005 - LTSSPL - Emergency Procedures Manual (Ship) Ver 1 Rev 1

7/27/2019 005 - LTSSPL - Emergency Procedures Manual (Ship) Ver 1 Rev 1

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L&T SAPURA SHIPPING PRIVATE LIMITED

EMERGENCY PROCEDURES

MANUAL - SHIP

Version: 1; Revision: 1

01 March 2012

Address:L&T SAPURA SHIPPING PRIVATE LIMITED

L&T Business Park, 5th

Saki Vihar Road, Powai, Mumbai-400072, India

Floor, TC II, Tower B, Gate No. 5,

CopyrightAll rights reserved. This document and its contents are proprietary to L&T SAPURA SHIPPING. Nopart of this publication may be reproduced in any form or by any means, including for reference,without the written permission of L&T SAPURA SHIPPING.


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EMERGENCY PROCEDURES MANUAL - SHIP

SECTION B - TABLE OF CONTENTS

SECTION - B Date: 20-03-2011 Prep: PS Rev: MKS App: VAK Ver: 1 Rev: 0 Page 1 of 1

TABLE OF CONTENTS

SECTION

No.TITLE

TOTAL

PAGES

A COVER PAGE 1

B TABLE OF CONTENTS 1

C DISTRIBUTION LIST 1

D RECORD OF AMENDMENTS 1

1 EMERGENCY ORGANIZATION 7

2NOTIFICATION PROCEDURES

4

3 PORT OF REFUGE 2

4 SALVAGE 2

5 DISTRESS AND RESCUE 2

6 SHIPBOARD EMERGENCIES 6

7 EMERGENCY CONTACTS 10

Annex 1 EMERGENCY RESPONSE CHECKLISTS / FORMS


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EMERGENCY PROCEDURES MANUAL - SHIP

SECTION C DISTRIBUTION

SECTION - C Date: 20-03-2011 Prep: PS Rev: MKS App: VAK Ver: 1 Rev: 0 Page 1 of 1

DISTRIBUTION

Controlled copies of this manual are issued to the following:

DESIGNATED PERSON (DP) COPY No.1HOD MARINE ASSET / OPERATIONS COPY No.2OFFICE COPY COPY No.3AUDITORS COPY COPY No.4

VESSEL (3 COPIES) COPY No.5

1. Copy No.1 held by DP and is available to Head of Management (CE).

2. Copy No. 2 held by HOD Marine Asset / Operations and is available to technicalteam.

3. Office Copy (Copy No.3) is maintained by DP and is available to all other keypersonnel at the Company Office.

4. Auditors Copy is maintained by DP and is for the use of Auditors of theAdministration and/or RO and/or Certification Body during the Audit at CompanysOffice.

5. Vessel copies one held by Master, one held by Chief Engineer & one copy kept onBridge. All the three copies are maintained by Master.

6. The DP may issue, at the request of Head of Management (CE), controlled copiesto Manager (Project) at various project sites.

7. The electronic medium copy is available on the LAN Terminals in the office. All suchcopies except the one controlled by the DP are READ ONLY copies.

8. No part of this manual may be reproduced, stored in a retrieval system ortransmitted in any form or by any means electronic, mechanical, photocopying,

recording, or otherwise without the prior written permission of the DP.


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EMERGENCY PROCEDURES MANUAL - SHIPSECTION D RECORD OF AMENDMENTS

SECTION - D Date: 01-03-2012 Prep: PS Rev: HS App: VAK Ver: 1 Rev: 1 Page 1 of 1

RECORD OF AMENDMENTS

Issue History:

Ver. No. Date of Issue Reason for Issuance

1 20.03.2011 INITIAL ISSUE

Amendment Record: Issue No. 01

Sec.No.

Rev.No.

Date Details of Amendment

CoverSheet 1 01.03.2012

Change of L&T Sapura Shipping Pvt Ltd operations officeaddress

SectionD

1 01.03.2012Record of Amendments under Revision 1

Section2

1 01.03.2012Change of office telephone numbers on Page 2 of 4

Section7

1 01.03.2012Change of L&T Sapura Shipping Pvt Ltd operations officeaddress on Page 1 of 11 and contact details (table: 7-1)on Page 2 of 11


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EMERGENCY PROCEDURES MANUAL - SHIPSECTION 1 EMERGENCY ORGANIZATION

SECTION - 1 Date: 20-03-2011 Prep: PS Rev: MKS App: VAK Ver: 1 Rev: 0 Page 1 of 7

1. Purpose

The primary purpose of emergency prevention, preparedness and responseactivities is to set in motion all the necessary actions that will help to prevent lossof life, to conserve the environment and to minimize damage to assets.

The purpose of this section is to define the roles and responsibilities of each keymember of the shipboard response team so that they know in advance their dutiesand responsibilities in the event of an emergency

2. Scope

This section defines the roles and responsibilities of shipboard personnel forhandling emergency situations.

3. ReferenceISM Code; Shipboard Oil Pollution Emergency Plan (SOPEP)

4. Responsibility

This section applies to all shipboard personnel. The Shipboard ManagementTeam has the responsibility to ensure that emergency organization on board isconstituted and trained to work together for handling emergencies effectively.

5. Guidelines

5.1 The emergency organization set out in this section is designed to make thebest use of small, well-trained teams to respond to shipboard

emergencies.5.2 The existence of Emergency Teams does not in any way prohibit

independent actions by persons discovering emergency situations.

6. Instructions

6.1 Roles and responsibilities of each member of the crew in emergenciesmust be displayed in the Emergency Station Bill, which must be keptupdated at all times.

6.2 Team composition must be reviewed at each crew change in order toensure that it is composed of the most suitable personnel available.

