Youth RFP-2.docx · Web vie

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NORTHWEST GEORGIA WORKFORCE INVESTMENT BOARD

REQUEST FOR PROPOSAL WORKFORCE INVESTMENT

ACT YOUTH SUCCESS ACADEMY

JANUARY 2010

AN EQUAL OPPORTUNITY EMPLOYER/PROGRAM

Auxiliary aids and services are available upon request to individuals with disabilities

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CONTENTS

i Overview

I. Program Requirements

II. Performance StandardsA. WIA Performance MeasuresB. Common Performance Measures

III. Collaboration Guidelines

IV. Responsibilities of Service Providers

V. Program DesignA. Comprehensive AssessmentB. Ten Required Youth Program ElementsC. Other Required Youth Program ElementsD. Additional Activities That Bidders May Propose

VI. Career Portfolios

VII. Computer Skills

VIII. Parameters

IX. Award of Contracts

X. Procedures for Submitting a Proposal

XI. Application Format

XII. Proposal Responsiveness Checklist

XIII. Financial Capability Checklist

XIV. Proposal Evaluation Criteria

AttachmentsA. Contract Information SheetB. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier

Covered TransactionsC. Assurances for Workforce Investment Youth Services Training Offerors/BiddersD. Certification Regarding LobbyingE. Previous Experience InformationF. Description of Need FormG. Project Description FormH. Project Implementation ScheduleI. Organizational Information Form

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Contents (continued)

J. Performance Payment ScheduleJ-1 Performance Payment Schedule InstructionsJ-2 Detailed Budget J-3 Budget Narrative for Year One J-4 Budget Estimates for Year Two and Year Three J-5 Instructions for Detailed Budget and Budget Narrative

K. Participant and Financial Goal SummaryK.-1 Participant and Financial Goal Summary Instructions

L. Specific Fidelity Bonding RequirementsL-1. Schedule of Fidelity/Assurance Bonds

M. Grievance Procedures

N. Secretary's Commission on Achieving Necessary Skills (S.C.A.N.S.)

O. Information Regarding Lobbying

P. Administrative/Program Costs Classifications

Q. Work Keys

R. Conversion Chart for ABE and ESL Levels

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1OVERVIEWYouth Activities Under Title I of the Workforce Investment Act

The purpose of this proposal package is to obtain applications to provide youth services as defined in the Workforce Investment Act (WIA) (Public Law 105-220) and in the Regulations (Part 664) in the Bartow, Fannin, Floyd, Gilmer, Haralson, Paulding, Pickens, and Polk counties in the Northwest Georgia Area. These youth services in Northwest Georgia are identified collectively and individually as “Youth Success Academy” through the Northwest Georgia Workforce Program. Funding is contingent upon availability of funds under Title I of the WIA; however, it is estimated that approximately $350,000 - $550,000 in Title I funds will be available to serve approximately 120- 175 youth between July 1, 2010 and June 30, 2011.

Selected contracts may be negotiated on a cost reimbursement basis for governmental and private non-profit organizations and fixed-unit performance based for private for-profit organizations. Should additional youth training monies become available a supplemental request under this RFP and/or resulting contract may be made to expand services. Or a separate RFP may be issued at a later date for youth if deemed in the interest of the Workforce Investment Board of Northwest Georgia, Inc. to do so.

The Workforce Investment Act of 1998 Presents a Vision for Youth:

“The statement ‘All youth, particularly those out-of-school, will acquire the necessary skills and work experience to successfully transition into adulthood, careers, and further education and training’, frames the Department of Labor’s vision for preparing youth for active participation in the nation’s workforce and for real change in ways in which such preparation occurs. The right interventions at the right time in a young person’s life will have a major impact on his or her future success. The statement reflects a core value that all youth can learn and acquire skills, and that it is possible to achieve parity among the employability prospects for youth of all backgrounds.”1

The WIA presents reformation in just how youth are served within a comprehensive system. The U.S. Department of Labor expects that the provision of workforce training and related activities will be driven by youth service needs within individual communities. The local youth programs will be linked more closely to local labor market needs and be based on an overall assessment of the strengths and challenges experienced by area youth.

There are four major themes within the Act’s reform of youth services and the proposer will recognize the recurring themes within this RFP:

1. The Workforce Investment Board’s (WIB) Youth Council must guide the services to be offered;

2. Individual Customer Service Plans will guide the comprehensive services required for each youth;

3. WIA Title I services must be connected to established local youth service agencies;

4. Performance accountability and customer satisfaction are imperative.

1THE WORKFORCE INVESTMENT ACT OF 1998: A VISION FOR YOUTH, U.S. Department of Labor, Secretary Alexis M. Herman, prepared by Lorenzo D. Harrison, Administrator of the Office of Youth Services Employment & Training Administration.

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The intent of WIA legislation is to provide a systematic approach that offers youth a comprehensive set of service strategies and a closer link to the labor market. In addition, the Act requires connections between youth programs and the One-Stop system providing information on the full array of appropriate services that are available to youth.

To be eligible for WIA youth services, a youth must be aged 14 through 21, economically disadvantaged, and have at least one of six specified barriers to employment. Up to five percent of the youth served in a Local Workforce Area are not required to be economically disadvantaged if they are within one or more categories of individuals who face serious barriers to employment. However, written approval by Northwest Georgia Regional Commission (NWGRC) is required prior to serving a youth classified as not economically disadvantaged.

1Youth program providers must ensure that eligible applicants who do not meet the enrollment requirements of their program or who cannot be served by their program are referred to appropriate agencies/programs for additional assessment and referrals to other programs in order to meet their basic skills and training needs.

Features of the WIA youth program design are outlined in Section 129(c) of the Workforce Investment Act. There are ten required program elements in the Act and four additional activities determined by the local area. Local program operators must propose to provide all required elements for each youth participant based on the participant’s objective assessment and services strategy. All youth must receive some form of follow-up services for a minimum period of 12 months after they have been exited from the workforce system.

Northwest GRC has been selected as Grant Sub-recipient and Fiscal Agent by The Chief Elected Officials and the Workforce Investment Board of Northwest Georgia, Inc. The Workforce Investment Board (WIB) of Northwest Georgia and the Youth Council (a committee assisting the WIB) develop and submit a local plan for serving youth and identify eligible youth training providers through a competitive process. Hence, this request for proposal will assist in identifying providers of services for the youth program.

Workforce Investment Act Regulations are available on the Internet at:

http://www.dol.eta.gov/regs

Northwest GRC reserves the right to make changes to these policies based on clarifications in the regulations, State Legislation, or other guidance provided by the State or Federal Government regarding the implementation of the Workforce Investment Act.

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http://www.dol.eta.gov/regs

I. Program Requirements

A Participant Eligibility Criteria:1. An eligible youth is defined as an individual who [Section 101(13)]:a. Is age 14 through 21 [however, for purposes of this RFP the youth must be aged 14-21];b. Is a low income individualc. Is within one or more of the following categories:

1. Deficient in basic literacy skills;2. School dropout;3. Homeless, runaway, or foster child;4. Pregnant or parenting;5. Offender; or6. Is an individual (including a youth with a disability) who requires additional

assistance to complete an educational program, or to secure and hold employment. The WIB of Northwest Georgia has defined this individual as follows: an in-school youth who is off-track one or more classes in regard to graduation requirements or is failing one or more classes; a youth who lacks necessary support services needed to attend school, training and/or work; and/or a youth who lacks consistent or good work history with employment less than six consecutive months for not more than 30 hours per week with the same employer; and/or a youth who taken and failed the high school graduation test one or more times and who is in need of tutoring to enable them to pass the test.

B. 5% Exception

Up to 5% of youth participants served may be individuals who do not meet the income criterion for eligible youth, provided that they are approved by Northwest GRC and are within one or more of the following categories [Section 129 (c) (5)]:a. School dropout;b. Basic skills deficient (as defined in WIA Section 101(4);c. Are one or more grade levels below the grade level appropriate to the individual’s age;d. Pregnant or parenting;e. Possess one or more disabilities, including learning disabilities;f. Homeless or runaway;g. Offender; orh. Face serious barriers to employment as identified by the local board. The WIB defined

barriers include:1. Lacks self-sufficiency – WIB defined for adults and youth as an individual who

has personal or family income that is less than 175% of the poverty level; and/or

2. An out-of-school youth who is underemployed – WIB defined for adults and youth as an individual who is currently employed, meets the definition of “lacks self-sufficiency” and whose employment has one or more of the following characteristics:(1) is temporary, seasonal, or interim in nature;(2) is in an occupation/industry that is subject to or has a history of repeat

layoffs;(3) is with a company that offers no health insurance benefits, is with

company that offers little or no career advancement opportunities;(4) is working part-time but desires full time; or

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(5) is working in employment not commensurate with the individual’s demonstrated level of education.

Youth eligible for free lunch under the National School Lunch Program are not automatically determined eligible under Title I of WIA. The criteria for income eligibility under the National School Lunch Program are not the same as WIA’s income eligibility criteria.

II. Performance Standards

There are two different categories of performance standards. The first category is the “WIA Performance Standards”. The Workforce Investment Act significantly changed performance criteria for youth. For performance purposes, youth were divided into two age categories: younger youth, ages 14 through 18, and older youth, ages 19 through 21 and into two types of cost classification categories - in-school youth and out-of-school youth. The sub-categories for WIA performance measurement are the same categories that have been in effect since July 1, 2000.

The second category of performance measures is the “Common Measures”. The Department of Labor, in collaboration with other federal agencies developed performance measures for programs with similar goals. Those performance measures are called “common measures”. For performance purposes under common measures, youth are not divided into younger youth and older youth categories. All youth (younger youth and older youth, in-school and out-of-school youth) will fall under the same common measures reporting criteria.

At this time, common measures data is being collected for statistical purposes only. It is unclear when the Common Measures will become an actual performance category. It is also unclear as to whether the WIA performance standards will remain in effect when the Common Measures performance standards are fully implemented. Both sets of standards, therefore, are provided for your information in preparing your proposal. You should ensure that you address both sets of standards in your proposal.

Performance is based on long-term gains in education, employment, and earnings. Bidders must, therefore, closely evaluate staff time to be spent in follow-up and tracking services and plan for it accordingly.

Performance standards are negotiated with the State by the Local Workforce Investment Board. Bidders or contractors should be aware that those standards may change and modifications to existing contracts would be issued to comply with the negotiated standards.

The WIA performance standards have been negotiated with the State by the Local Workforce Investment Board. The Common Measures performance standards have not yet been negotiated by the State with U. S. Department of Labor. Bidders whose proposals are approved for funding will be informed of the common measures performance rates as soon as possible after they have been determined so that goals may be set for their individual contracts.

The standards are as follows:

A. WIA Performance Standards.

1. Younger Youth (ages 14 - 18) Skills (Goals) Attainment Rate

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This rate is for in-school and appropriately assessed out-of-school younger youth who need basic, work readiness, or occupational skills training. It is determined by dividing the number of goals attained by the number of goals set within the reporting period.

All youth included in this measure must set a least one goal within 30 days of their initial WIA registration and can set a maximum of three goals per registration year. In order to take credit for attaining a goal, it must be achieved within one year (365 days) of being set, except for the initial goal which can be set up to 30 days after the initial registration but the “meet by” date is 365 days from the registration date.

Youth may achieve any combination of the three types of skill goals (basic, work readiness or occupational) but can not receive performance credit for more than three goals in any registration year. All younger youth who are assessed as being basic skills deficient must set a basic skills goal as their initial goal per WIA registration year until such time as they are no longer assessed as being basic skills deficient.

Youth who are not basic skills deficient must have a work readiness goal and/or an occupational skills goal.

“Basic skills deficient” means that the youth (1) computes or solves problems, reads, writes or speaks English at or below 8th grade level on a generally accepted standardized test or a comparable score on a criterion referenced test OR (2) is unable to compute or solve problems, read, write, or speak English at a level necessary to function on the job, in the individual’s family or in society. An example of an appropriate goal would be an increase of 1.0 grade level in reading, math, writing, problem solving, or English speaking, or a combination of any of these.

Service providers should coordinate with other collaborating agencies serving each youth to ensure the staff of those agencies know when the registration anniversary date for attaining a goal is nearing. The assessment, strategy, plan, goals, and program outcomes all need to tie together.

The Program Year 2009 (PY 09) State negotiated standard for this measure is 91.8%.

2. Younger Youth Diploma or Equivalent (GED) Attainment RateThis rate is for youth who enroll without a diploma or equivalent. It is determined by calculating the number of youth who attained a secondary school/high school diploma or the equivalent such as a GED during the quarter and dividing that number by the number of youth who exited during the quarter, except for those who are still in secondary school at the point of exit.

Example: If an in-school youth exits the program in May of their junior year and they are exited as “still attending secondary school”, this standard won’t apply. However if you exit them in July and they do not go back to school they cannot be exited as “still attending secondary school and it is considered a negative outcome. If the youth is a senior and exits in July, but graduated, it is a positive outcome.

The PY 09 negotiated standard for this measure is 76.5%.

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3. Younger Youth Retention RateThis rate is for youth who have exited the program. The performance is measured based on activity in the 3rd quarter after exit from the program.This measure is determined by calculating the number of youth found in the third quarter after exit who are in one of the following:

(a) Post secondary education; (b) Advanced training;(c) Employment;(d) Military service; or(e) Qualified apprenticeship.

Divide the number by the number of youth who exited the program during the quarter but do not include those youth still in secondary school at exit such as a junior who exits the program in May of their junior year.


4. Older Youth (19-21) Entered Employment RateThis rate is for youth who were not employed at registration and who do not move on to post-secondary education or advanced training. This measure is determined by calculating the number of youth who are employed in the 1st quarter after exit and dividing it by the number of youth who exit during the quarter.

Youth who are employed at registration are not counted in this measurement. If they go on to post-secondary school or other advanced training they also do not count. State unemployment insurance records will be used to document this information. Supplemental employment information may also be accepted to document this standard.

The PY 09 negotiated standard for this measure is 78.7%

5. Older Youth Employment Retention Rate This rate is for youth who do not move on to post-secondary education or advanced training. This measure is determined by adding the number of older youth employed in the 1st quarter and the 3rd quarter after exit then dividing that by the number of older youth employed in the 1st quarter after exit.

The information is gathered from State unemployment insurance records. Supplemental employment information is accepted on this standard.

The PY 09 negotiated standard for this measure is 85.9%

6. Older Youth Earnings Change in Six Months This rate is for youth who are employed in the 1st quarter after exit and who do not enter post-secondary education or advanced training. The measure is determined by adding their total post-program earnings (the total earnings for youth in Quarter 2 and Quarter 3 after exit) minus their pre-program earnings (earnings in Quarter 2 and Quarter 3 prior to registration), then dividing that by the number of older youth who exit during the quarter.

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The PY 09 negotiated standard for this measure is $3,160.

7. Older Youth Credential RateThis rate is for older youth who were employed, enrolled in post-secondary education and/or advanced training by the end of the 1st quarter after exit who also received credentials by the end of the 3rd quarter after exit. It is determined by dividing the number of older youth in that category by the number of older youth who exited during the quarter.


8. Customer Satisfaction Ratesa. Participant Customer Satisfaction

This is an index calculated based on response to three questions addressing satisfaction, expectations, and service ideals. All participants who have exited from WIA and who are selected for inclusion in the survey sample are included.


b. Employer Customer SatisfactionThis is an index calculated based on responses to three questions addressing satisfaction, expectations, and service ideals. Employers who have received a completed service involving personal contact with One Stop staff and who are selected for inclusion in the survey sample are included in this index.


B. Common Measures

The common measures performance standards are shown as follows. Proposal offerors/bidders are reminded, however, that there are no current negotiated performance rates for youth under Common Measures and that there will not be a distinction between older and younger youth not between in-school and out-of-school youth.

1. Placement in Employment or EducationThe percentage of participants who are in employment, the military, postsecondary education, and/or advanced training/occupational training during the 1st quarter after exit. Those excluded from this measure are youth in post-secondary education, employment, or the military at the date of participation.

The current negotiated PY 09 WIA performance standard for older youth entered employment rate is 78.7%.

2. Attainment of a Degree or CertificateThe percentage of participants who are in education who attained a high school diploma, GED, or or other national or state recognized certificate by the end of the 3rd quarter after exit. Those excluded from this measure are those youth not enrolled in education at the date of participation or at any point during the program.

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The current negotiated PY 09 WIA performance standard for younger youth High School Diploma/GED attainment rate for younger youth is 76.5% and the current credential rate for older youth is 67.0%.

3. Literacy and Numeracy GainsThe number of participants who increase one ore more educational functioning levels within one year (i.e., 365 days) of the date of participation. [One eductional functioning level usually, but not always, equates to two grade levels and is based on the ‘scale score' of the reading/math assessment. Refer to ATTACHMENT R, "CONVERSION CHART FOR ABE (adult basic education) and ESL (English as the secondary language) LEVELS" , for a listing of scale score ranges, ABE/ESL levels, and the associated grade equivalent range.

Those excluded from this measure are:(a) out-of-school youth who are not basic skills deficient (i.e., who read and perform math at or above 9.0 grade level as evidenced by a TABE assessment); and (b) in-school youth (i.e., youth attending secondary school at the time of program participation).

The current negotiated PY 09 WIA performance standard for younger youth skills attainment rate is 91.8%.

III. Collaboration Guidelines

Proposers are required to collaborate with at least one partner from the following categories, depending on the type of service/services being proposed:

A. The closest one-stop center or satellite facility. (For younger youth age 14-18, the Onestop should provide information only. Older youth may receive one-stop services if classified as adults.);

B. A local education entity such as the public school Board of Education, charter schools, technical or community colleges, or university;

C. Business/industry partner(s) from the industry cluster(s) in which training is proposed;and/or

D. A community-based organization, social service agency, public housing agency, or other related program.

Bidders are encouraged to collaborate with more than one partner and with partners who can provide supplemental funding (non-WIA funds) for the project to ensure youth receive the maximum services possible according to their individual needs. The collaboration may include electronic access.

