03 - Charts and Nautical Publications

#03 #03 "Charts and Nautical Publications"Charts and Nautical Publications

(ZZ-S-P-07.40.03-E(ZZ-S-P-07.40.03-E )")"

1.1. Notice to MarinersNotice to Mariners

1.11.1 Significance of Notice to MarinersSignificance of Notice to Mariners

Notice to Mariners is a collection of information about Notice to Mariners is a collection of information about unknown reefs, shoals, sunken ships, changes in unknown reefs, shoals, sunken ships, changes in water depth, the abolishment or installation of aids to, water depth, the abolishment or installation of aids to, navigation restrictions and other factors necessary for navigation restrictions and other factors necessary for navigation and berthing. It is published to evoke the navigation and berthing. It is published to evoke the attention of mariners and to provide for revising and attention of mariners and to provide for revising and supplementing nautical charts and national waterway supplementing nautical charts and national waterway publications. Its Japanese, English, and American publications. Its Japanese, English, and American editions are all published once a week.editions are all published once a week.

The Second Officer must always revise and The Second Officer must always revise and supplement the nautical charts and waterway supplement the nautical charts and waterway publications on his ship and keep them in up to date publications on his ship and keep them in up to date condition based on this Notice to Mariners.condition based on this Notice to Mariners.

1.21.2 Obtaining of Notice to Mariners Obtaining of Notice to Mariners

The Second Officer, in accordance with the The Second Officer, in accordance with the nautical charts and waterway publications nautical charts and waterway publications possessed by his ship, must obtain the latest possessed by his ship, must obtain the latest Notice to Mariners necessary to keep these Notice to Mariners necessary to keep these updated.updated.

1.31.3 Retention of Notice to Mariners Retention of Notice to Mariners

After the necessary corrections have After the necessary corrections have been made, the Notice to Mariners must been made, the Notice to Mariners must be retained for three years on board the be retained for three years on board the shipship

2.2. Correction of Nautical ChartsCorrection of Nautical Charts

The Second Officer must correct the The Second Officer must correct the nautical charts in accordance with the nautical charts in accordance with the following.following.

The Master must periodically (every The Master must periodically (every voyage as a rule) check and approve the voyage as a rule) check and approve the status of chart correction, and make status of chart correction, and make entry of his signature in the chart entry of his signature in the chart corrections notebook. corrections notebook.

2.12.1 Types of Corrections Types of Corrections

He should make reference to the fact that He should make reference to the fact that there are the following types of there are the following types of corrections.corrections.

2.1.1 New Edition2.1.1 New Edition

Because of large scale revisions to the Because of large scale revisions to the contents, and changes to the charted contents, and changes to the charted areas, etc. due to availability of new areas, etc. due to availability of new material, a new edition is prepared, material, a new edition is prepared, printed and issued.printed and issued.

2.1.22.1.2ReprintReprint

When an original edition that has been in When an original edition that has been in great demand is worn out beyond further great demand is worn out beyond further use, a new edition is prepared, printed use, a new edition is prepared, printed and issued.and issued.

2.1.32.1.3Small CorrectionSmall Correction

This is a hand written corrections made This is a hand written corrections made to a nautical chart by the user based on to a nautical chart by the user based on information obtained from a Notice to information obtained from a Notice to Mariners, etc. after issuance of a new or Mariners, etc. after issuance of a new or revised nautical chart.revised nautical chart.

2.1.42.1.4 SupplementsSupplements

In supplementary information there are In supplementary information there are those which are included in revised those which are included in revised editions without any particular notice editions without any particular notice being given because they do not have being given because they do not have any direct effect on navigation and any direct effect on navigation and berthing. These are called supplementsberthing. These are called supplements..

2.22.2 Small Correction of Nautical Charts Small Correction of Nautical ChartsAs small corrections to nautical charts As small corrections to nautical charts all have a direct effect on navigation and all have a direct effect on navigation and anchoring, they must be made carefully anchoring, they must be made carefully and without any omissions in and without any omissions in accordance with the Notice to Mariners. accordance with the Notice to Mariners. When a nautical chart is newly procured, When a nautical chart is newly procured, it must be checked that it bears the latest it must be checked that it bears the latest notice number, and subsequent small notice number, and subsequent small corrections must be properly made.corrections must be properly made.Small corrections to nautical charts must Small corrections to nautical charts must be made in accordance with the be made in accordance with the following.following.

2.2.12.2.1Preparing of Chart Corrections Preparing of Chart Corrections NotebookNotebook

Make a notebook for corrections listing Make a notebook for corrections listing by type (Japanese, English, American by type (Japanese, English, American editions, etc.) and numerical order the editions, etc.) and numerical order the nautical charts possessed by the ship.nautical charts possessed by the ship.

On the left side of the corrections On the left side of the corrections notebook list the nautical charts in notebook list the nautical charts in numerical order and leave the right side numerical order and leave the right side blank for recording the corrections.blank for recording the corrections.

