02/08/121 HR Users’ Group 1:30 – 3:00 pm 02/08/12 Clark Center Auditorium.

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HR Users’ Group

1:30 – 3:00 pm 02/08/12Clark Center Auditorium

Overall Agenda

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• Staffing Services & StanfordTemps–Jeanette Lindsay, Carmen Jacinto, Rosemary Bracy, Staff Employment

• HROS Website/PeopleSoft Updates– Vicky Tran, HR Information Systems

• SU18/Reports– Kathy Mertens & Anh Hoang, HR Information Systems

• Best Workplace Contests & New Digital Newsletters – Valerie Beeman, UHR Communications

• New Employee Online Orientation– Megan McDevitt, Learning & Organizational Effectiveness

Staff Employment Agenda

• New Staffing Services• StanfordTemps and Career Services

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What’s New?

New Staffing Services!• Additional recruiting staff (and capacity)

• Focus on types of jobs Stanford fills frequently

o Administration, Finance, Development, Research

• Standardized processes to accommodate volume

StanfordTemps and Career Services

• New StanfordTemps staff

• Expanded resources supporting career services

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New Staffing Services!

Four Services:

Advertise

Find Candidate

s

ScreenCandidates

Notify Candidate

s and Enter Data

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New Staffing Services!

Recruiting Team:______________________

• Rosemary Bracy *

• Janina Dong

• Ingrid Hartmann

*Lead

Schools Graduate School of Business

School of Earth Sciences

School of Education

School of Engineering

School of Humanities & Sciences

School of Law

School of Medicine

Schools Graduate School of Business

School of Earth Sciences

School of Education

School of Engineering

School of Humanities & Sciences

School of Law

School of Medicine

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New Staffing Services! Recruiting Team: ________________________________

• Carmen Jacinto*

• Nicanor Jasso

• Lindsey Gauci

* Lead

University & Business Units Athletics

Business Affairs

Dean of Research

Development, Alumni, Public Aff.

Hoover Institution

President, Provost

Stanford Management Company

University Libraries

VP for Undergraduate Education

University & Business Units Athletics

Business Affairs

Dean of Research

Development, Alumni, Public Aff.

Hoover Institution

President, Provost

Stanford Management Company

University Libraries

VP for Undergraduate Education

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StanfordTemps

Temporary administrative employees• Administration, professional/technical, custom search

• Flat fee for placement, conversion fee if moved to continuing

role

• Your contact: Cynthia Ornellas (5-9585,

[email protected])

Send us your Stanford-experienced temp candidates

• Always looking for good referrals

• Oracle experience in high demand

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Career Services

Owning Your Career @ Stanford (OYC)• 3-part Program:

o Seminaro Brown Bagso One-on-One Sessions

• OSE-1140, enroll in STARS, no fee

Career Counseling Network (CCN)

• External career counselors

• Reimbursement using STAP (up to $400/FY)

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Staff Employment (SE)How to Access Services:

Website – staffing.stanford.edu Email – [email protected]

Schools -

Rosemary Bracy - (650) 723-4225 [email protected]

University & Business Units –

Carmen Jacinto - (650) 736-8343 [email protected]

Career Services and StanfordTemps –

Jeanette Lindsay- (650) 723-4075 [email protected]

StanfordTemps –Cynthia Ornellas- (650) 725-958

[email protected]

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HRIS Agenda

• New HR Operations & Systems Website• Reclassification- Be sure to choose the

correct Pay Group• New PeopleSoft Look and Feel with

PeopleSoft Tools 8.51 Upgrade

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New HR Operations & Systems Website

• Easily accessible• Same as the university’s web design template• Showcase new and current services• http://hros.stanford.edu/

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Incorrect Pay Group• Updating Position Management for a Reclassification– Change the Pay Group in the STF Position Data if applicable

• Example: Changing from an NX1 (Non-Exempt) to EX1 (Exempt)

– Various departments & systems affected by incorrect Pay Group• HRIS (HelpSU)-Changing the Pay Group in Position Management & Job Data• Axess Timecard: Changing leave plan, timecard and calculation of accruals • Benefits: Changing the Pay Group in the Benefits program page• Labor Distribution: Updating the expenditure type

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PeopleSoft Tools 8.51Look and Feel