IV. Responsibilities of Service Providers

A. Contracting with the local WIB administrative entity and complying with the terms and conditions of that contract for the delivery of services;

B. Cooperating with the WIB and the Youth Council in the development and implementation of the WIA youth services system in the local WIB service area;

C. Cooperating with other funded proposers in the local WIB youth services system; and

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D. Collaborating with local organizations serving youth and/or any other organizations/agencies mandated by the local WIB.

V. Program Design

A. Comprehensive Assessment:

All youth participants must receive comprehensive assessments to examine the individual basic skills levels, interests, occupational aptitudes, capabilities, and job potential. The comprehensive assessments must include, but is not limited to, a reading and math assessment, interest inventory, occupational aptitude assessment, and personal interviews. The “Test of Adult Basic Education” levels (TABE) must be used by all providers for all youth participants to assess the participants’ reading and math skills. Bidders must identify in the proposal the specific assessment tools to be used for the interest inventory and occupational aptitude assessments, as well as any other assessments planned for use in the project.

B. Ten Required Youth Program Elements 664.410; 129(c)(2):

The Act lists ten program elements that must be made available to eligible youth. Local programs have the discretion to determine what specific program services they plan to provide to the youth participants they will serve, based on each participant’s objective assessment and individual service plan. Bidders who do not propose to provide all eleven (11) of the above elements needed by the individuals enrolled in their program must, however, identify the methods by which those elements will be provided for each WIA youth participant, as applicable for the individual youth.

These ten required youth program elements are as follows:1. Tutoring, study skills training, and instruction leading to completion of

secondary school, including dropout prevention strategies which offer additional, special or remedial assistance, often on an individual basis;

2. Alternative secondary school services, as appropriate, providing instruction leading to a high school diploma, GED, or certificate of completion. Instruction may be provided outside of the traditional school setting, but programs must meet applicable state and local educational standards.

3. Summer employment opportunities that are directly linked to academic and occupational learning. Summer youth employment opportunities should provide direct linkages to academic and occupational learning and may provide other elements and strategies, as appropriate, to serve the needs and goals of participants.

The summer youth employment opportunities element is not intended to be a standalone program. Proposers should integrate a youth’s participation in that element into a comprehensive strategy for addressing the youth’s employment and training needs. Summer work activities may be subsidized or unsubsidized.

4. Work experiences, paid and/or unpaid, as appropriate, including apprenticeships, internships, and job shadowing. Work experience is a planned, structured learning experience that takes place in a workplace for a limited period of time and may be in the private-for-profit sector, the non-profit sector, or the public sector.

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Work experiences are designed to enable youth to gain exposure to the working world and its requirements. Work experiences should help youth acquire the personal attributes, knowledge, work readiness skills and occupational skills needed to obtain a job and advance in employment. The purpose is to provide the participant with the opportunities for career exploration and skill development and is not to benefit the employer, although the employer may, in fact, benefit from activities performed by the youth.

Work experiences may be subsidized or unsubsidized and may include instruction in employability skills or generic workplace skills such as those identified by the Secretary’s Commission on Achieving Necessary Skills (SCANS).See ATTACHMENT N for more information on SCANS. Work experience should also include the following:

a. Exposure to various aspects of an industry;b. Progressively more complex tasks;c. Apprenticeships, internships and job shadowing;d. The integration of basic academic skills into work activities;e. Supported work, work adjustment, and other transitional activities;

andf. Entrepreneurship.

Activities designed to achieve the goals of work experiences must comply with the Fair Labor Standards Act, especially as relating to hours, wages, and productive work. Work experience sites must also comply with Federal and State Child Labor Laws, whichever is more restrictive.

5. Occupational skills training, as appropriate. Occupational skills training is instruction, in a classroom setting, a work setting, or a combination of both, designed to provide individuals with technical skillsand/orinformation required to perform a specific job or group of jobs. Occupational skills training must be tied to an occupational code.

Work experience may be tied to occupational skills training by including a detailed occupational skills training outline defining the specific competencies the trainee will achieve as a result of the work experience.

6. Leadership development opportunities: Those activities, including community service and peer-centered activities, which encourage civic and personal responsibility and other positive social behaviors during non-school hours, as appropriate. Leadership development opportunities are often linked to citizenship skills training which would utilize an approved curriculum.

Examples of leadership development opportunities for youth include, but are not limited to, the following:a. Exposure to post-secondary educational opportunities;b. Community and service learning projects;c. Peer-centered activities, including peer mentoring and tutoring;d. Organizational and team work training, including team leadership

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training;e. Training in decision-making, including determining priorities;f. Life skills training, such as parenting and budgeting of resources;g. Employability skills, work behavior training; andh. Positive social behaviors, including positive attitudinal development,

self-esteem building, cultural diversity training, and conflict resolution.

7. Citizenship Skills Training and Positive Youth Development Strategies: Youth development is a comprehensive strategy for positively impacting the lives of young people. It focuses on building the inherent strengths in youth so that they can be successful, despite external influences. A critical part of all positive youth development activities includes quality citizenship skills training. Every WIA youth participant must be provided opportunities to participate in activities that will lead to the development of their citizenship skills and to have their achievements toward positive citizenship skills attainment recognized.

Citizenship skills are basics values drawn from the U.S. Constitution. They are also the skills of good group decision making and are required of all citizens to make this nation work. Citizenship skills training should provide opportunities for the youth participants to develop and demonstrate knowledge, skills and understandings that reflect the ways in which young adults engage with society through some of the roles they play. Those roles include, but are not limited to community members; consumers; family members; lifelong learners, taxpayers, voters, and workers.

Examples of citizenship skills training include, but are not limited to, the following:

a. Social and moral responsibility: Participants learning, from the very beginning of their participation in WIA services, to develop their self-confidence and socially and morally responsible behavior both in and beyond the classroom, towards those in authority and towards each other;

b. Community involvement: Participants learning about being involved in the life and concerns of their neighborhood, communities, and their State, including learning through community involvement and service to the community.

c. Political literacy: Political literacy is a concept wider than political knowledge alone. It involves participants learning about the institutions, problems and practices of the American democracy and how to make themselves effective in the life of the nation, locally, regionally and nationally through skills and values as well as knowledge.

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Sources for supplemental information regarding positive youth development strategies include, but are not limited to, the following:

a. The Search Institute: http://www.search-institute.org/ b. Community network for Youth Development:

www.cnyd.org/home/index.php c. The Institute for Youth Development:

http://www.youthdevelopment.org: d. National Youth Development Institute: http://www.nydic.org

8. Supportive services such as transportation, child care, dependent care, housing and needs-related payments that are necessary to enable an individual to participate in and successfully complete their WIA program. For youth, supportive services may also include the following:a. Linkages to community services; b. Assistance with transportation costs;c. Assistance with child care and dependent care costs;d. Assistance with housing costs;e. Referrals to medical services; andf. Assistance with uniforms or other appropriate work attire and work

related tool costs, including such items as protective gear.

Supportive services can only be provided to the extent that those services are not available from another source.

9. Adult mentoring for the period of participation and a subsequent period, for a total of not less than 12 months. Adult mentoring provides an opportunity for young people to establish a supportive relationship with a caring adult in a oneto-one relationship, with the intent of providing first-hand experience of a working environment, challenging the youth to do well, and helping to make the connection between school and work. The mentoring component in the WIA program is primarily provided to assist the youth in achieving employment related success. Typically, mentors become advocates for the youth, working in consultation with the youth’s teacher(s), work supervisor, case worker, and other persons/agencies involved in the youth’s educational and/or career activities.

10. Follow-up services for not less than 12 months after the completion of participation, as appropriate, and may include:a. Tracking the progress of youth in employment after training which

may include regular contact with the youth and their employer, including assistance in addressing work-related problems that arise;

b. Assistance in securing better paying jobs, career development and further education;

c. Work-related peer support groups;d. Adult mentoring; ande. Leadership development opportunities.

11. Comprehensive guidance and counseling, which is primarily provided to assista youth in achieving employment-related success and may also include referrals to drug and alcohol abuse counseling, as appropriate. Services may be

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http://www.nydic.org/

http://www.youthdevelopment.org/

http://www.cnyd.org/home/index.php

http://www.search-institute.org/

provided on an individual or group basis, using a variety of processes and techniques.

C. Other Required Youth Program Elements:

1. Pre-Employment/Work Readiness Skills Training. In addition to the ten elements required by the Federal Workforce Investment Act for WIA youth participants, all WIA youth must also receive work readiness skills training. Northwest GRC reserves the right to approve or disapprove of the methods and/or materials service providers will use for pre-employment/work readiness skills training.

Pre-employment/work readiness skills training should be tied to the S.C.A.N.S. skills and competencies (see ATTACHMENT N). Pre-employment/work readiness skills training topics include, but may not be limited to, the following:a. Making Career Decisions;b. Using Labor Market Information;c. Interviewing Skills;d. Job Keeping Skills;e. Preparing Resumes;f. Filling Out Applications;g. Being Consistently Punctual;h. Maintaining Regular Attendance;i. Demonstrating Positive Attitudes and Behaviors;j. Presenting Appropriate Appearance;k. Exhibiting Good Interpersonal Relationship Skills; andl. Completing Tasks Effectively.

D. Optional Additional Services:

a. Individual Training Accounts (ITAs):

The Northwest Georgia Workforce Investment Board has received a waiver from the United States Department of Labor (USDOL) regarding the policies for Individual Training Accounts (ITAs). This waiver allows Northwest Georgia WIB to expend youth funds for ITAs for older youth. Contractors must, therefore, be prepared to screen participants for the Youth ITAs and assist the youth with other service requirements necessary to enable youth to receive additional training. Bidders should specify in their proposal if they plan to provide access to ITAs for the youth registered in their program.

b. Certification of eligibility:

This is the process by which eligibility for WIA services is determined. All youth applicants must meet established income guidelines and must have at least one of the identified youth barriers. Proposers may propose this component in their bid but are not required to do so.

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Proposers/bidders who are funded to provide eligibility documentation are required to use eligibility forms provided by NWGRC and to adhere applicable Federal regulations and State, and Local policies and procedures regarding eligibility documentation.

c. Other Youth Services:

Bidders also should specify in their proposal any other services not identified in this RFP which they plan to obtain for WIA participants and should include specific information about any plans to negotiate Memorandums of Understanding (MOUs) including the name of the organization/agency, contact person at that agency, and type of services to be provided by the agency. Proposers/Bidders should include copies of any MOUs that have already been negotiated for additional services for the WIA youth participants.

VI. Career Portfolios

Offerors/bidders proposing to provide services to out-of-school youth must incorporate into their program design individual career portfolios for each youth served. A career portfolio is a place to record and store information about the individual’s values, skills, and ideas regarding their career plans. It is also a place to record career goals and plans for achieving those goals. As the individual takes the time to reflect on his or her life and work, the career portfolio becomes a place to arrange that data and, as such, it becomes a worthwhile investment in the future. Career portfolios are not intended for use by employers but rather are to be a place for the individual to keep up-to-date information about themselves, the skills acquired, and credentials/certificates received. It is also to be used to add new information that will help the youth each time he or she needs to make a career decision.

Career portfolios must be organized in a hard copy format and must also include a computer disk with copies of applicable documents such as the individual’s resume and letters of introduction to area employers, in order to allow for ease of updating applicable documents and the printing of applicable documents for use when applying for employment.

VII. Computer Skills and Other Innovative Training:

Bidders who propose classroom type training must incorporate computers into the training to ensure that participants are familiar with basic computer skills. Curriculum should be designed to utilize computers as an integral tool to provide occupational skills training and to accomplish goals of the academic portion of classroom training.

Northwest GRC is seeking bidders who propose to provide training that incorporates computer competencies such as the “International Computer Driving License”, on-line high school diplomas, specific occupational skills training, “Work Keys®”, and/or other innovative methods of providing computer skills training while also providing the required WIA elements for youth participants that will enable the program participants to attain marketable employment related competencies.

Funded proposals must include training that will lead to a national and/or state recognized credential/credentials for successful program completers and that will enable the participants to

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develop competitive, market-driven work place competencies. Funded providers must also abide by Northwest Georgia Workforce Investment Board’s policy regarding Work Keys®.

VIII. Parameters

A. General Requirements: 1. APPLICABLE LAWS AND REGULATIONS.

Proposal offerors/bidders must agree to conduct any and all activities under this CONTRACT in accordance with the Workforce Investment Act (P.L.105-220, as amended) hereafter referred to as the Act, Final Rules (20) CFR (Parts 652 et al), OMB Circulars A-87, A-21, A-102, A-122, A-110, and A-133 as applicable, revisions/amendments to such Act and Regulations and any and all applicable Federal, State, Local statutes, rules, regulations, directives, issuances, and ordinances in effect or promulgated during the term of this CONTRACT. Such applicable laws shall include, in addition to those listed herein, Georgia Policies and Procedures, the terms and conditions set forth in the official agreement between the WIB and the Coosa Valley/North Georgia Chief Elected Officials of the Northwest Georgia Workforce Investment Area; the Workforce Development Plan; WIB policies; the Northwest Georgia Workforce Investment Program Contractor's Handbook and other policies and procedures as set forth by NWGRC or the State of Georgia. The above referenced laws, rules, regulations, directives, issuances, and ordinances are incorporated herein by reference as if fully set forth herein. (ATTACHMENT C, ASSURANCES FOR WORKFORCE INVESTMENT TRAINING OFFERORS/BIDDERS).

2. Prior to receiving services or training by a provider, trainees must be determined eligible by the One Stop Operators or other entity designated by the Northwest Georgia Workforce Investment Board (WIB).

3. The Proposal Offeror/Bidder must complete ATTACHMENT A, CONTRACT INFORMATION SHEET. The legal signatory for the business/organization must sign and date at the bottom of the form using a color of ink other than black to enable readers of the proposal to determine the original. The typed name of the legal signatory for the business/organization must be filled in, along with the official title of the legal signatory for the agency.

4. The Proposal Offeror/Bidder must certify that it is not on any Federal, State or local debarment or suspension list. This certification must be obtained by signature and submission of the form “Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion - Lower Tier Covered Transactions” (ATTACHMENT B), which will become part of the contract should the contract be awarded. The signature must be in a color of ink other than black.

5. Any party which is disbarred or suspended or is otherwise excluded from participation in Federal Assistance programs will not be approved as a service provider. The Proposal Offeror/Bidder must sign and date and return with the proposal ATTACHMENT B, CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY, AND VOLUNTARY EXCLUSION, LOWER TIER COVERED TRANSACTIONS. The signature must be in a color of ink other than black.

6. The Proposal Offeror/Bidder must sign and date and return with the proposal, ATTACHMENT C, ASSURANCES FOR WORKFORCE INVESTMENT ACT YOUTH SERVICES TRAINING OFFERORS/BIDDERS. The signature must be in a color of ink other than black.

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7. The Proposal Offeror/Bidder must sign and date and return with the proposal. ATTACHMENT D. CERTIFICATION REGARDING LOBBYING. The signature must be in a color of ink other than black.

8. If a project is selected for funding, the agent of the contractor who executes the contract and those having the responsibility for the expenditure of funds made available under this contract shall be required to post a fidelity bond in an amount sufficient to assure sound fiscal practices to the Federal Government, State, and the Workforce Investment Board for LWIA-1 against loss of funds coming into their possession under the terms of the contract. See ATTACHMENTS L and L-1 for more details.

10. All subcontracts anticipated for delivery of services shall be included in the Proposal. Any party which is disbarred or suspended or is otherwise excluded from participation in Federal Assistance programs will not be approved as a subcontractor.

11. Contractors will be responsible for all of the data entry of participant information in the Georgia Workforce System (GWS) data management system, commonly referred to as “GWS”.

12. Contractors will coordinate with other area service providers through referrals of applicants, information sharing, and will ensure that all critical staff are in attendance at all contractor coordination meetings.

13. Grievance procedures for the Northwest Georgia Workforce Development Program are included as ATTACHMENT M. All grievances arising out of the Northwest Georgia Workforce Development Program must be filed in accordance with these procedures.

14. Proposal offers should incorporate the S.C.A.N.S. competencies and skills into the training provided to WIA youth participants. A summary of the S.C.A.N.S. is provided as ATTACHMENT N.

15. Detailed invoicing procedures and required forms will be provided by Northwest GRC. In general, projects must have procedures to document and submit monthly requests for payment to the Northwest Georgia Regional Commission by the tenth (10th) of the following month.

16. Requests for working capital advances must be made in the initial proposal process. Acceptable collateral will be required to secure the advance. Requests for advances cannot exceed 20% of the contract or 30 days operating expenses, whichever is lower.

17. All proposed budget items must be classified according to their type (i.e., Administrative, Program). A detailed explanation of cost categories is included in ATTACHMENT P. The offeror/bidder must address the source of administrative dollars if not requested in the proposal and must specify the source of administrative funds beyond that provided through the LWIA-1's contract, if applicable.

18. Financial capability of the proposed offeror/bidder must be established prior to contracting with the organization. Information is requested in the RFP to facilitate the contracting process. However, award of the contract may be approved contingent upon receiving the information prior to the execution of the contract. Items to be provided to assure financial capability are listed in the “Financial Capability Checklist” (Section VI).

19. For-profit organizations may request a service fee (profit) which may be included in the fixed unit, performance based contract. However, this amount will be negotiated according to complexity, risk, contractor’s investment, and availability of funds at the LWIA-1 level. If the organization should earn increased profits due to inaccurate, incomplete, and/or not current cost data, the awarding agency may be able to recoup that excess. Profit may not exceed 10% of the total budget.

20. The contract awarded will be on a negotiated, direct reimbursement basis for State and local governmental agencies and private non-profit organizations. Forprofit

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organizations will be awarded fixed-unit, performance based contracts and full payment can be made only on completion of training by a participant and placement of the participant into unsubsidized employment in the occupation trained for and at not less than the wage specified in the agreement or for other specified performance benchmarks. Retention benchmarks may also be negotiated.

21. Offerors/bidders must propose to serve a minimum of 20 participants unless extenuating circumstances are present and specified in the proposal.

