07 – PROJECT MANAGEMENT SOFTWARE B063 – OCER Theatre
Dec 25, 2015
07 – PROJECT MANAGEMENT SOFTWARE
B063 – OCER Theatre
Project Management• Planning and production of a theatre show is
complex.• Roles:
Project Management• Project management used to bring a task to a
successful conclusion
Project Management• Task breakdown• Break it into sub-tasks• Determine timescales for each sub-task.• Looks for dependencies between tasks as
well.
Project Management• Team Allocation• Chooses the best people for each task.
• Scheduling• Identify tasks• Order of implementation of tasks• Resources required to implement tasks• Timescales of tasks• Create a synchronised plan• Visually created in a Gantt Chart
Project Management• Monitoring and reporting• Make sure the project is kept on schedule• Sub-tasks checked at regular intervals to
ensure that they are meeting requirements of the specification.
• Deadline are met• Meetings held with all parties.• Gantt charts help to monitor all above and
help get projects back on schedule if they drift.
Project Management• Gantt Charts
• Start and end dates• Dependencies between tasks• Mile stones
Project Management• Gantt Charts – Advantages and disadvantages
Project Management• Typical project management software will offer:
Project Management• Stages of project management• Planning• Generating a comprehensive list of tasks
for the project.• Dividing up tasks into further sub tasks• Setting start and end dates• Linking tasks and setting up
dependencies.• Assigning resource – staff etc,.
Project Management• Stages of project management• Progress• Team members enter progress into
software – including time taken• PM receives email alerts of tasks behind
schedule.• PM reviews progress to see whether on or
behind schedule.
Project Management• Stages of project management• Tracking• Keeps track of budgets• Detects risks to project early.
Project Management• Software• Microsoft Project – single user application• Web Based – accessed through wifi – smart
phones, tablets etc.• Collaborative – Multiple users modify plan at
the same time.• Integrated – Creates individual task lists,
calenders, charts etc.