Page 1 of 1 AGENDA Franklin PUD Regular Commission Meeting 1411 W. Clark St., Pasco, WA September 24, 2019 | Tuesday | 1 P.M. Guiding Principles: SAFETY FIRST RATES RELIABILITY RELATIONSHIPS AGENDA ITEM PRESENTER 1. Pledge of Allegiance 2. Service Award – Elena Ramirez, Public Records Officer, 20 Years 3. Employee Safety Minute – Carlos Candanoza, Meter Reader 4. Public Comment 5. Commissioner Reports 6. Consent Agenda 7. Opening the 2020 Budgets Public Hearing, Presenting the Preliminary 2020 Operating and Capital Budgets, and Recessing the Public Hearing ................................. Holly Dohrman 8. Adopting a Resolution Authorizing the Petty Cash Funds, Appointing Custodians of Such Funds, Approving the Fund Balance and Superseding Resolution 1284 .......................... Holly Dohrman 9. Providing an Overview of the Franklin Substation Rebuild Project, the Professional Services Contract for Substation Electrical Design Services, and Project Timeline. ......................................... Duane Sams 10. Adopting a Resolution Appointing an Agent for Service of Damage Claims for the District and Superseding Resolution 1274 ................................................................................................ Scott Rhees 11. Claims ............................................................................................................................... Brian Johnson 12. General Manager’s Report 13. Staff Reports 14. Executive Session, If Needed 15. Future Agenda Items 2019 Board of Commissioners Roger Wright, President ~ William Gordon, Vice-President ~ Stuart Nelson, Secretary
58
Embed
: SAFETY FIRST RATES RELIABILITY RELATIONSHIPS AGENDA … · 9/24/2019 · Guiding Principles: SAFETY FIRST RATES RELIABILITY RELATIONSHIPS AGENDA ITEM PRESENTER 1. Pledge of Allegiance
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Page 1 of 1
AGENDA Franklin PUD
Regular Commission Meeting 1411 W. Clark St., Pasco, WA
September 24, 2019 | Tuesday | 1 P.M.
Guiding Principles: SAFETY FIRST RATES RELIABILITY RELATIONSHIPS
AGENDA ITEM PRESENTER
1. Pledge of Allegiance
2. Service Award – Elena Ramirez, Public Records Officer, 20 Years 3. Employee Safety Minute – Carlos Candanoza, Meter Reader
4. Public Comment
5. Commissioner Reports 6. Consent Agenda
7. Opening the 2020 Budgets Public Hearing, Presenting the Preliminary 2020
Operating and Capital Budgets, and Recessing the Public Hearing ................................. Holly Dohrman
8. Adopting a Resolution Authorizing the Petty Cash Funds, Appointing Custodians of Such Funds, Approving the Fund Balance and Superseding Resolution 1284 .......................... Holly Dohrman
9. Providing an Overview of the Franklin Substation Rebuild Project, the Professional Services Contract for Substation Electrical Design Services, and Project Timeline. ......................................... Duane Sams
10. Adopting a Resolution Appointing an Agent for Service of Damage Claims for the District and Superseding Resolution 1274 ................................................................................................ Scott Rhees
11. Claims ............................................................................................................................... Brian Johnson
12. General Manager’s Report
13. Staff Reports
14. Executive Session, If Needed
15. Future Agenda Items
2019 Board of Commissioners
Roger Wright, President ~ William Gordon, Vice-President ~ Stuart Nelson, Secretary
CONSENT AGENDA Franklin PUD
Regular Commission Meeting 1411 W. Clark St., Pasco, WA
September 24, 2019 | Tuesday | 1 P.M.
Page 1 of 1
1) To approve the minutes of the August 27, 2019 Special Commission Meeting and the August
27, 2019 Regular Commission Meeting.
2) To approve payment of expenditures for August 2019 amounting to $8,128,930.83 as audited
and certified by the auditing officer as required by RCW 42.24.080, and as reviewed/certified
by the General Manager as required by RCW 54.16.100, and expense reimbursement claims
certified as required by RCW 42.24.090 and as listed in the attached registers and made
available to the Commission for inspection prior to this action as follows:
Expenditure Type: Amount
Direct Deposit Payroll Umpqua Bank $ 732,210.00
Wire Transfers (Wires) 5,754,373.37
Automated and Refund Vouchers (Checks) 1,124,997.58
Direct Deposits (EFT) 518,351.04
Voids (1,001.16)
Total: $ 8,128,930.83
3) To approve the write offs as listed on the Write Off report dated, August 28, 2019 in the amount
of $2,453.42.
4) To declare a final acceptance of the work completed and as inspected by the District; to
authorize release of available retainage; and to approve final payment in the amount of
$3,266.85 for work completed by Intermountain Cleaning Service, Inc. under Contract 9121,
Janitorial Services.
THE BOARD OF COMMISSIONERS OF
PUBLIC UTILITY DISTRICT NO. 1 OF FRANKLIN COUNTY
MINUTES OF THE AUGUST 27, 2019
SPECIAL COMMISSION MEETING
The Board of Commissioners of Public Utility District No. 1 of Franklin County held a special meeting at 1411 West Clark St., Pasco, WA, on August 27, 2019 at 10:00 a.m. Those present from the District for all or part of the meeting were Commissioner Roger Wright, President; Commissioner Bill Gordon, Vice President; Commissioner Stu Nelson, Secretary; Scott Rhees, General Manager; Holly Dohrman, Assistant General Manager; Carrie Locke, Senior Manager, Human Resources; Debbie Bone-Harris, Senior Manager, Public Affairs; Travis Scott, Director of Operations; Brian Johnson, Director of Risk Mitigation; and Rosario Viera, Supervisor of Executive Administration.
Additional staff present for all or part of the meeting was Rich Sargent.
Public present for all or part of the meeting were Jeff Fuller, Vice-President Member Services; and Randy Gregg, Client Services Manager both from The Energy Authority.
OPENING Commissioner Wright called the special meeting to order at 10:00 a.m. and asked Mr. Sargent to lead the Pledge of Allegiance.