22. The CONTRACTOR must obtain prior approval for the expenditure of program income.23. In all contracts whose value exceeds $10,000, Northwest GRC may include a number of

provisions to which the contractor must adhere. Additionally, should an approved subcontract be awarded by the contractor, these provisions must also be included in the subcontract.

B. Specific Project Requirements

In developing a proposal, the requirements listed below should be considered.1. Georgia Workforce System

Each WIA service provider is responsible for the timely data entry of their program participants’ information into the GWS. Staff selected to have responsibility for this activity must, therefore, possess good word processing skills and know and practice correct grammar and have accurate spelling skills. The data entry for each youth participant includes, but may not be limited to, the following:

a. Application information;b. Past work history;c. WIA registration;d. Customer service plan;e. Assignment of WIA services;f. Younger youth goals;g. Literacy and numeracy assessment results;h. Case notes during program participation and for a minimum of 12

months following completion of WIA services; andi. End of WIA services; andj. Follow-up activities on behalf of the participant.

Information documented in the GWS will be subject to data validation to ensure the accuracy of the information in the GWS. A copy of the “Data Validation Checklist” will be provided for funded projects.

2. Participant and Case Management Requirementsa. Each service provider is required to implement a case management

approach through the preparation and coordination of a comprehensive Customer Service Plan (CSP) whereby the participants’ barriers to successful program completion and their training and supportive needs are addressed in a coordinated fashion. Additionally, the service provider will be required to ensure that an eligible applicant who cannot be served by its particular program shall be referred to suitable and appropriate sources for further assessment, as necessary, and is given suitable referrals to assist them address their individual needs. Appropriate documentation of these

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activities will also be required. Where feasible, computer based technologies can be utilized for such referrals.

b. Assessments of each participant’s reading and math grade levels, occupational interests and occupational aptitudes, as well as job and career guidance must be provided; with the results documented in the GWS, as applicable, including updating the Customer Service Plan and younger youth goals, as applicable. On-going career guidance and any subsequent referrals must be documented in the GWS case notes.

c. Contractors who place youth participants into a work experience must document the participant’s deficiency in specific occupational skills on the “Occupational Skills Training Outline” form prior to and as a criteria for assignment of the work experience..

d. Contractors who place youth participants into a work experience must also ensure the work site employer conducts a post-training evaluation of the participant’s attainment of specific occupational skills and work habits skills as a result of participation in work experience and that the work site employer documents the results of that evaluation on the Occupational Skills Training Outline form which is developed for the participant.

e. Contractors must maintain contact with WIA participants and work site employers during work experience training for the purpose of evaluating progress in the attainment of competencies identified on the training outline and to ensure compliance with Child Labor Laws, as applicable.

f. Contractors will be required to use work experience forms provided by NWGRC and will be required to abide by NWGRC policies and procedures regarding youth work experiences, as though written here in their entirety.

g. Projects will be expected to conduct tracking on all participants and provide follow-up services for a minimum of 12 months following program exit for all trainees under the guidelines established by the Northwest Georgia WIB.

h. WIA performance requires a certain number of participants to receive a credential and to be employed during the first, second, and third quarters after completion of all WIA services. Proposers who do not plan to provide training that will lead to an acceptable credential must identify the methods by which their projects will include linkages with educational and/or other agencies that provide such credentials.

C. Miscellaneous Requirements

1. Projects should be able to start-up no later than July 1, 2010. 2. Proposers shall specify the types of training occupations planned for occupational skills

classroom training and/or any work experiences (see ATTACHMENT I) and duration of all WIA youth services, including any work experience, in sufficient detail to allow for a fair analysis of the reasonableness of proposed costs.

IX. Award of Contracts

Northwest GRC staff will evaluate proposals and make available the evaluation and summary information in the proposals to the Youth Council and the WIB/Council of Chief Elected Officials (CCEO) at the March

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2010 meeting currently scheduled for March 10 and March 17, 2010, respectively. However, these meetings may be rescheduled should circumstances require that this occur. Additionally, the CCEO’s may change their meeting to be on the third Thursday of March. Consequently, please check www.careerdepot.org for the meeting time and place. The Workforce Investment Board may award contracts based on this proposal or it may solicit new proposals. The proposing agency's official contact person will be notified of the disposition of the proposal by certified mail no later than April 30, 2010.

Initially, proposals will be evaluated for responsiveness using the Proposal Responsiveness Checklist which is Section XI of this proposal package. Only responsive proposals will be considered for funding. Responsive proposals will be evaluated for competitiveness using the Proposal Review Evaluation Criteria presented in Section XIII of this proposal package. Minor inconsistencies in the proposal data will not be grounds for elimination of the proposal. A contingency list will be developed specifying competitive bidders with whom contracts may be awarded should additional funds become available due to de-obligation of funds or the identification of additional training needs; or existing contracts with performing contractors may be increased to utilize these funds.

The Northwest Georgia Workforce Investment Board adheres to a Conflict of Interest policy forbidding any WIB member, Council of Chief Elected Official, Administrative Staff, Northwest GRC Board member, or other persons involved in a WIA funded activity from (1) receiving monetary benefit from suppliers or potential suppliers or (2) participating in the selection, award, or administration of a procurement supported by WIA funds, in any case where the individual is aware that he or she, or any member of his or her immediate family, or his or her partner, or any organization that employs or is about to employ any of those persons, has any financial or material interest in any organization that may be considered for an award. The Northwest Georgia Workforce Investment Board reserves the right to accept or reject any/all bids received as qualified, to accept other than the lowest bid, to negotiate with responsive bidders for the best price, or to cancel in part or in its entirety, the request if it is in the best interests of the WIB to do so. The proposal request is based on the need for services as identified in the five (5) year training plan.

Service providers who demonstrate satisfactory performance may be given the opportunity to renegotiate cost and other factors for programs to be operated during Program Year 2011 and Program Year 2012. Specific information on satisfactory performance will be included in the contract.

For purposes of this proposal, proposers should submit a budget for the first year (2010-11, which will be negotiated with successful bidders) and estimates of the second year (2011-12) and third year (2012-13) funding needs. These estimated budgets will also be negotiated prior to each new program year and financial capability determined before each new year.

X. PROCEDURES FOR SUBMITTING A PROPOSAL

A. To apply for funding, all interested applicants must submit a proposal for review and approval using the January 2010 RFP format. NWGRC reserves the right to refuse to read any Proposal which uses a format other than the January 2010 RFP format issued by NWGRC.

The deadline for receiving proposals at Northwest Georgia Regional Commission is 4:30 P.M. on Friday, February 19, 2010 . No proposals will be accepted after this date and time. (Please note that NWGRC will be closed on Monday, February 15, 2010 in observance of President’s Day.)

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http://www.careerdepot.org/

Please submit one (1) original and three (3) copies of your proposal to:

Gwen DellingerNorthwest Georgia Regional Commission 1 Jackson Hill Drive (for hand-delivered copies) P.O. Box 1798 (for copies delivered via U.S. Mail) Rome, GA 30162-1798

B. The original copy and all attachments which require signatures must be signed by the person authorized to enter into contracts on behalf of the organization/agency in a color other than black ink in order to determine which is the original.

C. Proposals must be submitted unbound, but stapled in the upper left corner with ATTACHMENT A of the proposal as the cover. Faxed proposals will not be accepted.

D. Technical assistance in completing these proposals will be offered only at a Bidder's Conference to be held Friday, January 22, 2010, at 1:00 p.m. in the Conference Room at Northwest Georgia Regional Commission (NWGRC), 1 Jackson Hill Drive, Rome, Georgia. Lesia Lambert may be contacted at Northwest GRC at (706) 295-6485 for directions to NWGRC or for matters other than technical assistance.

Questions and answers regarding the how to complete the proposal package will not be answered at any time other than at the Bidders’ Conference. Questions and answers arising at the Bidder's Conference will be available following the Conference upon receipt of a written request or may be viewed on-line at www.careerdepot.org.

Offerors/bidders are not allowed to communicate for any reason with the staff at NWGRC regarding this RFP except during the Bidders’ Conference.

XI. APPLICATION FORMAT

Information to be completed by proposers begins on page 28 of this package. The ATTACHMENTS may be reproduced by the proposer. However, it is the responsibility of the proposer to ensure that (a) any reproductions adhere strictly to this proposal format; (b) all information requested on the ATTACHMENTS is included in such reproductions; and (3) page limitations are not exceeded.

Applications for the local WIA youth funds must be assembled using the following format:

A. CONTRACT INFORMATION SHEET Complete and attach the Contract Information Sheet (ATTACHMENT A). Note that numbers throughout the proposal should be consistent with those on this form. For example: The total amount requested should be the same on ATTACHMENTS A, J, (if applicable), J-2, and K.

The cost per positive exit is determined by dividing the total program expenditure (your total budget) by the number of trainees you anticipate attaining a youth positive outcome. The cost per participant is determined by dividing the total program expenditures by the number of trainees who entered the program through the training period. The hours of training are the total hours that an individual participant is expected to participate in training.

B. CERTIFICATION REGARDING DEBARMENT

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http://www.careerdepot.org/

Complete and attach the Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction Form (ATTACHMENT B).

C. ASSURANCES FOR WORKFORCE INVESTMENT TRAINING OFFERORS/BIDDERS Sign and attach Assurances (ATTACHMENT C).

D. CERTIFICATION REGARDING LOBBYING Complete and attach the Certification Regarding Lobbying Form (ATTACHMENT D).

E. PREVIOUS EXPERIENCE INFORMATION Complete and attach the Previous Experience Information Form (ATTACHMENT E).

F. DESCRIPTION OF NEED Complete and attach the Description of Need Form (ATTACHMENT F).

G. PROJECT DESCRIPTION Complete and attach the Project Description Form (ATTACHMENT G).

H. Complete and attach the Project Implementation Schedule (ATTACHMENT H).

I. ORGANIZATIONAL INFORMATION Complete and attach the Organizational Information Form (ATTACHMENT I).

J. BUDGET INFORMATION

I. Complete and attach Performance Payment Schedule (ATTACHMENT J) if private-for-profit organization. If not private-for-profit, indicate “Not Applicable” on the top of ATTACHMENT

II. Complete and attach the Detailed Budget (ATTACHMENT J-2) and a Budget Narrative (ATTACHMENT J-3) for Year One. If any costs are to be used as stand-in costs, it should be discussed in detail on the Budget Narrative, ATTACHMENT J-3. Any costs which will be funded though non-WIA funds as the result of collaborating with other agencies such also be discussed in detail on the Budget Narrative. Also complete Budget Estimates for Years 2 and 3, if applicable.

III. ATTACHMENT J-1, which contains instructions for the Performance Payment Schedule (ATTACHMENT J) and ATTACHMENT J-5 which contains instructions for the Detailed Budget and the Budget Narrative (ATTACHMENTS J-2, J-3, and J-4) should be followed closely to ensure that all requirements for the Performance Payment Schedule, the Detailed Budget, and the Budget Narrative are complete. Dollar amounts should be rounded up to the next highest whole number. Do not include cents.

K. PARTICIPANT AND FINANCIAL GOAL SUMMARIESComplete and attach the Participant Goal Summary and Financial Goal Summary (ATTACHMENT K). Instructions for completing these forms are given in ATTACHMENT K-1.

NOTE: The remainder of the ATTACHMENTS (Attachments J-1, J-5, K-1, L, L-1, M, N, O, P, Q, andXVIII. are for information purposes only. Therefore, DO NOT return them with the proposal. However, the first 2 pages of ATTACHMENT N are to be returned if the proposer has had Lobbying activities.

XII. PROPOSAL RESPONSIVENESS CHECKLIST

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PROPOSAL IS RESPONSIVE: YES NO

PROPOSER: ______________________________________________________________________

Any "NO" response deems this proposal non-responsive and excludes it from further consideration for funding.

A. Proposer met due date and time. YES NO

B. Proposer submitted an original and three (3) copies as specified in proposal request package. YES NO

C. All required signatures by the proposer's legal signatory official were contained in the proposal submitted. (ATTACHMENTS A, B, C, D, and E) YES NO

For Northwest GRC use only:

______________________________________________ _______________________Signature of Reviewer Date

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XIII. FINANCIAL CAPABILITY CHECKLIST

PROPOSER:______________________________________________________________________

These items must be submitted prior to the execution of a contract. Any "No" response will mean that award of a contract for proposals approved for funding will be contingent upon receipt of the information.

YES NO N/AA. If proposer is a corporation, a current certificate of registration with

the Secretary of State’s Office was providedB. Proposer listed the county and/or city business license number.C. Proposer included a letter from their CPA or Financial Officer

verifying that all Federal and State Withholding taxes andGeorgia unemployment insurance wage reports were current as of the last tax filing period.

D. Proposer provided names of all members of their Board ofDirectors.

E. A copy of the current fidelity bond against criminal liability wasprovided.

F. Proposer provided a copy of their current lease agreement.G. Proposer provided a copy of their latest audit.

For Northwest GRC use only:

______________________________________________ _______________________Signature of Reviewer Date

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XIV. PROPOSAL EVALUATION CRITERIA/FORM

1Proposals will be evaluated using the criteria listed below. A minimum of 335 points of the total 475 must be scored in order for a proposal to be considered competitive.

SECTION I: General Information

Proposing Agency: ______________________________________________

No. of Slots Requested: Amount Requested:

Type of Training: ______________________________________________

SECTION II: Ranking Information

(See attached Ranking Information Description)

A. Project Design *Ranking Factor Total1. Overall Project Design 0 1 2 3 4 5 10 _____2. Project Implementation 0 1 2 3 4 5 10 _____3. Placement/Positive Exit Strategy 0 1 2 3 4 5 15 _____4. Retention Strategy 0 1 2 3 4 5 15 _____

PART A TOTAL: _____

COMMENTS: ________________________________________________________________________ ___________________________________________________________________________________

B. Program Management 0 1 2 3 4 5 5 _____1. Performance Standards 0 1 2 3 4 5 5 _____2. Cost Effectiveness 0 1 2 3 4 5 10 _____3. Previous Experience 0 1 2 3 4 5 15 _____4. Financial Capability 0 1 2 3 4 5 15 _____

PART B TOTAL: _____

COMMENTS: ________________________________________________________________________ ___________________________________________________________________________________

GRAND TOTAL: _____

C. General Comments: ____________________________________________________________________________________________________________________________________

____________________________________ ____________Evaluator’s Signature Date

*0 = Not Addressed 1 = Not Applicable 2 = Fair 3 = Average 4 = Good 5 = Excellent

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RANKING INFORMATION DESCRIPTION

A. Project Design

1. Overall Project Design

a. Does the proposal plan to serve all target groups?

b. Number of participants to be served: _______ in-school; _____ out-of-schoolAre the numbers realistic in terms of target group? recruitment

efforts? number usually certified for proposed period?

c. Is the training appropriate per the Workforce Investment Plan?Does it duplicate existing services? If it duplicates, is it more effective?

d. Is the proposal realistic for the counties the proposal plans to serve?

e. Does the proposer plan to provide basic skills, tutoring, and study skills training?

f. Does the proposer plan to provide pre-employment/work readiness skills training; citizenship skills training; and leadership skills training?

g. Does the proposer plan to provide eligibility determination for program participants?

h. If the project does not propose to provide all ten of the required elements, does it address how the remainder of the elements will be provided to participants?

i. Does the proposer have or plan to have Memorandums of Understanding with agencies as specified in Section III, Collaboration Guidelines?

j. Does the proposer plan to provide specific occupational skills training, other than computer skills training, in an occupation that has been identified as an in-demand occupation in Northwest Georgia?

k. Does the proposer plan to provide specific computer skills training or incorporate sufficient computer skills training into other components that will enable participants to develop marketable computer skills?

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2. Project Implementation

a. Are the proposed services to be provided consistent with youth identified under “Performance Standards” in Section II?

b. Do the hours of services, days per week, and number of weeks appear realistic and sufficient for the ages to be served and to allow sufficient time for participants

to attain the proposed competencies?

c. Do the facilities and equipment/training materials/supplies appear adequate for the number to be served and the proposed training activities?

d. Does the number of staff and the required qualifications for each position appear sufficient to ensure quality training is provided?

e. Does the plan for ensuring performance goals are met appear realistic and sufficient to ensure standards are met?

f. Do the methods for providing basic skills remediation, tutoring, and study skills training appear sufficient to ensure the project can meet performance standards?

g. Do the methods for providing work experience, internships, apprenticeships, and/or job shadowing and/or other experiences during training appear sufficient to ensure participants gain first-hand knowledge of the work place?

h. If the proposer plans to provide specific occupational skills training, are the occupations listed and are they “in-demand” for the proposed area of service?

i. Does the proposal link the S.C.A.N.S. skills and competencies to pre-employment/work readiness skills training?

j. Is the adult mentoring and career guidance component sufficient to ensure participants are provided access to all of the services need for successful program

completion?

k. Do the plans to provide work readiness skills training; leadership development opportunities, and citizenship skills training appear sufficient to ensure

participants attain the competencies that will enable them to be productive members of their communities and the work place?

l. Does the proposal address methods to be used to ensure successful program completion and entry into unsubsidized employment/post-secondary training

by participants with learning disabilities?

m. Does the proposal include plans for innovative training components and, if so, does that training appear to be such that youth would stay engaged in the training until

successful program completion?

n. Does the proposal include plans for collaboration with other WIA providers and/or youth serving agencies/organizations?

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3. Placement /Positive Exit Strategy:

Does the overall project design appear to indicate that performance goals can be reached for the following areas?

a. Recruitment?b. Younger youth goals; younger youth high school diploma/GED attainment

and/or other acceptable credential?c. Older youth credential attainmentd. Literacy/numeracy gains?

4. Retention Strategy:

a. Does the proposal include follow-up plans for a 12-month period following exit from the WIA program?

b. Does the follow-up plan appear to indicate that performance goals can be reached for the following areas?

1. Younger youth entered employment rates?2. Older youth entered employment rates?3. Youth employment retention?4. Older youth earnings change?