2.2.22.2.2Small Correction According to Small Correction According to Notices to MarinersNotices to Mariners

Small corrections to nautical charts Small corrections to nautical charts according to Notices to Mariners must be according to Notices to Mariners must be made by the following procedure.made by the following procedure.

a)a) Check the respective Notices to Check the respective Notices to Mariners Mariners for the various kinds of for the various kinds of nautical charts, nautical charts, and pick out all the and pick out all the

notice numbers of the Notices that notice numbers of the Notices that pertain to the nautical chart pertain to the nautical chart

numbers numbers possessed by the ship, possessed by the ship, and and record record them in the corrections them in the corrections notebook.notebook.

b)b) Based on the corrections notebook, make Based on the corrections notebook, make the necessary corrections first to the the necessary corrections first to the

nautical nautical charts currently being used, charts currently being used, those commonly used and the large scale those commonly used and the large scale nautical charts.nautical charts.c)c) When the corrections are finished, enter When the corrections are finished, enter in in the left hand bottom corner of the margin the left hand bottom corner of the margin of of the nautical chart in question, the year of the nautical chart in question, the year of

the applicable Notice (only once at the the applicable Notice (only once at the beginning of the year) and the notice beginning of the year) and the notice

number of the Notice and also shade the number of the Notice and also shade the applicable paragraph number of the Notice applicable paragraph number of the Notice

in the corrections notebook with oblique in the corrections notebook with oblique lines. lines.

2.2.32.2.3Small Correction According to Small Correction According to Navigational Warnings, Etc.Navigational Warnings, Etc.

Urgent matters, dangers and warnings Urgent matters, dangers and warnings against ship navigation and other against ship navigation and other necessary matters necessary matters are reported by are reported by use of the NAVTEX receiver, EGC use of the NAVTEX receiver, EGC receiver, Fax, etc. The Second Officer receiver, Fax, etc. The Second Officer must paste the necessary items of those must paste the necessary items of those notices to a specified notebook and notices to a specified notebook and make corrections or necessary entries make corrections or necessary entries on the relevant nautical charts, etc.on the relevant nautical charts, etc.

2.32.3 How to Make CorrectionHow to Make Correction 2.3.12.3.1 Correction by NotesCorrection by Notes

Make corrections by deleting or amending the Make corrections by deleting or amending the entries no longer necessary in nautical charts, entries no longer necessary in nautical charts, and by entering or transferring new particulars, and by entering or transferring new particulars, etc.etc.

2.3.22.3.2 Correction by Supplementary Correction by Supplementary DrawingsDrawings

When changes to topography, coastline and When changes to topography, coastline and depths covering a wide area, etc. make it depths covering a wide area, etc. make it difficult to revise and supplement the nautical difficult to revise and supplement the nautical chart by hand, do so by making correction with chart by hand, do so by making correction with a block or chartlet.a block or chartlet.

2.3.32.3.3 Correction by Attached DrawingsCorrection by Attached Drawings

For complicated notices on which instructions For complicated notices on which instructions are difficult to issue, attached drawings are are difficult to issue, attached drawings are provided with the location to be revised or provided with the location to be revised or supplemented colored in red. Compare the supplemented colored in red. Compare the location in question on the nautical chart with location in question on the nautical chart with the attached drawing, and revise or the attached drawing, and revise or supplement the nautical chart by transferring supplement the nautical chart by transferring notes or pasting a piece of paper of the notes or pasting a piece of paper of the amended contents.amended contents.

As pasted paper has a larger shrinkage rate As pasted paper has a larger shrinkage rate than nautical charts, divide the revisions or than nautical charts, divide the revisions or supplements into small parts.supplements into small parts.

2.3.42.3.4Correction by Temporary Correction by Temporary Information (T) and Preliminary Information (T) and Preliminary

Information (P)Information (P)

Either enter in pencil or cut out the Either enter in pencil or cut out the pertinent part of the information and pertinent part of the information and paste it to an appropriate place.paste it to an appropriate place.

2.3.52.3.5List of Temporary and List of Temporary and Preliminary InformationPreliminary Information

This is distributed as a separate volume This is distributed as a separate volume to the regular Notices to Mariners. to the regular Notices to Mariners. Check the ship’s nautical charts Check the ship’s nautical charts according to this so that items that have according to this so that items that have become unnecessary can either be become unnecessary can either be erased or the pasted pieces of paper erased or the pasted pieces of paper removed, and items that missed being removed, and items that missed being processed can be revised or processed can be revised or supplemented.supplemented.

2.3.62.3.6Notices to Mariners IndexNotices to Mariners Index

Check the notice numbers pertaining to Check the notice numbers pertaining to the nautical charts held by the ship, and the nautical charts held by the ship, and make any revisions or supplements that make any revisions or supplements that have been overlooked.have been overlooked.

3.3. Correction of Nautical PublicationsCorrection of Nautical Publications

The Second Officer must make The Second Officer must make corrections to nautical publications in corrections to nautical publications in accordance with the following.accordance with the following.

