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AGENDA Local Area III Workforce Partnership Board/Chief Elected Officials Board

Tuesday, September 24, 2013 8:00 A.M. Johnson County Workforce Center

9221 Quivira Road, Overland Park, KS (8:00) Call to Order/Welcome and Introductions (8:05) Testimonials and Spotlights Employer testimonial Job seeker testimonial Partner spotlight Employer spotlight (8:20) Consent Agenda Items held over from July 23, 2013 board meeting

May 28, 2013 Workforce Partnership board minutes June financial report

New consent agenda items July 23, 2013 Workforce Partnership board minutes August 14, 2013 Executive Committee minutes September 4, 2013 Executive Committee minutes Financial report (8:25) Discussion of State WIA Training Expenditure Policy

(8:45) Team Meetings (9:30) Adjourn

Local Area III Workforce Investment Board Minutes May 28, 2013

Page 1

Local Area III Workforce Investment Board Minutes Johnson County Workforce Center

9221 Quivira, Overland Park, KS 66215 Tuesday, May 28, 2013

WIB Members Present: Trudi Andernacht, Denise Bailey, Mike Beene, Isaura Betancourt, Stacy Durkin, Mike Fleming, David Huston, Steve Jack, Brenda C. Jones, Judy Korb, Dan Lange, Jerry Leonard, Wendell Maddox, Donald Nelson, Maria Rovirosa, Stephen Sayler, Clifford Smith, and Dana Streck WIB Members Absent: Nathan Barnes, Carolyn Benitez, Brady Garren, Elsa Genis, Judy Gifford, Steve Hougland, Marvin Hunt, Angela Kaminski, K. J. Langlais, Michelle May, Scott Neilan, Neal Palmer, Julia Price, Ashley Sherard, and Steve Waddell WIB Staff Present: Jo Adams, Scott Anglemyer, Trent Howerton and Brenda Morris CEOB Members Present: Jim Allen and Michael Ashcraft CEOB Members Absent: Nathan Barnes and Joe Reardon One-Stop Operator Staff Present: Irene Brenon, Nancy McNealey, and Erich Ulmer GUESTS PRESENT: Elizabeth Wenske, KU Med Call to Order Steve Sayler called the meeting to order. A quorum was established. Introductions were made around the room. Testimonial Irene introduced Elizabeth Wenske with KU Med. Elizabeth talked about the intensive training program for bio manufacturing which was held at the KU Edwards campus April 1st through 26th. Elizabeth said the program was developed to give training for entry-level jobs in bio manufacturing. Pre camp activities included a review for advanced math, resume workshop, employer tours and employer visits to the classroom. Elizabeth said 12 training slots were made available, which were comprised of 2 adults and 10 youth. Elizabeth also said 11 of the 12 have completed the training program. Placement activities are under way with 6 confirmed employment and 5 other pending results of interviews. The program has been successful so far. The average wage was $13.00 to $17.00 per hour. Consent Agenda The consent agenda was reviewed. Steve asked for a motion to approve the minutes. Dave Huston motioned for approval of the minutes as presented to the Board, Wendell Maddox seconded, motion carried. Local Area III Funding Update Scott addressed the Board regarding the “sequester” and the new funding allocations. Due to the amount of money we have to work with, the first three months of the program year will be very lean. The Board is currently looking at areas where we can save money. Training will more than likely be reduced at the program level, less travel for Board staff, and some layoffs may occur with board and workforce center staff as well.

Local Area III Workforce Investment Board Minutes May 28, 2013

Page 2

Federal Monitoring Status Scott gave the Board a brief update on the status of the monitoring. Scott said that he had not received the official report as of yet, we should receive it in June. The lead monitor said that we are definitely on the right track. Also it was mentioned that we had no representation on the board for Unemployment. Scott sent a letter to the Secretary of Labor asking for representation for Unemployment Insurance. Election of Board Officers for PY 2013 Scott said that normally, we elect 2 officers each year. The seats to be voted on this year are Vice Chair and Treasurer. The Executive Committee nominated Trudi for Vice Chair and Scott Neilan for Treasurer via unanimous vote. Steve thanked the two for their willingness to serve. Scott said he is still working on getting an elected official from Leavenworth on the Board as well as the Mayor and an elected official for Wyandotte. Board Assessment and Questionnaire Trudi passed out a board assessment and questionnaire to be picked up after the meeting. The assessment asks how we are doing and are we moving in the right direction. Scott also handed out copies of the Board Member Code of Conduct, which he has asked all Board members to fill out and return at the end of the meeting. Meeting adjourned.