B. Program Management

1. Performance Standards

a. WIA Standards: Proposed Amounts1. Younger Youth Skills (Goals) Attainment Rate: ____________2. Younger Youth Diploma or GED Attainment Rate: ____________3. Younger Youth Retention Rate: ____________4. Older Youth Entered Employment Rate: ____________5. Older Youth Employment Retention Rate: ____________6. Older Youth Earnings Increase: ____________7. Older Youth Credential Attainment Rate: ____________8. Participant Customer Satisfaction Rate: ____________9. Employer Customer Satisfaction Rate: ____________

b. Common Measures Standards:1. Placement in employment or education rate: ____________2. Attainment of a degree or certificate rate: ____________3. Literacy gains rate: ____________4. Numeracy gains rate: ____________

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2. Cost Effectivenessa. Cost per participant: $____________b. Cost per entered employment or education: $____________

c. Cost per employment or education retention: $____________d. Average weeks of training for each participant: ____________e. Average hours of training for each participant: ____________f. Cost per training hour: ___________g. Administrative cost (amount and % of total budget): $______ ____%

h. Program cost (amount and % of total budget): $__________% i. Service Fee/Profit (amount and % of total budget): $______

____%

All WIA costs appear reasonable, necessary, allowable and allocable: _____yes; _____no.

3. Previous Experiencea. The proposer has prior experience operating youth programs or other

programs which were similar in nature to the proposed youth program.

b. Performance:Use the most current WIA performance if the proposer has provided WIA

services previously. If proposer has not provided WIA services, use other youth services criteria. Proposer should specify the type of program, the source of funds, and in the event proposer has included performance for multiple programs and/or providers, specific performance for each program and provider must be included separately.

CATEGORY PROGRAM YEARS

7/1/07 - 6/30/08 7/1/08 - 6/30/09

1. Younger Youth Source of Funds: _____________ _____________Contracted Number to be Served: _____________ _____________

Actual Number Served: _____________ _____________Younger Youth Skills Attainment Rate: _____________ _____________Younger Youth Diploma or Equivalent Attainment Rate: _____________ _____________Younger Youth Retention Rate: _____________ _____________Cost per Participant: _____________ _____________Cost per Positive Termination: _____________ _____________

2. Older Youth Source of Funds: _____________ _____________Contracted Number to be Served: _____________ _____________Actual Number Served: _____________ _____________Older Youth Entered Employment Rate: _____________ _____________Older Youth Employment Retention Rate: _____________ _____________Older Youth Earnings Change: _____________ ____________

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Older Youth Credential Rate: _____________ _____________Cost per Participant: _____________ _____________Cost per Positive Termination: _____________ _____________

CATEGORY PROGRAM YEARS

7/1/07 - 6/30/08 7/1/08 - 6/30/09

Customer Satisfaction Rates:Participant Customer Satisfaction Rate: _____________ _____________Employer Customer Satisfaction Rate: _____________ _____________

4. Financial Capabilitya. How long has agency been in business?b. Does agency appear to be stable?c. Type of accounting system used by proposer:d. Does accounting system appear adequate to insure proper controls?e. Did proposal include documentation that Federal and State withholding taxes and

Georgia Unemployment Insurance Taxes were current?f. Are the results of audits satisfactory?g. Is bank reference provided?h. Did proposal include list of names of Board of Directors, if applicable?i. Are supplemental (non-WIA) sources of funds identified in the proposal?j. Is all requested information on the financial capability checklists provided.

List items on the financial capability checklist which are not provided:

C. Special ConsiderationsDescribe any special considerations:

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ATTACHMENT AContract Information Sheet -Workforce Investment Act

Northwest Georgia Workforce Development Board

LEGAL NAME OF ORGANIZATION/AGENCY: ________________________________________________

ADDRESS: ___________________________________________________________________________

Street City State ZIP

Mailing Address (if different from above): _________________________________________________

Legal Status of Organization (check applicable) Public ___ Private___ Non-Profit___

Local Education Agency___

Project Contact Person: ________________________________________________________________

Address (if different from above): ________________________________________________________

Telephone #: ___________________Fax:_______________E-mail______________________________

Planned Project Duration: ________________through________________

Total Amount Requested for Year 1: ________; Year 2:__________; Year 3:__________

Number and Ages of Youth to be Served: Younger Youth (Ages 14-18): Out-of-school: ____; In-School:____ Older Youth (Ages 14-18): Out-of-school: ____; In-School:____

PLANNED PROJECT GOALS RATE PLANNED TARGET GROUPS RATEWIA Measures: XXX Deficient in basic literacy skillsYounger Youth Skills (Goals) Attainment Deficient in basic numeracy skillsYounger Youth Diploma or Equivalent Rate High school dropoutYounger Youth Retention Rate Out-of-school youth who are not drop-outsOlder Youth Employment Rate Homeless, runaway, or foster care youthOlder Youth Employment Retention Rate Pregnant or parenting youthOlder Youth Earnings Change Individuals (including youth with disabilities) who

require additional assistance to complete an educational program, or to secure and hold employment (See page 3, Section 1.A.3.f.)

Older Youth Credential Rate OffenderParticipant Customer Satisfaction One or more grade levels below age-appropriate

level (5% non-low income only) Employer Customer Satisfaction Individuals who face serious barriers to

employment (5% non-low income only)

Common Measures: XXXPlacement in Employment or Education:Attainment of a Degree or CertificateLiteracy Gains:Numeracy Gains:

Cost Per Participant: $ Average Weeks of Training for Each Participant:Cost Per Entered Employment or Education: $ Average Hours of Training for Each participant:Cost Per Employment or Education Retention: $ Cost Per Training Hour: $

SIGNATURE OF LEGAL SIGNATORY: _____________________________________ DATE: _______________________Typed name and official title of legal signatory for the agency: _________________________________________________

COMPLETE AND RETURN AS PAGE 1 OF THE PROPOSAL

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ATTACHMENT BCERTIFICATION REGARDING

DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTIONS

This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Recipient’s responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211).

(BEFORE COMPLETING CERTIFICATION, READ ATTACHED INSTRUCTIONS WHICH ARE AN INTEGRAL PART OF THE CERTIFICATION)

(1) The prospective recipient of Federal assistance funds certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

(2) Where the prospective recipient of Federal assistance funds is unable to certify to any of the statements in this certification, such prospective recipient shall attach an explanation to this proposal.

______________________________________________________________________________________________________Name and Title of Authorized Representative Signature Date

INSTRUCTIONS FOR CERTIFICATION

1. By signing and submitting this proposal, the prospective recipient of Federal assistance funds is providing the certification as set out below.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor (DOL) may pursue available remedies, including suspension and/or debarment.

3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant”, “person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of these regulations.

5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered trans-action, unless authorized by the DOL.

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6. The prospective recipient of Federal assistance funds further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

7. A recipient in a covered transaction may rely upon a certification of a prospective recipient in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A recipient may decide the method and frequency by which it determines the eligibility of its principals. Each recipient may but is not required to check the List of Parties Excluded from Procurement or Non-procurement Programs.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a recipient is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment.

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ATTACHMENT C

NORTHWEST GEORGIA WORKFORCE INVESTMENT BOARD ASSURANCES FOR WORKFORCE INVESTMENT ACT OFFERORS/BIDDERS

The undersigned applicant assures the Northwest Georgia Workforce Investment Board that projects funded under the provisions of the Workforce Investment Act (PL 105-220) shall be operated in compliance with the Act, Federal regulations promulgated pursuant to the Act published in the Federal Register; policies and rulings by the Governor of Georgia, the Governor's Advisory Council on Workforce Investment Act; and administrative issuances by the Georgia Department of Labor and Northwest Georgia Regional Commission. The applicant further assures that:

A. General Assurances:

1. It possesses legal authority to apply for these funds; that a resolution, motion or similar action has been duly adopted or passed as an official act of the recipient's governing body, authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the recipient to act in connection with the application and to provide such additional information as may be required;

2. No individual in a decision making capacity (whether compensated or not) shall engage in the selection, award, or administration of the proposed job training program supported by WIA funds if a conflict of interest, real or apparent, would be involved;

3. This proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same materials, supplies, or equipment and is in all respects fair and without collusion or fraud. Collusive bidding is a violation of state and federal law and can result in fines, prison sentences and civil damage awards;

4. It will comply fully with the nondiscrimination and equal opportunity provisions of the Workforce Investment Act of 1998, including the Nontraditional Employment for Women Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; Title IX of the Educational Amendments of 1972, as amended; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including but not limited to 29 CFR part 34. The United States has the right to seek judicial enforcement of this assurance;

5. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business or other ties. No individual may be placed in a WIA employment activity if a member of that person’s immediate family is engaged in an administrative capacity for the employing agency;

6. It will abide by the Northwest Georgia Workforce Development Program Grievance procedures (ATTACHMENT M). All grievances arising out of the Northwest Georgia Workforce Development Program must be filed in accordance with these procedures;

7. It agrees that any duly authorized representatives from the United States Department of Labor, the Comptroller General of the United States, the Georgia Department of Labor, Northwest Georgia Regional Commission, the Workforce Investment Board for Northwest Georgia or the Coosa Valley/North Georgia Council of Chief Elected Officials shall have access to any books, documents, papers and records which are directly pertinent to this contract for the purpose of monitoring program activities, making an audit, examination, excerpts and transcriptions; and

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8. It will furnish or submit evidence of a fidelity bond posted on those having responsibility for the expenditure of funds under the proposed contract in an amount sufficient to assure sound fiscal practices in order to assure the Federal Government, the State, and the Northwest Georgia Workforce Investment Board against loss of such funds.

B. Specific Assurances for Programs Funded With WIA Youth Funds:

If the proposer is funded to provide WIA youth services in Northwest Georgia, the offeror/bidder further assures that:

1. It will have sole responsibility for recruitment of eligible youth for the program;

2. It will refer potential participants to Northwest GRC eligibility staff or other designed intake center for proper completion of the intake process unless specifically awarded a contract including eligibility determination;

3. It will coordinate with other area service providers through referrals of applicants, information sharing, and will ensure all critical program staff attend all NWGRC Contractor Coordination Meetings.

4. It will have responsibility for all data entry of participant information in the GWS, including participant registration; completion and updating, as applicable, the Customer Service Plan (CSP) and younger youth goals; assigning all WIA services relevant to the program; ending the WIA services and outcomes for participants as applicable; documenting career guidance case notes; and documenting follow-up activities for a minimum of 12 months following the participants’ exit from WIA services. The offeror/bidder further assures that they will comply with all policies and procedures provided by NWGRC related to documentation in the GWS.

5. It will provide Northwest Georgia Regional Commission (NWGRC) certification of time and attendance of WIA participants, training plans and other information as required;

6. It will ensure staff members attend Contractors’ Coordination Meetings and applicable training sessions held by Northwest Georgia Regional Commission.

7. It will assess each participant through career guidance and testing sessions and prescribe a course of instruction or training for that individual based on the results of those assessments;

8. It will assist each younger youth in setting appropriate program goals and will each participant’s progress toward meeting those goals.

9. It will develop and continually update an individualized Customer Service Plan (CSP) on all participants during their participation in WIA services and will provide services in accordance with the participant’s CSP;

10. It will maintain an individual training file for each participant enrolled in accordance with instruction provided by NWGRC;

11. Procedures will be implemented to conduct tracking on all trainees under the guidelines established by the Northwest Georgia WIB;

12. A service coordination approach will be implemented whereby the participants’ training and supportive needs are addressed in a coordinated fashion.

13. Monitoring reports and desk reviews will be responded to in a timely manner, as applicable, and that the proposed program staff will work with NWGRC staff to correct program deficiencies identified during any monitoring activity and/or desk review;

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14. It understands that participants in out-of-school programs must attend class a minimum of 3 hours per day and must meet criteria on the “Satisfactory Progress Form” each day for which a support payment is made and any other criteria established by the Contractor that is consistent with NWGRC policies to qualify for a support payment for that day, consistent with NWGRC policies;

15. It will comply with NWGRC policies and procedures regarding work-based training activities, if funded to provide those activities, including but not limited to the following:

a. Work site agreement forms provided by NWGRC will be used for all work based training activities;

b. A individual training agreement will be developed and fully executed between the WIA Youth Service Provider, the work site employer, and the participant prior to the beginning of subsidized work-

based training activities;

c. The work site agreement will outline the responsibilities of the work site supervisor, the CONTRACTOR, the participant, and NWGRC. The work site agreement will include a training outline which details the

skills to be learned and the total hours of training. Work sites will be developed to reflect the participant’s level of maturity; existing skill levels; Northwest GRC policies and procedures; and Federal and State child labor laws based on the age of the participants to be served;

d. All work-based training activities will be reasonable in terms of the participant’s age; career goals; identified barriers to successful program completion; their assessed deficiencies; and the skills to be attained;

e. All work sites will be safe and not hazardous or dangerous to participants' safety and that, in the event a participant is injured while engaged in activities or services covered by this Contract, the

instructions and procedures specified by NWGRC for reporting accidents will be closely followed. The offeror/bidder further assures that all work sites will adhere to OSHA regulations;

f. It understands that all participants enrolled in WIA subsidized work-based training will be paid at least the prevailing minimum wage rate by NWGRC;

g. Each participant participating in work based training activities will receive an orientation in accordance with NWGRC policies prior to the participant being assigned to the work site to ensure participants understand

payroll procedures; policies and procedures regarding time sheets; work habits; safety rules; child labor laws and the skills they are to learn during their work-based training. The offeror/bidder further assures that the participant’s attendance at orientation will be documented on the Participant Orientation Form provided by NWGRC;

h. All work site supervisors will receive an orientation to work based training activities, in accordance with NWGRC policies prior to participants being assigned to the work site;

i. It will visit all subsidized work sites at least once every week for summer activities and, for in-school programs, at least once every two weeks during the school term, to insure that adequate work

site standards are maintained. It further assures that all work site visits will be documented in the follow- up/case management notes section of the

j. It will ensure that all participants participating in subsidized work based training and all work site supervisors will maintain daily time and attendance sheets according to NWGRC policies; and

k. That no WIA funds will be used to pay the wages or salaries of any person responsible for providing work site supervision to participants participating in work-based training activities. It will ensure that

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work site supervisors understand they are considered to be employees of the work site, and the wages and salaries of such persons will not be paid or reimbursed with WIA funds.

The Offeror/Bidder further assures that the information provided by the Offeror/Bidder in the request for proposal is accurate, complete, and current.

______________________________________________________________________________________________________Signature of Authorized Representative Title Date

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ATTACHMENT DCERTIFICATION REGARDING LOBBYING

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS

The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

3. he undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. *

This certification is a material representation of fact upon which reliance was placed when this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

___________________________________________________________________Youth Services______________ Offeror/Bidder Organization WIA Program/Title

_____________________________________________________________________________________________Name of Certifying Official Signature Date

*Note: “All” is expected to be clarified in the Final Rule to show that it applies to covered contract/grant transactions over $100,000 (per OMB).

More information regarding this certification is contained in Attachment N.ATTACHMENT E

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PREVIOUS EXPERIENCE INFORMATION

I. If your organization has provided youth services in the past, please provide the following information for the years indicated. If contracts were outside these dates, draw a single line through the dates listed and list most current dates and information.

Offerors/bidders who include performance outcomes for more than one agency/organization and/or for multiple programs and/or contracts for the same agency/organization must list the performance separately for each agency/organization and each contract. Offerors/bidders who group multiple performance outcomes into a single listing risk not receiving evaluation credit for previous experience.

Offerors/bidders are limited to ten copies of this form (ATTACHMENT F), depending on the number of performance outcomes/agencies/organizations/contracts being reported.

Population Served:

If funded through WIA, indicate the funding title and type of population served:

_____ In-School Youth; ____Out-of-School Youth; _____ younger youth; _____ older youth _____ Adults; _____ Dislocated Workers; _____ National Emergency Grant; _____ Older Workers; _____Other- Specify: (i.e., Native American, etc.) ___________________

If funded through an agency/organization/grant other than WIA, specify the funding source and the specific population(s) served: ATTACHMENT F

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DESCRIPTION OF NEED

I. List the county or counties the project proposes to serve. (Area counties are limited to: Bartow, Fannin, Floyd, Gilmer, Haralson, Paulding, Pickens, and Polk counties).

II. List the address(es) of project site(s), if secured. If not secure, identify the planned city(ies)/town(s) in which the project is planned to be located.

III. Describe the need for this project in the county/counties listed above and how that need was identified. Explain why this need will be unmet without this project.

IV. Does this project duplicate or supplant any existing programs in the county/counties referenced above? ___No ; ___Yes If yes, describe how this project will be more effective than the existing programs or other justification.

(Up to one additional page may be used to complete this ATTACHMENT.)

Attachment F (continued):

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II. Prior WIA Service Information

A. Agency Information 2007-2008 2008-2009

Name of LWA or other Agency: ___________________ ______________________

Address of LWA/Agency: ___________________ ______________________

City/State/Zip Code: ___________________ ______________________

Telephone Number: ___________________ _____________________

Contact Person: ___________________ ______________________

Contract Number: ___________________ ______________________

B. Performance

What has been the performance of the proposed service provider when providing youth services? (Use the most current WIA performance if WIA services were provided. If

proposer has not provided WIA services, use other youth services criteria. Proposer should specify the source of funds:

PROGRAM YEARS 07/01/07 - 06/30/08 07/01/08 - 06/30/09

1. Younger Youth Source of Funds: ________________ ________________Contracted number to be served: ________________ ________________Actual number served: ________________ ________________Average weeks of training: ________________ ________________Younger youth skills attainment rate: ________________ ________________Younger youth diploma or equivalent attainment rate: ________________ ________________Younger youth retention rate: ________________ ________________Cost per participant: $________________ $________________Cost per entered employment or education: $________________ $________________Cost per employment retention: $________________ $________________

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PROGRAM YEARS 07/01/07 - 06/30/08 07/01/08 - 06/30/09

2. Older Youth Source of Funds: ________________ ________________Contracted number to be served: ________________ ________________Actual number served: ________________ ________________Average weeks of training: ________________ ________________Older youth employment rate: ________________ ________________Older youth employment retention rate: ________________ ________________Older youth earnings change ________________ ________________ in 6 months:Older youth credential rate: ________________ ________________Cost per participant: $_______________ $_______________Cost per entered employment or education: $_______________ $_______________Cost per employment retention: $_______________ $_______________

C. If performance was not measured as identified above, explain in detail how performance was measured. Discuss actual versus expected performance.