6.3 All crew joining a vessel must be familiarized in emergency duties in

accordance with Checklist LTSSPL.601 / 602 / 612 / 613 / 614.6.4 As far as possible, Shipboard Emergency Teams must be organized as

follows. However in ships with a smaller crew, the Emergency teamsshould be reorganized by the Master as will best help to tackleemergencies:

Bridge Control Team Box 1 1

Engine Room Control Team Box 1 2

Emergency Response Team Box 1 3

Emergency Support Team Box 1 4

Medical Support Team Box 1 5


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7. Record

7.1 Emergency Station Bill or Muster Lists showing names of every personsailing on the vessel, including crew, special personnel, supernumeraries,riding crew, sailing superintendents, repair teams, etc. and their allottedduties must be displayed at suitable locations on board ships.

7.2 Emergency Station Bills must contain full particulars of the signals /alarms that will be used in the ship to call all persons on board to theiremergency stations and also specify the means of indicating when the shipis to be abandoned.

7.3 Emergency Station Bills must be updated at every crew change or aperson joining a ship, dated, signed by the Master and posted prior to theship putting to sea.

7.4 Emergency Station Bills must be supplemented by individual cards, issuedto each person on board stating their names, boat station, muster pointand duties in the event of an emergency. These cards should be displayedin the cabins and kept updated whenever a crew change occurs.


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Box 1 1

Bridge Control Team

Members:

Master(In his absence the person having charge of the ship)

The Second Officer(Or any other GMDSS Certified Officer)

One AB (Someone capable of steering the vessel)

Any additional personnel as determined by the Master to be mostappropriate for the vessel

Function: The function of the Bridge Control Team is to:

Take overall command of Emergency Response;

Coordinate and direct the activities of all teams;

Notify LTSSPL and other agencies of the emergency;

Keeps accurate records of actions taken;

Advice ships in the vicinity of possible danger due to

the situation on board

Onboard training and drills should be aimed at developing efficiencies andfamiliarity in:

Emergency Procedures

Distress Communications

Internal Communications

General Arrangement of the Ship

Fire Main System

Ballast System

Location of remote controlled valves, shut-off valves and fire

dampers

Damage Stability Calculation

Search and Rescue Procedures

Helicopter Operations

Location and Operation of Water tight doors


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Box 1 2

Engine Room Control Team

Members:

Chief Engineer

3RD Engineer

Electrical Officer

Oiler 1 or MoreAny additional personnel as determined by the Master to be mostappropriate for the vessel

Function: The function of the Engine Room Control Team is to:

Maintain essential vessel services;

Keep Bridge Control Team advised of the status of

vessels operating systems;

Implementing Damage Control measures

Onboard Training and Drills should be aimed at developing efficiencies andfamiliarity in:


Use of all shipboard fire extinguishing systems

Operation of remotely operated Quick-Closing shut off valves

Operation of forced draft fans and fire dampers

Procedures for handling pipeline ruptures and flange

blowouts Procedures for handling condenser and condenser piping

ruptures

Restoring electrical power failures & Emergency Generators

Restoring Steering and Propulsion Failures

Handling Engine Room and Pump roomflooding


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Box 1 3

Emergency Response Team

Members:

Team 1 Team 2

Chief Officer 2nd Engineer

Bosun Fitter

AB OilerOS - 2 Wiper

Any additional personnel in either teams as appropriate

For emergencies within the machinery space, Team-2 led by 2E may be bestsuited to make the initial response.

Function: The function of the Emergency Response Team is to:

Evaluate the situation and propose a plan of action to the

Bridge Response Team; Take necessary remedial action to deal with the situation;

Keep Bridge Control Team advised of the effectiveness

of actions taken;

Implementing Damage Control measures



Use of all shipboard fire fighting and extinguishing systems Use of Self Contained Breathing Apparatus



Use of International Shore Connection

Use of Stretchers and First-Aid equipment

Rescue from Enclosed spaces

Control of Flooding


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Box 1 4

Emergency Support Team

Members:

3rd Officer4th Engineer

AB / OS 2

TNO / 5E / TME - 1Any additional personnel as appropriate

Function: The function of the Emergency Response Team is to:

Ensure that Emergency Response Team is supplied with

all necessary emergency equipment;

Keep other emergency devices such as lifeboats ready

for immediate use



Use of all shipboard fire fighting and extinguishing systems

Use of Self Contained Breathing Apparatus (SCBA)



Use of International Shore Connection

Use of Stretchers and administering First-Aid

Rescue from Enclosed spaces Control of Flooding

Starting SCBA compressors and recharging air bottles

Securing doors, hatches and vents in fire or flooding

emergency

Preparing abandon-ship equipment for launching


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Box 1 5

Medical Response Team

Members:

MEDICCook

OS / Wiper

TNO / 5E / TMEAny additional personnel as appropriate

Function: The function of the Medical Response Team is to:

Muster essential first-aid equipment close to location

where casualty is being recovered;

Handling and transporting casualties;

Render first-aid



Use of all shipboard fire fighting and extinguishing systems

Use of Self Contained Breathing Apparatus (SCBA)

Use of Stretchers and administering First-Aid

Handling and transporting casualties

Rescue from Enclosed spaces

Securing doors, hatches and vents in fire or flooding

emergency

Preparing abandon-ship equipment for launching


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EMERGENCY PROCEDURES MANUAL - SHIPSECTION 2 NOTIFICATION PROCEDURES

SECTION - 2 Date: 01-03-2012 Prep: PS Rev: HS App: VAK Ver: 1 Rev: 1 Page 1 of 4

1. Purpose

Shipboard emergency notification is governed by regulatory requirements.These requirements also specify conditions for notification exercises. Thissection provides details on making proper emergency notifications inaccordance with regulatory and company requirements.