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Local Area III Workforce Investment Board Minutes July 23, 2013

Page 1

Local Area III Workforce Investment Board Minutes Johnson County Workforce Center

9221 Quivira, Overland Park, KS 66215 Tuesday, July 23, 2013

WIB Members Present: Denise Bailey, Brady Garren, Marvin Hunt, Brenda C. Jones, Judy Korb, K.J. Langlais, Jerry Leonard, Wendell Maddox, Michelle May, Scott Neilan, Donald Nelson, Neal Palmer, Stephen Sayler, Ashley Sherard, Clifford Smith, Sara Thimmesch WIB Members Absent: Trudi Andernacht, Mike Beene, Carolyn Benitez, Isaura Betancourt, Stacie Durkin, Mike Fleming, Elsa Genis, Judy Gifford, Steve Hougland, David Huston, Steve Jack, Angela Kaminski, Dan Lange, Julia Price, Maria Rovirosa, Dana Streck, Steve Waddell WIB Staff Present: Jo Adams, Scott Anglemyer, and Trent Howerton CEOB Members Present: Michael Ashcraft CEOB Members Absent: Jim Allen One-Stop Operator Staff Present: Irene Brenon, Nancy McNealy, Danica Rome, Erich Ulmer GUESTS PRESENT: Bill Hill, Corcorde Career College; Sarah Joslin, Johnson County Developmental Supports; Wallace Vaughn, Department of Commerce; Dana Dienstbier, Best Harvest Bakeries Call to Order Steve Sayler called the meeting to order. A quorum was established. Introductions were made around the room. Testimonial Danica Rome introduced Dana Dienstbier with Best Harvest Bakeries. Mr. Dienstbier said that Best Harvest had originally worked with Workforce Partnership when it went through a round of downsizing, but had more recently turned to Workforce Partnership to fill some difficult to fill positions, especially for truck drivers. Workforce Partnership was able to find them two or three truck drivers of quality that no other source was able to find. Consent Agenda The consent agenda was reviewed. Steve Sayler noted that the financial report and the May 28, 2013 Board meeting minutes were not included in the packet and would be added to the September 2013 packet. Steve Sayler asked that the date for the June Executive Committee minutes be changed from June 13 to June 12, and the July Executive Committee meeting minutes be corrected from June 13 to July 10. The dates were misprinted on the minutes. Brenda C. Jones moved to accept the consent agenda items with the suggested changes. Wendell Maddox seconded. Motion carried. Labor Market Team Presentation The board heard reports from each of the three board teams and engaged in a discussion of their work. Scott Anglemyer gave the presentation for the Labor Market team. He presented the new Targeted Industry List that the team had developed. The team chose to target industries rather than occupations to align with economic development efforts and to be consistent with sector strategy