III. Description of Prior Youth Services:

Describe the type of youth services previously provided on ATTACHMENT F (as identified in Section II, A and B above). Include, at a minimum, the length of training; setting of training (rural metropolitan, suburban); and any additional services provided per contract (e.g., eligibility determination, remediation, support services). Estimate the percentage of the budget which supported the supplemental services.

(Up to one additional page may be used to complete the narrative portions of each ATTACHMENT E that is submitted with the proposal. Up to ten copies of the entire Attachment F can be made to report performance for multiple agencies/organizations/programs, and/or contracts. )

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ATTACHMENT G

PROJECT DESCRIPTION FORM

I. Project NarrativeGive an overall description of your project.

II. Collaboration

Indicate the partners/agencies/organizations this project will collaborate with. Also indicate those partners/agencies/organizations with which a collaborative

agreement/memorandum of understanding has been/will be developed. Specify which collaborative agencies will provide funding other than WIA funds.

Amount Collaborative Partner In-Place Pending of Funding

a. One-Stop Center and/or satellite facility[664, Subpart G] _________ _________ _________

b. Local education entity _________ _________ _________

c. Business/industry partner _________ _________ _________

d. Community-based organization, social service agency, public housing agency or other related program _________ _________ _________

e. Other information relevant to collaboration efforts on the part of the bidder: _________ _________ _________

(Up to one additional page may be used to complete this ATTACHMENT) ATTACHMENT HPROJECT IMPLEMENTATION SCHEDULE

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YOUTH PROGRAMS

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TASK/ACTIVITY BEGIN DATE COMPLETION DATE

I. Recruit Training Staff _____________ _____________II. Recruit Participants _____________ _____________III. Identify and Secure Training Site(s) _____________ _____________IV. Participant Training and/or Start of Services _____________ _____________V. Participant Completion and/or End of Services _____________ _____________

A. Project Specific Information

1. Identify the type of youth (in-school or out-of-school) your proposed project will serve (check as many as apply):

Younger Youth ages 14-18; _____ In-School; _____ Out-Of-School Older Youth ages 19-21; _____ In-School; _____ Out-of-School

2. Length of training and/or services: a. Total training hours per participant

Hours/day_____; Hours/week_____ ; Number/weeks_____ .b. Number of training cycles, if applicable: __________ ;c. Number of participants per cycle: _____ Minimum; _____Maximum.

3. Time of services: _____ (am/pm) to _____ (am/pm) and/or_____ (am/pm) to _____ (am/pm).

B. Describe the facilities that have been/will be secured in which the youth services will be performed (i.e., number of classrooms, offices, bathrooms, etc.).

C. Staffing Patterns

1. Indicate number of staff necessary for the operation of this project. ___________Number of existing staff to be used in the operation of this project. ___________ Number of staff to be hired utilizing this project’s funds. ___________

2. Attach to this form (ATTACHMENT H) a job description, including minimum required qualifications, for each position to be used in implementing this project.

3. If existing staff are to be utilized, attach to this form (ATTACHMENT H) resumes for each person. List below which positions they will fill and the percent of their time (based on a 40-hour

work week) that they will devote to this project. If staff are to be hired, list below the positions and later forward resumes of personnel hired, indicating which positions they fill.

Position % Of Time Name (if applicable)

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D. Performance GoalsDescribe how your project will ensure that applicable performance goals will be met.

E. Each of the required services is listed below (ref: Section V. Program Design of this proposal package). In the spaces indicated, describe how your project will provide these services.

Attach, as applicable, a summary of applicable curriculum/curricula.

1. Basic Skills Remedial ActivitiesDiscuss the printed materials and/or software programs that will be used to provide basic skills

remediation. tutoring, and study skills training. Include the names of software and curriculum that will be utilized, as well as any collaborative agreements with partner agencies.

2. Discuss tutoring and study skills training methods. Include the types of software and a summary of any curriculum that will be utilized. Identify any collaborative agreements with

partner agencies.

3. Describe, briefly, how the following services will be delivered to participants, if applicable: a. Alternative secondary school; and

b. Summer employment opportunities that are directly linked to academic and occupational learning.

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4. Describe how work related services such as work experience, internships, apprenticeships, and/or job shadowing will be made available for the participants. Discuss how area

employers will be involved in determining occupations suitable for work related training and the specific competencies that will be attained as a result of the training.

5. Discuss how specific occupational skills training will be made available to program participants. List the occupations for which occupational skills training will be provided. Discuss the

methods to be used to determine whether the occupations are in-demand for the planned service area. Include planned length of training for each occupation on the list.

6. Discuss specific methods to be used to assist program participants develop leadership skills. Include any planned projects/activities.

7. Discuss specific methods to be used to ensure participants will engage in citizenship skills training. Include a summary of the curriculum and well as any computer software that

will be used. Include any planned projects/activities. Specify the amount of time that will be devoted to citizenship skills training.

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8. Describe the methods by which the following services will be provided and include any specific assessment tools to be used:

a. Adult mentoring;

b. Comprehensive career guidance and case management;

c. Summer employment related services; and

d. Supportive services.

9. Indicate which, if any, of the following additional activities your project plans to provide.a. Eligibility determination: _____ yes; _____no;

b. Other (specify):

F. Describe how students will attain pre-employment work readiness skills training and how that training will incorporate the S.C.A.N.S. skills and competencies. Include a summary of the curriculum and identify the software, names of workbooks, etc. that will be used in this component. Specify the amount of time that will be devoted to work readiness skills training.

G. Retention Activities:1. Placement into Unsubsidized Employment and/or Post-Secondary Training:

Describe your plans to assist program participants in identifying suitable career paths and to assist them in obtaining unsubsidized employment in an occupation that relates to their

identified career path and that will assist them toward becoming self-sufficient. Include time frames and identify the staff position(s) responsible for those activities.

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2. Describe planned strategies to assist participants to transition into post-secondary/advanced training in a field of study that supports their identified career path. Include the time

frames and identify the staff position(s) responsible for those activities.

3. Describe the types of follow-up services that will be provided to participants for a minimum of 12 months after their exit from the WIA program, to ensure those youth stay engaged in additional

training and/or employment that will lead to self-sufficiency. Include any planned projects/special events to be provided as a part of follow-up services. Also

include time frames for follow-up activities. Identify the staff position(s) responsible for follow-up services.

4. Describe planned strategies to assist participants attain their high school diploma/GED if they leave the program prior to attaining their diploma/GED.

5. Describe planned strategies and/or other types of training that will enable participants to attain a National or State recognized certificate other than a high school diploma/GED. Include time

frames and staff position responsible for this activity.

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H. Computer Skills Training:

Describe how computers and other forms of technology will be used to enhance training activities. Include the individual WIA youth services components that will incorporate the use of computers (i.e., pre-employment skills, citizenship skills, etc.) Identify the platform (i.e., Windows 2000 or newer that will installed on the applicable computers. Include the names of specific software that will be used in teaching computer skills and any specific computer competencies the participants will acquire as a result of program participation. Specify the amount of time that will be devoted to computer skills training and the qualifications of the staff person responsible for computer skills training.

I. Students With Learning Disabilities:

Specify the methods planned by the project to assist students with learning disabilities such as attention deficit disorder. Explain the software, curriculum, and other methods to be used in working with learning disabled students to assist them in improving their reading and math skills, attain their high school diploma/GED and/or other national or state recognized certificate and in successful completion of the required youth services.

J. Will any part of this project be subcontracted? Yes No . If yes, describe in detail the portion(s) of the project to be subcontracted; the entity (if known) to whom it will be subcontracted; indicate if the subcontractor is debarred or suspended from doing business with the federal government, and attach a sample of the subcontracting instrument that will be executed between your agency and the subcontractor(s).

[A total of four (4) additional pages may be used to complete this form, excluding required attachments.]

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ATTACHMENT I

ORGANIZATIONAL INFORMATION FORM

1. General Information

a. Date organization was established: __________________________

b. Is this organization a corporation? YES ____NO ____ . If yes, attach to this form (ATTACHMENTI) a copy of the most current corporate registration certificate for the State of Georgia.

c. Is this a community based organization? YES____ NO____1. Community Based Organizations. Private nonprofit organizations which are

representative of communities or significant segments of communities and which provide job training services (e.g., Opportunities Industrialization Centers, the

National Urban League, SER-Jobs for Progress, United Way of America, Mainstream, Jobs for Youth, Association of Farm Worker Opportunity

Programs, the Center for Employment Training, literacy organizations, agencies or organizations serving older individuals, organizations that provide service opportunities, organizations operating career intern programs, youth corps programs, neighborhood groups and organizations, community action agencies, community development corporations, vocational rehabilitation organizations, rehabilitation facilities, agencies serving youth, agencies serving

individuals with disabilities, including disabled veterans, agencies serving displaced homemakers, union-related organizations, employer-related nonprofit

organizations, and organizations serving non-reservation Indians as well as tribal governments and native Alaskan groups. Women's organizations with

knowledge about or experience in non-traditional training for women and are recognized in the community in which they are to provide services are also considered community-based organizations. Note that governmental agencies are NOT "community-based organizations". "Educational organizations" include the public schools, the vocational technical institutes, and the colleges located within the area.)

2. If your organization is not named specifically above (i.e., United Way of America), describe how your organization qualifies as community-based.

d. Provide a bank reference, including the address, phone number, contact person, and contact person’s title. Also include the type(s) of account(s).

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e. Federal withholding tax identification number: _________________________________

f. Georgia withholding taxes identification number: _______________________________

g. Georgia Unemployment Insurance (UI) Tax number: ____________________________

h. Attach to this form, ATTACHMENT I, a letter from the organization’s CPA or Financial Official, verifying that the Federal and State withholding taxes and Georgia UI taxes are current.

i. Does organization have a current fidelity bond? YESNO If yes, attach to this form (ATTACHMENT I) a copy of current fidelity bond.

2. Organizational ChartAttach to this form (ATTACHMENT I) a copy of the applicant's organizational chart.

3. Fiscal Controlsa. Briefly describe the accounting system and internal controls utilized in assuring fiscal

accountability. Specify method of accounting used(cash/accrual/modified accrual/other).

b. Identify the source and amounts of any supplemental funds (non-WIA funds) to be used in providing the services planned in this proposal.

4. AuditProvide one copy of the most current audit of your organization, unless a current audit has been previously provided to NWGRC. If an audit has been provided to NWGRC, indicate the date it was provided and the type of audit provided. If a contractor is legally prohibited from providing an audit, this requirement will be waived, but should be so noted. Indicate if this organization is subject to the Single Audit Act.Complete all appropriate spaces:

Audit provided in this package: Yes_____ No_____Audit previously provided to NWGRC on (date): ________________________________ Type of audit previously provided to NWGRC: ________________________________ Proposer legally prohibited from providing audit: Yes _____ No_____ Organization is subject to Single Audit Act: Yes_____ No_____

5. Board of DirectorsAttach to this form (ATTACHMENT I) a listing of the names of all member of the proposing company/agency/organization’s Board of Directors if a private for-profit or private non-profit corporation.

6. Lease AgreementAttach to this form (ATTACHMENT I) a copy of the current lease agreement for the facilities charged to

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the program. If facilities have not yet been secured, a copy of the lease agreement must be provided prior to the execution of the contract.

7. Working Capital AdvanceIndicate if this project will need an advance in order to begin operation. No_____; Yes_____.

If yes, indicate the amount necessary to begin operations. Note that collateral will be required for the amount of the advance.

Amount of working capital advance requested: $ _______________ .

8. Worker's Compensation Insurance

a. Name of Carrier:___________________________________________________________

b. Policy Number:____________________________________________________________

c. Expiration Date:__________________

9. Business LicenseIndicate if a city and/or county business license is required in the county(ies) of operation of this project. YES __NO __ If yes give business license number(s) ______________________________.

10. Related PartiesIdentify between the proposing agency, its staff and/or Board member(s), and another entity any business or personal relationships, jointly owned assets or other related interests which are planned to be utilized in the services to be provided in the proposed project, if applicable. Describe the nature of the relationship. (Failure to disclose related party information may result in the imposition of sanctions or other appropriate measures by NWGRC.)

(Up to one additional page may be used to complete this form, excluding required attachments.)

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ATTACHMENT J

PERFORMANCE PAYMENT SCHEDULE

PERFORMANCE PAYMENTS:Bidders should identify below the points at which payment benchmarks may be requested. Each payment should tie to one or more Performance Standards (specific participant outcomes) which are identified in Section II of the proposal package. The total amount of performance payments cannot exceed the total amount request in ATTACHMENT J-2, Detailed Budget. See ATTACHMENT J-1 for instructions for completing this form. Northwest Georgia Regional Commission reserves the right to negotiate/modify the Bidder’s identified benchmark point and/or payment amounts.

Performance Payments:

Fee TypeProposed Definition of Fee

Benchmark# of Units,

Participants, etc.Proposed

Amount of Fee

Proposed Total Amount of Payment

Goal Attainment/Interim Fee #1 $ $



Completion Fee $ $

Follow-up Fee #1 $ $

Follow-up Fee #2 $ $

Other (specify) $ $

Total $ $

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❏ Not Applicable

ATTACHMENT J-1

PERFORMANCE PAYMENT SCHEDULE INSTRUCTIONS YOUTH PROJECTS

PERFORMANCE PAYMENTS

In developing the payment schedule for profit, bidders should calculate payment for services utilizing the performance measures defined below:

1. Goal Attainment and/or Interim Fees: Goal attainment and/or Interim fees may be negotiated based on several factors, depending on the services proposed. Bidders may elect to forego interim fees.

Example #1: A payment maybe made after participants have scored a minimum of 410 on 2 of the 5 parts of the pre-GED exam.

Example #2: A payment may be made after participants have completed a minimum of a negotiated amount of cumulative hours of training and/or attained identified benchmarks

in the services planned.

Example #3: A payment may be made to a service provider for a specified number of applications processed.

Example #4: A payment maybe made to a service provider who provides follow-up services for tracking participant progress.

2. Completion Fees: Completion fees should be tied directly to expected performance outcomes such as performance standards, dependent upon the type of service(s) proposed.

3. Follow-up Fees: Follow-up fees must be tied directly to expected retention performance outcomes such as entered employment, attending post-secondary/advanced training; and employment/training retention.

4. A detailed budget, ATTACHMENT J, must be completed to support the performance payment total, ATTACHMENT J.

NOTE: Public or private non-profit organizations check “Not Applicable” at the top of ATTACHMENT J and then DO NOT complete ATTACHMENT J.

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ATTACHMENT J-2DETAILED BUDGET - Year One

AGENCY: ____________________________________ Begin Date: ____________ End Date:_____________

NOTE: All shaded areas are to be used for sub-totals. This form is to be completed by all bidders.ROUND ALL TO THE NEXT HIGHEST DOLLAR. DO NOT INCLUDE CENTS.

EXPENSE ITEM PROGRAM TOTALS

1. Personnel Salaries by Position/% of Time (Sub-Total)

A.

B.

C.

D.

2. Personnel Benefits/Type/% Base (Sub-Total)

A. Position: XXX XXX

1. Social Security

2. Workmen’s Compensation

3. Health

4. Other (Specify)

B. Position: XXX XXX

1. Social Security


3. Health

4. Other (Specify)

C. Position: XXX XXX

1. Social Security


3. Health

4. Other (Specify)

D. Position: XXX XXX

1. Social Security


3. Health

4. Other (Specify)

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3. Total Travel (Sub-Total)

A. Local Travel mi/mo x months @ ¢ per mile

B. Non-Local Travel

4. Training Materials & Supplies/Units: per month (Sub-Total)A. Item

B. Item

C. Item

D. Item

5. Non-Training Materials & Supplies/Units: per month (Sub-Total)

XXX

A. Item XXX

B. Item XXX

C. Item XXX

D. Item XXX

6. Facilities/sq. ft./cost per sq. ft./months (Sub-Total)

A. Classroom Rent

B. Office Rent

C. Utilities

7. Equipment Purchase/Lease/Units: per unit (Sub-Total)

A. Item

B. Item

C. Item

D. Item

8. Participant Cost (Sub-Total)

A. Tuition/GED fees/Other Student fees

B. Books/Supplies

C. Uniforms/Tools

D. Other (Specify):

E. Other (Specify):

F. Other (Specify):

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9. Other expenses (Sub-Total)

A. Non-direct/Indirect Costs

B. Audit

C. Postage & Mail Service

D. Telephone $ per month/ months

E. Other (Specify):

F. Profit/Program Income (if private-for-profit)

10. Participant Direct Payments by NWGRC (Sub-Total)

A. Work-based Wages for Work Experience, Apprenticeships, and/or Internships B. Summer Classroom Training Stipends (in-school programs only) C. Support Payments for Classroom Training (out-of-school only)

SUB-TOTALS FROM PAGES . PROGRAM TOTALS

1. Personnel Salaries

2. Personnel Benefits

3. Total Travel

4. Training Materials & Supplies

5. Non-Training Materials & Supplies XXX

6. Facilities

7. Equipment Purchase

8. Participant Costs

9. Other expenses

Participant Direct Payments by NWGRC

Total Budget

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ATTACHMENT J-3 BUDGET NARRATIVE FOR YEAR ONE

A. Bids to Other Workforce Development Boards and/or Local Workforce Investment Areas (LWIAs):

Are you responding to "Request for Proposal" to provide workforce development training services in other LWIA's? ____ No; ______ Yes;

If yes, to which WIBs/LWIA's? (Provide contact name, telephone number, type of training, number of participants and cost for training proposed.)