CALIFORNIA MARKETS PRESENTATION Commissioner Wright reported that the purpose of the special meeting was to hear a presentation and have discussion on the California and Energy Imbalance Market and asked for introductions. Mr. Gregg reported that the presentation will focus on the primary themes around the California and Energy Imbalance Markets. He noted that Mr. Fuller would be providing information on the Community Choice Aggregation movement that is growing in California. Through the presentation Mr. Gregg provided a general overview of the current California Independent System Operator (CAISO) and Energy Imbalance Market (EIM), and the effects on the Market conditions. Mr. Gregg reported that Bonneville Power Administration (BPA) issued a letter notifying its customers of its intent to sign an EIM Implementation Agreement with CAISO with a target go-live date of March 2022. He reviewed the drivers and potential benefits for BPA pursuing to join the EIM. Mr. Gregg reported on a cost benefit analysis on BPA joining that included the startup and ongoing costs to participate in the EIM. Mr. Fuller shared information on the Community Choice Aggregation (CCA) movement. He reported that CCAs allow local governments to aggregate their loads to purchase/develop power projects on behalf of the residents or businesses. He noted this movement is gaining momentum in California and shared the current CCAs that have been formed, along with potential areas that are investigating the formation of a CCA. Mr. Fuller reported on the impacts CCAs have on new generation
Minutes of the Franklin PUD August 27, 2019 Special Commission Meeting
Page 2 of 2
procurement and noted there is a shift to the CCAs from the investor owned utilities. He noted that it is difficult to quantify the impacts that CCAs have on Northwest power. There were questions and discussion throughout the presentation from the Commission and staff. The Commission thanked Mr. Gregg and Mr. Fuller for the information presented. MEETING ADJOURNED With no further business to come before the Commission, Commissioner Wright adjourned the special meeting at 11:37 a.m. The next regular Commission meeting will be August 27, 2019 at 1:00 p.m. in the District’s Auditorium.
________________________________
Roger Wright, President
________________________________ William Gordon, Vice President
_________________________________ Stuart Nelson, Secretary
THE BOARD OF COMMISSIONERS OF
PUBLIC UTILITY DISTRICT NO. 1 OF FRANKLIN COUNTY
MINUTES OF THE AUGUST 27, 2019 REGULAR COMMISSION MEETING
The Board of Commissioners of Public Utility District No. 1 of Franklin County held a regular meeting at 1411 West Clark St., Pasco, WA, on August 27, 2019 at 1:00 p.m. Those present from the District for all or part of the meeting were Commissioner Roger Wright, President; Commissioner Bill Gordon, Vice President; Commissioner Stu Nelson, Secretary; Scott Rhees, General Manager; Holly Dohrman, Assistant General Manager; Carrie Locke, Senior Manager, Human Resources; Debbie Bone-Harris, Senior Manager, Public Affairs; Travis Scott, Director of Operations; Brian Johnson, Director of Risk Mitigation; and Rosario Viera, Supervisor of Executive Administration. Other staff present for all or part of the meeting were Rich Sargent, and Rosa Mitchell. Public present for all or part of the meeting were William Rimmer, Bonneville Power Administration (BPA) Account Executive; Kurt Miller, Executive Director, Northwest River Partners; Isaac Kastama, Managing Partner, Water Street Public Affairs, and Scott Cifrese, Managing Partner, Paine Hamblen Attorneys LLP. OPENING
Commissioner Wright called the meeting to order at 1:00 p.m. and called on Ms. Bone-Harris to lead the Pledge of Allegiance. EMPLOYEE SAFETY MINUTE
The Commission welcomed Mr. Sargent and asked for an overall rating on the safety culture, and any concerns or suggestions to improve safety at the District. Mr. Sargent reported that scales were subjective and noted that in his years of service at the District he has seen a great improvement in safety aspects. Mr. Sargent noted that it may be useful for employees to see how the District compares to other utilities in the area of safety. He noted that the District provides great safety training opportunities, and was especially pleased with the GAP training. Mr. Sargent thanked the Commission for their commitment to safety and for approving the Senior Manager, Safety and Labor Relations position to help elevate safety. The Commission thanked Mr. Sargent for attending and providing the information. PUBLIC COMMENT
Commissioner Wright called for public comment and invited the guests to speak. BPA Update Mr. Rimmer reported that BPA continues to work on the Record of Decision (ROD) in the BP-20 rate case and BPA’s intent to join the Energy Imbalance Market (EIM). He reported on BPA’s misallocated reserves and noted that the October 2019 ending reserves will be the figures used to determine if the surcharge will be implemented. The Commission asked staff if the 2020 budget will include the dollars for the surcharge and Ms. Dohrman noted that it will.
The Commission shared information with Mr. Rimmer of the presentation provided at the earlier
Minutes of the Franklin PUD August 27, 2019 Regular Commission Meeting Page 2 of 8
Special Commission Meeting. Commissioner Gordon noted it was important for BPA to figure out a way to minimize carbon costs especially when sending green power to California. Discussion ensued. Mr. Rimmer noted that he will provide more information on the Columbia River Environmental Impact Study at the October meeting. The Commission thanked Mr. Rimmer for attending and providing his update. Northwest River Partners Overview Mr. Miller reported he was the new Executive Director of Northwest River Partners (NWRP) and provided a brief history of NWRP and their mission. He thanked Ms. Bone-Harris for her work in the region and congratulated her on her upcoming retirement. Mr. Miller noted that NWRP strives on being an effective voice to promote the value of hydroelectricity and the Northwest dams. He shared research information which showed older residents tend to view hydroelectricity as a positive and valued energy resource, while the younger residents preferred solar and other “greener alternatives”. Mr. Miller reported that hydropower was declining as a practical energy resource and noted that it was critical to engage the younger generation and help them connect with the value of the hydro system. He shared that NWRP’s new campaign includes the use of social media sites to tell the real story on the value of hydropower and he reviewed the strategies in place to achieve this. Mr. Miller noted that NWRP valued its partnerships and would like to see the District be a member again.
