CAP Update to BOC SEMAP RIM OIG
NM PP
11/24/201 1
Present CAP Update to BOC SEMAP RIM OIG
NM PP
11/30/20 11
ALL RECURRING MONTHLY REPORTS AND DEADLINES LISTED ABOVE
PP
12/15/201 1
Submit materials for CAP Update to BOC SEMAP RIM OIG
NM PP
12/22/201 1
Present CAP Update to BOC SEMAP RIM OIG
NM PP
12/31/201 1
PIC reporting rate of 98% by end of quarter (Requirement: consistent rate of 98% for at least two quarters)
SEMAP 4
HA MR O
12/31/201 1
Upon completion of the CAP, submit self‐certification that SFHA is in compliance with 982.153 and SEMAP requirements under 985 ‐ annual reexams are current and have been processed in accordance with HUD guidance.
RIM 1, 3‐6, TFE
NM DD O
12/31/20 11
ALL RECURRING QUARTERLY REPORTS AND DEADLINES LISTED ABOVE
PP
Unknown FSS Program: Reinstate positions, review action plan, evaluate participant files and contracts, prioritize participants, review accuracy of accounts
SEMAP 5
MS MR IP
Unknown Submit documentation of completed staff training 2009‐ 2010. Jaime Kinney HCV Rent Calculation (EWs), Occupancy Specialist (EWs & Inspectors), and HQS Specialist (Inspectors); Nan McKay HCV HQS Specialist (Inspectors).
RIM 1, 3‐6
NM, PP
DD IP
57
8 OIG, SEMAP, RIM CAPs: Master Deadline Calendar
KEY Approaching deadlines
C: Closed Late Needs clarification Sub’d but requires revisions Ongoing Requires immediate SFHA action Waiting for HUD action Ext Req’d: Extension Requested IP: In Progress M: Meeting Date O: Open Sub’d: Submitted
58
COMMISSIONER’S COMMENT
59
CLOSED SESSION
A closed session is scheduled in accordance with Government Code Section
54950, in sequence.
a. Pursuant to Government Code section 5496.95 – Pending Litigations- Robert