B. Budget Narrative. Participant Direct Payments by NWGRC.

1. Work-Based Wages

The proposer should estimate the amount of wages that participants would earn if placed into paid work-based training activities such as work experience, apprenticeship, and/or

internships, subsidized by NWGRC. The estimated total should be written on the Detailed Budget, Item 10, A.

x $ x x = $ ________*# of participants hourly rate+ ext. hrs. est. # of total est. wage

employer worked/week weeks expense

portion of FICA

2. Summer Classroom Training Stipends

This category is for in-school youth programs only. The proposer should estimate the amount of stipends that participants would earn if placed into an approved classroom training

component during the summer and paid a training stipend based on a minimum of $7.25 per hour for each hour they satisfactorily complete the classroom component, and subsidized by NWGRC. The estimated total should be written on the Detailed Budget, Item 10, B.

x $ x x = $ ________# of participants hourly rate+ ext. hrs. est. # of total est. stipend

employer worked/week weeks expenseportion of FICA

3. Year-Round Classroom Training Support Payments

This category is for out-of school youth programs only. The proposer should estimate the amount of support payments that participants would earn when participating in

classroom training and paid a support payment based on $9.00 per day for transportation and meals and an additional $12.00 per day per day if they have documented child care expenses for one child or an additional $24.00 per day for documented child care for two or more

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children. Participants can earn the training support payment for each day they (a) document attendance in class for 3 hours or more for the day and (b) have documentation that they satisfactorily complete the classroom activities for that particular day. This payment would be paid by NWGRC. The estimated total in part (c) below should be written on the Detailed Budget, Item 10, C. Parts (a) and (b) below should be added together, with the total written on the Detailed Budget, Item 10, C.

(a) Participants without documented child care expenses:

x $9.00 x x = $ ________# of participants daily rate ext. days est. # of total est. support

per week weeks payment* Fill in (a) Total Estimated Support Payments (below) with this total

(b) Participants with documented child care expenses for one child:


per week weeks payment** Fill in (b) Total Estimated Support Payments (below) with this total

( c) Participants with documented child care expenses for two or more children:


per week weeks payment*** Fill in (c) Total Estimated Support Payments (below) with this total

(d) Total Estimated Support Payments:

(a) * _________ + (b) ** _________ + ( c) ***_________ =(d) $_______________ $9.00 rate $12.00 rate $24.00 rate total est. support payment

C. Additional information pertaining to the Detailed Budget should be identified by Category such as Salaries, staff benefits, travel, etc. as required in ATTACHMENT J-5, Detailed Budget

and Budget Narrative Instructions, should be listed below:

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[Up to 3 additional pages may be used to complete the Budget Narrative.]

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ATTACHMENT J-4

BUDGET ESTIMATE FOR YEAR TWO

ESTIMATE FOR YEAR TWO TOTAL AMOUNT REQUESTED1. Personnel Salaries2. Personnel Benefits3. Total Travel4. Training Materials & Supplies5. Non-Training Materials & Supplies6. Facilities7. Equipment Purchase/Lease8. Participant Costs9. Other Expenses10. Participant Direct Payments by NWGRC

TOTAL BUDGET* ROUND ALL TO THE NEXT HIGHEST DOLLAR. DO NOT INCLUDE CENTS.

ESTIMATE FOR YEAR THREE TOTAL AMOUNT REQUESTED1. Personnel Salaries2. Personnel Benefits3. Total Travel4. Training Materials & Supplies5. Non-Training Materials & Supplies6. Facilities7. Equipment Purchase/Lease8. Participant Costs9. Other Expenses10. Participant Direct Payments by NWGRC

TOTAL BUDGET* ROUND ALL TO THE NEXT HIGHEST DOLLAR. DO NOT INCLUDE CENTS.

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ATTACHMENT J-5

DETAILED BUDGET & BUDGET NARRATIVE INSTRUCTIONS FOR ATTACHMENTS J-2, J-3, and J-4

(FOR INFORMATION ONLY - DO NOT RETURN WITH PROPOSAL)

A. Instructions to ATTACHMENT J-2nd J-3: Complete ATTACHMENT J-2 to reflect the total cost of your project and the amounts by category. Also include any amounts by category to be donated by the contractor (see ATTACHMENT P, ADMINISTRATIVE/PROGRAM COST CLASSIFICATIONS). All funds requested must be necessary, reasonable, allocable and allowable.

Please follow the Budget format provided below for ATTACHMENT J-2, Detailed Budget. When indicated in the instructions below, complete ATTACHMENT J-3 Budget Narrative for Year One to justify budget items.

1. Personnel Salaries: List each position title; the annualized salary; the percentage (%) of time to be charged to the WIA project; the total amount requested (Column B). Sub-Total

salaries cost by category and record in the shaded area as indicated. Use additional copies of this page if necessary.

2. Personnel Benefits: Provide the percentage (%) and the base used to determine the benefits requested for each individual listed in #1 of the Detailed Budget. Note that the

positions listed in the benefits section should correspond to the positions listed in the Personnel Salaries section. Complete Column B as described under "Personnel Salaries". Sub-Total the benefits by category and record in the shaded area as indicated. Use additional copies of this page if necessary.

3. Total Travel: Record the Sub-Total of local and non-local travel by category in the shaded area as indicated.a. Local Travel: Provide the total number of miles times the number of months times what

is allowed by your agency up to $.50 per mile. Complete Column B. Local travel is considered the fifteen (15) county Northwest Georgia area.

b. Non-local Travel: Complete Column B. Describe the purpose of the non-local travel in the Budget Narrative, ATTACHMENT J-3. Non-local is considered that outside

the fifteen (15) county Northwest Georgia area.

4. Training Materials and Supplies: Specify the items requested, the number of units, the costs per unit, and complete Column B. Provide justification of training materials in the Budget

Narrative, ATTACHMENT J-3. Sub-Total the training materials and supplies requested and record in the shaded area as indicated.

5. Non-training Materials and Supplies: Specify the amount of non-training materials and supplies requested. Provide justification in the Budget Narrative, ATTACHMENT J-3. Complete

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Column B as appropriate. Sub-total non-training materials and supplies by category and record in the shaded area as indicated.

6. Facilities: Specify the amount of square feet, cost per square foot, and the number of months for classroom and/or office rent. Complete the amount requested for utilities. Complete

Column B for each item as appropriate. Sub-total facilities costs by category and record in the shaded area as indicated.

7. Equipment Purchase/Lease: If the offeror/bidder requests equipment purchase, please provide justification in the Budget Narrative, ATTACHMENT J-3. Specify the item of equipment,

the number of units, the cost per unit and whether to be purchased or leased. Complete Column B if applicable.

8. Registrant Costs: Record the Sub-Total of registrant costs in the shaded area as indicated.a. Tuition: Indicate on the Budget Narrative, ATTACHMENT J-3, the number of students

times the average tuition fee requested each quarter. If the number of students is planned to vary each quarter, cycle, etc., separately give the number of students times the average tuition fee requested. Complete Column B giving the total tuition requested for this project.

b. Books/Supplies: Specify the amount requested for books and/or student supplies, if applicable. Complete Column B. Specify on the Budget Narrative,

ATTACHMENT J-3 the supplies and cost per each item requested. List the average of books cost per quarter, per program, on the Budget Narrative, ATTACHMENT J-3.

c. Uniforms/Tools: Specify the amount requested for uniforms and/or tools. Complete Column B. Specify each item and cost on the Budget Narrative, ATTACHMENT J-

3 for the uniforms and/or tools requested. Also provide justification for uniforms/tools.

d. Other: Specify any other training costs requested and complete Column B. Provide justification on the Budget Narrative, ATTACHMENT J-3.

9. Other Expenses: Record the Sub-Total of other expenses by category in the shaded area as indicated.

a. Non-direct/Indirect Costs: Specify other costs which are non-direct or indirect. For both non-direct and indirect cost, provide a separate identification of each service, the total

expense for that service, the percentage charged to the contract and the basis for the allocated charge in the Budget Narrative, ATTACHMENT J-3. Enter the percentage (%) and Base Amount in the Budget. Complete Column B, if applicable. Documentation of indirect cost rate approval from the offeror’s/bidder’s cognizant agency must be attached to ATTACHMENT J-3, Budget Narrative.

b. Audit: Specify the amount requested for audit and complete Column B, if applicable.

c. Postage: Specify the amount requested for postage complete Column B if applicable.

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d. Telephone: Provide the amount requested for telephone. Complete Column B. Specify the amount per month and the number of months.

e. Profit/Program Income: Identify the profit margin/percent (%) and the cost base and total against which it is applied in the Budget Narrative, ATTACHMENT J-3. For

program income, identify sources of income generation and amounts in the Budget Narrative, ATTACHMENT J-3. Complete Column B as applicable.

f. Other: Specify other costs requested. Provide justification for such costs on the Budget Narrative, ATTACHMENT J-3. Also, include any stand-in costs. Stand-in costs

are those paid from non-Federal sources that a contractor proposes to substitute for Federal costs that have been disallowed as a result of an audit or other review.

10. Registrant Direct Payments: Estimate the amount of wages, classroom training stipends, or support payments registrants will earn as a result of training activities. Record the

amounts in the applicable category. Record the sub-total in the shaded area as indicated.

11. BUDGET SUMMARY FOR YEAR ONE: Enter the sub-totals for each section, 1-10, as requested. Record the totals for each column as indicated. Note that the total requested on

ATTACHMENT J-2 should be the same as requested on ATTACHMENT A and, if applicable, ATTACHMENT J.

B. Instructions for ATTACHMENT J-4, “Budget Estimates for Year Two and Year Three”.Estimate the funds needed by expense item and category for subsequent years. Use the expense items listed above to complete the information. However, budget narratives are not required for ATTACHMENT J-4 in the narrative. Note that these items and amounts will be negotiated prior to each funding year.

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ATTACHMENT K—PARTICIPANT GOAL SUMMARY

Participants served 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter TOTAL

JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN

1. Carry Overs From Previous Month2. New Participants3. Total Served (1 + 2)4. # Leaving Program5. Total Active at End of Month (3-4)

FINANCIAL GOAL SUMMARY (Round all monies to the nearest dollar)

BUDGET JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTAL1. Salary2. Fringe Benefits3. Travel4. Train. Mat/Sup5. Non-Training Materials/Supplies6. Facilities7. Equip. Pur/Lease8. Participant Costs9. Other Expenses10.Participant DirectPmts. by NWGRC11. Monthly Total

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ATTACHMENT K-1PARTICIPANT AND FINANCIAL GOAL SUMMARY INSTRUCTIONS(FOR INFORMATION ONLY - DO NOT RETURN WITH PROPOSAL)

The Participant and Financial Goal Summary (PGS and FGS) (ATTACHMENT K) is a contract management tool by which the programmatic and financial performance of contracts may be monitored and evaluated periodically. It is also used in the evaluation of proposals for funding. The PGS and FGS will become a part of each contract for WIA services. At the end of each quarter, the PGS and FGS will be reviewed with the Contractor. Any area where actual performance varies more than 15% from projected performance requires the contractor to take corrective action to address the identified problem area(s). Contractors may modify the RGS at the end of each quarter for subsequent quarters if necessary.

Contractors whose performance continuously falls below goals indicated on the PGS and FGS are considered in noncompliance with the contract and subject to de-obligation of funds and/or contract termination.

A. INSTRUCTIONS FOR COMPLETING PARTICIPANT GOAL SUMMARY

1. Carry-over from Previous Month - enter the number of participants who continue in training from the previous month. For July, this is the number of participants planned to be

carried-over from the previous contract, if applicable.

2. New Participants - enter the planned number of participants who will enter training as new WIA enrollments.

3. Total Served (add 1 & 2 & 3).

4. Number Leaving Program - enter total number planned to leave the program. This includes all positive and negative terminations as well as transfers to other projects.

5. Total Active at End of Month- enter the number of active participants by subtracting #3-#4.

B. INSTRUCTIONS FOR COMPLETING FINANCIAL GOAL SUMMARY

1. Salary - enter the amount expected to receive each month for personnel salaries.

2. Fringe Benefits - enter the amount expected to receive each month for personnel fringe benefits.

3. Travel - enter the amount expected to receive each month for personnel's project-related travel.

4. Training Materials & Supplies - enter the amount expected to receive each month for training materials and supplies.

5. Non-Training Materials & Supplies - enter the amount expected to receive each month for non-training materials and supplies.

6. Facilities - enter the amount expected to receive each month for training facilities costs.

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7. Equipment Purchase/Lease - enter the amount expected to receive each month for project-related equipment purchase or lease.

8. Participant Costs - enter the amount expected to receive each month for participant costs specified in the Detailed Budget.

9. Other Expenses - enter the amount expected to receive each month for other expenses specified in the Detailed Budget.

10. Participant Direct Payments – enter the amount expected to be paid each month by NWGRC for participant direct payment for work=based training, classroom training, stipends, and/or

support payments specified in the Detailed Budget.

11. Monthly Total - enter the total expected for each month. This is not to be a cumulative figure.

Total all lines on the far right for yearly totals. These should reflect by line item those expenditures indicated in the Detailed Budget, ATTACHMENT K-2.

Note: The total amount listed for Year One (1) should agree on ATTACHMENT A, Contract Information Sheet; “Total Amount Requested for Year 1", ATTACHMENT J, “PERFORMANCE PAYMENT SCHEDULE” (if applicable) and “BUDGET SUMMARY FOR YEAR ONE”; and on ATTACHMENT J-2, “DETAILED BUDGET—YEAR ONE.”

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ATTACHMENT LSPECIFIC FIDELITY BONDING REQUIREMENTS

(FOR INFORMATION ONLY - DO NOT RETURN WITH THE PROPOSAL)

The amount of bonding required for the contract is determined by calculating the total amount of the contract by the percentage shown on the attached schedule. In purchasing the bond, it may be necessary to purchase slightly more than the minimum required since some insurance companies "round off" figures to whole thousands.

The bond may be a blanket bond covering all contractor employees, or it may be a position bond, listing specific positions. If a position bond is used, the positions bonded should be those persons handling funds. Positions frequently bonded are board chairperson, director, treasurer, and bookkeeper, varying with individual circumstance. If a position bond is used, each position scheduled must be for the minimum amount required. [Example: If a contract required $75,000.00 bonding, each schedule position should be bonded for that amount (not scheduling three positions for $25,000.00).]

If there is insufficient time between the point at which a bond is ordered and the date for processing a contract, a binder from the insurance agency may be used.

However, the binder must include the period of coverage, the positions bonded if it is a schedule-type bond and, the bonding company (as distinguished from the insurance agency). If a letter from the insurance agency is to be used as a binder, it must indicate the coverage is bound in definite, exact terms, such as "The bond will be issued...", or "Coverage is bound...", rather than phrases such as "The bond has been ordered", "We have asked the company to issue the bond...", etc. However, it is the responsibility of the Contractor to assure that a final copy of the bond or rider is received, maintained on file and appropriate copies submitted to NWGRC.

Once the bond and/or binder is determined correct, one (1) copy of the fidelity bond or binder will be needed to attach as an annex to the contract.

Federal, State, and local governmental organizations need not provide bonding coverage, provided they have a general or blanket bond, covering employee dishonesty or fraudulent actions. Contracts of less than $15,000 do not require a bond, unless down-payments (start-up funds) are requested.

Northwest GRC reserves the right to modify bonding requirements that may be considered desirable or necessary to protect WIB or Northwest GRC funds.

Any clarifications regarding bonding requirements should be directed to Jim Stockton, Northwest GRC, at (706) 295-6485.

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ATTACHMENT L-1 SCHEDULE OF FIDELITY/ASSURANCE BONDS


A certificate of bonding is required to cover the contracting official for Financial Responsibility and be in accordance with the following schedule:

TOTAL CONTRACT BUDGET AMOUNT OF BOND

$15,000 to $50,000 25%

50,000 to 54,999 24%

55,000 to 59,999 23%

60,000 to 64,999 22%

65,000 to 69,999 21%

70,000 to 74,999 20%

75,000 to 79,999 19%

80,000 to 84,999 18%

85,000 to 89,999 17%

90,000 to 94,999 16%

95,000 to 99,999 15%

100,000 to 199,999 14%

200,000 to 399,999 13%

400,000 and up 12%

"Total Contract Budget" refers to the total amount of money that the Northwest GRC is responsible for in connection with the contract.

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ATTACHMENT MNORTHWEST GEORGIA REGIONAL COMMISSION

GRIEVANCE PROCEDURES


Pursuant to Section 122 and 181 of the Workforce Investment Act (WIA) and in keeping with the Department of Labor Implementation Regulations 20 CFR - Part 645 implementing Welfare-to-Work (WtW) grant provision of Title IV, Part A of the Social Security Act as amended, the Northwest Georgia Workforce Investment Board (WIB) shall adhere to an established grievance procedure and 20 CFR - Part 667 implementing the Workforce Investment Act.

The following grievance procedure shall be implemented for grievances arising at the Workforce Investment Area 1 (WIA-1) level:

1. Applicants, participants, One Stop partners, service providers, bidders, WtW or WIA funded staff or others alleging violations of the Acts, regulations, sub-grants, or other contracts

under WtW or WIA (other than discrimination complaints) shall utilize the Grievance System in filing a complaint. Unsuccessful bidder's may also file grievances based upon

violations of local procurement requirements or procedures. Individuals shall be informed of this right by either Northwest Georgia Regional Commission or the subcontractor as appropriate.

2. Except for complaints regarding discrimination, grievances arising at the grant sub-recipient level (including WIB, administrative entity, and service providers) must first exhaust available

remedies and procedures at that level prior to their being brought for State review.

3. Complaints, unless otherwise specified, (except for those alleging fraud or criminal activity or discrimination) shall be filed within one year of the alleged occurrence.

4. Discrimination: Equal Opportunity is the Law

The grant sub-recipient is prohibited from discriminating on the ground of race, color, religion, sex, national origin, age, disability, political affiliation or belief and, for beneficiaries

only, citizenship or participation in programs funded under the Welfare-to-Work Grant or Workforce Investment Act in admission or access to, opportunity or treatment in, or employment in the administration of or in connection with, any WtW or WIA funded program or activity. If you think that you have been subjected to discrimination under a WtW funded program or activity, you may file a compliant within 180 days from the date of the alleged violation with Phyllis S. Walker, Equal Opportunity Officer, P.O. Box 1798, Rome, Georgia 30162-1798, or you may file a complaint directly with the Director, Civil Rights Center (CRC), U.S. Department of Labor, 200 Constitution Avenue NW, Room N-4123, Washington, DC 20210. Only the Director of CRC, for good cause shown, may extend the filing time. [37.72 & 37.81]

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If you elect to file your complaint with the grant sub-recipient, you must wait until the grant sub-recipient issues a decision or until 90 days have passed, whichever is sooner, before filing with CRC (see

address above). If the grant sub-recipient has not provided you with a written decision within 90 days of the filing of the complaint, you need not wait for a decision to be issued, but may file a complaint with CRC within 30 days of the expiration of the 90-day period. If you are dissatisfied with the grant subrecipient's resolution of your complaint, you may file a complaint with CRC. Such complaint must be filed within 30 days of the date you received notice of the grant sub-recipient's proposed resolution.