2. Scope

Emergency Notification and Notification Exercises

3. Reference

Shipboard Oil Pollution Emergency Plan (SOPEP); Flag state regulations;

MARPOL 73 / 78;

4. Responsibility

The Master is responsible for ensuring that proper notifications of anyshipboard emergency are made.

5. Guidelines

5.1 Contact information of shore side office personnel to be contacted inan emergency can be found in Section 7 of this manual, the SOPEPand in Form LTSSPL.1000

5.2 Contact details for Maritime Rescue Centers are available in ALRS;P&I contact details are available in Correspondents list; Classcontact details are available in Class Directory; NOCP contact list isavailable in the SOPEP and Emergency Procedures Manual - Ship;contact details for contracted salvage and clean-up companies isalso available in SOPEP. All such information should be kept readilyavailable for use in an emergency.

6. Instructions

6.1 Emergency Notification Procedure

The following procedure is dedicated solely to the notification of anemergency. It is accessible on a 24 hour basis. Its purpose is toensure that the initial notification of an emergency is conveyed to theDesignated Person (DP) or Alternate Designated Person (ADP)within the LTSSPL irrespective of the time the incident occurs.

Whenever an emergency is identified by the company, the means ofcommunication will be specified.

Whenever an emergency is declared on board, the followingprocedure must

be followed:


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Notifying L&T Sapura Shipping Pvt Ltd of an emergency

In the event of an emergency on a vessel, the DP and / or ADP mustbe contacted on one of the two mobile numbers.

DP MOBILE No.: +91 9769322686 (24 X 7)

ADP MOBILE No.: +91 9769996705 (24 X 7)

Office Telephone: +91 22 67059089 / 67059050

Office Fax: +91 22 67051246

Office E-mail: [email protected]

The DP / ADP will then immediately contact a senior member of theLTSSPL Emergency Response Team and provide details of theemergency.

In the extremely unlikely event that DP or ADP cannot be contactedby the means listed above, and then Head Marine Asset /Operations or Technical Superintendent must be contactedimmediately.

6.2 All shipboard emergencies and casualties must be reportedimmediately to the LTSSPL and to local authorities in accordancewith local regulations.

6.3 In the event of any marine casualty or when a ship is overdue ordefect discovered affecting the safety of the ship or the efficiency ofthe vessels operation, the master of the ship shall as the case maybe, report at the earliest opportunity to the nearest Mercantile MarineDepartment (MMD) and concerned MRCC or the port state controlauthorities. First report of marine casualty / incident must becompleted and faxed / e-mailed to DG Commcentre at the earliestbut within 24 hrs positively. DGCommcentre Contact details asfollows:

Fax: +91 22 22613636; E-mail: [email protected] /

[email protected] In the event of release of Oil or hazardous substances or other

wastes from the ship, the master shall immediately report all suchincidents to the concerned port authorities, Indian Coast Guard,Maritime State Board, National Contact Points responsible for thereceipt of reports on marine pollution incidents (MEPC. 6 / Circ. 5dated 31st March 2009), including the Marine Department office onpollution incidents to the DG Commcentre Mumbai. The master shallimmediately activate SOPEP or garbage management plan or otherplan as applicable. He shall also seek the advice of the Indian CoastGuard, who is the nodal agency of Government of India for oil

pollution response.
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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6.5 Notifications must also be made to commercial interests in

accordance with the instructions in the Project/Voyage Orders.6.6 Initial Notifications should be made by phone and followed up with

email notifications [email protected]

6.7 Emails to the above email address relating to the event should carrythe following subject line: VESSEL EMERGENCY NATURE OFEVENTe.g. SHIPNAME EMERGENCY STEERING FAILURE

6.8 Incidents that involve minor injury, release of pollutants that arecaptured within the existing containment system, damage toequipment or minor damage to vessel which do not require any

immediate office support should be reported by email [email protected]

6.9 When making initial report of Oil Release, IMO Report Form A.851(20) provided in SOPEP, should be used.

6.10 Follow-up reports must be submitted as more information becomesavailable or at regular intervals and as decided with office, so thatLTSSPL is constantly updated of the situation evolving on board.

6.11 Casualties that affect the seaworthiness of the vessel requireevaluation of the vessels residual strength and stability. LTSSPL hascontracted with Classification society for the ERS or RRDA as the

case may be for such evaluations. Messages related to assessmentof damage stability and residual strength should be sent inaccordance with Section 6 of Emergency Procedures Manual Ship.

6.5 The Master should use the best available communication methodsto make notifications - by INMARSAT, mobile phone, fax, radio or e-mail - according to whichever method best enables the vessel totransmit the information in the fastest, most concise manner.

6.6 Since attention to vessels matters demand priority for reasons ofsafety or spill mitigation, once contact has been made with LTSSPL

and the emergency notified, the shore office will assist the Master inmaking all further notifications to the appropriate authorities.

6.7 The master of the vessel shall participate in the INDSAR ShipReporting System developed under the International Convention onSearch and Rescue (SAR 1979) applicable within the prescribedassigned area i.e. Indian Search and Rescue Region (ISRR). Themaster shall also participate in the Reporting System of the port(VTIMS) developed under the SOLAS Convention 1974.

6.8 Responding to Calls from Media:

Standard response to be used in handling any calls fromNews media during an incident is provided in LTSSPL /POSTER / 003
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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Officers and Crew should be briefed during drills on

responding to such calls

7. Records

7.1 All notifications made by the Master or the vessel must be logged.

7.2 The log entry should identify the person contacted along with dateand time of making the contact and the Incident Report Number, ifavailable.