The Commission thanked Mr. Miller for the information and noted its agreement with reaching the younger residents to provide accurate and relevant information on the dams. 2019 Legislative Update Mr. Kastama noted that the legislative session had come to an end and noted it was the first budget year to adjourn on-time in a decade. He provided an update on the legislative changes that could have an impact in the future, including a new Speaker of the House. Mr. Kastama reported that the Clean Energy Transformation Act (CETA) continues to be a big item for the legislature and reported on the many impacts of this bill. He shared other actions by the legislature during the session including, granting of electric vehicle incentives to public utilities, increase of bid limits, and the net metering cap change. Mr. Kastama reported no major electoral changes were expected in November and provided a summary of issues that will continue to be tracked closely. The Commission thanked Mr. Kastama for the information and service he provides to the District. At 2:12 p.m., Commissioner Wright called for a three-minute break. At 2:15 p.m., the meeting was reconvened and Commissioner Wright called for a 10-minute executive session for the purpose of reviewing potential litigation with the District’s attorney, as allowed per RCW 43.30.110 (1). At 2:25 p.m., Commissioner Wright extended the executive session for an additional five minutes. At 2:30 p.m., Commissioner Wright extended the executive session for an additional five minutes. At 2:35 p.m., Commissioner Wright ended the executive session and reconvened the regular meeting.
Minutes of the Franklin PUD August 27, 2019 Regular Commission Meeting Page 3 of 8
COMMISSIONER REPORTS Commissioner Gordon reported that:
A recent article in the Clearing Up electronic newsletter talked about climate change. He noted that Clearing Up provides relevant articles to the District and encouraged staff to read them.
He recently traveled to Eastern Europe and shared some of his observations. Commissioner Nelson reported that:
He attended the Pasco and Hispanic Chambers monthly luncheons.
He attended the ground breaking ceremony for the Pasco School District’s new Stevens Middle School.
He attended the August monthly PPC meeting and provided information on the discussions from the meeting.
Commissioner Wright reported that:
He attended the NoaNet monthly meeting. He reported on a potential merger or acquisition with another local entity that was discussed. He noted that NoaNet continues to grow and do well.
His son lives in California and shared that his son’s monthly electric bill showed a kWh charge ranging from 17 cents to 20 cents, depending on the hour of use and noted the District’s current rate is .0673 cents.
CONSENT AGENDA
The Commission reviewed the Consent Agenda and noted they were pleased with the continued decline in write offs. Commissioner Nelson asked about a particularly high customer write off and the information was provided. Commissioner Wright reported that he was asked about the due dates on billings. He reported that it is not clear as to when the past due amount is due and the when the current amount is due. He asked staff to research how this could be improved. Commissioner Nelson moved and Commissioner Gordon seconded to approve the Consent Agenda as follows: 1) To approve the minutes of the July 23, 2019 Regular Commission Meeting.
2) To approve payment of expenditures for July 2019 amounting to $6,708,183.61 as audited
and certified by the auditing officer as required by RCW 42.24.080, and as reviewed/certified
by the General Manager as required by RCW 54.16.100, and expense reimbursement claims
certified as required by RCW 42.24.090 and as listed in the attached registers and made
available to the Commission for inspection prior to this action as follows:
Expenditure Type: Amount
Direct Deposit Payroll Umpqua Bank $ 473,903.72
Wire Transfers (Wires) 4,870,035.13
Automated and Refund Vouchers (Checks) 1,001,281.56
Direct Deposits (EFT) 379,093.42
Voids (16,130.22)
Total: $ 6,708,183.61
Minutes of the Franklin PUD August 27, 2019 Regular Commission Meeting Page 4 of 8
3) To approve the write offs as listed on the Write Off report dated, July 30, 2019 in the amount of $5,474.96.
The motion passed unanimously.
AGENDA ITEM 6 AUTHORIZING THE GENERAL MANAGER OR HIS DESIGNEE TO EXECUTE A CONTRACT FOR THE PURCHASE OF PADMOUNTED SWITCHGEAR. Mr. Scott introduced the agenda item and reviewed the background information as reported on the Agenda Item Summary included in the meeting packet. He noted that the bid submitted from Wesco for Hubbell/Chance switchgear did not meet the District’s technical specifications and was designed, built and tested to a specification which is no longer valid or active. Staff determined the exceptions were unacceptable and deemed the bid non-responsive. Staff reviewed their recommendation. Commissioner Nelson moved and Commissioner Gordon seconded to find the bid submitted by Wesco non-responsive and authorize the General Manager or his designee to execute a contract with Anixter, the lowest responsive bidder for the purchase of padmounted switchgear, in an amount not to exceed $342,336. The motion passed unanimously. AGENDA ITEM 7 ADOPTING A RESOLUTION AUTHORIZING THE GENERAL MANGER OR HIS DESIGNEE TO DECLARE AN EMERGENCY EVENT AND IMPLEMENT PLANS TO RESPOND ACCORDINGLY AS PROVIDED IN A BUSINESS CONTINUITY PLAN. Mr. Johnson introduced the agenda item and reviewed the background information as reported on the Agenda Item Summary included in the meeting packet. He reported that a Business Continuity Plan (the Plan) was reviewed and provided at the July 23, 2019 Commission meeting. He noted that the Plan provides processes and guidelines for the General Manager or his designee to respond safely and effectively to emergency events. Mr. Johnson reported that adopting the resolution will provide the flexibility to the General Manager or his designee to respond accordingly when an emergency event occurs. The Commission asked how they would be notified and Mr. Johnson noted that notification would follow the current communication plan, and if needed, an emergency meeting would be called for as allowed by RCW 42.30.070. The Commission requested staff schedule a future table top exercise that they can participate in. Staff reviewed their recommendation. Commissioner Gordon moved and Commissioner Nelson seconded to adopt Resolution 1324 as presented. The motion passed unanimously. AGENDA ITEM 8 AUTHORIZING THE GENERAL MANAGER OR HIS DESIGNEE TO EXECUTE AN INTERLOCAL COOPERATIVE AGREEMENT WITH ENERGY NORTHWEST TO PROVIDE TECHNICAL SERVICES. Mr. Johnson introduced the agenda item and reviewed the background information as reported on the Agenda Item Summary included in the meeting packet. He reported that Energy Northwest is able to provide technical services to assist the District with improving its Cyber Incident Response Plan. He noted that these services are offered by Energy Northwest through the Membership Outreach Program at no cost for the first 40 hours of services provided.