• PeopleSoft navigation changed from a static to a ‘Top Down’ menu

• Favorites menu is now directly accessible in Axess• Search functionality provides results from the Axess

portal and PeopleSoft • Workflow dashboard provides a more comprehensive

view on one page• ‘I agree to the above’ statement will appear as a pop-up

once a year • Projected to Go-Live February 21st

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Favorites & PeopleSoft Menus

• Favorites & PeopleSoft Menus– Click the Favorites or PeopleSoft link to see the menu

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PeopleSoft Navigation• PeopleSoft Navigation

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Navigation Path• Displaying navigation path at the top of the page

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Workflow Dashboard

• Workflow Dashboard– Click on the employee’s name and perform an

action

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PeopleSoft Tab Survey Results

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• Links that are navigated exclusively from Axess Portal Other Applications

Training References

PeopleSoft Tab Survey Results

University Sites

•Based on the survey results:– Usage of the links was frequently navigated through the

PeopleSoft tab– PeopleSoft tab will remain; however, it will be renamed

Resources 02/08/12 20

Patent and Copyright Agreement (SU18) Agenda

• Background• Approach• SU-18 on Axess• Monitoring Compliance– SU-18 Reporting (Demo)

• Helpful Handout• Questions

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SU-18• Background– July 2011 Court ruling– Required updated SU-18 agreement– Overall intent of the agreement remains the same

• Approach—Communication via emails from David Jones—Track compliance—Addressed questions about signing the agreement—FAQ posted on web-site—SU-18 email box

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SU-18• SU-18 Agreement is signed electronically on Axess– System of record– SU-18(A) agreements tracked separately

• Monitoring Compliance—ReportMart1 Report—Demonstration of how to run the report—Helpful Handout

Questions???02/08/12 23

University HR Communications

• What’s in a name?

• Best Workplaces Contests

• New Digital Newsletters

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What’s in a Name—HR’s Name?

• To distinguish ‘central’ from ‘field,’ the department formerly known as Human Resources Services is now:

UNIVERSITY HUMAN RESOURCES

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Best Workplaces Contest Goals

• Enhance our reputation as a premier workplace

• Capitalize on positive PR for recruitment and retention

• Benchmark survey results with other organizations, including higher education institutions

• Evaluate employee feedback and identify areas to strengthen Stanford’s commitment to being a stellar place to work

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Work on the Farm, Work with the Best

Contest Details:• 2 contests, each with an online survey • Contest organizers have strict eligibility

requirements:– Staff who work 80% time or more– Staff who are not in their trial period• 100% confidential and anonymous• A unique password is created for each person logging in,

but is only for logging back in to take the surveys in multiple sittings—who takes the survey is not tracked or reported to Stanford in any way

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Contest #1: Bay Area Best Places To Work

• Sponsored by the Contra Costa Times, Oakland Tribune and San Jose Mercury News

• Survey responses collected through Feb. 24

• Results reported in March

• Encourage staff to participate!

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Contest #2: Top Workplaces in the Bay Area

• Contest sponsored by the San Francisco Business Times and Silicon Valley/San Jose Business Journal

• Survey responses collected through March 5

• Results reported in April

• Encourage staff to participate!

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UHR Newsletters

Introducing two quarterly digital newsletters• One for current employees, one for retirees

Purpose• Showcase the benefits and value of working here• Promote retention and employee satisfaction, and a

sense of connection for retirees• Provide consistent employment-related information to

employees and retirees • Engage readers with contests, surveys and social media

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Naming Contest Results• Employee Newsletter:

The Stanford Employee Insider– Inaugural edition sent by email late February– Targets all benefits-eligible employees (about 12K)

• Retiree/Emeriti NewsletterThe Stanford Retiree Insider

– Inaugural edition sent by email late March– Targets all retirees/emeriti (about 5K)

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A Sampling of Features

• Articles detailing various UHR programs, new initiatives, and services

• Cardinal Careers: employee profiles to spotlight different positions across the university

• Stanford Sweeteners: highlight the perks available

• Benefits Bulletin: updates or news about medical, life, retirement, and worklife benefits

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Interactive Tools

• Email, social media sharing options

• Voluntary sign up, opt out options

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Learning & Organizational Effectiveness, UHR

Online versions of New Employee Orientation presentations now available in STARS!

For new employees with previous Stanford affiliation Former employees, post-docs, students Remotely located staff

3 available modules Overview (TOD-0100-WEB) Health & Welfare Benefits Overview (BEN-0100-WEB) Retirement Benefits Overview (BEN-0101-WEB)

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