Local Area III Workforce Investment Board Minutes July 23, 2013

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approaches that are encouraged by funders and consultants. The new list is similar to the old list, but with government and wholesale trade sectors replacing bioscience and green jobs. He explained that bioscience was covered in industries that remained on the list. He discussed how the team arrived at the list, and how the list was intended for use by the board, by staff, by partners, and by job seekers. Don Nelson asked if the data on job growth included replacements. Anglemyer said that it included only new jobs, not anticipated replacements. K.J. Langlais asked what the letter grades meant. Anglemyer explained that the industries were divided into quintiles on each indicator, so the letters corresponded to the quintile that the industry fell into on that indicator. Wendell Maddox challenged the team and staff to use this list in helping bring individuals out of poverty. In response to a question from Marvin Hunt about what occupations would be excluded based on this list, Anglemyer provided a few examples. System Team Presentation Trent Howerton asked Marvin Hunt and Scott Neilan to lead the board in this discussion. Hunt reviewed the summary of questions that team members had responded to regarding the workforce center of the future. Hunt highlighted several points, including the continuing need for a physical presence for customers to come to, making better use of a BYOD (bring your own device) approach to electronic resources, and the value of assessments. Neilan said that there had been some progress from the view that workforce centers are unemployment offices, and that working on this plan would help continue to shape the identity that centers are more than the old unemployment offices. Neal Palmer pointed out that millenials work very differently from other generations, and they were largely absent from the board. To develop strategies to appeal to this generation, he suggested that we target them for board membership. Sarah Thimmesch added that centers and staff need to be technologically savvy, to which Steve Sayler responded that as many as 40% of customers still fear computers. He thought it was important to assess and consider how employers perceive the workforce centers. Michael Ashcraft asked what time frame the team was looking at as it considered the workforce center of the future. Team members responded that most of this was near term, and others were long term. Wendell Maddox said that the talk of technology would have concerned him more in the past, but he felt that great strides are being made in bridging the digital divide. Board Team Presentation Wendell Maddox reviewed results of the board survey that had been conducted during and immediately following the previous board meeting. He reviewed all of the questions as well as open-ended comments that had been provided. He said that looking at the questions that had “disagree”, “strongly disagree”, or “don’t know” responses helped determine areas in which the board could work to improve. Maddox highlighted these questions, which included questions about board orientation and development, continually evaluating and reviewing policies, community relations, and review of board and organizational performance. Don Nelson pointed out that focusing on these negative responses hides the fact that the results were overwhelmingly positive. Scott Anglemyer said that he didn’t disagree, but looking at the more negative responses suggests areas in which we can improve. In response to a question from Marvin Hunt, Wendell Maddox talked about next steps for the board team in addressing these findings.

Local Area III Workforce Investment Board Minutes July 23, 2013

Page 3

Other Issues Don Nelson discussed an article in the New York Times that he felt was thought provoking and relevant to the work of the board. Irene Brenon invited board members to attend Computer Camp graduation on August 2 at the Performing Arts Center at Kansas City Kansas Community College. Meeting adjourned.

Workforce Partnership Executive Committee Meeting Minutes

Wednesday, August 14, 2013

Committee Member(s) present: Stephen Sayler, Brenda Jones, Wendell Maddox, Trudi Andernacht, David Huston and

Scott Neilan Guest(s) present: Erich Ulmer Staff present: Scott Anglemyer, Trent Howerton and Jo Adams Stephen Sayler called the meeting to order. A quorum was established. Board Meeting Follow-Ups/Next Steps – Chairs and staff support to each of the board teams talked about what they see their teams doing next after the discussion in the board meeting about each team’s work so far.

Board team – Wendell Maddox and Trudi Andernacht spoke on behalf of this team. The team said that they will have to ask how we implement some of the changes that were suggested by the responses to the board survey. Wendell Maddox mentioned that the Board team has already done some of that work, but that the entire group will need to have those discussions. Labor Market team – Scott Anglemyer said that this team would explore three different avenues for next steps: 1) inviting staffing companies to participate in a staffing industry roundtable, 2) organizing the work of the organization into sector strategies, and 3) advocating on behalf of clearer and more coordinated skill standards. System team – Marvin Hunt said that in many ways, theirs was a more theoretical discussion. He said there was validity to each of the comments. His personal take was that we will have to focus on both reaching more people digitally and maintaining a central physical presence. Jo Adams mentioned the suggestion that was made in the board meeting that we will have to recruit younger board members if we want to figure out how to serve younger adults better. One suggestion was identify 20-somethings to serve on a roundtable to advise us. Scott Neilan suggested that the business services staff could help us identify businesses that could tell us how to serve businesses better. Marvin Hunt suggested that we find a small number of key population groups that we could survey in greater depth.