Minutes of the Franklin PUD August 27, 2019 Regular Commission Meeting Page 5 of 8
He reported that if authorized, Energy Northwest will provide the resources to conduct a security breach table top exercise, review the processes and procedures in place to deal with such incidents and make recommendations for improvements to the District’s Cyber Incident Response Plan. The Commission asked if these services were provided by other vendors. Mr. Johnson reported that staff researched other options and believes utilizing the resources offered by Energy Northwest will benefit the District. The Commission noted the importance of tracking the hours and ensuring no cost will be incurred. Mr. Rhees reported that services requested are at the discretion of the District and that staff will ensure that the allowed hours are not exceeded. Staff reviewed their recommendation. Commissioner Nelson moved and Commissioner Gordon seconded to authorize the General Manager or his designee to execute an Interlocal Cooperative Agreement with Energy Northwest to provide technical services. The motion passed unanimously. AGENDA ITEM 9 ADOPTING A RESOLUTION AUTHORIZING THE GENERAL MANAGER OR HIS DESIGNEE TO SIGN A REVISED INTERLOCAL AGREEMENT ESTABLISHING THE CENTRAL WASHINGTON PUBLIC UTILITIES ADMINISTRATION AGENCY AND SUPERSEDING RESOLUTION 902. Ms. Locke introduced the agenda item and reviewed the background information as reported on the Agenda Item Summary included in the meeting packet. She reported that the Central Washington Public Utilities (CWPU) was established by an Interlocal Agreement (ILA) for the purpose of allowing its members to jointly negotiate in the collective bargaining agreement process however, the CWPU members have recognized demographic and labor market differences impact each utility uniquely. She noted that the CWPU ILA has been revised to allow members to bargain separately with the exception of the Unified Insurance Program and she reviewed the changes in more detail. Staff reviewed their recommendation. Commissioner Nelson moved and Commissioner Gordon seconded to adopt Resolution 1325 as presented. The motion passed unanimously. AGENDA ITEM 10 AUTHORIZING THE INSTALLATION OF A GRIDSTREAM METER INFRASTRUCTURE IN THE AREAS OUTSIDE OF THE CITY OF PASCO USING A NO-RATE IMPACT, PHASED IN APPROACH. Ms. Dohrman introduced the agenda item and reviewed the background information as reported on the Agenda Item Summary included in the meeting packet. She noted that in 2013, staff identified aging meter technology issues and has been working to find a viable solution. Staff researched the various products available and selected the Gridstream meters due to the reliability and compatibility with the District’s existing Command Center software. She reported that a pilot project was done in the Kahlotus area to get a better understanding of the true costs associated with a larger meter deployment. In addition, discussions with other utilities has confirmed the staff’s recommendation of replacing aging and failing meters with Gridstream meters is appropriate. Ms. Dohrman reported that at the July 23, 2019 Commission meeting, staff presented a proposal for a phased in approach for the installation of a Gridstream Meter Infrastructure in the areas
Minutes of the Franklin PUD August 27, 2019 Regular Commission Meeting Page 6 of 8
outside of the City of Pasco. She noted that staff believes the deployment of the Gridstream meters in the areas outside of the City of Pasco can be done without impacting rates. The Commission asked about money allocated for Gridstream meters in the prior budgets and the current meter replacement charge. Ms. Dohrman reported that the budgeted money was not used. There was discussion on the additional benefits Gridstream meters provide. The Commission asked about the communication plan to notify customers and Ms. Dohrman noted staff will notify customers in advance of the installation and use the same process as when the Kahlotus installation was done. Discussion ensued. The Commission recognized that the installation of the Gridstream meters in the areas outside of the City of Pasco requires additional communication infrastructure within the City limits and noted that the motion needed to be revised. Staff reviewed their recommendation. Commissioner Gordon moved and Commissioner Nelson seconded to authorize the installation of Gridstream meters and infrastructure using a no-rate impact, phased in approach as outlined in Attachment A. The motion passed unanimously. CLAIMS Ms. Dohrman reported there was one new claim to report. She noted that a branch broke during a windstorm and caused an energized wire to fall on two trailers. The trailer owners alleged this caused damage to some of their appliances and furnishings. She noted the claim was forwarded to Federated who deemed this an “act of nature” and was denied. GENERAL MANAGER’S REPORT Mr. Rhees reported that:
The second all employee meeting included an update from Mr. Johnson on his respective departments. He noted that he stressed that the roadmap for decision-making is the District’s Mission, Vision, Values and Guiding Principles. He provided a copy of his presentation to the Commission.
There has been a movement for utilities to negotiate their collective bargaining agreements in an open forum. He provided copies of various articles on the subject matter.
Labor negotiations will begin on September 4 and he reminded the Commission that the District will bargaining jointly with Benton PUD.
For his audit, he reported on the District’s peak numbers. He reviewed the peak load and the recorded high temperature for the past five years.
STAFF REPORTS Ms. Dohrman reported that:
As part of the reassignment of duties due to the reorganization, she will be reviewing the budget status reports moving forward. She noted the July financial status reports were included in the meeting packet and she reviewed them.
In follow up to last month’s audit, she provided a handout that showed how many of the District’s low income customers are at or below 500 kWh average usage. The Commission asked about the “average kWh” figure used and asked staff to provide further research on the low-income customers that are at or below 500 kWh. Further, the Commission requested that staff provide additional information on the established Federal Poverty Guidelines used by the District to determine eligibility for participation in the low-income discount programs.
Minutes of the Franklin PUD August 27, 2019 Regular Commission Meeting Page 7 of 8
For her audit, she reported that the District’s fuel cards were incorporated into the ongoing P-Card audit. She noted that pin numbers used for the fuel cards were verified to ensure they are assigned to current employees only. She reported that she will continue to review the usage and processes for utilizing fuel cards.