5. Delegation of Process

a. Complaints arising from contracts or vendor agreements with Georgia public schools, such as those which pertain to disciplinary actions of teachers or students, grading policy or

teacher employment contracts will be handled by the grievance procedure outlined in OCGA 20-2-1160, 20-2-109, 20-2-50. Grievance hearings held by public school service providers should be

consistent with State policy/procedures and must be initiated within 30 days of filing of the grievance and a decision rendered within 60 days of the filing date of the grievance. Where grievances arise in the areas outlined above, the service provider will submit to Northwest Georgia Regional Commission (NWGRC) within five (5) days, summaries or checklists of complaints filed. Hearings held, decisions rendered and appeals filed shall be provided to NWGRC within 10 days of the decision being finalized.

If a complainant does not receive a decision within 60 days of filing the complaint or receives an unsatisfactory decision, the complainant then has the right to request a review by the

Governor. The request for review should be submitted to the State Superintendent of Schools, Georgia Department of Education, 2066 Twin Towers East, Atlanta, Georgia 30334. [NOTE: For the purpose of this section, the State Superintendent of Schools, or his/her designee, acts as the Governor's authorized representative.]

Complaints which pertain to terms of the contract between the school and NWGRC, which may include curriculum and course content, provision of teaching materials and equipment,

eligibility, participant selection, or other terms made part of the contract, should be handled by the grievance procedure as presented in this section.

b. Complaints arising at the employer level in On-the-Job Training (OJT) contracts regarding terms and conditions of participant(s)’ employment shall first be handled through the

employer's grievance procedure. However, in the event the grievance cannot be resolved following the employer's procedures, the complainant shall be advised that they may follow the WtW or WIA grievance procedure. Grievances pertaining to OJT contract terms should be handled through following the process described in the Northwest Georgia Regional Commission procedures.

c. Complaints arising against the Career Centers of the Georgia Department of Labor should be filed with the complaint specialist located within the Career Center Office.

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d. Complaints of WtW or WIA funded personnel involving the terms and conditions of employment should follow the employing agency's procedures. The procedures must be exhausted

before submitting a complaint according to WtW or WIA procedures.

e. Labor Standards Violations: Whenever participants have complaints alleging a labor standards violation, they may use the established local and State Grievance Procedures or choose

to submit the grievance to a binding arbitration procedure, if a collective bargaining agreement covering the parties to the grievance so provides.

All other grievances of applicants, participants, One Stop partners, service providers, bidders, WtW or WIA funded staff, and other interested persons not applicable to the above categories shall follow the procedures listed below:

1. Complaints arising at the WIA-1 level must be made within one year of the alleged occurrence and must be in writing, signed by the complainant and include the following

information:

a. the full name, telephone number (if any) and address of the person making the complaint;

b. the full name and address of the respondent against whom the complaint is made;c. a clear and concise statement of the facts, including pertinent dates, constituting the

alleged violation; andd. the type of relief requested.

A request will be considered to have been filed when the reviewing authority receives from the complainant a written statement, including information specified above which contains sufficient facts and arguments to evaluate the complaint.

2. Offerors/bidders should submit complaints regarding the awarding of contracts within 30 days of receipt of notification in order to informally resolve their concerns in a timely manner.

Offerors/bidders may appeal only if it is based on violations of specific section(s) of the pertinent Acts, Federal Regulations, or State or local procurement requirements or procedures. If informal resolution is not possible, the bidder should follow the procedures contained herein. Appeals will be reviewed strictly on the basis of adherence to established procedures, and determination of fact made during a local level review will be accepted as such.

3. Complaints must be submitted to the Executive Director, Northwest Georgia Regional Commission, P.O. Box 1798, Rome, Georgia 30162-1798.

4. The Northwest Georgia Regional Commission shall investigate the complaints and attempt to resolve the matter informally during the 30 day period between filing and hearing of a

grievance and prior to the rendering of a decision.

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5. If the complaint cannot be resolved informally, a hearing shall be conducted within 30 days of receipt of the complaint. When a hearing is necessary, the complainant and the respondent will be given

reasonable notification by registered, or certified mail, or by hand written signature indicating receipt.

This notice must include:

a. a statement of the date, time and place of hearing;b. a statement of the authority and jurisdiction under which the hearing is to be held;c. a reference to the particular section of the Act, regulations, sub-grant or other contract

under the Act involved;d. notice to the parties of the specific charges involved;e. a statement of the right of both parties to be represented by legal counsel;f. an indication of the right of each party to present evidence, both written and through

witnesses; andg. a statement of the right of each party to cross examination.

6. A hearing can be rescheduled at the request of either party for just cause.

7. The Executive Committee of the Northwest Georgia WIB shall select, by majority vote, the individual to serve as the hearing officer. The hearing officer should have complete

independence in obtaining facts and making decisions. The hearing officer must be in a position to render decisions that are both fair and impartial. Staff and/or other parties may serve as the hearing officer. However, no WIB or staff member who has been directly involved in the events from which the complaint arose shall serve as a decision-maker in such complaints. Additionally, the individual must not be a subordinate of the grant sub-recipient staff involved in administering the program, and should not be involved in any way in the issue causing the complaint. If the complaint is against the WIB, an impartial person will be secured to serve as the hearing officer by the Chairman of the Council of Chief Elected Officials (CCEO). Impartial hearing officers shall be chosen from qualified individuals with expertise in the area from which the complaint arises. The right to an impartial decision-maker shall not be abrogated by the Northwest Georgia WIB, Coosa Valley/North Georgia CCEO, or by the NWGRC. If either party to the complaint is aware of facts or circumstances that put the designated hearing officer's independence or impartiality in question, the appointing body should be notified immediately. As appropriate, an alternate should be appointed/selected. In all cases, documentation

regarding the allegation and how it was handled should be included in the file.

8. The hearing officer, shall have the authority to direct preparation of and review a complete file on the case prior to the hearing, to regulate the course of the hearing, set the date, time

and place for continued hearings; direct parties to appear at the hearing; hold hearings; receive evidence; dispose of procedural requests; consider and evaluate facts, evidence, and arguments, to determine credibility; render decisions and issue it in writing to all parties involved; and provide the complete record.

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9. The hearing officer shall conduct the hearing as specified by the Georgia Department of Labor policies and procedures. Responsibilities of the hearing officer are also specified in

these policies and procedures.

10. A complete record of the hearing shall be made and maintained for three (3) years and include the following:

a. all pleadings, motions and intermediate rulings;b. detailed minutes or mechanical recording of the oral testimony plus all other evidence

received or considered;c. a statement of matters officially noted;d. all staff memoranda or data submitted to the decision-maker in connection with their

consideration of the case;e. findings of fact based on the evidence submitted at the hearing; f. notification of further appeal procedures, if applicable; andg. final decision of the hearing officer.

11. The hearing procedure should be conducted informally consistent with the Georgia Workforce Investment Act (WIA) Workforce System Guidelines and may be terminated at any point

if the parties to the hearing negotiate a written agreement that resolves the issue(s) which gave rise to the hearing as long as such agreement does not violate State or Federal law.

12. Decisions regarding the complaint shall be made not later than 60 days after filing of a grievance. The decision shall be provided to the parties by certified mail.

13. A written report of all complaints received within the Workforce Investment Act region will be filed with DOL by the 10th of the month following the report month. The report will

include the name of the complainant, the name and/or organization of the respondent, the date the complaint was filed, nature of the complaint, and the resolution of the complaint (if rendered). This report will not be filed when no complaints are received during the prior month. If there are complaints or status updates on previous complaints, a report must be sent to the State by the 10th day of the month.

14. Within 30 days, the local workforce area shall offer mediation for resolution of the complaint to the complainant and notify the complainant of their right to file a complaint with the

Department or with the Director of CRC and inform the complainant that this right must be exercised within 30 days after the date on which the complainant receives the notice. [37.79]

If, by the end of 30 days, the local area has not completed its processing of the complaint or has failed to notify the complainant of the resolution, the complainant or his representative

may, within 30 day, file with GDOL’s EO Administrator, prior to filing with the Director of CRC. Within 30 days of the 90-day period or within 120 days of the date on which the complaint was

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filed with the local workforce area or State, the complainant shall file with the Director of CRC.

The Director of CRC may extend the 30-day time limit for good cause show. [37.78] The local workforce area and/or State shall notify the complainant immediately in writing upon

determining that it does not have jurisdiction over the complaint. The notice shall be in writing, include reasons for determination, and state the complainant’s right to file with the Director of CRC within 30 days of the notice. [37.78]

15. Local workforce area partners shall offer mediation immediately upon receipt of a formal complaint, and shall, within seven days, forward to GDOL; the name and address of the

complainant, nature and basis for complaint, and the date the complaint was filed. Available information shall be entered into the Discrimination Complaint Lob and the local workforce area’s EO officer shall begin to investigate and gather information regarding the complaint. The hearing date, the date the investigation was completed, the date the informal decision was issued, or the date of formal resolution and the nature of the final disposition shall be forwarded to the State EO Administrator as soon as known.

The local workforce area EO officer shall determine whether the local area has jurisdiction over the complaint, the timeliness of the complaint and the apparent merit of the complaint,

and whether the allegation, if true, would violate any of the nondiscrimination and equal opportunity provisions. If not, the local workforce area is required to notify the complainant in writing. This notice of Lack of Jurisdiction must include the following:

-A statement of the reasons for that determination-Notice that the complainant has a right to file a complainant has a right to file a

complaint with CRC within 60 days of the date on which the complainant receives the notice.

The local workforce area is required to conduct an investigation and issue a written Notice of Final Action no later than 90 days from the date the complaint was received. [37.30]

The grantee must make certain the complainant is aware of all processing time frames as outlined below and in the EO notice.

GOVERNOR'S REVIEW OF THE COMPLAINT

The complainant shall be informed of the right to request a review of his/her complaint by the Governor if:

1) the complainant does not receive a decision at the Coosa Valley WIA-1 level within 60 days of filing the complaint, or

2) the complainant receives a decision unsatisfactory to him/her.

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The request for review should be submitted to the Commissioner, Georgia Department of Labor, 148 Andrew Young International Blvd., N.E., Suite 600, Atlanta, Georgia 30303-1751. [NOTE: For the purpose of this section, the Commissioner of the Georgia Department of Labor, or his designee, acts as the Governor's authorized representative.] The request for review of the complaint by the Governor must be filed within10 days of receipt of the adverse decision or within 10 days from the date on which the complainant should have received a decision. The Governor will conduct a review of the complaint and issue a decision within 30 days from the date of receipt of the review request. The decision rendered by the Governor will be final. [Refer to 2(c) above for appeal procedure for disability discrimination complaints.]

U.S. DEPARTMENT OF LABOR REVIEW

The U.S. Department of Labor (USDOL) may review allegations arising through the grievance procedures when:

1. A decision on a grievance or complaint under §667.600(d) has not been reached within 60 days of receipt of the grievance or complaint or within 60 days or receipt of

the request for appeal of a local level grievance and either party appeals to the Secretary of USDOL; or

2. A decision on a grievance or complaint under §667.600(d) has been reached and the party to which such decision is adverse appeals to the Secretary.

A decision on an appeal filed with USDOL must be made no later than 120 days after USDOL received the appeal.

Appeals made under (2) of this section must be filed within 60 days of the receipt of the decision being appealed. Appeals made under (1) of this section must be filed within 120 days of the filing of the grievance with the State, or the filing of the appeal of a local grievance with the State. All appeals must be submitted by certified mail, return receipt requested, to the:

Secretary of Labor U.S. Department of Labor; ATTN: ASET Frances Perkins Building Room N 5309200 Constitution Avenue, NWWashington, DC 20210.

A copy of the appeal must be simultaneously provided to the opposing party and to USDOL Region III ETA Regional Administrator.

Except for complaints arising under WIA section 184(f) or section 188, grievances or complaints made directly to the Secretary will be referred to the appropriate State or local area for resolution in accordance with this section, unless USDOL notifies the parties that it will investigate the grievance under the procedures at §667.505. Discrimination complaints brought under WIA section 188 or 29 CFR part 37 will be referred to the Director of the Civil Rights Center.

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ATTACHMENT N

SECRETARY’S COMMISSION ON ACHIEVING NECESSARY SKILLS (S. C. A. N. S.)


SKILLS ESSENTIAL FOR SUCCESS

IN

CLASSROOMS AND HIGH PERFORMANCE WORKPLACES

Secretary’s Commission on Achieving Necessary Skills

In February 1990, then Secretary of Labor Elizabeth Dole established the “Secretary’s Commission on Achieving Necessary Skills” (SCANS). Its mission is to identify common workplace skills that all youth need if they expect to have meaningful employment. SCANS focuses on defining those skills, recommending assessment tools, and proposing standards to describe attainment levels needed for good and productive employment.

SCANS research verifies that effective job performance is defined by an individual’s workplace abilities which can be classified as either competencies or foundation skills. There are five competencies and a three-part foundation of skills and personal qualities which are determined essential preparation for all people, whether they are working or attending training. Therefore, the SCANS competencies and the foundation upon which those competencies rest should be taught to and understood by the youth in an integrated fashion that reflects the workplace context in which they are applied. The most effective way to learn something is to learn it within the context to which it applies. Learning objectives which occur within a real environment rather than the abstract (text-book study) are assimilated into the individuals’ habits much more effectively.

Certifying the competencies will link service providers’ credentials, student effort, and student achievement; provide an incentive for students to study, and give area employers a reason to pay attention to the Youth System under the local Workforce Investment Board.

The SCANS competencies and foundation skills provided the framework for the development of “Work Keys®”, the system implemented by the State of Georgia in 2007 as the basis for the State’s “Work Ready Certificate”.

A. Five SCANS Competencies

The Five SCANS competencies cover the gap between knowledge learned in school and skills/competencies needed in the day-to-day work world. The competencies are different from technical knowledge. Welders and nurses both manage resources, information, systems, and technology and both require competency in each of these areas, even though the actual occupational skills needed for welding and nursing differ greatly. The five SCANS competencies are the main attributes today’s high-performance employers seek in their employees. The competencies are defined as:

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1. Resourcesa. Allocates timeb. Allocates moneyc. Allocates material and facility resources d. Allocates human resourcese. Uses computers to process information

2. Interpersonala. Participates as a member of a teamb. Teaches othersc. Serves clients/customers d. Exercises leadershipe. Negotiates to arrive at a decisionf. Works with Cultural Diversity

3. Information:a. Acquires and evaluates informationb. Organizes and maintains informationc. Interprets and communicates information

4. Systems:a. Understands systemsb. Monitors and corrects performancec. Improves and designs systems

5. Technology:a. Selects appropriate technologyb. Applies technology to taskc. Maintains and troubleshoots

technology

B. Three-Part FoundationThe three-part foundation is just that - a foundation which contributes to excellent performance in school/on the job and serves as the “weight-bearing” structure for the five competencies identified above. The foundation parts are:

1. Basic Skills:a. Readingsb. Writingc. Arithmeticd. Mathematicse. Listeningf. Speaking

s. Thinking Skills:a. Creative thinkingb. Decision makingc. Problem solvingd. Seeing things in the mind’s eyee. Knowing how to listenf. Reasoning

3. Personal Qualitiesa. Responsibilityb. Self-esteemc. Sociald. Self-management e. Integrity/honesty

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C. Incorporating the SCANS into Youth ProgramsBidders should consider the implications of the SCANS competencies and foundation when planning their curriculum, instructional materials, organization, staff training, and performance of the program. Real skills necessary to be a successful student/employee - the foundation and then the competencies - should be incorporated into the program in such a way that students are equipped to be successful in their career activities.

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Bidders should keep the following common themes in mind when planning their proposed services:

1. Educators, parents, and business people must be partners in efforts to improve workforce readiness;

2. A competency-based education will strengthen student skills and give employers a reason to pay attention to the students’ records;

3. Best practices youth development programs incorporate “asset” building into their programs (ref: Search Institute, “40 Developmental Assets”;

4. Basic skills and problem-solving skills must be integrated into “real-life” situations;5. “Life-long learning” is essential to the workforce of today and tomorrow;6. Adequate training in the SCANS must be give to staff who work with the youth; and7. Education must focus on developing problem recognition and problem-solving skills.

D. SCANS DEFINITIONS

RESOURCES:Allocates Time. Selects relevant, goal-related activities, ranks them in order of importance, allocates time to activities, and understands, prepares, and follows schedule.

Allocates Money. Uses or prepares budgets, including making cost and revenue forecasts, keeps detailed records to track budget performance, and makes appropriate adjustments.

Allocates Material and Facility Resources. Acquires, stores, and distributes materials, supplies, parts, equipment, space, or final products in order to make the best use of them.

Allocates Human Resources. Assesses knowledge and skills and distributes work accordingly, evaluates performance, and provides feedback.

INTERPERSONAL:Participants as a Member of a Team. Works cooperatively with others and contributes to group with ideas, suggestions, and effort.Teaches Others. Helps others to learn.Serves Clients/Customers. Works and communicates with clients and customers to satisfy their expectations.Exercises Leadership. Communicates thoughts, feelings, and ideas to justify a position, encourages, persuades, convinces, or otherwise motivates an individual or groups, including responsibly challenging existing procedures, policies, or authority.

Negotiates. Works towards an agreement that may involve exchanging specific resources or resolving divergent interests.Works with Cultural Diversity. Works well with men and women and with a variety of ethnic, social, or educational backgrounds.

INFORMATION:Acquires and Evaluates Information. Identifies need for data, obtains it from existing sources or creates it, and evaluates its relevance and accuracy.