Updates

Board roster – Scott Anglemyer reviewed recent changes to the board roster. He said that with despite a couple of resignations, we remain in compliance due to the number of business members we have remaining. He said there were some business members whose attendance had been slipping, and that we may need to reach out to them. He added that Elsa Genis had not attended the meeting since she was appointed last year, and recommended that the committee vote to replace her, pursuant to the attendance policy in the bylaws. Brenda Jones moved to remove Elsa Genis. Trudi Andernacht seconded. Motion carried. State issues – Scott Anglemyer discussed the recent KANSASWORKS State Board meeting. He said that the 40% training expenditure requirement remained a hot topic, and that he is convinced that the State Board will move to give the policy more teeth in the future. He added that there was also discussion about the extent to which local areas leverage Pell Grant funds, and that he thought this issue would also become more important to the State Board. There was some discussion about whether it was important for us to be trying to increase our

Pell Grant leverage amount. It was mentioned that “reverse referrals” and customer choice made it difficult to change this amount, and that too much emphasis on Pell Grant leveraging could discourage approaches like on-the-job training. Some discussion about the issue of training expenditure percentage followed. It was decided that the committee would spend some time discussing this issue in a “whiteboard session” in the September Executive Committee meeting, and that this could be the primary topic for the September board meeting, as well. Federal monitoring – Scott Anglemyer updated the committee on the response to the federal monitoring that had been conducted in March. He said that we had received no final word on the status of our response, but Dennis Cooper at Commerce had felt that what we had provided should help to resolve all of the findings. Lawsuit – Scott Anglemyer mentioned that the judge had requested additional information in support of our motion to dismiss us from the lawsuit, which he said that the attorney took as a good sign. There was no information on when the judge would rule on this motion.

Topics for September Board Meeting – In light of the discussion of the 40% training expenditure policy and the Executive Committee’s decision to “whiteboard” the issue in its September meeting, the Committee decided that the primary topic for the September board meeting would be to discuss the whiteboard results with the full board. Other Issues – It was suggested that one of the follow-ups from the board meeting discussion that we could implement immediately would be to add partner discussions to the testimonials, and perhaps also have board members talk about their businesses or organizations. It was suggested that these could be either replacements or additions to the testimonials. Committee members generally felt that the testimonials were still valuable and should continue. Brenda Jones moved to adjourn. Marvin Hunt seconded. Motion carried.

Workforce Partnership Executive Committee Meeting Minutes

Wednesday, September 4, 2013

Committee Member(s) present: Stephen Sayler, Brenda Jones, Trudi Andernacht, and Scott Neilan Guest(s) present: Irene Brenon Staff present: Scott Anglemyer, Trent Howerton and Jo Adams Stephen Sayler called the meeting to order. A quorum was established. Training Expenditure Policy Discussion – Scott Anglemyer explained some of the issues facing Workforce Partnership. He discussed the existing state policy and mentioned that there is considerable sentiment on the KANSASWORKS State Board for strengthening the requirements. He also discussed mentioned that the board’s strategic plan and recent discussions reflect the view that we are more than just a training organization, and suggested that part of the discussion might involve how important training should be in Workforce Partnership’s range of services. The discussion that followed touched on several points. Committee members agreed that the State Board views training as very important. There was discussion about the specificity of what counts as a “direct client expenditure” under the state policy. Steve Saylor asked what differences among local areas accounted for the differences in local areas’ expenditure rates. Answers focused on reporting, infrastructure costs, and staffing costs/levels. Trudi Andernacht asked if any plan to increase training expenditure rates would need to address infrastructure and personnel. Jo Adams replied that it would. Steve Sayler asked what action steps would be required to bring our WIA training expenditure percentage closer to the state’s expectations. Scott Neilan suggested that the approach would have to be multi-faceted, addressing better use of other funding streams, defending our strategic approach, seeking consistent application of the policy by the state (especially as it pertains to submitting narrative reports outlining why targets are either not met or exceeded), and laying out a plan to improve our WIA percentage. Trudi Andernacht added that we would need to do it incrementally, and work strategically toward increases in training expenditure percentages. Scott Anglemyer added that if we could increase our percentage to 30 percent, he felt it would take some of the heat off Workforce Partnership without compromising the strategic direction laid out by the board. Steve Sayler said that at the board meeting we should establish a work group with representation from each board team to help address this issue and develop a plan. Other members agreed. Updates – Scott Anglemyer mentioned that he would be attending a hearing on the motion to dismiss the lawsuit pending against Workforce Partnership. He was not sure what this hearing meant for the prospects that the judge would dismiss us from the suit. Anglemyer also mentioned that we were in the process for applying a couple of new grants that would perhaps get us access to foundation funding for the first time. Staff mentioned to the committee that Wyandotte Opportunities, the job and resource fair that Workforce Partnership co-sponsored with several other organizations, would be held on Tuesday, September 17. Topics for September Board Meeting – It was decided that staff and Executive Committee members will lead a discussion on the training expenditure policy which will lead to the selection of the work group to continue the discussion. Brenda Jones moved to adjourn. Trudi Andernacht seconded. Motion carried.