Mr. Johnson reported that:
The July power report and KPIs were included in the meeting packet and he reviewed them. There were questions and discussion on the run-off information and Frederickson run dates.
Staff is meeting with local entities to discuss the impacts of small cell and develop standards for providing this service.
For his audit, he noted that the Broadband services order contracts were reviewed for accuracy and that all were logged in the District’s electronic record system.
Ms. Locke reported that:
The District currently has four open positions and she reviewed them.
The Employee Insurance Advisory Committee met in August to review information regarding the recommended 2020 renewal rates for medical, dental and vision. She noted that medical premiums will increase by 2.2% for employees, and that there will be no increase in premiums for dental and vision.
Administrative Policy 50 - Acceptable Use of Technology Resources was updated and she noted that staff will follow up with the Commissioners individually to review the updates to the Policy.
For her audit, she reported that an independent accountability audit was performed by state auditors on the Central Washington Public Utilities Unified Insurance Program’s Trustees for compliance with applicable requirements and safeguarding of public resources. There were no findings to report.
Ms. Bone-Harris reported that:
She worked with Mr. Dave Ward from Grays Harbor PUD and gathered the resolutions passed in support of the Lower Snake River Dams. She noted that 24 resolutions were adopted by different utilities and have been forwarded to the Governor’s office.
The Commission noted that this is good but more needs to be done to share with customers and not just the Governor’s office. They noted it was important to share the positive aspects of hydropower with others.
She attended the 2019 Federal Affairs Summit sponsored by Pacific Northwest National Laboratory and the Association of Washington Business. She noted that the event was well attended by congressional staff and she sat on a panel with the Department of Interior and the Washington State Department of Agriculture to discuss water issues, including the Snake River dams.
Staff is participating in the Pasco School District’s PEAK! Partners program for the 2019 -2020 school year and that the District has been partnered with McClintock STEM elementary school.
The RiverFest event is September 7th in Columbia Park and she thanked staff for their hard work in putting the event together. She noted that the District along with all the other local utilities will host a booth at RiverFest.
Minutes of the Franklin PUD August 27, 2019 Regular Commission Meeting Page 8 of 8
The September/October Hotline newsletter will be published for the first time in Spanish and noted that printed copies will be available in the District’s lobby.
For her audit, she reported that staff continues to submit requests for website changes. She noted that she reviewed recent changes to make sure they were correct.
Mr. Scott reported that:
There were three major outages since the last Commission meeting and he provided detailed information on each.
Line crews are working on new housing developments, and successfully completed the Kahlotus/Avista tie.
The mechanic shop completed the annual dielectric and load testing for the forklifts, bucket and boom trucks.
Staff continues to work on the Outage Management System and is streamlining the emergency work order process. He noted that he will continue to help refine the emergency work order process as part of an ongoing audit and noted this will help ensure accuracy in reporting and circuit identification.
MEETING ADJOURNED With no further business to come before the Commission, Commissioner Wright adjourned the meeting at 4:15 p.m. The next regular meeting will be on September 24, 2019 and begin at 1:00 p.m. in the District’s Auditorium.
________________________________ Roger Wright, President
________________________________ William Gordon, Vice President
_________________________________ Stuart Nelson, Secretary
Item Amount
1 200.00
2 92,626.61
3 756.25
4 26,772.84
5 7,596.24
6 73,329.87
7 70,679.20
8 17,281.93
9 18,670.08
10 117,416.93
11 111,014.17
12 756.25
13 319,916.94
14 3,255,685.00
15 467,529.00
16 497,817.92
17 309,548.61
18 90,986.92
19 76,569.81
20 199,218.80
5,754,373.37Total for Bank Account - 3 :
Grand Total :
08/01/2019 To 08/31/2019
5,754,373.37
836 08/30/2019 WIRE 112709 LL&P WIND ENERGY INC WHITE CREEK WIND
853 08/29/2019 WIRE 100464 WA STATE DEPT OF RETIREMENT SYSTEMS PERS PLAN 3
851 08/29/2019 WIRE 113257 EFTPS - PAYROLL TAXES FEDERAL INCOME TAX
844 08/26/2019 WIRE 109978 WA STATE DEPT OF REVENUE JULY 2019 EXCISE TAX
843 08/26/2019 WIRE 112706 FREDERICKSON POWER LP POWER
842 08/26/2019 WIRE 112689 BONNEVILLE POWER ADMINISTRATION TRANSMISSION BILL
839 08/26/2019 WIRE 112689 BONNEVILLE POWER ADMINISTRATION POWER BILL
826 08/23/2019 WIRE 112715 POWEREX CORP JULY FREDERICKSON
846 08/16/2019 WIRE 100285 WA STATE SUPPORT REGISTRY SUPPORT PAYMENT
841 08/15/2019 WIRE 113257 EFTPS - PAYROLL TAXES FEDERAL INCOME TAX
840 08/15/2019 WIRE 112707 THE ENERGY AUTHORITY TEA SCHEDULING
835 08/14/2019 WIRE 112714 MACQUARIE ENERGY NORTH AMERICA TRADING POWER SWAP
834 08/14/2019 WIRE 112793 CITIGROUP ENERGY INC POWER SWAP
833 08/14/2019 WIRE 112776 MORGAN STANLEY CAPITAL GROUP POWER SWAP
832 08/14/2019 WIRE 100464 WA STATE DEPT OF RETIREMENT SYSTEMS PERS PLAN 2
830 08/07/2019 WIRE 112902 EDF TRADING NORTH AMERICA GAS SWAP
829 08/07/2019 WIRE 112793 CITIGROUP ENERGY INC GAS SWAP