7.3 Record of Drills must be made in the logbook and in Form

LTSSPL.611 and retained for a period of three (3) years.


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EMERGENCY PROCEDURES MANUAL - SHIPSECTION 3 PORT OF REFUGE


1. Purpose:

Under certain exceptional circumstances a vessel may have to deviatefrom the regular course and put into a Port of Refuge, for the commonsafety of the crew, the ship and its cargo, which would be termed as aGeneral Average Act.

This section provides information on the actions to be taken by vesselswhen putting into a Port of Refuge.

2. Scope:

Port of Refuge

3. Reference:Shipmasters Business Companion; Perils at Sea and Salvage; IMOResolution A. 949 (23) Places of Refuge

4. Responsibility:

The Master is responsible for ensuring that appropriate actions as listed inthis section are taken.

5. Guidelines:5.1 Deviating for a Port of Refuge is considered a general average act

under the York-Antwerp Rules. Hence certain costs and expensesincurred in proceeding to, entering, staying and leaving a Port ofRefuge are accepted as general average.

5.2 Reasons for deviating to a port of refuge includes:

Damage affecting seaworthiness of the ship;

Major Fire;

Shifting of loads, where applicable

Serious Machinery Breakdown;

Shortage of bunkers due to exceptionally severe weather5.3 The owner / manager / master of the ship and the port / coastal state

authorities should be guided by IMO Resolution A.949 (23) Places

of Refuge in case of the total disability of a ship in need ofassistance to carry out emergency repairs. The Directorate Generalof Shipping (DG Commcentre) is the Maritime Assistance Service(MAS) nodal point in India complying under IMO Resolution A.950(23).

6. Instructions:

6.1 The Masters primary responsibility is the safety of the crew, theenvironment, and the ship.

6.2 As soon as decision to deviate for a port of refuge is taken, the

Master must inform LTSSPL, stating all the reasons.


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EMERGENCY PROCEDURES MANUAL - SHIPSECTION 3 PORT OF REFUGE


6.4 Record the ships position at the point of deviation and make an

entry in the ships logbook.6.5 Sound all tanks and determine the quantity of all fuels and lube on

board at the time of deviation.

6.6 Keep a record of all events and any expenditure incurred, such asboats or tugs hired.

6.7 If vessel is damaged or seaworthiness is affected, inform Port Stateand local harbor authorities in consultation with LTSSPL.

6.8 Note Protest within 24 hours of arrival at the port of refuge inaccordance with Section 13 of Shipboard Procedures Manual.

7. Records:

7.1 The vessel must maintain record of all events that occur from thetime of deviation until the vessel finally regains course and resumesher voyage.


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EMERGENCY PROCEDURES MANUAL - SHIPSECTION 4 SALVAGE


1. Purpose

In cases of extreme emergency, for the safety of the crew, vessel andproperty, salvage assistance may be necessary. This section providesdetails of actions to be taken on board under such circumstances.

2. Scope

Salvage services rendered to other vessels

3. Reference

Perils at Sea and Salvage; Lloyds Open Form 2011

4. ResponsibilityThe Master is responsible for ensuring that under those exceptionalcircumstances of salvage, the details provided in this section are compliedwith.

5. Guidelines

5.1 In cases of extreme emergency when salvage assistance isnecessary, the decisions to be made for the safety of the crew,vessel and property are the prerogative of the Master.

5.2 Considerable assistance can be derived by maintaining contact with

LTSSPL office.5.3 The Master must ensure that the vessel assists the salvor to the

fullest and keeps the salvor fully informed of the vessels capabilitiesincluding propulsion and steering capabilities.

6. Instructions

6.1 If a vessel breaks down at sea or is so damaged as to requiresalvage, all efforts must be made to contact LTSSPL.

6.2 If in the Masters opinion, the vessel is in imminent danger requiringimmediate assistance, the Master shall endeavor to secure the

necessary assistance of outside craft on a towage basis, expressedas a towing job or on a flat agreement for a stipulated amount.

6.3 Failing this, the Master has the authority to bind the vessel andcargo interests (where applicable) to a salvage contract, under theterms and conditions contained in the Lloyds Open Form of SalvageAgreement (with SCOPIC clause included), which incorporates theprinciple, No Cure No Pay.

6.4 If possible the Master must sign the Lloyds Open Form, but in theevent that time, weather or other circumstances prevent signing, theMaster must signal the salvor as follows:


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EMERGENCY PROCEDURES MANUAL - SHIPSECTION 4 SALVAGE


ACCEPT SALVAGE SERVICES ON BASIS OF LLOYDSSTANDARD FORM NO CURE NO PAY

SIGNED MASTER TSHD (VESSEL NAME)

6.5 A detailed log of the services rendered must be maintained,containing:

Details of Lost Time

Stores, equipment or gear lost or consumed

Injuries if any, sustained by personnel Fuel consumed

7. Records

7.1 The vessel must maintain record of all events that occur from thetime of requesting salvor assistance until the vessel finally resumesher voyage.


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EMERGENCY PROCEDURES MANUAL - SHIPSECTION 5 DISTRESS AND RESCUE


1. Purpose

In certain exceptional circumstances, the vessel may be in a situationwhere salvage assistance can be provided to another vessel in need. Thissection provides details of actions to be taken on board under suchcircumstances.

2. Scope

Salvage services rendered to other vessels

3. Reference

Perils at Sea and Salvage

4. Responsibility

The Master is responsible for ensuring that under those exceptionalcircumstances of salvage, the details provided in this section are compliedwith.

5. Guidelines

5.1 The Master, upon receipt of a distress signal, has a responsibilityunder law (SOLAS Ch. V / Reg. 33) to proceed to the rescue of anypersons in distress at sea, if he is in a position to render such

assistance.

