ly Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 for Global Trade
Mar 29, 2015
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Tally.ERP 9 for Global Trade
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Agenda
• Global Trade – Overview
• Systematic representation of Global Trade Solutions
• Tally.ERP 9 For Global Trade Solutions
• Process Flow
• Primary requirements
• Tally.ERP 9 - Fitment
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Structure of Global Trade Solutions
Global Trade Solution
PurchaseManagement
Shipping Documents
Sales Management
GSTReport
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Global Trade Solutions - Overview
PURCHASE MANAGEMENT
GLOBAL TRADE SOLUTION ON TALLY.ERP 9
EXPORT SALES INVOICE
MIS REPORTSSHIPPING DETAILSSALES MANAGEMENT
LOCAL SALES INVOICE
SERVICE INVOICE
· Purchase Order
- International format
· Receipt Note
· Purchase Invoice
- Last cost & Selling price
- Standard terms & conditions
- Globally accepted mercantile name
· Payment
- Cheque printing w/ forward advice
· Sales invoice with annexure
· Exchange rate
· Standard terms
· Export invoice with country of origin
· Improvised default invoice
- Carrying vessel details
- Port of loading
- Port of discharge
- B/L No.
- B/L Date
· Simplified invoice for services
· CPA fees, freight, insurance, etc.
· Packing details with country of origin
· Shipper’s letter of instructions for air & sea shipment
· Insurance proposal details
· Consolidation of permit declaration
· Shipper letter of instruction for pick up
· Insurance details
· Port of loading
· Port of discharge
· Trade terms at origin & destination
· Master & house B/L number
· Mode of transport & their details
· Permit declaration
· Consolidation of HS Code & country of origin
· Simplified bank reconciliation with gridlines
· Stock summary report with grid lines
· GST – in chosen currency( FRS-21) with suitable local invoice(For Singapore)
SALES ORDER
DELIVERY NOTE
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Category / Module Major Requirement Explanation
Sales Management L/C Details While trading goods to other countries Letter of credit details are needed based on which seller exports the materials to the buyer in different country. L/C consists of buyer details, issuing bankers name, L/C number and dates, L/C requirements.
Shipping Details While exporting, it is essential to record the details of mode of transport, vessel/Airline Name, port of loading and discharge, with all the trade terms. Even details of fright forwarder name and contact details need to be kept for record.
Insurance Details Insurance company or agent details needs to be stored who insures the goods that need to be exported.
Shipper’s Instructions Shipper letter of instructions contain the detail of booking reference, contact person, pickup date & time, packing details with some board description.
Currency Currency details of a particular day is captured for references
Primary Requirement – Sales Management
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Process flow – Sales Management
SALES MANAGEMENT
Seller raises sales order
Export Invoice are made for the party while exporting the materials to foreign countries
Seller passes delivery note against the sales order
Sales InformationSales details are
stored in the database
Seller can pass invoice by capturing all details for local sales in Singapore
Letter of credit details can be captured for the party in the export invoice against which the materials are sent
Shipping details like mode of transfer and other guidelines are captured in the invoice
Insurance agent details and other related information can be captured in the invoice for reference
Commercial invoice prints can be taken along with insurance proposal, shipper letter of instructions, permit declarations
GST can be calculated accurately for the item sold in Singapore and can be recorded in sales invoice
Invoice printing can be done in as per the format accepted in Singapore
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Tally.ERP 9 fitment - Sales Management
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 Sales Order Yes
2 Delivery Note Yes
3 Sales Invoice – Local w/ Annexure Yes
4 Sales Invoice – Export w/ Annexure Yes
5 Sales Invoice – Export w/ Annexure- under L/C Yes
6 Packing List – Country of Origin in Packing list/HS Code
Yes
7 Cheque Printing w/ forwarding advice Yes
8 Use of globally accepted mercantile names/terms Yes
9 Last Cost and Selling Price Yes
10 Packing Details Yes
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Primary Requirement – Purchase Management
Category / Module Major Requirement Explanation
Purchase Management
Purchase order management
Purchase order materials need to be generated in a standard format that will be accepted internationally
Last cost and last selling price
Provision to capture the last cost price and last selling price in the purchase transaction help in getting the instant information
Voucher security Provision to create, alter and view transactions need to be controls so as to avoid any kind of treat or data manipulations.
Packing Details Item master have the feasibility to record the packing details. Like the Origin of item and physical dimension, etc.
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Process flow – Purchase management
PURCHASE MANAGEMENT
Customer raises the Purchase order in international format
Finally payment is done by customer against the invoice.
- Cheque printing is supported while passing payment transaction followed with forward advice
Customer raises receipt note after receiving the materials
Purchase Information
Customer raises purchase invoice against receipt note with all the details like
- Standard mercantile name
- Last cost & selling price
- Standard terms & conditions
Purchase details arestored in the database
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Tally.ERP 9 fitment – Purchase Management
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 Purchase Order – International format Yes
2 Receipt Note Yes
3 Purchase Invoice Yes
4 Last Cost and Selling Price Yes
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Tally.ERP 9 fitment – Shipping details
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 Shipper’s letter of instruction for Pick up, B/L or AWBill
Yes
2 Insurance details Yes
3 Port of loading Yes
4 Port of discharge Yes
5 Trade terms at origin & destination Yes
6 Master & house B/L number Yes
7 Mode of transport & their details Yes
8 Permit Declaration – Consolidation of HSCode and country of origin
Yes
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Tally.ERP 9 fitment – MIS Reports
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 Simplified bank Reconciliation w/ Gridlines Yes
2 GST – in chosen currency (FRS – 21)/ with suitable Local Invoice
Yes
3 Stock Summary Report Yes
4 Gridlines in Stock Summary Yes
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Thank You
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