+ Treasurer Training!!! Presented By: SGA & the Business Office
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Treasurer Training!!!
Presented By:SGA & the Business Office
+SGA Treasurer
Handles all money from the Student Activities Fee
Oversees the Ways and Means Committee
Supervises and Coordinates activities of all organizational treasurers
+Structure of the Funding Process
• SGA– Senate– Treasurer
• Ways and Means Committee– Review Applications– Hold orgs to spending and conduct audits
• Business Office– Money money money!
• You!
+What do Org Treasurers do?
As org treasurer, your responsibilities include Preparing budgets for funding requests Keeping all financial records
Ledger Reciepts Monthly Statements
Contacting your Ways and Means rep with any questions
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Where does the money come from?
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Student Activities Fee
$186 per student ($22 for ResHalls, $164 for Student Programming)
Paid by every student
Anticipated 2250 students
Over $414,719 for the year.
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Where does the money go?
+Student Support Services
PVTA $25,000
Class Boards $11,526
Cultural Houses $2,500
+Types of Funding
ContingencyRegularSpecial
+Contingency Funding ($22,000)
Who’s eligible? New orgs after 2nd semester, and regular
funding dropouts
Must be applied for each semester4-2 rule
New orgs need 4 consecutive semester to be eligible for Regular funding
Dropouts only need 2
Smaller Pot of Money
+Regular Funding ($166, 806)
Has already been determined for the 12-13 school year
Orgs that (re)graduate from contingency funding
Applied for once in the spring
Money granted is split between semesters
+Special Funding ($52,000)
All orgs that eligible for funding can apply
Opens after contingency funding is granted, and goes until money runs out.
Use for big/unforeseen events Speakers Conferences
Budget overflow will be suggested for Special Funding
Guidelines
+Applying for Funding
Get your app in ON TIME!
Funding form example
Explain everything
Don’t apply for money AFTER you have spent it
+Audits
At the end of the semester, you will be audited by your Ways and Means Rep
Three Keys to Victory:Receipts
Buy things with a receipt Keep it (more on this from the business office) Record it in your ledger
LedgerMonthly Statements
Given by the business office Need to match the receipts AND ledger
+Further Funding Guidelines
The purpose of SGA Funding is to fulfill your org’s mission statement.
We do not fund gifts, prizes, rewards or personal items.
If you request money for speakers, conferences etc, then details need to be finalized and CONFIRMED (i.e. time, date, location, exact expenses) and included in the application.
If you need transportation to attend an event, then please request a fleet van from auxiliary services.
Food expenses, Hotel expenses, Appreciation party, Conference fees, Uniforms/costumes, t-shirts, printing based on auxiliary prices, DJs, Fleet Van accident.
+Fundraising
All orgs are required to fundraise a portion of their budget.
Remember: fundraising is only fundraising if it’s actually generating profit
If an org doesn’t include fundraising in its budget proposal, the Ways and Means Committee will subtract the appropriate percentage from the funding decision.
+Resources
Your Ways and Means Representative
Authorized Signers’ Ella site
SGA Website
+Questions?
Email me at [email protected]
Office hours (TBA – keep a look out for my email )
Email Tori at [email protected]
Email Zara Nizami at [email protected]
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