6. Instructions

6.1 Whenever a vessel deviates to render such services LTSSPL mustbe informed immediately.

6.2 If a vessel having received a distress alert is for any reasons unableto proceed to their assistance, the details of the circumstancespreventing such actions must be entered in the ships log book.

6.3 Whenever salvage services are to be rendered to another vessel,the Master must make best efforts to inform LTSSPL and obtain

permission.6.4 For services rendered, endeavor to obtain from the Master of the

salvaged vessel, or person in charge of the property, a signedstatement of the nature and extent of the services being rendered.

6.5 On completion of services rendered, the Master must obtain a letterof acknowledgement that the salvaged property is in safety and nofurther aid is required.

6.6 A detailed log of the services rendered must be maintained,containing:

Details of Lost Time

Stores, equipment or gear lost or consumed Injuries if any, sustained by personnel


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EMERGENCY PROCEDURES MANUAL - SHIPSECTION 5 DISTRESS AND RESCUE


Fuel consumed

7. Records

7.1 The vessel must maintain record of all events that occur from thetime of deviation until the vessel finally resumes her voyage.


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EMERGENCY PROCEDURES MANUAL - SHIPSECTION 6 SHIPBOARD EMERGENCIES


1. Purpose

This section provides information on handling various types of shipboardemergencies.

2. Scope

Shipboard Emergencies

3. Reference

Shipboard Oil Pollution Emergency Plan (SOPEP); SOLAS TrainingManual; IAMSAR Manual; Perils at Sea and Salvage; On boarddocumentation

4. Responsibility

Every member of the crew must understand their roles in emergencysituations and act accordingly. Overall command of the situation on boardrests with the Master.

5. Guidelines

5.1 The SOPEP is the primary document to be referred to while handlingsituations that result in an oil spill or where threat of an oil spillexists.

5.2 Where information in this section varies with that contained in eitherof the above referenced documents, it must be borne in mind thatthe SOPEP is approved document.

6. Instructions

6.1 All Officers must make themselves fully familiar with on boarddocumentation relating to handling emergencies on board.Instructions and training should be further enhanced through trainingdemonstrations and drills.

6.2 Handling Shipboard Fires

6.2.1 Observer should sound the alarm and where possible andsafe to do so, should attempt to contain the fire with thenearest fire extinguisher.

6.2.2 Conduct a head count in order to account for any personswho may be trapped and need to be rescued.

6.2.3 Boundary cooling is an important element in controlling thespread of fire; hence divisions that bound a fire on all sidesmust be inspected for signs of heating. This includes all sixsides of the space.

6.2.4 Spaces such as engine room and pump room are protectedby fixed fire fighting installations and these should be used asappropriate.


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6.2.5 Checklist LTSSPL.1009 covers actions to be taken in case of

fire.

6.3 Collisions

6.3.1 Stop the main propulsion.

6.3.2 Sound the Emergency Stations Alarm, muster crew andconduct a head count.

6.3.3 Send notifications as required by SOPEP and as per section2 of this manual.

6.3.4 Attempt to contain spill, if any, in accordance with SOPEP.

6.3.5 Exchange information with the other vessel in accordancewith the requirements of SOLAS and inquire if any assistanceis required.

6.3.6 If impaled with the other vessel, evaluate the situationcarefully before attempting to break free.

6.3.7 Close all watertight compartments and attempt to containflooding.

6.3.8 Sound all bunker tanks and other compartments that are partof or close to the damaged area.

6.3.9 Compile and send stability and strength assessment

notification6.3.10 Checklist LTSSPL.1010 covers actions to be taken in case of

Collision.

6.4 Grounding / Stranding

6.4.1 Stop the engines.

6.4.2 Sound the Emergency Stations Alarm, and activate the on-board response team.

6.4.3 Remove the excess ballast / transfer project cargo to supportvessels, if any. Subsequent reduction in draft may lead to

automatic re-floating of the vessel.6.4.4 Send notifications as required by SOPEP.

6.4.5 Attempt to contain spill, if any, in accordance with SOPEP.

6.4.6 Sound all tanks to confirm that the ship is structurally intact.

6.4.7 Take soundings around the vessel to establish the vesselsposition on the bottom.

6.4.8 Compile and send stability and strength assessmentnotification.

6.4.9 In case the vessels hull is not breached and it has beenassessed to be safe to do so, attempt to re-float using the

ships propulsion system / thrusters.


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6.4.10 Calculate the state of the tide and assess whether vessel can

be re-floated on a rising tide.6.4.11 Prepare plan for re-floating using tugs.

6.5 Abandon Ship

6.5.1 Sound the alarm.

6.5.2 Muster crew and take head count.

6.5.3 Send out a distress alert providing as much information aspossible.

6.5.4 Prepare lifeboats and liferafts for launching.

6.5.5 Bring all locating and portable communicating devices to eachof the lifeboats.

6.5.6 Close all openings and hydraulic valves, if possible.

6.5.7 Await Masters final verbal instructions to abandon ship.

6.6 Man Overboard

6.6.1 Anyone seeing a person in the water must immediately throwa lifebuoy and raise the alarm.

6.6.2 If the ship is underway the Officer on Watch must release theMan Overboard lifebuoy and activate the Man Overboard

button on the GPS.6.6.3 If offshore construction in progress, same must be stopped

and assistance of tugs in vicinity taken.

6.6.4 The bridge must conduct a maneuver by Single TurnManeuver or Williamson Turn or Scharnow Turn to returnthe vessel to the location of the casualty as appropriate.

6.6.5 The Emergency Response Team should muster at the rescueboat or at the lifeboat designated for use as the rescue boat.

