090107 section 1 1050109

LIBRARY AS PLACE

Instructor:Alex Cohen

Diana Edmonds

[email protected] Workshop

JAN. 2009

This Workshop Is Brought to You By CILIP

The Chartered Institute of Library and Information Professionals is the leading professional body for librarians, information specialists and knowledge managers.

CILIP forms a community of around 36,000 people engaged in library and information work, of whom approximately 21,000 are CILIP members and about 15,000 are regular customers of CILIP Enterprises.

Introductions• Aaron Cohen Associates, LTD - Library

ConsultantsAlex Cohen, MLS

• Diana Edmonds, MBEOver the last 40 years, Aaron Cohen Associates has worked on numerous library projects including:•New York Public Library, NY•Boston Public Library, MA•Columbus Public Library, GA•Chicago Public Library, IL•Atlanta-Fulton Public Library System, GA•University of Illinois•University of California•Stanford University

Our international work includes:•The National Library of Singapore, completed in 2004;•The National Library of Greece•NATO•King Abdullah University of Science and Industry Library, Saudi Arabia.

And You?

• Introduction to Attendees

Workshop OverviewNeeds Assessment.

Utilizing Library Space.

Library Measurements.

Visual Scan.

Case Studies.

Needs Assessment

Library Needs Assessment Library Needs Assessment

Library Service PlanLibrary Service Plan

Library Building ProgramLibrary Building Program

Library Site SelectionLibrary Site Selection

Library Architectural PlansLibrary Architectural Plans

C

A. Cohen Associates, Ltd, 2008

Methodology

And in UK Public Libraries

• Modernisation Review

C

INPUTS OUTCOMES

GIVENS VISUALIZATION SOLUTIONS

Service group:- Stakeholders- Staff- Collection- User Seating- Library Programs- Site

Service group:- Stakeholders- Staff- Collection- User Seating- Library Programs- Site

Visual scan storyboarding utilizes:-Photos of the space.-Descriptions of the space.-Comments by customers & staff about the existing space or proposed changes to it

Visual scan storyboarding utilizes:-Photos of the space.-Descriptions of the space.-Comments by customers & staff about the existing space or proposed changes to it

- Design scenario- Positive service responses- Basic and expanded library services - Design Concepts

- Design scenario- Positive service responses- Basic and expanded library services - Design Concepts

Each service response should address a simple solution for the zone and a “Big Picture” of the Library environment.

Components of a Needs Assessment

What is the Value of Library Space?• A new study released by the

Friends of the San Francisco PL (SFPL) suggests that SFPL generates $3.34 in benefits for every $1 spent on its operations and services, if the more optimistic valuations of basic library services are used. By Norman

Oder -- Library Journal, 3/1/2008 – 2005 South Carolina study on the impact of public libraries found the total direct and indirect return

on investment for every $1 expended on the state’s public libraries by SC state and local governments is $4.48—almost 350%.

– In Florida, For every $6,448 US spent on public libraries from public funding sources in Florida, one job is created. For every dollar of public support spent on public libraries in Florida, gross regional product increases by $9.08 US.

– For every dollar of public support spent on public libraries in Florida, income (wages) increases by $12.66 US.

http://sfpl.org/news/pdf/benefit_study_report.pdfhttp://www.libraryjournal.com/article/CA6533050.html

Technology does not always reduce Space Requirements

Information Zone

Aaron Cohen Associates LTD January 200813

Library is a “Place”and a “Set of Services”

Needs Assessment:Profile Users, Staff and Collections

Seating Analysis

Staffing Profile

Collection Projections

- existing print shelving /capacity

- media / digital

Users and StaffUsers and Staff

“What gives life?”Appreciating

“The best of what is”

“What gives life?”Appreciating

“The best of what is”

“What might be”Envisioning Impact

“What the world is calling for”

“What might be”Envisioning Impact

“What the world is calling for”

“What should be”Collaborative Work“What should be”

Collaborative Work

“How to empower, learn, adjust, improvise?”

Sustain

“How to empower, learn, adjust, improvise?”

Sustain

DiscoveryDiscovery Dream

Destiny Design

A. Cohen Associates, Ltd, 2008

Problem Solving Appreciative Inquiry

Identify the problem based upon a "felt need" Appreciating and valuing the "best of what is"

Analysis of causes Envisioning "what might be"

Analysis of possible solutions Hold dialogues about "what should be"

Action planning (treatment) Innovate with "what will be“

   Basic Assumption:  An organization is a problem to be solved An organization is a mystery to be embraced

Traditional Problem-Solving Approach vs.

Appreciative Inquiry

A. Cohen Associates, Ltd, 2008

BUILDING THE CASE

• Appreciative inquiry• Brainstorming• Metaphor – develop

a story

• Appreciative inquiry• Brainstorming• Metaphor – develop

a story

How to Improve Buildings and Services

The Conditions

• Visual Scan• Behavior patterns• Service patterns

• Visual Scan• Behavior patterns• Service patterns

BUILDING THE CASE

• Make clear what is sought – address limitations

• Visualizing – 5 types of perspectives:- linear- size- texture- motion- blur

• Make clear what is sought – address limitations

• Visualizing – 5 types of perspectives:- linear- size- texture- motion- blur

Project Definition

TRAFFIC PATTERNS

entrance

ENTRANCE TO CHILDRENS LIBRARY

MEETING / PROGRAM SPACE

GRAND SPACE

LIVING EDGE

LIBRARIES ARE MATERIAL INTENSIVE SPACES

YOUNG PROFESSIONALS WORK SPACE

Measurements

C

ADAPTIVE CHALLENGESetting Library Workspheres

USER SEATS

STAFF

50%

35%COLLECTION

15%

USER SEATS

COLLECTION

STAFF

• Step 1 – Linear Meters Collection – Workspheres

• Step 2 – Square Meters Collection – Workspheres

• Step 3 – Number of User Seats – User Workspheres

• Step 4 - Square Feet of Seating – User Workspheres

• Step 5 – Number of Staff – Workspheres

• Step 6 – Square Feet of Staff - Workspheres

Collection Stacking

Aaron Cohen Associates LTD January 200830

THE COLLECTION AREA CALCULATIONS

3 Shelves high DF stack - 168 vol. = 64 DF stacks per 100 sq.m.5 Shelves high DF stack - 280 vol. = 64 DF stacks per 100 sq.m.7 Shelves high DF stack - 392 vol. = 64 DF stacks per 100 sq.m.

THE COLLECTION CALCULATIONS

Single facestack (SF)

1 Shelf = 28 volumes

1 Shelf = 56 volumes

Double facestack (DF)

3 Shelves high SF stack - 3 x 28 = 84 volumes5 Shelves high SF stack - 5 x 28 = 140 volumes7 Shelves high SF stack - 7 x 28 = 196 volumes

3 Shelves high DF stack - 3 x 28 x 2 = 168 volumes5 Shelves high DF stack - 5 x 28 x 2 = 280 volumes7 Shelves high DF stack - 7 x 28 x 2 = 392 volumes

April 26, 2007

April 26, 2007

April 26, 2007

CBUILDING PROGRAM SAMPLE

Question & Answer Session

“What questions do you have?”

Exercise #1

Define Service Measurements for a Library Facilities Plan

Questions for the Group• Do you need to reorganize your Library Space? • Have you always wanted / needed / wondered

what planning measurements to use? • Do you need help with reorganization of your

library space? • Would you like to be able to develop a plan for

your library?