825 08/02/2019 WIRE 100285 WA STATE SUPPORT REGISTRY SUPPORT PAYMENT
PUD TRAVEL ADVANCE
823 08/01/2019 WIRE 113257 EFTPS - PAYROLL TAXES FEDERAL INCOME TAX
Bank Account: 3 - FPUD REVENUE ACCOUNT
Check /
Date
Pmt
822 08/01/2019 WIRE 100521 PUD ADVANCE TRAVEL
Public Utility District No. 1 of Franklin County
Accounts Payable
Warrant Register - Wires
ReferenceTran Type Vendor # Vendor Name
09.16.19 September 24, 2019 Commission Meeting 1 of 1
11237 08/30/2019 DD 113684 SUSTAINABLE LIVING CENTER ENERGY SERVICES
Total for Bank Account - 3 :
Grand Total : 518,351.04
11238 08/30/2019 DD 102263 TYNDALE COMPANY INC
09.16.19 September 24, 2019 Commission Meeting 3 of 3
# Name Amount # Name Amount
1 ERIC E HOLLSTEEN 249.25$
2 LORENA A RODRIGUEZ 221.93
3 BRIANNA L SHARRER 197.09
4 MYKAILLA BREWER 175.46
5 MARIA SANCHEZ ALVARADO 161.71
6 NICOLE J CENCI 153.76
7 MARTIN MACEDO GARCIA 133.75
8 CONSUELO MIRANDA 133.37
9 BRIANA ANDREASEN 114.94
10 AMALIA GOMEZ 106.98
11 COREY J ALLEN 102.15
12 PAUL E PERKINS 96.13
13 VANESSA BROWN 89.02
14 SALATIEL CHAVEZ SOLIS 80.78
15 SPENCER HAWS 71.58
16 EDVIN JOHNSON 62.61
17 SOCORRO J ACEVEDO 61.27
18 STEVE ALLMON 60.02
19 JOHNNY RAY C DAVIS 54.45
20 JUAN B GERMAN 54.41
21 BENJAMIN E PATRICK 41.17
22 CASSANDRA L MARTINEZ 26.25
23 MARWA D TONG 5.34
TOTAL: 2,453.42$
Average amount per account: 106.67$
Gross bad debts as a percentage to
July 2019 Sales: 0.00030
Public Utility District No. 1 of Franklin County
Write-Off Report
Report Run Date: 8/28/2019
Agency: Armada Corp
09.16.19 September 24, 2019 Commission Meeting Page 1 of 1
Page 1 of 1
AGENDA ITEM 7
FRANKLIN PUD – AGENDA ITEM SUMMARY
Presenter: Holly Dohrman REPORT Assistant General Manager DISCUSSION
Date: September 24, 2019 ACTION REQUIRED
1. OBJECTIVE:
Opening the 2020 Budgets Public Hearing, Presenting the Preliminary 2020 Operating and Capital Budgets, and Recessing the Public Hearing.
2. BACKGROUND: In September of each year, staff presents the preliminary budgets for the coming year for Commission review and public comment. Public budget hearings have been scheduled beginning today and at each of the following regular Commission meetings:
October 22, 2019,
November 12, 2019, and
December 10, 2019. Attached are the proposed 2020 Operating and Capital Budgets (Attachments A, B and C) for Commissioner review. Staff will review and explain the proposed budgets, line item details and rationale at the September meeting. When the Commission closes the final hearing in December, staff will recommend that the Commission adopt the 2020 Operating and Capital Budgets. Staff recommends that after hearing any public comment and after review and discussion, the Commission recess the public hearing to the October 22, 2019 regular Commission meeting.
3. SUGGESTED MOTION: I move to recess the 2020 Operating and Capital Budgets public hearing to the October 22, 2019 regular Commission meeting.
Public Utility District No. 1 of Franklin County2020 Operating Budget
2020Budget
2019Forecast*
$ Increase (Decrease)
% Increase (Decrease)
2018Actuals
1 Operating Revenues
2 Retail Energy Sales $83,746,170 $84,314,026 ($567,856) (0.67%) $81,797,071
Total for System Construction- Reliability & Overloads 5,270,000 2,900,799 2,369,201
Tools
PHASE CHECKER 6,200
DOBLE RELAY TESTER 55,000
POWER QUALITY MONITORING EQUIPMENT 3-PH 10,000
Total for Tools 71,200 68,235 2,965
Vehicles
1/2 TON TRUCK 42,000
1/2 TON TRUCK 42,000
UNDERGROUND WIRE/CABLE PULLER 170,000
TEST VAN 65,000
Total for Vehicles 319,000 350,693 (31,693)
Grand Total 10,569,298$ 7,488,502$ 3,080,796$
*Forecast is calculated using YTD actuals plus the monthly five year average capital spending for the remaining months of the year.
09.12.19 September 24, 2019 Commission Meeting 1 of 1
Page 1 of 1
AGENDA ITEM 8
FRANKLIN PUD – AGENDA ITEM SUMMARY
Presenter: Holly Dohrman REPORT Assistant General Manager DISCUSSION
Date: September 24, 2019 ACTION REQUIRED
1. OBJECTIVE:
Adopting a Resolution Authorizing the Petty Cash Funds Balance, Appointing Custodians of Such Funds, Approving the Fund Balance and Superseding Resolution 1284.
2. BACKGROUND: Resolution 1284, adopted in June 2017 authorized the establishment of petty cash funds, appointed custodians and designated the fund balances in accordance with the Washington State Auditor accounting interpretations as specified in the Budgeting, Accounting, Reporting Systems (BARS) Manual, Section 3.8. Resolution 1284 also requires Commission authorization to increase or decrease the petty cash funds balance. The petty cash funds are used for reimbursements to employees for authorized business transactions done on the District’s behalf, provide change for the Customer Service Representatives cash drawers, and daily customer transactions. Staff has reviewed the number of transactions that are reimbursed utilizing the petty cash funds, and identified a decrease in use. Staff would like to change the fund balance for the Petty Cash drawer #1 to reflect this decrease. In addition, due to the reorganizational changes a new custodian is being appointed instead of the Administrative Services/Administrative Assistant, and delegates are being designated for Petty Cash #1, Petty Cash #2, and the Change Fund to ensure that normal business is transacted in a timely manner in their absence. Adopting Resolution 1326 will authorize the continuance of the petty cash funds, with the appointed custodians, delegates and designated fund balances, as listed on Exhibit A of the Resolution. Any fund balance changes will continue to require Commission authorization. Staff recommends the Commission adopt Resolution 1326 as presented.