6.6.6 Post two lookouts with binoculars to look out for the casualtyand keep him in sight.

6.6.7 Ships propulsion system / Thrusters must be prepared formaneuver.

6.6.8 At night, arrange extra persons to operate search lights andsignal lamps.

6.6.9 Rig ladders, nets, etc and prepare first aid and artificialresuscitation equipment.

6.6.10 The rescue boat must be launched once the casualty hasbeen sighted.

6.7 Missing Person Procedure

6.7.1 If a person is found to be, or is suspected to be missing, buthas not been seen to fall overboard, this procedure must beinitiated immediately.


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6.7.2 The crew must be mustered and a systematic search of all

compartments must be carried out.6.7.3 The following facts must be ascertained:

The time person was last seen on board

The time at which person was found to be missing

6.7.4 Based on the above timings sea area to be searched shouldbe defined, beginning with a sector search and continued withan expanding square search.

6.7.5 Lookouts must be posted and the rescue boat crewmobilized.

6.7.6 Rescue boat must be launched only after the casualty hasbeen sighted.

6.8 Towing

6.8.1 If the vessel suffers a casualty or is otherwise standing intodanger the Master must decide whether salvage assistance isneeded.

6.8.2 Notification in accordance with the vessels EmergencyProcedure Manual / SOPEP should be made whenever suchassistance is required.

6.8.3 Vessels may be towed by the bow or stern in an emergency.

6.8.4 Instructions provided in the vessels Emergency TowingArrangement manual, where provided, must be followedwhenever this is being rigged.

6.9 Rescue and Salvage Rendered

6.9.1 A vessel is legally bound to render assistance to anothervessel or person in distress at sea if it is in such a position asto be able to render such assistance.

6.9.2 The vessel may receive requests for assistance directly orthrough a Rescue Coordination Center and must proceed asquickly as possible.

6.9.3 LTSSPL must be informed whenever a vessel responds tosuch requests.

6.9.4 In the event of a vessel being involved in salvage services toanother vessel, no agreement as to compensation or awardshould be made, except under instructions from LTSSPL.

6.9.5 A careful record should be made of all stores, equipment andbunkers consumed in rendering such services.

6.10 Main Propulsion / Thrusters / Auxiliary Engine Breakdown

6.10.1 If a vessel suffers a main machinery failure that affects safenavigation, the Master must notify the Port Authorities prior to


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entry in order to prevent committing an offense and being

subjected to a fine. Such notification may be made throughLTSSPL or the ships Agents.

6.10.2 Following immediate actions must be taken in the event ofMain Propulsion / Thrusters / Auxiliary Engine failures:

Inform the Chief Engineer immediately

Use remaining headway to move towards a safe area

Clear away the anchors and prepare for anchoring

Do not hesitate to call for assistance, or tow, especiallywhen navigating in confined waters

6.11 Steering System Failure

6.11.1 The main steering system comprises two identical powerunits, so arranged that in the event of a failure in one system,steering capability can be maintained or speedily regained.

6.11.2 Use of the main propulsion system and thrusters whensteering capability is not available may be very helpful inchanging the drift direction and speed or even in stopping theship altogether.

6.11.3 Personnel repairing damaged or failed steering systemshould be warned before any thruster movements are used.

6.12 Security Threats

6.12.1 For procedures to follow during emergencies related tofollowing security threats, the Ship Security Manual should bereferred to:

Piracy Local WarTerrorism StowawaysBomb Threats Hijacking

6.13 Serious Injury / Death

6.13.1 In the event of a serious injury or death on board the Mastershould make best efforts to render assistance on board inaccordance with the guidance provided in the InternationalMedical Guide for Ships.

6.13.2 Radio Medical Aid should be obtained wherever necessary inaccordance with Section 3 of the Shipboard ProceduresManual.

6.13.3 The Initial Injury Report Form LTSSPL.400 should be sent toLTSSPL stating details of the person involved and the natureof injury. The report should also contain the following details:

Whether Radio Medical Aid has been obtained andtheir recommendations


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Whether ships equipment was involved

Whether deviation is required if yes, port and ETA Assistance required

6.13.4 The above report should be followed up with a detailedinvestigation report and statement of the patient andwitnesses, if applicable.

6.14 Helicopter Operations

6.14.1 Routine Helicopter Operations and operations duringemergency should be conducted in accordance with theguidance contained in ICS Guide to Helicopter / Ship

Operations.

6.14.2 During helicopter operations fire fighting equipment should beprovided and kept ready for use in accordance with the ICSGuide to Helicopter / Ship Operations.

6.14.3 Fire-fighting equipment provided as part of ships fire-fightingequipment can be used during helicopter operations. Undernormal circumstances the equipment located closest to thevicinity of helicopter operations should be used and kept inclose proximity to the landing or winching area.

7. Records7.1 Proper entries must be made in the logbook of events that occur on

board during an emergency and all actions taken in handling it.

7.2 Details of rescue services rendered at sea must also be recorded inthe ships logbook.


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EMERGENCY PROCEDURES MANUAL - SHIPSECTION 7 EMERGENCY CONTACTS


1. Purpose

This section provides emergency contacts for ship owners, managers,manning agents, flag administration, classification societies, RRDA, coastguard, P&I insurance, H&M insurance Salvage Association and otherrelevant parties.

2. Scope

Emergency contacts details

3. Reference

Shipboard Oil Pollution Emergency Plan (SOPEP); On boarddocumentation

4. Responsibility

The Master is responsible to contacting the relevant authorities in event ofany onboard emergencies.

5. Guidelines

5.1 Where information in this section varies with that contained in eitherof the above referenced documents, it must be borne in mind thatthe SOPEP is approved document.