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Kansas Department of Commerce Workforce Services

Policy and Procedures Manual Policy Number: 3-28-02 Originating Office: Workforce Services Subject: Training Expenditure Monitoring Policy Issued: July 17, 2007 Revised: October 15, 2009 Policy Committee; October 28, 2009 KWSB Program: Workforce Investment Act (WIA) Purpose: To transmit state policy and guidance on the required minimum percentages local areas must spend on training and training-related services References: WIA Section 112(b) (2) and State Policy Number 3-22-00. Background: Kansas needs to increase customer participation in training services. This policy is designed to set a benchmark for training expenditures and to establish a baseline for future expenditure requirements. Action: All local boards must develop policies to ensure compliance with 40% benchmark of adult and dislocated worker WIA formula funds for training and training-related services. Contact: Questions should be directed to (785) 296-0607, TTY: (785) 296-3487, e-mail [email protected]. Attachment: None.

TRAINING EXPENDITURE MONITORING POLICY

TABLE OF CONTENTS

Training Expenditure Monitoring Policy ................................................................................................................ 1

Local Policy Requirements ..................................................................................................................................... 2 Local Area Plan Requirements ............................................................................................................................... 2

1

TRAINING EXPENDITURE MONITORING POLICY

This state policy sets a benchmark that 40% of WIA adult and dislocated worker expended allocation be used for training (excluding obligations). Costs that may be used in calculating compliance with the 40% benchmark must be of direct benefit to the participant and include:

• Occupational skills training, which is training to perform actual tasks and technical functions required by certain occupational fields at any level. Allowable costs include, but are not limited to, tuition, fees, books, and other materials and equipment required for the course.

• Basic literacy training, including but not limited to, adult basic education, GED, GED Test fees and

English as a second language.

• Supportive services that directly benefit participants in training such as child care, transportation, etc. • On-the-job training costs defined as training by an employer provided to a paid participant who is

gaining knowledge and skills while employed.

• Customized training, which is designed to meet the special requirements of an employer who commits to employ an individual on successful completion of the training.

• Short-term courses such as computer software training, welder training, etc.

• Short-term prevocational testing, training and services including, but not limited to, development of

communication, interviewing, punctuality, personal maintenance, professional conduct, and learning skills to prepare individuals for unsubsidized employment or training. Testing must assess academic or skills ability. WORKReady!, WIN, and other skill-development and certification products will apply toward the benchmark. Interest testing, job matching products, such as JobFit, and other non-skills related assessments will not apply.

• Needs-based payments and stipends.

The 40% benchmark will be reviewed quarterly by means of the KANSASWORKS State Board Quarterly Report. To provide a means for improvement, a local area below 35% must submit a brief narrative with the quarterly report explaining why the benchmark was not attained. To provide a means for sharing best practices, a local area exceeding 45% must submit a brief narrative with the quarterly report explaining how the benchmark was exceeded.

2

Local Policy Requirements All local boards must develop and maintain a policy and local operating procedures for the determination of training and training-related costs. Local policy must include, at a minimum, the following items:

1. Methodology that will be used to document direct training and supportive services expenditures. 2. Procedures for entering training-related costs into a participant's record.

3. Procedures for tracking total training and training-related costs, by participant and by local area,

whether or not the payment mechanism chosen is an individual training account.

4. Assurance that participants are not required to apply for or use a loan as a condition of participation in WIA funded training. The participant may incur personal debt to help pay the costs of their training only if they choose to do so after receiving counseling regarding their responsibilities associated with the indebtedness, including loan repayment. Such counseling must be acknowledged in the participant's record.

Local Area Plan Requirements The local board must describe in its plan how 40% of WIA adult and dislocated worker expended allocation will be used for training.