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Organizes and Maintains Information. Organizes, processes, and maintains written or computerized records and other forms of information in a systematic fashion.Interprets and Communicates Information. Selects and analyzes information and communicates the results to others using oral, written, graphic, pictorial, or multi-media methods.Uses Computers to Process Information. Employs computers to acquire, organize, analyze, and communicate information.

SYSTEMS:Understands Systems. Knows how social, organizational, and technological systems work and operates effectively within them.Monitors and Corrects Performance. Distinguishes trends, predicts impact of actions on system operations, diagnoses deviations in the function of a system/organization, and takes necessary action to correct performance.Improves and Designs Systems. Makes suggestions to modify existing systems to improve products or services, and develops new or alternative systems.

TECHNOLOGY:Selects Technology. Judges which set of procedures, tools, or machines, including computers and their programs, will produce the desired results.Applies Technology to Task. Understands the overall intent and the proper procedures for setting up and operating machines, including computers and their programming systems. Maintains and Troubleshoots Technology. Prevents, identifies, or solves problems in machines, computers, and other technologies.

BASIC SKILLS:Reading. Locates, understands, and interprets written information in prose and documents including manuals, graphs, and schedules - to perform tasks; learns from text by determining the main idea or essential message; identifies relevant details, facts, and specifications; infers or locates the meaning of unknown or technical vocabulary; and judges the accuracy, appropriateness, style, and plausibility of reports, proposals, or theories of other writers.Writing. Communicates thoughts, ideas, information, and messages in writing; records information completely and accurately; composes and creates documents such as letters, directions, manuals, reports, proposals, graphs, flow charts; uses language, style, organization, and format appropriate to the subject matter, purpose, and audience. Includes supporting documentation and attends to level of detail; checks, edits, and revises for correct information, appropriate emphasis, form, grammar, spelling, and punctuation.

Arithmetic. Performs basic computations; uses basic numerical concepts such as whole numbers and percentages in practical situations; makes reasonable estimates of arithmetic results without a calculator, and uses tables, graphs, diagrams, and charts to obtain or convey quantitative information.Mathematics. Approaches practical problems by choosing appropriately from a variety of mathematical techniques; uses quantitative data to construct logical explanations for real world situations; expresses mathematical ideas and concepts orally and in writing; and understands the role of chance in the occurrence and prediction of events.Listening. Receives, attends to, interprets, and responds to verbal messages and other cues such as body

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language in ways that are appropriate to the purpose; for example, to comprehend; to learn; to critically evaluate; to appreciate; or to support the speaker.Speaking. Organizes ideas and communicates oral messages appropriate to listeners and situations; participates in conversation, discussion, and group presentations; selects an appropriate medium for conveying a message; uses verbal language and other cues such as body language appropriate in style, tone, and level of complexity to the audience and the occasion; speaks clearly and communicates a message; understands and responds to listener feedback; and asks questions when needed.

THINKING SKILLS:

Creative Thinking. Uses imagination freely, combines ideas or information in new ways, makes connections between seemingly unrelated ideas, and reshapes goals in ways that reveal new possibilities.Decision Making. Specifies goals and constraints, generates alternatives, considers risks, and evaluates and chooses best alternatives.Problem Solving. Recognizes that a problem exists (i.e. there is a discrepancy between what is and what should or could be), identifies possible reasons for the discrepancy, and devises and implements a plan of action to resolve it. Evaluates and monitors progress, and revises plan as indicated by findings.Seeing Things in Mind's Eye. Organizes and processes symbols, pictures, graphs, objects, or other information; for example, sees a building from a blueprint, a system's operation from schematics, the flow of work activities from narrative descriptions, or the taste of food from reading a recipe.Knowing How to Learn. Recognizes and can use learning techniques to apply and adapt new knowledge and skills in both familiar and changing situations. Involves being aware of learning tools such as personal learning styles (visual, aural, etc.) formal learning strategies (note-taking or clustering items that share some characteristics), and informal learning strategies (awareness of unidentified false assumptions that may lead to faulty conclusions).Reasoning. Discovers a rule or principle underlying the relationship between two or more objects and applies it in solving a problem. For example, uses logic to draw conclusions from available information, extracts rules or principles from a set of objects or written text; applies rules and principles to a new situation, or determines which conclusions are correct when given a set of facts and a set of conclusions.

PERSONAL QUALITIES:Responsibility. Exerts a high level of effort and perseverance towards goal attainment. Works hard to become excellent at doing tasks by setting high standards, paying attention to details, working well, and displaying a high level of concentration even when assigned an unpleasant task. Displays high standards of attendance, punctuality, enthusiasm, vitality, and optimism in approaching and completing tasks.

Self-Esteem. Believes in own self-worth and maintains a positive view of self; demonstrates knowledge of own skills and abilities; is aware of impact on others; and knows own emotional capacity and needs and how to address them.Sociability. Demonstrates understanding, friendliness, adaptability, empathy, and politeness in new and on-going group settings. Asserts self in familiar and unfamiliar social situations; relates well to others, responds appropriately as the situation requires; and takes an interest in what others say and do.Self-Management. Assesses own knowledge, skills, and abilities accurately; sets welldefined and realistic personal goals; monitors progress toward goal attainment and motivates self through goal achievement; exhibits self-control and responds to feedback unemotionally and non-defensively; is a "self-starter".

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Integrity/Honesty. Can be trusted. Recognizes when faced with making a decision or exhibiting behavior that may break with commonly-held personal or social values; understands the impact of violating these beliefs and codes on an organization, self, and others; and chooses an ethical course of action.

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ATTACHMENT O

INFORMATION REGARDING LOBBYING

The following pages contain information regarding lobbying. Proposers should read the forms carefully. If the proposer needs to disclose any lobbying activities pursuant to 31 U.S.C. 1352, they must complete the forms and include them with the proposal package.

Proposers who do not need to disclose any lobbying activities should not complete nor return the forms with the proposal package.

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DISCLOSURE OF LOBBYING ACTIVITIESComplete this form to disclose lobbying activities pursuant to 31 U. S. C. 1352

(See reverse for public burden disclosure)

1. Type of Federal Action: ❏a. contract; b. grant; c. cooperative agreement; d. loan; e. loan guarantee; f. loan insurance

2. Status of Federal Action: ❏a. bid/offer/application; b. initial award; c. post-award

3. Report Type: ❏a. initial filing; b. material change

For Material Change Only:Year ; Quarter ;Date of last report

4. Name and Address of Reporting Entity:

❒ Prime ❒ Subawardee Tier, if known: ______Congressional District, if known:

5. 5. If reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:

Congressional District, if known:

6. Federal Department/Agency: 7. Federal Program Name/Description: CFDA Number, if applicable:

8. Federal Action Number, if known: 9. Award Amount, if known:

$

10. a. Name and Address of Lobbying Entity(If individual, last name, first name, MI):

(attach continuation sheet(s) SF-LLL-A, if necessary

b. Individuals Performing Services (including address if different from No. 10a)

(Last name, first name, MI):

11. Amount of Payment (check all that apply):

$ ❒ actual ❒ planned 13. Type of Payment (check all that apply):❒ a. retainer❒ b. one-time fee❒ c. commission❒ d. contingent fee❒ e. deferred❒ f. other: specify:

12. Form of Payment (check all that apply)

❒ a. cash

❒ b. in-kind; specify: nature value:

14. Brief Description of Service Performed or to be Performed and Date(s) of Service, including officer(s), employee(s), or Member(s) contacted, for Payment indicated in Item 11:

(attach Continuation Sheet(s) SF-LLL-A, if necessary)

15. Continuation Sheet(s) SF-LLL-A attached: ❒ Yes ❒ No

16. Information requested through this form is authorized by title 31U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Signature: Print Name: Title: Telephone Number Date:

Authorized for Local Reproduction Standard Form - LLL

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0348-0046

DISCLOSURE OF LOBBYING ACTIVITIESCONTINUATION SHEET

Reporting Entity: Page of

U.S. G.P.O 1990-260-708:00012 Authorized for Local ReproductionStandard Form – LLL-A

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Approved by OMB03348-0046Authorized for Local Reproduction

INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES

This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Use the SF-LLL-A Continuation Sheet for additional information if the space on the form is inadequate. Complete all items that apply for both the initial filling and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.

1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action.

2. Identify the status of the covered Federal action.

3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action.

4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the first tier. Subawards include but are not limited to subcontracts, subgrants, and contract awards under grants.

5. If the organization filing the report in item 4 checks “Subawardee,” then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known.

6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard.

7. Enter the Federal program name or description for the covered Federal action identified ( item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments.

8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 [e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency]. Include prefixes, e.g., RFP-DE-90-001.

9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5.

10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in item 4 to influence the covered Federal action.

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(b) Enter the full names of the individual(s) performing services, and include full address if different from 10(a). Enter Last Name, First Name, and Middle Initial (MI).

11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying entity (item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is a material change report, enter the cumulative amount of payment made or planned to be made.

12. Check the appropriate box(es). Check all boxes that apply. If payment is made through an in-kindcontribution, specify the nature and value of the in-kind payment.

13. Check the appropriate box(es). Check all boxes that apply. If other, specify nature.

14. Provide a specific and detailed description of the services that the lobbyist has performed, or will be expected to perform, and the date(s) of any services rendered. Include all preparatory and related activity, not just time spent in actual contract with Federal officials. Identify the Federal official(s) or employee(s) contacted or the officer(s), employee(s), or Member(s) of Congress that were contacted.

15. Check whether or not a SF-LLL-A Continuation Sheet(s) is attached.

16 .Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503. The certifying official shall sign and date the form, print his/her name, title, and telephone number.

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Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503.

ATTACHMENT PADMINISTRATIVE/PROGRAM COST CLASSIFICATIONS


§ 667.220 What Workforce Investment Act title I functions and activities constitute the costs of administration subject to the administrative cost limit?

(a) The costs of administration are that allocable portion of necessary and reasonable allowable costs of State and local workforce investment boards, direct recipients, including State grant recipients under subtitle B of title I and recipients of awards under subtitle D of title I, as well as local grant recipients, local grant subrecipients, local fiscal agents and one stop operators that are associated with those specific functions identified in paragraph (b) of this section and which are not related to the direct provision of workforce investment services, including services to participants and employers. These costs can be both personnel and non-personnel and both direct and indirect.

(b) The costs of administration are the costs associated with performing the following functions:(1) Performing the following overall general administrative functions and coordination of those

functions under WIA Title I:(i) Accounting, budgeting, financial and cash management functions;(ii) Procurement and purchasing functions;(iii) Property management functions;(iv) Personnel management functions;(v) Payroll functions;(vi) Coordinating the resolution of findings arising from audits, reviews, investigations and

incident reports;(vii) Audit functions;(viii) General legal services functions; and(ix) Developing systems and procedures, including information systems, required for these

administrative functions;

(2) Performing oversight and monitoring responsibilities related to WIA administrative functions;

(3) Costs of goods and services required for administrative functions of the program, including goods and services such as rental or purchase of equipment, utilities, office supplies, postage, and

rental and maintenance of office space;

(4) Travel costs incurred for official business in carrying out administrative activities or the overall management of the WIA system; and

(5) Costs of information systems related to administrative functions (for example, personnel, procurement, purchasing, property management, accounting and payroll systems)

including the purchase, systems development and operating costs of such systems.

(c) (1) Awards to sub-recipients or vendors that are solely for the performance of administrative functions are classified as administrative costs.

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(2) Personnel and related non-personnel costs of staff who perform both administrative functions specified in paragraph (b) of this section and programmatic services or activities must be allocated as administrative or program costs to the benefitting cost

objectives/categories based on documented distributions of actual time worked or other equitable cost allocation methods.

(3) Specific costs charged to an overhead or indirect cost pool that can be identified directly as a program cost are to be charged as a program cost. Documentation of such charges

must be maintained.

(4) Except as provided at paragraph (c)(1), all costs incurred for functions and activities or subrecipients and vendors are program costs.

(5) Costs of the following information systems including the purchase, systems development and operating (e.g., data entry) costs are charged to the program category:

(i) Tracking or monitoring of participant and performance information;(ii) Employment statistics information, including job listing information, job skills information,

and demand occupation information;(iii) Performance and program costs information on eligible providers of training services, youth

activities, and appropriate education activities;(iv) Local are performance information; and(v) Information relating to supportive services and unemployment insurance claims for program

participants;

(6) Continuous improvement activities are charged to administration or program category based on the purpose or nature of the activity to be improved. Documentation of such charges

must be maintained

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ATTACHMENT QWORK KEYS


In January 2007, the Governor of the State of Georgia, Sonny Purdue, implemented Georgia’s “Work Ready Program”. The Work Keys® System, developed by ACT, was chosen as the vehicle for Work Keys® assessments. Georgia businesses will be profiled using the Work Keys® grading scale. This will determine the skills a specific job requires in order to be performed successfully.

Individuals can take the skill assessment for Work Keys® at area technical colleges to determine their existing abilities to learn and which jobs they match with, based on their existing abilities. Each county in the State of Georgia can apply to be a “Work Ready Community”.

The State declared that individuals can take the Work Keys® assessments at area technical colleges.

A list of the Work Ready Certificate Program contacts for Northwest Georgia follows:

Chattahoochee Technical CollegeServing Paulding, North Metro and Appalachian Campuses

Kary GilkesonDirector, Economic DevelopmentOffice: 770-975-4014E-mail: [email protected]

Georgia Northwestern Technical CollegeFloyd County Campus Pete McDonald

Vice President, Economic DevelopmentOffice: 706-295-6960E-mail: [email protected]

Gordon County Campus Tim HartDirector of Business & Industry TrainingOffice: 706-624-1138E-mail: [email protected]

Walker County Campus Al HutchinsonAssociate Vice President of Economic DevelopmentOffice: 706-764-3592E-mail: [email protected]

Patty HartWork Ready CoordinatorOffice: 706-764-3700E-mail: [email protected]

GNTC is currently providing WR support to the following counties; Murray, Whitfield, Catoosa, Dade, Walker, Chattooga, Floyd, Gordon and Polk.

West Georgia Technical College

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mailto:[email protected]





Regarding profiles only Dr. Pete SnellEconomic Development DivisionOffice: 770-836-6698E-mail: [email protected]

Work Ready Assessments (Murphy Campus) Wanda FosterConvention and Testing Center CoordinatorOffice: 770-537-5730E-mail: [email protected]

Barbara TiptonProgram AssistantOffice: 770-537-5730E-mail: [email protected]

For more information about the Georgia Work Ready Certificate, visit www.gaworkready.org For more information about Work Keys® visit http://www.act.org/workkeys

ATTACHMENT RCONVERSION CHART FOR ABE AND ESL LEVELS

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Each youth (ages 14 through 21) who participate in WIA services must complete an assessment of their reading and math skills, using the “Test of Adult Basic Education” (TABE) assessment tool and following the official guidelines for administration of the TABE.

The following conversion charts will be used in converting the “scale score” of the participant to an equivalent grade level.

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ABE and ESL Conversion Charts:

1CONVERSION CHART FOR ABE LEVELS

Functional Area Test Type Scale Score Range ABE Level Grade Equivalent Range

Reading TABEForm 7-8 or 9-10

only)

0-367 1 0-1.9

368-460 2 2.0 - 3.9

461-517 3 4.0 - 5.9

518 - 566 4 6.0 - 8.9

567 - 595 5 9.0 - 10.9

596 - 999 6 11.0 - 12.9

Math TABE(Form 7-8 or

9-10 only

0 - 313 1 0 - 1.9

314 - 441 2 2.0 - 3.9

442 - 505 3 4.0 - 5.9

506 - 565 4 6.0 - 8.9

566 - 594 5 9.0 - 10.9

595 - 999 6 11.0 - 12.9

Language TABE(Form 7-8 or

9-10 only

0 - 392 1 0 - 1.9

393 - 490 2 2.0 - 3.9

491 - 523 3 4.0 - 5.9

524 - 559 4 6.0 - 8.9

560 - 585 5 9.0 - 10.9

586 - 999 6 11.0 - 12.9

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ABE and ESL Conversion Charts (continued):

Functional Area Test Type Scale Score Range ABE Level Grade Equivalent Range

1Reading, Math,Writing

CASAS 0 - 200 1 N/A

201 - 210 2 N/A

211 - 220 3 N/A

221 - 235 4 N/A

236 - 245 5 N/A

246 - 999 6 N/A

Reading ABLE 0 - 524 1 0 - 1.9

525 - 612 2 2.0 - 3.9

613 - 645 3 4.0 - 5.9

646 - 681 4 6.0 - 8.9

682 - 698 5 9.0 - 10.9

699 - 999 6 11.0 - 12.9

Math ABLE 0 - 529 1 0 - 1.9

530 - 592 2 2.0 - 3.9

593 - 642 3 4.0 - 5.9

643 - 693 4 6.0 - 8.9

694 - 716 5 9.0 - 10.9

717 - 999 6 11.0 - 12.9

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1Functional Area Test Type Scale Score Range ABE Level Grade EquivalentRange

Reading Work Keys® 75 - 78 4 N/A

79 - 81 5 N/A

82 - 90 6 N/A

Writing Work Keys® 75 - 77 4 N/A

78 - 85 5 N/A

86 - 90 6 N/A

Math Work Keys® 75 - 77 4 N/A

78 - 81 5 N/A

82 - 90 6 N/A

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1Functional Area Test Type Scale Score Range ESL Level Grade EquivalentRange

Reading,Oral/Listening,Writing

CASAS 0 - 180 1 N/A

181 - 200 2 N/A

201 - 210 3 N/A

211 - 220 4 N/A

221- 235 5 N/A

236 - 245 6 N/A

Oral/Listening BEST Plus 0 - 400 1 N/A

401 - 438 2 N/A

439 - 472 3 N/A

473 - 506 4 N/A

507 - 540 5 N/A

541 - 599 6 N/A

Reading, Writing BEST Literacy

0 - 7 1 N/A

8 - 46 2 N/A

47 - 53 3 N/A

54 - 65 4 N/A

66 - 999 5 N/A

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Youth RFP-2.docx · Web vie

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