6. Instructions

6.1 Vessel Owners & Manager Contact Details

L&T Sapura Shipping Private Limited (LTSSPL)

Registered Office: Mount Poonamallee Road, P.O. Box 979,Manapakkam 600089, Tamil Nadu, India

Operat ions Off ice: L&T Business Park, 5th

Floor, TC II, Tower B,Gate No.5, Saki Vihar Road, Powai, Mumbai 400072, India

Tel: +91 22 67059085; Fax: +91 22 67051246

Details of LTSSPL personnel contacts are provided in table 7 1 ofthis section.


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Table: 7 1

L&T Sapura Shipping Private Limited Contact Details

S.No Name Designation Contact No. E-mail Id

1Mr. V. AshwiniKumar

CE(O):+912267051609

[email protected](M):+919821167642

2Mr. C.Phanindhar

COO(O):+912267059087

[email protected](M):+919619110517

3Mr. HariharaSubrahmaniam

Head MarineAsset / Ops

(O):[email protected]

(M):+919920577806

4Capt. Parvinder

Singh

DGM / DP /

CSO


(M):+9197693226864

Mr. MangeshPatil

Alternate DP /ACSO


(M):+919769996705

5Mr. MandarAmrute

Manager /Tech Supt


(M):+919867621047

6Mr. AbhijitMahajan

Manager /Tech Supt (E)


(M):+919167002845

6.2 Manning Agent Contact Details

The manning agents are Bibby Ship Management (India) PrivateLimited. Their contact details are provided in Table 7 2

Table: 7 2Bibby Ship Management (I) Private Limited Contact Details

S.No Name Designation Contact No. E-mail Id

1Mr. PrakashAgarwal

ManagingDirector

(O):+912240868000 [email protected](M):+919820641500

2Capt. SandeepShinde

Marine Supt(O):+912240868000 [email protected].

com(M):+919930381118

3Mr. SantoshMishra

PersonnelManager

(O):+912240868000 [email protected](M):+919890402328
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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6.3 Flag Administration (India) contact details

Directorate General of ShippingJahaz Bhavan,Walchand H. Marg, Mumbai 400001IndiaTel: +91 22 22613651 / 2 / 3 / 4Fax: +91 22 22613655Email: [email protected]

DGCommcentre

Fax: +91 22 22613636

E-mail: [email protected]@vsnl.net

Engineering WingMr. A Banerjee, CS cum Addnl DGTel: +91 22 22611788Email: [email protected]

Mr. Dilip Mehrotra, Dy CS cum Sr DDGTel: +91 22 2261 3303Email: [email protected]

Mr. Pratap Bhosle, Dy CS cum Sr DDG

Tel: +91 22 2261 0152Email: [email protected]

Mr. S Barik, Engineer & Ship Surveyor cum DDG (Tech)Tel: +91 22 2263 3065Email: [email protected]

Mr. S S Gadkar, Engineer & Ship Surveyor cum DDG (Tech)Tel: +91 22 2263 3065Email: [email protected]

Nautical WingCapt. M M Saggi, Nautical Advisor

Tel: +91 22 2267 0863Email: [email protected]

Capt. Nitin Bawa, Dy CS cum Sr DDGTel: +91 22 2261 2350Email: [email protected]

Shipping OfficeThe Shipping MasterGovernment Shipping Office,Nau Bhavan, 10, R.K. Marg,Ballard Estate, Mumbai 400001, IndiaTel: +91 22 22687971 / 22687972Fax: +91 22 22693053Email: [email protected]
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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6.4 Classification Societies contact details

Indian Register of Shipping52-A, Adi Shankaracharya Marg,Powai, Mumbai 400072, IndiaTel: +91 22 3051 9400Fax: +91 22 2570 3611E-mail: [email protected]

Statutory Services

Mr. Vijay Arora, Sr. Principal SurveyorTel: +91 22 3051 9410, Mob: +91 9820112249Email:[email protected]

Capt. Ajay Kumar Arora, Surveyor (ISPS)Tel: +91 22 3051 9449, Mob: +91 99696 57300Email:[email protected]

ClassificationK.Bharadwaj, Principal SurveyorTel: +91 22 3051 9412, Mob: +91 98690 48213Email:[email protected]

American Bureau of Shipping (India)City Ice Bldg, 3

rd

298 Perin Nariman StreetFloor,

Fort, Mumbai 400001IndiaTel: +91 22 22678952 / 22679775 / 22662208Night Tel: +91 22 22182905Fax: +91 22 22658953 / 22661510

E-mail: [email protected]

Mr. A Das, Principal Surveyor, Pacific DivisionTel: +91 22 22660109, Mob: +91 9322885691Email:[email protected]
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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6.5 Emergency Services (Classification)

Rapid Response Damage Assessment (RRDA) Class ABSABS MCR Inc.16855 Northchase Drive Houston,Texas 77060 6008 USA

Emergency Response (ABS) 24 hourTel: 001 281 877 6161

Emergency Backup (ABS) 24 hour

Tel: 001 713 935 2886

Rapid Response Damage Assessment (RRDA)Tel: 001 282 877 5870Fax: 001 281 877 5964Telex: 6734413 ABSQ UWEmail: [email protected]
mailto:[email protected]:[email protected]:[email protected]


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6.6 Coastguard

Indian Coast Guard HQ (New Delhi)Coast Guard Headquarters, National Stadium Complex,Purana Quila Road, New Delhi 110001,

OperationsTel: +91 11 23384934 / 23385849 / 23384165 / 23386766Fax: +91 11 23383196Email: [email protected]/[email protected]