The Master must periodically (every The Master must periodically (every voyage as a rule) check and approve the voyage as a rule) check and approve the status of nautical publications status of nautical publications correction, and make entry of his correction, and make entry of his signature in the record of the nautical signature in the record of the nautical publications correction. publications correction.

3.13.1 Sailing Directions Sailing Directions

Correct by pasting the correction paper Correct by pasting the correction paper inserted inside the Notice to Mariners in inserted inside the Notice to Mariners in the applicable location. Also, since the applicable location. Also, since supplements to Sailing Direction are supplements to Sailing Direction are published as occasion demands, make published as occasion demands, make sure to procure the Supplements when sure to procure the Supplements when and as they are issued and make the and as they are issued and make the necessary corrections.necessary corrections.

3.23.2 Lighthouse Lists Lighthouse Lists

a)a) Japanese Edition: Since an Japanese Edition: Since an additional additional list to the Light List is list to the Light List is issued once aissued once a month, keep it filed in month, keep it filed in numerical order.numerical order.

b)b) English and American Editions: English and American Editions: Correct by cutting out the pertinent Correct by cutting out the pertinent part of the Notice to Mariners and part of the Notice to Mariners and pasting it or by means of notes.pasting it or by means of notes.

3.33.3 Nautical Almanac and Tide Table Nautical Almanac and Tide Table

These are issued once every year. These are issued once every year. Therefore, submit requisitions well in Therefore, submit requisitions well in advance to the Company for them so that advance to the Company for them so that nautical almanac and tide tables are nautical almanac and tide tables are received before the end of the preceding received before the end of the preceding year.year.

3.43.4 Catalogues of Charts and Other Catalogues of Charts and Other Hydrographic Publications Hydrographic Publications

Details of new, revised and discontinued Details of new, revised and discontinued editions of nautical publications editions of nautical publications (number, name, date of issue, etc. of (number, name, date of issue, etc. of publications) given in the Notice to publications) given in the Notice to Mariners should be entered each time on Mariners should be entered each time on to the nautical charts and publication to the nautical charts and publication catalogue to keep the list updated.catalogue to keep the list updated.

3.5 Radio-related Publications, Etc.3.5 Radio-related Publications, Etc.

Make the necessary corrections in Make the necessary corrections in accordance with Notices to Marinersaccordance with Notices to Mariners

4.4. Readying of Nautical PublicationsReadying of Nautical Publications

The Second Officer must ready The Second Officer must ready hydrographic publications in accordance hydrographic publications in accordance with the following.with the following.

The Master must confirm that the The Master must confirm that the nautical charts and publications are nautical charts and publications are properly prepared. properly prepared.

4.14.1 Nautical ChartsNautical Charts 4.1.1 Readying of Nautical Charts To Be Used4.1.1 Readying of Nautical Charts To Be Used

When a voyage schedule has been decided, When a voyage schedule has been decided, ready the nautical charts to be used in ready the nautical charts to be used in accordance with the following procedure.accordance with the following procedure.a)a) From the catalogue of charts and other From the catalogue of charts and other

hydrographic publications, pick out the hydrographic publications, pick out the nautical chart numbers necessary for the nautical chart numbers necessary for the scheduledscheduled course of the ship.course of the ship.

b)b) Ready large scale nautical charts for use Ready large scale nautical charts for use of of the Master in the sequence in which they the Master in the sequence in which they

will be used.will be used.c)c) Ready nautical charts for use of the Ready nautical charts for use of the watch watch in the sequence in which they will in the sequence in which they will be usedbe used..

d)d) Out of the Japanese, BA, and DMA Out of the Japanese, BA, and DMA charts utilize the appropriate ones in charts utilize the appropriate ones in accordance with the sea areas to be accordance with the sea areas to be navigated.navigated.

e)e) Use the topmost drawer under the Use the topmost drawer under the chart table for keeping the nautical chart table for keeping the nautical charts in charts in the sequence to be used, the sequence to be used, and the drawer immediately under and the drawer immediately under

that that for putting away the nautical charts for putting away the nautical charts that have been used that have been used

4.1.24.1.2Entering of Course LineEntering of Course Line

Enter the course line and obtain the Enter the course line and obtain the approval of the Masterapproval of the Master..

4.1.34.1.3Preparation of Distance TablePreparation of Distance Table

Prepare a distance table for the voyage Prepare a distance table for the voyage in question based on the course line, and in question based on the course line, and submit it to the Master as well as submit it to the Master as well as distribute it to the persons concerned.distribute it to the persons concerned.

4.24.2 Hydrographic Publications Hydrographic Publications

Ready the following hydrographic publications Ready the following hydrographic publications necessary for the voyage in question.necessary for the voyage in question.

a)a) Sailing Direction and Route Direction (BA Sailing Direction and Route Direction (BA edition Sailing Direction, American edition Sailing Direction, American

edition edition Coast Pilot, etc.) Coast Pilot, etc.)

b)b) Light ListsLight Lists

c)c) Tide TablesTide Tables

d)d) Nautical Almanac and Nautical Nautical Almanac and Nautical Calculation Calculation TablesTables

e)e) Catalogues, and others Catalogues, and others