3. SUGGESTED MOTION: I move to adopt Resolution 1326 as presented.
RES 1326, Page 1 of 2 Authorizing Petty Cash Funds & Appointing Custodians
RESOLUTION 1326
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF PUBLIC UTILITY DISTRICT NO. 1, OF FRANKLIN COUNTY
AUTHORIZING THE PETTY CASH FUNDS, APPOINTING CUSTODIANS OF SUCH
FUNDS, APPROVING THE FUND BALANCE AND SUPERSEDING RESOLUTION 1284
WHEREAS, in accordance with the Washington State Auditor accounting
interpretations as specified in the Budgeting, Accounting, Reporting Systems (BARS)
Manual, Chapter 3.8, the Public Utility District No. 1 of Franklin County (the District) may
establish and operate petty cash funds to transact District business, and
WHEREAS, under the BARS minimum requirements for establishment and
operation of such working funds the Board of Commissioners (the Commission) must
establish authorization by resolution, and
WHEREAS, Resolution 1284 adopted June 27, 2017 established authorization of
such funds, appointed custodians and designated the fund balances, and
WHEREAS, staff reviewed the number of transactions that are for employee
reimbursement of authorized business transactions done on the District’s behalf and
identified a decrease in use, and
WHEREAS, based on the decrease in these transactions it is prudent to change
the petty cash fund balance for Petty Cash #1, and
WHEREAS, decreasing the fund balance to $3,100 incorporates this change, and
WHEREAS, the authorized amounts will remain the same for the other fund
balances, and
WHEREAS, custodians are appointed for each of the funds,
WHEREAS, delegates are being designated for the Petty Cash #1, Petty Cash #2,
and the Change Fund to ensure that normal business is transacted in a timely manner in
RES 1326, Page 2 of 2 Authorizing Petty Cash Funds & Appointing Custodians
the absence of the custodians, now therefore
BE IT RESOLVED that the Commission authorizes the establishment of the petty
cash funds under the requirements of the BARS.
BE IT FURTHER RESOLVED that the District shall continue to operate the petty
cash funds, maintain and account in the manner prescribed by the State Auditor in the
BARS, Chapter 3, Section C.
BE IT FURTHER RESOLVED the Commission authorizes the total petty cash
funds balance be decrease to $3,100.
BE IT FURTHER RESOLVED the petty cash funds are established and amended
with the authorized balance, designated fund custodians and custodian alternates as
listed on Exhibit A of this Resolution.
BE IT FURTHER RESOLVED that any subsequent increases or decreases to the
petty cash funds balance as listed on Exhibit A will be authorized by the Commission.
BE IT FURTHER RESOLVED that Resolution 1284 is superseded.
ADOPTED by the Board of Commissioners of the Public Utility District No. 1 of
Franklin County at an open public meeting this 24th day of September, 2019.
_____________________________
Roger Wright, President
_____________________________
William Gordon, Vice President
_____________________________
Stuart Nelson, Secretary
Exhibit A, Resolution 1326
Page 1 of 1
PETTY CASH FUNDS
Fund Type / Purpose Fund Custodian Custodian Delegate Authorized
Balance Amount
Petty Cash #1 / Employee Reimbursement
General Manager Dept./ Administrative Assistant
Supervisor of Executive Administration $ 500.00
Petty Cash #2 / Employee Reimbursement
Operations Coordinator General Manager Dept. / Administrative Assistant $ 300.00
Change Fund / Provide Change for CSR’s Cash Drawers
Customer Service Cash Coordinator Acting Customer Service Cash Coordinator Backup / Customer Service Manager
Cash Drawers / Conduct Daily Customer Transactions in Connell
City of Connell, City Hall Clerks N/A
$ 300.00
Total $ 3,100.00
Page 1 of 2
AGENDA ITEM 9
FRANKLIN PUD – AGENDA ITEM SUMMARY
Presenter: Duane Sams REPORT Director of Engineering DISCUSSION
Date: September 24, 2019 ACTION REQUIRED
1. OBJECTIVE:
Providing an Overview of the Franklin Substation Rebuild Project, the Professional Services Contract for Substation Electrical Design Services, and Project Timeline.
2. BACKGROUND: In 2004 the District purchased Franklin Substation from Bonneville Power Administration. The Franklin Substation was built in 1956 and needed to be rebuilt. To facilitate working in an energized substation, and to spread costs, the District has been rebuilding Franklin Substation in phases. In 2008 the District made improvements to the 115 kV portion of the substation yard and installed a new control building. In 2015 the District replaced the bay #2 power transformer. The next phase of the substation rebuild project is to replace the bay #1 power transformer and the entire 12kV bus. In order to move to the next phase substation electrical design engineering services are required. The District advertises annually for Statement of Qualifications (SOQ) to perform a variety of professional engineering services. Staff evaluated each consultant’s SOQ for consideration to provide the substation electrical design. Based on the required project criteria, staff determined that Toth & Associates is the most qualified to perform the substation design services for the District. Staff developed a scope of work and deliverables for the project for which Toth & Associates submitted an estimated not to exceed cost of $649,000 based on their hourly rate schedule, and hourly breakdown of the work required to design the project. Staff determined that the Toth & Associates price is fair and reasonable. Staff estimates the total project cost for material and labor and professional engineering services to rebuild the substation is approximately $4.9M. The 2019 Capital Budget includes funds to scope and begin the design of the Franklin Substation rebuild. Staff anticipates the engineering services will begin in 2019 and the majority will be completed in 2020 and 2021. Additional funds will need to be budgeted in 2020, 2021 and 2022. Staff will provide additional information at the Commission meeting for Commission consideration and discussion.
Page 2 of 2
Staff would like to bring an agenda item to the October 22 Commission meeting, for authorization to execute a contract with Toth & Associates, the most qualified consultant to provide the Substation Electrical Design Services for the Franklin Substation Rebuild Project in an amount not to exceed $649,000.