Dy. Director GeneralTel: +91 11 23387361Tel: +91 11 23387237

Indian Coast Guard Regional HQ (West)Worli Sea FaceWorli Colony, WorliMumbai 400030IndiaTel: +91 22 24371932 / 24316558 / 24388065 / 24383146Fax: +91 22 24333727 / 24316558Email: [email protected]/[email protected]

[email protected] Centre: +91 22 24332554 / 24301455COMSTAN: +91 22 24383592MRCC (MB): +91 22 24331512

Indian Coast Guard Regional HQ (East)MRCC ChennaiTel: +91 44 23460405 / 25395018Fax: +91 44 25395018 / 24360405

Email: [email protected] /[email protected]

Indian Coast Guard Regional HQ (Andaman & Nicobar Region)MRCC Port BlairTel: +91 3192 245530 / 246081Fax: +91 44 25395018 / 24360405Email: [email protected]
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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6.7 P & I Insurance

GARD, MumbaiJames Mackintosh & Co. Pvt. LtdP.O. Box 123Mumbai 400001, India

Visiting address:Darabshaw House, 3

rd

Shoorji Vallabhdas Marg,floor,

Ballard Estate

Tel: +91 22 66383535Mob: +91 9820604040 (Emergency)Fax: +91 22 22615725Email: p&[email protected]

Mr. H F CommissariatTel: +91 22 66383416, Res: +91 22 23520604Mob: +91 9820044780Email: [email protected]

Mr. Farokh CTel: +91 22 66383413, Res: +91 22 23524883Mob: +91 9820044781Email: [email protected]

Mr. George JacobTel: +91 22 66383414, Res: +91 250 2381382Mob: +91 9820076119

Mr. Sunil DSouza

Tel: +91 22 66383421, Res: +91 250 2382941Mob: +91 9820451713

GARD (The GARD Club), NorwayGard ASKittelsbuktveien 31No-4836 ArendalService Box 600, No. - 4809NorwayTel: +47 3701 9100Fax: +47 3702 4810
mailto:p&[email protected]:p&[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:p&[email protected]


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6.8 Hull & Machinery Insurance

United India Insurance Company LimitedCorporate Cell, Ground Floor, Vulcan Insurance Building, 77,Veer Nariman Road, Churchgate, Mumbai 400020Tel: +91 22 22822550 / 22822551 / 22822555Fax: +91 22 22820521

6.9 Salvage Association

M/s Sealord Diving & Salvage Private LimitedNerul (East), Navi Mumbai - 400076Tel: +91 22 27682825Fax: +91 22 2768282624 Hrs: +91 22 27717213 (Tele Fax)

Swire Pacific Offshore Operations (Private) Limited300 Beach Road#12-01, The Concourse, Singapore 199555Tel: +65 6309 3600Fax: +65 6294 3211

Swire Pacific Offshore Operations (Private) LimitedIndia Branch Office,105, Mahinder Chambers,1

st

Opp. Pepsi Factory, Chembur, Mumbai - 400071Floor, Waman Tukaram Patil Marg,

Tel: +91 22 67582700Fax: +91 22 67582704PIC: Mr. Nithin Menon, Country Head - IndiaE-mail: [email protected]

Wira Swire Sdn Bhd2

nd

No 5 Jalan Bersatu 13/4,Floor Bangunan TH,

46200 Petaling Jaya(P O Box 1094, 46870 Petaling Jaya)Selangor, MalaysiaTel: +60 03 7956 4722Fax: +60 03 7956 0511PIC: Mr. Shahriman Abdul, Marketing & Operations

Manager

E-mail: [email protected]
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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SMIT India Marine ServicesSapt Building, 2nd

18, J.N. Heredia Marg, Ballard Estatefloor

Mumbai 400001, IndiaTel: +91 22 22612687E-mail: [email protected]

6.10 Nautical Charts and Publications Supplier

C&C Marine Combine25 Bank Street

1st

Mumbai 400023, IndiaFloor

Tel: +91 22 22660525 / 22661937Fax: +91 22 22670896Email: [email protected]: Mr. Rickson DiasMob: +91 9820737515

6.11 Hospitals / Medical Services

Dr. MemonKaifak Medicare201 / 214, Maker Chambers V,Nariman Point,Mumbai 400021, IndiaTel: +91 22 66787975 / 76Mob: +91 9867355585

Dr. Hajwane13 / 14, Rex Chambers, Ballard Estate, Fort, MumbaiTel: +91 22 22655233 / 34

Mob: +91 9821281664 / 9223381664Email: [email protected]

HospitalsNear Port, Mumbai, India

Saifee HospitalTel: +91 22 67570111

Cumballa Hill HospitalTel: +91 22 23888621 / 23803336

Jaslok HospitalTel: +91 22 66573333
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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Near Helibase, Mumbai, India

Criticare HospitalTel: +91 22 26286688 / +91 22 26286644

Lilavati HospitalTel: +91 22 26438281 / 82

6.12 ONGC Helibase

Radio roomTel: +91 22 26607293 / 26466140

Aviation Control roomTel: +91 22 26605281 / 26466199 / 22914697 (WLL)ICNET: 55860 / 55864Fax: +91 22 26605834

Platform - MNWInm Tel: +873 764460915

Control room (Vasundhara Bhavan)Tel: +91 22 22914696Inm Tel: +873 764460865

6.13 Public Relations / Media Consultants

Details to be announced by the CE / COO and will be addressed ona ship specific basis.

7. Records

7.1 Proper entries must be made in the logbook of events that occur onboard during an emergency and all actions taken in handling it.

7.2 Details of rescue services rendered at sea must also be recorded inthe ships logbook.

005 - LTSSPL - Emergency Procedures Manual (Ship) Ver 1 Rev 1

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