SAP AG 2003 Goods Receipts and Goods Issues Stock Transfers Physical Inventory Warehouse Reporting Contents: Inventory Transactions.

SAP AG 2003

Goods Receipts and Goods Issues

Stock Transfers

Physical Inventory

Warehouse Reporting

Contents:

Inventory Transactions

SAP AG 2003

Post miscellaneous goods movements

Transfer items from one warehouse to another

Carry out a physical inventory using SAP Business One

Outline the benefits of warehouse reports and explain the differences between them

At the conclusion of this unit, you will be able to:

Inventory Transactions: Unit Objectives

SAP AG 2003

Inventory Transactions: Course Overview Diagram

Cross-Functionality

Master Data

Sales Opportunities

Fundam

enta

ls o

f SA

P B

usi

ness

One

Purchasing – A/P

Sales – A/R

Production

Inventory Transactions

SAP AG 2003

Goods Receipts and Goods Issues: Topic Objectives

Post goods receipts without reference to a vendor

Post an initial entry of stock balances

Enter goods issues that do not refer to a specific customer delivery

Explain how goods movements are assessed and accounts determined

At the conclusion of this topic, you will be able to:

SAP AG 2003

Stock Movements

Warehouse

Goods Receipts PO/Goods Returns from PurchasingFunctions

Delivery/Returns from SalesFunctions

Goods Receipts Goods Issues

RemoveComponentsfor Production

Goods Receipts fromFinal Product

Stock Transferbetween

Warehouses

Beginning Quantities

SAP AG 2003

Goods Receipts / Goods Issue

Last Purchase Price

Account

Remarks

Journal Remark

Goods Receipt

System Defaults Revenue Account for Goods Receipt

or Expense Account for Goods

Issue

Gen. Information 1

Gen. Information 2

Special Info for Accounting

Text Information

Table Window

Number

Price List

Goods Issue

SAP AG 2003

Entering Stock Balance Sheet

Opening Stock Account

Date Warehouse Name

General Warehouse

Item Code Item Name In WH Op. Balance Price

0001 Chair 100 10

Inventory/Stock Postings

Warehouse Data

100100

1010

On Stock

Desired Stock

Minimum Stock Level

MovingAverage Price .

...........

Item Master Data

Inventory Posting List

TransactionJournal

CCCC

1000 1000

Item/WarehouseItem/Warehouse

DDDD CCCCStockStock

DDOpening Stock AccountOpening Stock Account

Stock Balance SheetStock Balance Sheet

SAP AG 2003

Stock Transfers: Topic Objectives

Post stock transfers in SAP Business One

Outline the accounting documents created as a result

Handle scenarios involving consignment stock at a customer


SAP AG 2003

Stock Transfers

Stock Transfer

Customer

NameShip To

ContactFrom WH 01

To Warehouse

Price List

Issuing Warehouse for

the Entire Stock Transfer

Document

Price ListAccording to

Customer Master

Receiving Warehouse for

Each Item

CustomerConsignment

Item DescriptionItem No. Quantity Price Total

OK Cancel

SAP AG 2003

Consignment Stock at Customer

Production

CustomerCompany

Customer

Invoice

Goods Issue from WH 03Company

SYSTEM

Stock Transfer

1. 2.

3.

WithdrawalDelivery

Invoice

1. 2.

4.

WH 01 WH 03

SAP AG 2003

Physical Inventory: Topic Objectives

Make preparations in the system to carry out a physical inventory

Carry out a physical inventory

Post the differences and ensure that the system finds the correct expense and revenue accounts and posts the required values


SAP AG 2003

Hide QuantityStored

Status:Not Counted

Item List per Warehouse

PerformCount

Record CountResults

Print InventoryDocuments

PostDifferences

Do not AllowPostings

Note Results

Record theQuantitiesCounted in theWarehouse

No Changes in Quantity or Value

Correct Quantities Stored

Profit or Loss as a Result of Inventory

Differences

Status: Counted

Physical Inventory

Inventory Tracking Stock PostingInventory Tracking

SAP AG 2003

Inventory Differences

Update After Inventory

Increasing Acc.

Decreasing Acc.

Date

Item Code Item Description In Stock Counted Difference Price

00001 1000 1001 +1

Enter St. Bal. Inv. Tracking Stock PostingItem SelectionCode From

Vendor From

Warehouse

To

To

Allow Posting without Price

Price Source for WH Stock Posting

Last Calculated Costs

By Price List By Standard Price/

Moving Average Price

Inventory/Stock Posting

SAP AG 2003

Inventory Cycles

Menu

Inventory

Definitions

...Inventory Cycle

Inventory Cycle

Frequency:weeklyweekly

Next Alert Date:

Time:

Item Master DataWarehouse Data

Inventory Cycle

All items that are currently scheduled for inventory count.

WH 01:

Inventory Cycle Report

Alert Overview

SAP AG 2003

Warehouse Reporting: Topic Objectives



SAP AG 2003

Stock Changes in Logistics

In Stock - Sales Orders + Order = AvailableQuantityTransaction

Goods Receipt +

Goods Issue

-

+W

areh

ou

se

Report: Inventory Status

-

Inventory/Stock Posting

Positive Inventory DifferenceNegative Inventory Difference

+-

+-

++

SAP AG 2003

1. Items List Overview of all (or selected) items with the relevant prices, according

to the price lists stored in the system

2. Inventory Posting List By Item Overview of all the quantity-based postings in the system, based on

various selection criteria and sort options

3. Inventory Status Overview of the current stock situation of selected items, and

information on planned receipts and withdrawals in the warehouse

4. Inventory in Warehouse Report Normal Overview of the current stock situation of selected items

including planned receipts and withdrawals for each warehouse

Detailed Stock overview for each warehouse with additional information on the last stock movement data and prices per material

Overview of Warehouse Reports 1/2

SAP AG 2003

5. Inventory Valuation Report In SAP Business One, stock valuations are generally based on the

moving average price. This report allows you to use a different method to valuate your stock so that you can manually copy the results to accounting.

You can display the report from: The overall item level The transaction level for each item

Valuation Methods Moving average price FIFO - first-in-first-out LIFO - last-in-first-out Using a defined price list Last calculated costs (value from last warehouse stock valuation)

Overview of Warehouse Reports 2/2

SAP AG 2003

Post miscellaneous goods movements

Transfer items from one warehouse to another

Carry out a physical inventory using SAP Business One


You are now able to:

Inventory: Unit Summary