3. SUGGESTED MOTION: No motion necessary for discussion only.
Page 1 of 1
AGENDA ITEM 10
FRANKLIN PUD – AGENDA ITEM SUMMARY
Presenter: Scott Rhees REPORT General Manager DISCUSSION
Date: September 24, 2019 ACTION REQUIRED
1. OBJECTIVE:
Adopting a Resolution Appointing an Agent for Service of Damage Claims for the District and Superseding Resolution 1274.
2. BACKGROUND: RCW 4.96.020 requires the Commission appoint an “agent” for service of damage claims being asserted against the District, and file the name, address, and normal business hours of this agent with the Franklin County Auditor. Resolution 1274 appointed the District’s Public Records Officer as the agent. The District has since done a reorganization and the responsibility of receiving claims made against the District now resides with the Director of Risk Mitigation. Resolution 1327 reflects this change and will be filled with the Franklin County Auditor for recording. No other changes are being recommended. Staff recommends the Commission adopt Resolution 1327 as presented. Adopting Resolution 1327 also instructs staff to file the resolution with the Franklin County Auditor as per the RCW.
3. SUGGESTED MOTION: I move to adopt Resolution 1327 as presented.
RES 1327, Page 1 of 2 Appointing a Claims Agent
RESOLUTION 1327
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF PUBLIC UTILITY DISTRICT NO 1 OF FRANKLIN COUNTY
APPOINTING AN AGENT FOR SERVICE OF DAMAGE CLAIMS FOR THE
DISTRICT AND SUPERSEDING RESOLUTION 1274
WHEREAS, the Board of Commissioners (the Commission) of Public Utility District
No. 1 of Franklin County (the District) is required, pursuant to Revised Code of
Washington (RCW) 4.96.020, to appoint an agent to receive any claim for damages made
against the District; and
WHEREAS, RCW 4.96.020 further requires that the District record the identity of
the agent and the address where he or she may be reached during the normal business
hours of the District with the Franklin County Auditor’s office; and
WHEREAS, RCW 4.96.020 requires that all claims for damages being asserted
against the District be presented to the agent within the applicable period of limitations
within which a lawsuit may be commenced; now therefore
BE IT RESOLVED, that the Board of Commissioners of Public Utility District No. 1
of Franklin County, Washington appoints the District’s Director of Risk Mitigation, whose
business address is 1411 W. Clark, Pasco, Washington, 99301 and whose normal
business hours are 8:30 a.m. to 5 p.m., Monday through Friday except observed holidays,
as the agent for service of claims against the District; and
BE IT FURTHER RESOLVED that Resolution 1274 is superseded; and
BE IT FURTHER RESOLVED, that a copy of this resolution shall be filed with the
Franklin County Auditor for recording.
RES 1327, Page 2 of 2 Appointing a Claims Agent
ADOTPED BY the Board of Commissioners of Public Utility District No. 1 of
Franklin County at an open public meeting this 24th day of September, 2019.
Block Frederickson Packwood Nine Canyon White Creek Slice Purchase Load Load/Sales
5
Key Performance Indicators (KPIs)
Power Management Report – September 24, 2019 6
Load
Power Management Report – September 24, 2019
0
20
40
60
80
100
120
140
160
180
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 Budget 2019 Actual High Water Mark 2018 Actuals
7
Slice Generation
Power Management Report – September 24, 2019
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 Budget 2019 Actual
8
Heavy Load Hour Prices
Power Management Report – September 24, 2019
$-
$10.00
$20.00
$30.00
$40.00
$50.00
$60.00
$70.00
$80.00
$90.00
$100.00
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
HLH Budget HLH Actual
9
Light Load Hour Prices
Power Management Report – September 24, 2019
$-
$20.00
$40.00
$60.00
$80.00
$100.00
$120.00
$140.00
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
LLH Budget LLH Actual
10
MWhs Sales for Resale -Frederickson
Power Management Report – September 24, 2019
-
5,000
10,000
15,000
20,000
25,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Budget Actual
11
MWhs Sales for Resale –Slice
Power Management Report – September 24, 2019
-
5,000
10,000
15,000
20,000
25,000
30,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Budget Actual
12
Public Utility District No. 1 of Franklin County
PROPOSED AGENDA ITEMS FOR FUTURE COMMISSION MEETINGS Subject to Change
Revised 09.04.19 Page 1 of 1
October 22, 2019 Regular Commission Meeting
Description: Presenter
Guest: William Rimmer, BPA Power Account Executive Jennifer Miller, BPA Transmission Account Executive NISC Update – B. Johnson Informal Update - District’s 2018-19 Operating Plan (Q7) 1. Re-Opening the 2020 Budgets Public Hearing, Presenting the Updated Preliminary
2020 Operating and Capital Budgets, and Recessing the Public Hearing...................................Dohrman
2. Reviewing and Approving the Conservation Potential Assessment for the District .....................Dohrman
3. Reviewing the Proposed Goals and Tactics for the District’s 2020-2021 Operating Plan .............. Rhees
November 12, 2019 Regular Commission Meeting
Description: Presenter
Guest: William Rimmer, BPA Power Account Executive Cyber Security Update – B. Johnson, C. Schow
1. Re-Opening the 2020 Budgets Public Hearing, Presenting the Updated Preliminary
2020 Operating and Capital Budgets, and Recessing the Public Hearing...................................Dohrman
2. Approving the 2020 Organization Representation List ................................................................Rhees
3. Appointing the 2020 Board of Commission Officers ....................................................................Rhees
4. Approving the 2020 Regular Commission Meeting Schedule .....................................................Rhees
December 10, 2019 Regular Commission Meeting
Description: Presenter
1. Re-opening the 2020 Budgets Public Hearing, Presenting the Final 2020 Operating and Capital
Budgets, Closing the Public Hearing and Adopting a Resolution Approving the 2020 Operating and Capital Budgets. ..................................................................................................Dohrman
2. Approving the District’s 2020-2021 Operating Plan ........................................................................ Rhees